2023-08-31-accounts - Lavendon Pavilion Pre-School

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				Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod
						Period start date						Period end date
				Fro		1st	Septembe		2022			31st	August			2023
				m			r				To

Section A								Reference and administration details

				Charity name							Lavendon Pavilion Pre-School

Other names charity is known
						by

Registered charity						number (if any)		1152573

	Charity's principal address							63a High Street
								Lavendon
								Olney, Buckinghamshire,
														MK46		4HA

	Names of the charity trustees who manage the charity
			Trustee name		Office (if any)					Dates acted if not for year			whole		Name of person (or body) entitled to appoint trustee (ifany)
		1	Louise		Committee Member										Any trustees can nominate
		2	O’Boyle												and then they are voted on at the AGM or a committee
		3													meeting
		4
		5
		6
		7
		8
		9
		10
			Names of the trustees for the charity, if any, (for										example,			any custodian trustees)
			Name							Dates acted if not for whole year

Names and addresses of advisers (Optional information)

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Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

PSLA Constitution Type of governing document (eg. trust deed, constitution) Trust How the charity is constituted (eg. trust, association, company) Committee members are nominated at Pre-school AGM, they can also be Trustee selection methods appointed (eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include Lavendon Pavilion Pre-school is registered with OFSTED (reg.no.EY463628) additional information, where and is a member of the Pre-School Learning Alliance relevant, about:

The Pre-School has a childcare protection policy in place which
policies and procedures includes carrying out Criminal Records Bureau checks for trustees and any new
adopted for the induction and or existing members of staff. training of trustees;
the charity’s organisational All Trustees and staff sign and agree to confidentiality and code of conduct and statements. All staff and trustees are familiar with the settings safeguarding
structure and any wider policy and the current EYFS guidelines.
network with which the charity works; We pay Lucie Howard, who is a bookkeeper, to do our accounts, payroll and
relationship with any related prepare the charity commission return, she is paid for this role. parties; We are still waiting for OfSTED to approve our application by the Company
trustees’ consideration of Limited By Guarantee to be registered as an early year provider. We have been major risks and the system trying to do this now for 5 years without success. and procedures to manage them. The Pre-School has close links with Lavendon Combined School. There are regular trips made from pre-school to Lavendon School to make the transition to school smooth. The reception teacher also comes into preschool to spend time with the children in the summer term before the children start school.

Section C Objectives and activities

THE AIMS OF THE PRE-SCHOOL ARE TO ENHANCE THE Summary of the objects of the DEVELOPMENT AND EDUCATION OF CHILDREN PRIMARILY UNDER charity set out in its governing STATUTORY SCHOOL AGE BY ENCOURAGING PARENTS TO document UNDERSTAND AND PROVIDE FOR THE NEEDS OF THEIR CHILDREN THROUGH COMMUNITY GROUPS AND BY: (A) OFFERING APPROPRIATE PLAY, EDUCATION AND CARE FACILITIES, FAMILY LEARNING AND EXTENDED HOURS GROUPS, TOGETHER WITH THE RIGHT OF PARENTS TO TAKE RESPONSIBILITY FOR AND TO BECOME INVOLVED IN THE ACTIVITIES OF SUCH

March 2012

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GROUPS, ENSURING THAT SUCH GROUPS OFFER OPPORTUNITIES FOR ALL CHILDREN WHATEVER THEIR RACE, CULTURE, RELIGION, MEANS OR ABILITY (B) ENCOURAGING THE STUDY OF THE NEEDS OF SUCH CHILDREN AND THEIR FAMILIES AND PROMOTING PUBLIC INTEREST IN AND RECOGNITION OF SUCH NEEDS IN THE LOCAL AREAS (C) INSTIGATING AND ADHERING TO AND FURTHERING THE AIMS AND OBJECTS OF THE PRE-SCHOOL LEARNING ALLIANCE. Lavendon Pre-School is a small, friendly trustee managed pre-school providing a varied, interesting and informative Early Years education and childcare for children between the age of two to five years from Lavendon and the surrounding villages. We offer 15 and 30 hours free government funding per week for children aged 3-4 years, additional hours are also available. We currently have funded 2 year olds attending the Pre-school that meet the current ‘Time for 2’s’ funding criteria. The Pre-School employs 4 part-time staff (Leader, Deputy Leader and Assistants) during the year to provide a daily morning sessions (9am to 12pm) and an afternoon session (12pm-3pm) Monday to Friday. Full days are available. Summary of the main activities Whilst numbers allow we also operate a lunch club to allow the morning children undertaken for the public to stay for an extra hour 12-1pm for lunch. benefit in relation to these objects (include within this We welcome all children within the age range regardless of personal section the statutory circumstance, gender, faith, cultural background and lingual ability. declaration that trustees have The Pre-School is located in the heart of the village adjacent to the village playing had regard to the guidance field providing an excellent location for outdoor activities and involvement in issued by the Charity community events. Commission on public benefit)

