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2023-05-31-accounts

Company Registration Number: 08550103 Charity Registration Number: 1152537

Leatherhead Youth Football Club Financial Statements For the Year Ending 31 May 2023

JANE ASCROFT ACCOUNTANCY LIMITED

Chartered Accountants Enterprise House Harmire Enterprise Park Barnard Castle County Durham DL12 8XT

Leatherhead Youth Football Club

Financial Statements

Year Ended 31 May 2023

Page
Trustees' Annual Report (Incorporating the Director's Report) 1
Independent Examiner's Report to the Trustees 4
Statement of Financial Activities (Including Income and Expenditure Account) 5
Statement of Financial Position 6
Notes to the Financial Statements 7
The Following Pages Do Not Form Part of the Financial Statements
Detailed Statement of Financial Activities 17

Leatherhead Youth Football Club

Trustees' Annual Report (Incorporating the Director's Report)

Year Ended 31 May 2023

The trustees, who are also the directors for the purposes of company law, present their report and the unaudited financial statements of the charity for the year ended 31 May 2023.

Objectives and Activities

The charity's objects are for the public benefit generally but with particular reference to the inhabitants of Leatherhead, Surrey and its surrounding areas:

Achievements and Performance

Operations and performance at Leatherhead Youth FC were much improved in the 2022/23 season from the previous (Covid interrupted) season. Registration numbers have increased, we are now over 400 registered players with close to 30 teams playing under the banner of Leatherhead Youth FC. The biggest development of the year was a club wide internal/external review of operations which lead to some significant operational changes, which I am pleased to report have been well received. As part of this review the charity decided to hire a new General Manager of the club as well as a new head of coaching. The club now runs its own coaching programmes and is no longer using a 3rd party coaching company to delivery coaching sessions.

On the financial side, the club still must take a cautious approach to managing the operations and finances of the club. The club decided to leave registration fees unchanged for the 22/23 season. We felt that coming out of the pandemic, and with increased costs (inflation) all around us, that it would be good to try and keep our registration costs the same. I believe this gesture has been appreciated by the membership and the club continues to run at a very small surplus, for this coming season.

The agreement that the club had with its sponsor CGI came to an end in the 22/23 season. Unfortunately, they were not in a position to renew and the club is currently searching for a new main sponsor.

Financial Review

During the year ending 31 May 2023 income totalled £235,897 (2022 - £289,765) and expenditure totalled £410,893 (2022 - £391,372). Expenditure includes depreciation of £101,539. There is an overall deficit of £174,996 (2022 - £101,607, if depreciation were excluded there would be a deficit of £101,539 (2022 - surplus £259).

Plans for Future Periods

It is now almost 8 years since our 3G pitch was installed and various upgrades to the facility have been made. While the club is still in excellent condition there is no doubt that our facilities are tiring and in need of some investment. The charity and the club management are in discussions now as to how we upgrade both our facilities and our clubhouse. Many options are on the table, and hopefully more to report in the coming year.

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Leatherhead Youth Football Club

Trustees' Annual Report (Incorporating the Director's Report) (continued)

Year Ended 31 May 2023

Structure, Governance and Management

Leatherhead Youth Football Club is a charitable company, limited by guarantee. It was incorporated on 30th May 2013 with company number 08550103 and registered as a charity on 21st June 2013 with charity number 1152537.

On 1st June 2013 the net liabilities and activities of the unincorporated association of the same name were transferred to the new charitable company.

The charity is governed by its memorandum and articles of association dated 30th May 2013.

Recruitment, appointment and induction of trustees

The appointment of Trustees is as stated in our Memorandum and Articles. New Trustees are invited to meet the existing Trustees who outline the Charity's aims and objectives. The new Trustees are given an outline of what is expected of them and provided with a copy of The Essential Trustee: What you need to know, as provided by The Charity Commission.

All Trustees give their time voluntarily and receive no benefit from the charity. No expenses were reclaimed from the charity during the year.

