## **Trustees' Annual Report for the period** Period start date Period end date 1st Septembe 2019 31st August 2020 **From** r **To** ## Section A Reference and administration details **Charity name** Lavendon Pavilion Pre-School **Other names charity is known by Registered charity number (if any)** 1152573 **Charity's principal address** 63a High Street Lavendon Olney, Buckinghamshire, MK46 4HA ## **Names of the charity trustees who manage the charity** |1
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10|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Louise O’Boyle|Chairman||Any trustees can nominate
and then they are voted on at
the AGM or a committee
meeting| ||Lucie Howard|Finance||| ||Mike Griffiths|Secretary||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** **TAR** March **2012** 1 **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document PSLA Constitution - (eg. trust deed, constitution) How the charity is constituted Trust - (eg. trust, association, company) Committee members are nominated at Pre-school AGM, they can also be Trustee selection methods appointed by - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. Lavendon Pavilion Pre-school is registered with OFSTED (reg.no.EY463628) and is a member of the Pre-School Learning Alliance The Pre-School has a childcare protection policy in place which includes carrying out Criminal Records Bureau checks for trustees and any new or existing members of staff. All Trustees and staff sign and agree to confidentiality and code of conduct and statements. All staff and trustees are familiar with the settings safeguarding policy and the current EYFS guidelines. We pay Lucie Howard, who is a bookkeeper, to do our accounts, payroll and prepare the charity commission return, she is paid for this role. This year the committee stood down at an EGM and no new volunteers came forward, it was agreed the preschool would be changed to a Company Limited By Guarantee, the company was formed but we are waiting on a new Ofsted application. This has been a difficult process as our applications have disappeared on 2 occasions. The Pre-School has close links with Lavendon Combined School. There are regular trips made from pre-school to Lavendon School to make the transition to school smooth. The reception teacher also comes into preschool to spend time with the children in the summer term before the children start school. ## **Section C Objectives and activities** |**Summary of the objects of the**
**charity set out in its**
**governing document**|THE AIMS OF THE PRE-SCHOOL ARE TO ENHANCE THE
DEVELOPMENT AND EDUCATION OF CHILDREN PRIMARILY UNDER
STATUTORY SCHOOL AGE BY ENCOURAGING PARENTS TO
UNDERSTAND AND PROVIDE FOR THE NEEDS OF THEIR CHILDREN
THROUGH COMMUNITY GROUPS AND BY:
(A) OFFERING APPROPRIATE PLAY, EDUCATION AND CARE
FACILITIES, FAMILY LEARNING AND EXTENDED HOURS GROUPS,
TOGETHER WITH THE RIGHT OF PARENTS TO TAKE RESPONSIBILITY
FOR AND TO BECOME INVOLVED IN THE ACTIVITIES OF SUCH
GROUPS, ENSURING THAT SUCH GROUPS OFFER OPPORTUNITIES
FOR ALL CHILDREN WHATEVER THEIR RACE, CULTURE, RELIGION,
MEANS OR ABILITY
(B) ENCOURAGING THE STUDY OF THE NEEDS OF SUCH CHILDREN
AND THEIR FAMILIES AND PROMOTING PUBLIC INTEREST IN AND
RECOGNITION OF SUCH NEEDS IN THE LOCAL AREAS
(C) INSTIGATING AND ADHERING TO AND FURTHERING THE AIMS
AND OBJECTS OF THE PRE-SCHOOL LEARNING ALLIANCE.| |---|---| **TAR** March **2012** 2 **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** Lavendon Pre-School is a small, friendly committee managed pre-school providing a varied, interesting and informative Early Years education and childcare for children between the age of two to five years from Lavendon and the surrounding villages. We offer 15 and 30 hours free government funding per week for children aged 3- 4 years, additional hours are also available. We currently have funded 2 year olds attending the Pre-school that meet the current ‘Time for 2’s’ funding criteria. The Pre-School employs 4 part-time staff (Leader, Deputy Leader and Assistants) during the year to provide a daily morning sessions (9am to 12pm) and an afternoon session (12pm-3pm) Monday to Friday. Full days are available. We also introduced a lunch club to allow the morning children to stay for an extra hour 12-1pm for lunch. We welcome all children within the age range regardless of personal circumstance, gender, faith, cultural background and lingual ability. The Pre-School is located in the heart of the village adjacent to the village playing field providing an excellent location for outdoor activities and involvement in community events. ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR** March **2012** 3 Section D Achievements and performance **Summary of the main achievements of the charity during the year** Numbers have been higher at the beginning of this academic year than last year as less children were school age. Numbers have not grown as much throughout the year due to Covid-19. As pupil numbers increase the Pre-School increases staff hours to ensure ratios are maintained. All sessions are covered by a minimum of 2 qualified members of staff plus 1 additional staff member as ratios require. All staff are already fully qualified or working towards childcare qualifications. There have been less opportunities for volunteers due to Covid-19 for 5 months of the year. Covid-19 restrictions meant a reduction in opening hours and tighter restrictions on numbers. All children who wanted to attend were given a place; some parents decided to keep their children at home. This also meant that the usual summer events were unable to go ahead. Parents were invited in for stay and play sessions, share a story time and wow days. throughout the first two terms. We also managed a leavers picnic on the field. The Pre-school follows the EYFS statutory framework and has covered the topics within sessions including the following _**.**_ Some of the things covered this year were: **Autumn:** Helping Each Other People Who Help Us Remembrance Day Children in Need Christmas Visit to the local shop and mobile library. **Spring:** Winter and Arctic Animals Chinese New Year Music Spring World Book Week **Summer:** Fairytales Senses Trip to the Copse (nature site) Hygiene Diversity and different families Seaside Over lockdown we provided activities for parents to do at home with their children to support learning they would have been doing in preschool. We also created Going to School and Summer activity packs to help keep the children entertained. ## **Throughout the Year** Sound of the week Sport activities Music and Movement Science and Experiments Tennis Skills Busy Bakers Sparkling Stars drama and dance Woody Bugs **TAR** March **2012** 4 Section D Achievements and erformance p We continue to follow in the moment planning so activities are planned based on children’s interests. We continued with our lunch club to extend the morning session until 1pm and registration fees for new children which paid for a welcome pack and t-shirt for each child. In order to provide a more wholesome snack we also asked for snack donations. A significant contribution is made by the committee members who provide a management and fundraising service to the Pre-School. The committee ran a fund raising event - santa’s grotto and Christmas crafts. Other events were postponed due to Covid-19. Events are planned to involve the pre-school children, their families and other members of the local community. ## **Section E Financial review** We have reserve funds to cover maternity, sick pay and if we had to **Brief statement of the** close, 3 months running costs and redundancy. **charity’s policy on reserves Details of any funds materially in deficit Further financial review details (Optional information)** - **Principle sources of funds** are funding payments from Milton Keynes - You **may choose** to include Council for eligible 2 year olds and 3 and 4 year olds who receive their 15 - additional information, where or 30 hours of funding. We also receive fees from parents who pay for - relevant about: additional hours or 2 year olds not eligible for funding. We have received - • the charity’s principal funds from fundraising outlined in section D. We also received a grant sources of funds (including from the Parish Council to help pay for the garden update. any fundraising); - • how expenditure has The **expenditure has supported the key objectives** by providing resources and staffing for the preschool to ensure all children have - supported the key objectives access to the EYFS standards. - of the charity; - • investment policy and objectives including any ethical investment policy adopted. **Section F Other optional information** **TAR** March **2012** 5 Future Plans for the Pre-School - To invest further in the staff development and training. - To continue to improve resources, particularly the outdoor space at the pre-school. - To create greater awareness of the pre-school in the local community. - For the pre-school to grow in numbers particularly supporting funded 2’s. - Continue to develop relationships with Lavendon School to ensure smooth transition for pre-school leavers. ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** L O’Boyle **Signature(s)** L Howard Louise O’Boyle **Full name(s)** Lucie Howard **Position (eg Secretary, Chair,** Committee Member Chairman **etc) Date** 22/06/2021 **TAR** March **2012** 6 ## **Profit and Loss** Lavendon Pavilion PreSchool For the year ended 31 August 2020 Prepared by LEO Bookkeeping Services Ltd ## **Contents** **3** Profit and Loss Profit and Loss Lavendon Pavilion PreSchool Page 2 of 4 ## **Profit and Loss** ## **Lavendon Pavilion PreSchool For the year ended 31 August 2020 Cash Basis** |**Profit and Loss**