Additional details of objectives and activities (Optional information)

March 2012

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You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Section D Achievements and performance

Summary of the main achievements of the charity during the year

Numbers were sustainable at the beginning of this academic year and have increased by the end of the year. This has been helped by more of the new housing development in the village being finished. We expect numbers to improve going forward as lots of families with small children are moving in. As pupil numbers increase the Pre-School increases staff hours to ensure ratios are maintained. All sessions are covered by a minimum of 2 qualified members of staff plus 1 additional staff member as ratios require. All staff are already fully qualified or working toward qualifications. There have been less opportunities for volunteers due to Covid-19.

All children who wanted to attend were given a place; activities have gone back to normal towards the end of the academic year after Covid19 but we have remained open due to the government rule changes for Early Years.

We pride ourselves in providing a variety of exciting activities and opportunities for the children. These are provided to capture the children's interests and help them to grow in independence and confidence, as well as gain knowledge and enthusiasm towards learning.

Our curriculum is inclusive and celebrates diversity. The aim is to guide our children to become responsible citizens of the future.

We follow the children's interests, as well as the EYFS statements.

Activities & Themes included:

All about me Autumn Bonfire night Diwali Colours Humpty Dumpty/Being kind Winter Life cycles The Gingerbread Man People who help us Christmas

March 2012

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Section D Achievements and performance

During our learning journey, we offer a range of further opportunities to ignite our children's interests such as:Cooking Gardening Music Forest School Mindfulness sessions

We continued with our lunch club to extend the morning session until 1pm and registration fees for new children which paid for a welcome pack and t-shirt for each child. In order to provide a more wholesome snack we also asked for snack donations.

A significant contribution is made by the committee members who provide a management service to the Pre-School.

Due to a lack of committee members we have not done any fundraising for preschool this year, but we have raised money for other charities including Children in Need.

The planning work for the garden is complete and the garden is finally booked to be completely overhauled at the beginning of next year. This will now be funded by S106 Money via the Parish Council.

Section E Financial review

Brief statement of the charity’s policy on reserves

We have reserve funds to cover maternity, sick pay and if we had to close, 3 months running costs and redundancy. We have also been putting money by to do the garden project.

Details of any funds materially in deficit

Further financial review details (Optional information)

Principle sources of funds are funding payments from Milton Keynes
You may choose to include Council for eligible 2 year olds and 3 and 4 year olds who receive their 15
additional information, where or 30 hours of funding. We also receive fees from parents who pay for
relevant about: additional hours or 2 year olds not eligible for funding. We have received
the charity’s principal funds from fundraising outlined in section D.
sources of funds (including any fundraising); The expenditure has supported the key objectives by providing
how expenditure has resources and staffing for the preschool to ensure all children have supported the key objectives access to the EYFS standards. of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

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Future Plans for the Pre-School

To invest further in the staff development and training – unqualified staff to do their qualifications.
Forest School to be run by an outside entity.
To continue to improve resources, particularly the outdoor space at the pre-school.
Complete the garden upgrade
Buy new outdoor equipment as part of the garden upgrade.
To create greater awareness of the pre-school in the local community.
For the pre-school to grow in numbers particularly supporting funded 2’s.
Continue to develop relationships with Lavendon School to ensure smooth transition for pre-school leavers.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

M Griffiths Signature(s) L.Howard Mike Griffiths Full name(s) Lucie Howard Position (eg Secretary, Chair, Committee Member Chairman etc) Date 05/06/2024