Public Benefit

Our main activities and who we help are described elsewhere in this report. All our charitable activities are undertaken to further our charitable purposes for the public benefit. The Committee have had regard to the Charity Commission's guidance on public benefit throughout the year when deciding on the activities of the charity.

Reference and Administrative Details

Registered charity name Leatherhead Youth Football Club Charity registration number 1152537 Company registration number 08550103 Principal office and registered River Lane office Randalls Road Leatherhead Surrey KT22 0AU The Trustees Mr D Crema Mrs S L Crema Mr C K O'Ferrall Mr A T Fox Company Secretary Mr C K O'Ferrall Independent Examiner Jane Ascroft FCA MA (Cantab) Enterprise House Harmire Enterprise Park Barnard Castle County Durham DL12 8XT

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Leatherhead Youth Football Club

Trustees' Annual Report (Incorporating the Director's Report) (continued)

Year Ended 31 May 2023

Small Company Provisions

This report has been prepared in accordance with the provisions applicable to companies entitled to the small companies exemption.

The trustees' annual report was approved on .............................. and signed on behalf of the board of trustees by:

Mr C K O'Ferrall Charity Secretary

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Leatherhead Youth Football Club

Independent Examiner's Report to the Trustees of Leatherhead Youth Football Club

Year Ended 31 May 2023

I report to the trustees on my examination of the financial statements of Leatherhead Youth Football Club ('the charity') for the year ended 31 May 2023.

Responsibilities and Basis of Report

As the trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 ('the 2006 Act’).

Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent Examiner's Statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the charity as required by section 386 of the 2006 Act; or

  2. the financial statements do not accord with those records; or

  3. the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair' view which is not a matter considered as part of an independent examination; or

  4. the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Jane Ascroft FCA MA (Cantab) Independent Examiner

Enterprise House Harmire Enterprise Park Barnard Castle County Durham DL12 8XT

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Leatherhead Youth Football Club

Statement of Financial Activities (including income and expenditure account)

Year Ended 31 May 2023

2023 2022
Unrestricted
fundsTotal funds Total funds
Note £ £ £
Income and endowments
Donations and legacies 5 500 500 300
Charitable activities 6 235,081 235,081 289,456
Investment income 7 316 316 9
───────── ───────── ─────────
Total income 235,897 235,897 289,765
═════════ ═════════ ═════════
Expenditure
Expenditure on charitable activities 8,9 410,893 410,893 391,372
───────── ───────── ─────────
Total expenditure 410,893 410,893 391,372
═════════ ═════════ ═════════
───────── ───────── ─────────
Net expenditure and net movement in funds (174,996) (174,996) (101,607)
═════════ ═════════ ═════════
Reconciliation of funds
Total funds brought forward 25,169 25,169 126,776
───────── ───────── ─────────
Total funds carried forward (149,827) (149,827) 25,169
═════════ ═════════ ═════════

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

The notes on pages 7 to 15 form part of these financial statements.

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Leatherhead Youth Football Club

Statement of Financial Position

31 May 2023

2023 2022
Note £ £ £
Fixed Assets
Tangible fixed assets 14 234,364 334,874
Investments 15 1 1
───────── ─────────
234,365 334,875
Current Assets
Debtors 16 69,941
Cash at bank and in hand 95,292 113,586
──────── ─────────
95,292 183,527
Creditors: amounts falling due within one year 17 440,730 449,672
───────── ─────────
Net Current Liabilities 345,438 266,145
───────── ─────────
Total Assets Less Current Liabilities (111,073) 68,730
Creditors: amounts falling due after more than
one year 18 38,754 43,561
───────── ────────
Net Liabilities (149,827) 25,169
═════════ ════════
Funds of the Charity
Unrestricted funds (149,827) 25,169
───────── ────────
Total charity funds 21 (149,827) 25,169
═════════ ════════

For the year ending 31 May 2023 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

Directors' responsibilities:

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies' regime.

