Trustees' Annual Report for the period
Period start date Period end date 1st Septembe 2020 31st August 2021 From r To
Section A Reference and administration details
Charity name Lavendon Pavilion Pre-School Other names charity is known by Registered charity number (if any) 1152573 Charity's principal address 63a High Street Lavendon Olney, Buckinghamshire, MK46 4HA
Lavendon Pavilion Pre-School
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Louise O’Boyle | Chairman | Any trustees can nominate and then they are voted on at the AGM or a committee meeting |
||
| Lucie Howard | Finance | |||
| Mike Griffiths | Secretary | |||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
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Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
PSLA Constitution
- (eg. trust deed, constitution)
How the charity is constituted
Trust
- (eg. trust, association, company)
Committee members are nominated at Pre-school AGM, they can also be Trustee selection methods appointed
- (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
-
policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Lavendon Pavilion Pre-school is registered with OFSTED (reg.no.EY463628) and is a member of the Pre-School Learning Alliance
The Pre-School has a childcare protection policy in place which includes carrying out Criminal Records Bureau checks for trustees and any new or existing members of staff.
All Trustees and staff sign and agree to confidentiality and code of conduct and statements. All staff and trustees are familiar with the settings safeguarding policy and the current EYFS guidelines.
We pay Lucie Howard, who is a bookkeeper, to do our accounts, payroll and prepare the charity commission return, she is paid for this role. We also pay the chairman for time to carry out staff appraisals and time in preschool.
We are still waiting for OfSTED to approve our application by the Company Limited By Guarantee to be registered as an early year provider. We have been trying to do this now for 4 years without success.
The Pre-School has close links with Lavendon Combined School. There are regular trips made from pre-school to Lavendon School to make the transition to school smooth. The reception teacher also comes into preschool to spend time with the children in the summer term before the children start school.
Section C Objectives and activities
| Summary of the objects of the charity set out in its governing document |
THE AIMS OF THE PRE-SCHOOL ARE TO ENHANCE THE DEVELOPMENT AND EDUCATION OF CHILDREN PRIMARILY UNDER STATUTORY SCHOOL AGE BY ENCOURAGING PARENTS TO UNDERSTAND AND PROVIDE FOR THE NEEDS OF THEIR CHILDREN THROUGH COMMUNITY GROUPS AND BY: (A) OFFERING APPROPRIATE PLAY, EDUCATION AND CARE FACILITIES, FAMILY LEARNING AND EXTENDED HOURS GROUPS, TOGETHER WITH THE RIGHT OF PARENTS TO TAKE RESPONSIBILITY FOR AND TO BECOME INVOLVED IN THE ACTIVITIES OF SUCH GROUPS, ENSURING THAT SUCH GROUPS OFFER OPPORTUNITIES FOR ALL CHILDREN WHATEVER THEIR RACE, CULTURE, RELIGION, MEANS OR ABILITY (B) ENCOURAGING THE STUDY OF THE NEEDS OF SUCH CHILDREN AND THEIR FAMILIES AND PROMOTING PUBLIC INTEREST IN AND RECOGNITION OF SUCH NEEDS IN THE LOCAL AREAS (C) INSTIGATING AND ADHERING TO AND FURTHERING THE AIMS ANDOBJECTS OF THE PRE-SCHOOL LEARNINGALLIANCE. |
|---|---|
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Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Lavendon Pre-School is a small, friendly trustee managed pre-school providing a varied, interesting and informative Early Years education and childcare for children between the age of two to five years from Lavendon and the surrounding villages. We offer 15 and 30 hours free government funding per week for children aged 3- 4 years, additional hours are also available. We currently have funded 2 year olds attending the Pre-school that meet the current ‘Time for 2’s’ funding criteria. The Pre-School employs 4 part-time staff (Leader, Deputy Leader and Assistants) during the year to provide a daily morning sessions (9am to 12pm) and an afternoon session (12pm-3pm) Monday to Friday. Full days are available. Whilst numbers allow we also operate a lunch club to allow the morning children to stay for an extra hour 12-1pm for lunch. We welcome all children within the age range regardless of personal circumstance, gender, faith, cultural background and lingual ability.