March 2012

TAR

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Profit and Loss

Lavendon Pavilion PreSchool For the year ended 31 August 2023

Profit and Loss Lavendon Pavilion PreSchool For the year ended 31 August 2023
	2023	2022
Trading Income
Adhoc Sessions	-	14.10
Children's Uniform (230)	114.75	91.75
Funded fees	48,837.18	35,882.91
Interest Income	26.65	23.55
Lunch Club	95.00	119.00
Other Revenue	1,157.78	-
Private Fees	13,180.00	9,927.31
Registration Fees	99.50	200.90
Snack Donation	338.72	140.20
Total Trading Income	63,849.58	46,399.72
Cost of Sales
Children's Uniform (501)	361.00	487.36
Total Cost of Sales	361.00	487.36
Gross Profit	63,488.58	45,912.36
Operating Expenses
Accountancy Costs	2,539.20	2,572.80
Advertising & Marketing	1,589.16	244.68
Charity Commission Return	75.00	75.00
DBS	18.60	165.80
Depreciation Expense Account	679.30	-
Director's Renumeration	2,400.00	2,200.00
Employers NI	617.29	315.09
Entertainment 100% business	310.19	96.11
Equipment/toys	270.28	42.17
General Expenses	749.85	391.79
Insurance	754.11	623.31
Membership	209.28	121.20
Mobile Phone	220.37	112.24
Office Expenses	50.58	98.08
Pavilion Rent	7,410.00	6,280.00
Pensions Costs	411.73	200.63
PSLA/OFSTED memberships	-	144.25
Recruitment	204.00	-
Repairs and Maintenance	-	9.50
Setting Improvements	480.00	-
Snacks	345.46	215.61
Staff Training	690.40	351.28
Subscriptions	12.60	-
Telephone & Internet	6.00	-

Lavendon Pavilion PreSchool

Management Report

Profit and Loss

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	2023	2022

Wages Expense	45,276.37	34,391.80
Total Operating Expenses	65,319.77	48,651.34
Net Profit	(1,831.19)	(2,738.98)

Lavendon Pavilion PreSchool

Management Report

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Balance Sheet

Lavendon Pavilion PreSchool As at 31 August 2023

Balance Sheet Lavendon Pavilion PreSchool As at 31 August 2023	Balance Sheet Lavendon Pavilion PreSchool As at 31 August 2023
31 AUG 2023 31 AUG 2022
Assets
	Bank
	Active Saver 17,461.88 21,435.23
	Business Account 5,679.76 4,623.93
	Petty Cash - Resources - 372.28
	Petty Cash - Snack 40.87 45.28
	Total Bank 23,182.51 26,476.72 Current Assets
	Accounts Receivable 170.00 56.40
	Retained Earnings (6,818.12) (6,818.12)
	Total Current Assets (6,648.12) (6,761.72) Fixed Assets
	Computer Equipment 369.00 369.00
	Equipment 784.95 784.95
	Fixtures and Fittings 1,799.14 -
	Less Accumulated Depreciation on Computer Equipment (184.50) -
	Less Accumulated Depreciation on Fixtures and Fittings (494.80) -
	Total Fixed Assets 2,273.79 1,153.95
Total Assets 18,808.18 20,868.95 Liabilities
	Current Liabilities
	Accounts Payable 753.90 312.19
	PAYE/NI Liability (788.78) (61.66)
	Pension Liability 118.14 62.61
	Wages payable acc - (0.30)
	Total Current Liabilities 83.26 312.84
	Total Liabilities 83.26 312.84
Net Assets 18,724.92 20,556.11 Equity
Allocated Funds 20,556.11 23,295.09
Current Year Earnings (1,831.19) (2,738.98)
Total Equity 18,724.92 20,556.11

Lavendon Pavilion PreSchool

Management Report

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Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name LAVENDON PAVILLION PRE SCHOOL members of

On accounts for the year 31/08/2023 Charity no 1152573 ended (if any) Set out on pages CCXX R1 accounts (ss) & R2 accounts (ss) (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 08 / 2023 .
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:

accounting records were not kept in accordance with section 130 of the Act or
the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Please delete the words in the brackets if they do not apply.

Signed: Date: 14/05/2024 Name: Simon Davies Relevant professional FCCA – Member 0309741 qualification(s) or body (if any): Address: Rapture Accounts Ltd, 58B High Street, Stony Stratford, Milton Keynes, Bucks, MK11 1AQ

October 2018

IER

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

October 2018

IER