These financial statements were approved by the board of trustees and authorised for issue on ........................, and are signed on behalf of the board by:

Mr D Crema Trustee

The notes on pages 7 to 15 form part of these financial statements.

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Leatherhead Youth Football Club

Notes to the Financial Statements

Year Ended 31 May 2023

1. General Information

The charity is a public benefit entity and a private company limited by guarantee, registered in England and Wales and a registered charity in England and Wales. The address of the registered office is River Lane, Randalls Road, Leatherhead, Surrey, KT22 0AU.

2. Statement of Compliance

These financial statements have been prepared in compliance with FRS 102, 'The Financial Reporting Standard applicable in the UK and the Republic of Ireland', the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Charities SORP (FRS 102)) and the Companies Act 2006.

3. Accounting Policies

Basis of Preparation

The financial statements have been prepared on the historical cost basis, as modified by the revaluation of certain financial assets and liabilities and investments measured at fair value through income or expenditure.

The financial statements are prepared in sterling, which is the functional currency of the entity.

The entity is a Public Benefit Entity.

Going Concern

The balance sheet shows a position of net liabilities. The main liability is the loan from the director, Mr Crema, who has agreed not to request repayment of the loan until the charity has the funds to do so.

Judgements and Key Sources of Estimation Uncertainty

The preparation of the financial statements requires management to make judgements, estimates and assumptions that affect the amounts reported. These estimates and judgements are continually reviewed and are based on experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances. The Trustees consider that there are no significant estimates or judgements affecting these financial statements.

Fund Accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the purposes of the charity.

Designated funds are unrestricted funds earmarked by the trustees for specific purposes.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor.

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Leatherhead Youth Football Club

Notes to the Financial Statements (continued)

Year Ended 31 May 2023

3. Accounting Policies (continued)

Income

All income is included in the statement of financial activities when the charity is entitled to the income, any performance related conditions attached have been met or are fully within the control of the charity, the income is considered probable and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:

Donations and legacy income is received by way of donations, legacies, grants and gifts and is included in full in the Statement of Financial Activities when receivable. Where legacies have been notified to the charity but the criteria for income recognition have not been met, the legacy is treated as a contingent asset and disclosed if material. Grants, where entitlement is not conditional on the delivery of a specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant.

Donated services and facilities are included at the value to the charity, being the amount the charity would have been willing to pay to obtain services or facilities of equivalent economic benefit on the open market.

Investment income is included when receivable.

Income from charitable trading activity is accounted for when earned.

Income from grants, where related to performance and specific deliverables, are accounted for as the charity earns the right to consideration by its performance.

Expenditure

Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates:

Costs of raising funds comprise the costs associated with attracting donations, grants and legacies and the costs of trading for fundraising purposes.

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

Other expenditure includes all expenditure that is neither related to raising funds for the charity nor part of its expenditure on charitable activities.

All costs are allocated between the expenditure categories of the SOFA on a basis designed to reflect the use of the resource. Costs relating to a particular activity are allocated directly, others are apportioned on an appropriate basis.

Tangible Assets

All fixed assets are initially recorded at cost.

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Leatherhead Youth Football Club

Notes to the Financial Statements (continued)

Year Ended 31 May 2023

3. Accounting Policies (continued)

Depreciation

Depreciation is calculated so as to write off the cost or valuation of an asset, less its residual value, over the useful economic life of that asset as follows:

Clubhouse Equipment - 20%/15%/10% reducing balance 3G pitch - 10% straight line

Investments

Unlisted equity investments are initially recorded at cost, and subsequently measured at fair value. If fair value cannot be reliably measured, assets are measured at cost less impairment.

Listed investments are measured at fair value with changes in fair value being recognised in income or expenditure.

Impairment of Fixed Assets

A review for indicators of impairment is carried out at each reporting date, with the recoverable amount being estimated where such indicators exist. Where the carrying value exceeds the recoverable amount, the asset is impaired accordingly. Prior impairments are also reviewed for possible reversal at each reporting date.