The Pre-School is located in the heart of the village adjacent to the village playing field providing an excellent location for outdoor activities and involvement in community events.
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
Numbers were relatively low at the beginning of this academic year and have doubled by the end of the year. This is partly due to a new housing development being built in the village. We expect numbers to improve going forward as lots of families with small children are moving in. As pupil numbers increase the Pre-School increases staff hours to ensure ratios are maintained. All sessions are covered by a minimum of 2 qualified members of staff plus 1 additional staff member as ratios require. All staff are already fully qualified or working towards childcare qualifications. There have been less opportunities for volunteers due to Covid-19. All children who wanted to attend were given a place; activities have still been restricted by Covid-19 but we haven’t had to close as much as schools this year. Parents were invited in for stay and play sessions, share a story time and wow days when restrictions allowed. We also managed a teddy bear picnic with sporting activities on the field. The Pre-school follows the EYFS statutory framework and has covered the topics within sessions including the following . All about me Dinosaurs Winter and the Arctic Super Me Christmas Halloween Autumn Valentine’s Day Easter and Spring I do like to be beside the seaside Starting School Rainbow Day to help raise funds for a ex-pupil who has cancer. Visits from our PCSO who talked to the children about her role Story focused themes including: The Gruffalo, Jack And The Beanstalk, Super Mum, Goldilocks And The Three Bears, We Are Going on a Bear Hunt, The Gingerbread Man, Spot, Throughout the Year Sound of the week Sport activities Gardening Music and Movement Science and Experiments Tennis Skills Busy Bakers – this covers lots of different skills Sparkling Stars drama and dance We continue to follow in the moment planning so activities are planned based on children’s interests. We continued with our lunch club to extend the morning session until 1pm and registration fees for new children which paid for a welcome pack and t-shirt for each child. In order to provide a more wholesome snack we also asked for snack donations.
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Section D Achievements and erformance p
A significant contribution is made by the committee members who provide a management and fundraising service to the Pre-School.
Due to Covid-19 and a lack of committee members we have not done any fundraising for preschool this year, but we have raised money for other charities including Children in Need and Childhood Cancer charities.
Section E Financial review
We have reserve funds to cover maternity, sick pay and if we had to Brief statement of the close, 3 months running costs and redundancy. charity’s policy on reserves We have also been putting money by to do the garden project.
Details of any funds materially in deficit
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
Principle sources of funds are funding payments from Milton Keynes Council for eligible 2 year olds and 3 and 4 year olds who receive their 15 or 30 hours of funding. We also receive fees from parents who pay for additional hours or 2 year olds not eligible for funding. We have received funds from fundraising outlined in section D.
The expenditure has supported the key objectives by providing resources and staffing for the preschool to ensure all children have access to the EYFS standards.
- investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Future Plans for the Pre-School
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To invest further in the staff development and training.
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To continue to improve resources, particularly the outdoor space at the pre-school.
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There will be a complete garden upgrade next year.
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To create greater awareness of the pre-school in the local community.
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For the pre-school to grow in numbers particularly supporting funded 2’s.
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Continue to develop relationships with Lavendon School to ensure smooth transition for pre-school leavers.