**Lavendon Pavilion PreSchool**
**For the year ended 31 August 2020**
**Cash Basis**||| |---|---|---| ||**2020**|**2019**| |**Turnover**||| |Adhoc Sessions|373.40|40.50| |Children's Uniform (230)|120.55|218.50| |Early Start|3.50|12.00| |Funded fees|35,844.97|31,651.69| |Fundraising|531.35|264.80| |Interest Income|22.32|-| |Lunch Club|147.00|54.00| |Other Revenue|3,465.38|-| |Private Fees|6,995.45|5,764.80| |Registration Fees|40.00|120.00| |Snack Donation|129.50|104.40| |**Total Turnover**|**47,673.42**|**38,230.69**| |**Gross Profit**|**47,673.42**|**38,230.69**| |**Administrative Costs**||| |Accountancy Costs|2,555.34|2,401.20| |Advertising & Marketing|250.48|366.34| |Charity Commission Return|75.00|100.00| |Children's Uniform (501)|178.30|240.30| |DBS|103.60|51.80| |Entertainment 100% business|-|123.64| |Equipment/toys|-|155.42| |Fundraising Expenses|59.60|128.93| |General Expenses|458.10|612.51| |Insurance|504.11|505.20| |Membership|25.00|101.80| |Mobile Phone|108.24|106.97| |Office Expenses|110.10|192.99| |Pavilion Rent|4,422.00|6,156.00| |Pensions Costs|97.11|128.15| |PSLA/OFSTED memberships|178.00|100.00| |Publications|14.70|-| |Recruitment|-|171.00| |Repairs and Maintenance|525.47|-| |Setting Improvements|-|3,207.78| |Snacks|99.75|129.77| |Staff Training|458.13|490.16| |Staff Uniform|-|58.20| |Trips|-|120.00| Profit and Loss Lavendon Pavilion PreSchool Page 3 of 4 Profit and Loss ||**2020**|**2019**| |---|---|---| |||| |Wages Expense|30,067.37|24,962.11| |Covid-19 Related Expenses|234.78|-| |**Total Administrative Costs**|**40,525.18**|**40,610.27**| |**Operating Profit**|**7,148.24**|**(2,379.58)**| |**Profit on Ordinary Activities Before Taxation**|**7,148.24**|**(2,379.58)**| |**Profit after Taxation**|**7,148.24**|**(2,379.58)**| Profit and Loss Lavendon Pavilion PreSchool Page 4 of 4 **Balance Sheet** Lavendon Pavilion PreSchool As at 31 August 2020 Prepared by LEO Bookkeeping Services Ltd ## **Contents** **3** Balance Sheet Lavendon Pavilion PreSchool Page 2 of 3 Balance Sheet ## **Balance Sheet** ## **Lavendon Pavilion PreSchool As at 31 August 2020 Cash Basis** |**Balance Sheet**
**Lavendon Pavilion PreSchool**
**As at 31 August 2020**
**Cash Basis**|**Balance Sheet**
**Lavendon Pavilion PreSchool**
**As at 31 August 2020**
**Cash Basis**| |---|---| |**31 AUG 2020**
**31 AUG 2019**|| |**Fixed Assets**|| ||**Tangible Assets**| ||Equipment
784.95
784.95| ||**Total Tangible Assets**
**784.95**
**784.95**| |**Total Fixed Assets**
**784.95**
**784.95**
**Current Assets**|| ||**Cash at bank and in hand**| ||Active Saver
11,158.10
11,135.78| ||Business Account
10,372.41
3,249.69| ||Petty Cash - Resources
23.30
35.30| ||Petty Cash - Snack
25.64
23.95| ||**Total Cash at bank and in hand**
**21,579.45**
**14,444.72**| |**Total Current Assets**
**21,579.45**
**14,444.72**
**Creditors: amounts falling due withinone year**|| |Pension Liability
-
13.51|| |**Total Creditors: amounts falling due within one year**
**-**
**13.51**|| |**Net Current Assets (Liabilities)**
**21,579.45**
**14,431.21**|| |**Total Assets less Current Liabilities**
**22,364.40**
**15,216.16**|| |**Net Assets**
**22,364.40**
**15,216.16**
**Capital and Reserves**|| |Retained Earnings
6,812.36
13,812.36|| |Allocated Funds
8,403.80
3,783.38|| |Current Year Earnings
7,148.24
(2,379.58)|| |**Total Capital and Reserves**
**22,364.40**
**15,216.16**|| Lavendon Pavilion PreSchool Page 3 of 3 Balance Sheet CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to tho tru8teesl members of LAVENDON PAVILLION PRE SCHOOL On accounts for the year ended 3110812020 Charity no (if any) 1152573 Set out on pages CCXX R1 accounts {ss) & R2 accounts {ss) I report to the trustees on my examination of the accounts of the above tharity nhe Trusf) for the year ended 31108 12020. Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requiremenls of the Charities Act 2011 (Yhe Acr). I report in respect of my examination of the Trust's accounts carried out under sertion 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Chanty Commission under section 145{5){b) of Ihe Act. I have completed my examination. I confimi that no material matters have come to my attention (other than that disclosed below ') in connection with the examination which gNes me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord v4rth the accounting records I have no concems and have come across no other matters in connection th the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the br els irthey do not appty. Independent examiner's ststement Signed: Date: Zoèi Name: Simon Davies Relevant professional qualification(s) or body {if any): FCCA- Member 0309741 Address: Rapture A￿o￿ntS Ltd, 3 Blundells Road. Bradville, Milton Keynes, Bucks, MK13 7HA IER October 2018 Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charty accounts.. directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER October 2018