Section G Declaration
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The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| ed on behalf of the charity’s trustees | ’s trustees | ’s trustees | |||
|---|---|---|---|---|---|
| Signature(s)L Howard L O’Boyle Full name(s)Lucie Howard Louise O’Boyle Position (eg Secretary, Chair, etc) Committee Member Chairman Date 12/06/2022 |
L Howard | L O’Boyle | |||
| Louise O’Boyle | |||||
Committee Member |
Chairman | ||||
| 12/06/2022 |
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Balance Sheet
Lavendon Pavilion PreSchool As at 31 August 2021 Cash Basis
31 AUG 2021
| Fixed Assets | Fixed Assets |
|---|---|
| Tangible Assets | |
| Equipment 784.95 |
|
| Total Tangible Assets 784.95 |
|
| Total Fixed Assets 784.95 Current Assets |
|
| Cash at bank and in hand | |
| Active Saver 11,411.68 |
|
| Business Account 17,974.36 |
|
| Petty Cash - Resources 16.71 |
|
| Petty Cash - Snack 59.69 |
|
| Total Cash at bank and in hand 29,462.44 |
|
| Total Current Assets 29,462.44 Creditors: amounts falling due withinone year |
|
| Pension Liability 9.80 |
|
| DEA Payable 0.20 |
|
| Total Creditors: amounts falling due within one year 10.00 |
|
| Net Current Assets (Liabilities) 29,452.44 |
|
| Total Assets less Current Liabilities 30,237.39 |
|
| Net Assets 30,237.39 Capital and Reserves |
|
| Retained Earnings 6,812.36 |
|
| Allocated Funds 15,552.04 |
|
| Current Year Earnings 7,872.99 |
|
| Total Capital and Reserves 30,237.39 |
Balance Sheet
Lavendon Pavilion PreSchool
Profit and Loss
Lavendon Pavilion PreSchool For the year ended 31 August 2021 Cash Basis
| Profit and Loss Lavendon Pavilion PreSchool For the year ended 31 August 2021 Cash Basis |
|
|---|---|
| 2021 | |
| Turnover | |
| Adhoc Sessions | 162.90 |
| Children's Uniform (230) | 216.50 |
| Funded fees | 45,533.34 |
| Fundraising | 16.97 |
| Interest Income | 7.04 |
| Lunch Club | 364.00 |
| Other Revenue | 200.00 |
| Private Fees | 8,516.03 |
| Registration Fees | 110.00 |
| Snack Donation | 405.45 |
| Total Turnover | 55,532.23 |
| Gross Profit | 55,532.23 |
| Administrative Costs | |
| Accountancy Costs | 2,694.00 |
| Advertising & Marketing | 368.07 |
| Charity Commission Return | 75.00 |
| Children's Uniform (501) | 477.90 |
| Companies House | 13.00 |
| DBS | 194.40 |
| Director's Renumeration | 2,200.00 |
| Employers NI | 42.77 |
| Equipment/toys | 60.00 |
| General Expenses | 532.03 |
| Insurance | 610.61 |
| Membership | 74.88 |
| Mobile Phone | 118.22 |
| Office Expenses | 49.48 |
| Pavilion Rent | 6,756.00 |
| Pensions Costs | 119.34 |
| PSLA/OFSTED memberships | 37.75 |
| Repairs and Maintenance | 68.74 |
| Snacks | 173.51 |
| Staff Training | 386.78 |
| Staff Uniform | 21.60 |
| Wages Expense | 32,585.16 |
| Total Administrative Costs | 47,659.24 |
Profit and Loss
Lavendon Pavilion PreSchool
Profit and Loss
2021
| Operating Profit | 7,872.99 |
|---|---|
| Profit on Ordinary Activities Before Taxation | 7,872.99 |
| Profit after Taxation | 7,872.99 |
Profit and Loss
Lavendon Pavilion PreSchool
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the Irusteesl membern of LAVENDON PAVILLION PRE SCHOOL 3110812021 On accounts for the year ended Charity no (if any) 1152573 Set out on pages CCXX R1 accounts (ss) & R2 accounts {ss) the Daae I report to the trustees on my examination of the accounts of the above charity (Ihe Trust.) for the year ended 31108 12021. Responsibilities and As the thaTity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance wrth the requirements of the Charities Act 2011 ('the Acr). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed the applicable Directions given by the Chartty Commission under section 145(5)(b) of the Act. I have completed my examination. I confimi that no material matters have come to my attention (other than that disclosed below ") in connection with the examinab.on which gives me cause to believe that in, any material respect.. accounting records were not kept in accordan with section 130 of the Act or the accounts do not accord with the accounting records I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets rfth&y do not apply. Independent examinar's statement Signed: Date: or )ZL Name: Simon Davies Rolevant professional qualification(s) or body (if any): FCCA- Member 0309741 Address". RaUre Accounts Ltd, 3 Blundells Road. Bradville, Milton Keynes, Bucks. MK13 7HA IER October 2018
Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief details of any items that the examinerwlshes to disclose. October 2018 IER