Financial Instruments

The charity only has financial assets and liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.

Defined Contribution Plans

Contributions to defined contribution plans are recognised as an expense in the period in which the related service is provided. Prepaid contributions are recognised as an asset to the extent that the prepayment will lead to a reduction in future payments or a cash refund.

When contributions are not expected to be settled wholly within 12 months of the end of the reporting date in which the employees render the related service, the liability is measured on a discounted present value basis. The unwinding of the discount is recognised as an expense in the period in which it arises.

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Leatherhead Youth Football Club

Notes to the Financial Statements (continued)

Year Ended 31 May 2023

Debtors

Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

Accrued income and tax recoverable is included at the best estimate of the amounts receivable at the balance sheet date.

Cash at Bank and in Hand

Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

Creditors

Creditors are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors are normally recognised at their settlement amount after allowing for any trade discounts due.

Taxation

The company is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the company is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.

4. Limited by Guarantee

The company is limited by guarantee. At 31st May 2023 there were 4 members each of whom had undertaken to contribute an amount not exceeding £10 in the event of a winding up.

5. Donations and Legacies

Unrestricted Total Funds Unrestricted Total Funds
Funds 2023 Funds 2022
£ £ £ £
Donations
Donations 500 500 300 300
════ ════ ════ ════

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Leatherhead Youth Football Club

Notes to the Financial Statements (continued)

Year Ended 31 May 2023

6. Charitable Activities

Unrestricted Total Funds Unrestricted Total Funds
Funds 2023 Funds 2022
£ £ £ £
Player registrations 159,479 159,479 190,652 190,652
Sponsorship 12,000 12,000 24,000 24,000
Pitch rentals 53,110 53,110 51,105 51,105
Car park rental 8,000 8,000 16,000 16,000
Summer tournament 1,239 1,239
Gate receipts 1,181 1,181 3,567 3,567
Other income 72 72 4,132 4,132
───────── ───────── ───────── ─────────
235,081 235,081 289,456 289,456
═════════ ═════════ ═════════ ═════════
7. Investment Income
Unrestricted Total Funds Unrestricted Total Funds
Funds 2023 Funds 2022
£ £ £ £
Bank interest receivable 316 316 9 9
════ ════ ════ ════
8. Expenditure on Charitable Activities by Fund Type
Unrestricted Total Funds Unrestricted Total Funds
Funds 2023 Funds 2022
£ £ £ £
Costs of charitable activities (see page
17) 410,893 410,893 391,372 391,372
═════════ ═════════ ═════════ ═════════
9. Expenditure on Charitable Activities by Activity Type
Activities
undertaken Total funds Total fund
directly 2023 2022
£ £ £
Costs of charitable activities (see page 17) 410,893 410,893 391,372
═════════ ═════════ ═════════
10. Net Expenditure
Net expenditure is stated after charging/(crediting):
2023 2022
£ £
Depreciation of tangible fixed assets 101,539 101,866
═════════ ═════════

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Leatherhead Youth Football Club

Notes to the Financial Statements (continued)

Year Ended 31 May 2023

11. Independent Examination Fees

2023 2022
£ £
Fees payable to the independent examiner for:
Independent examination of the financial statements 720 756
Other financial services 165 312
──── ───────
885 1,068
════ ═══════

12. Staff Costs

The total staff costs and employee benefits for the reporting period are analysed as The total staff costs and employee benefits for the reporting period are analysed as follows:
2023 2022
£ £
Wages and salaries 78,733 35,000
Social security costs 264 50
Employer contributions to pension plans 1,617 863
──────── ────────
80,614
════════
35,913
════════

The average head count of employees during the year was 1 (2022: 1). The average number of full-time equivalent employees during the year is analysed as follows:

2023 2022
No. No.
Number of staff 1 1
════ ════

No employee received employee benefits of more than £60,000 during the year (2022: Nil).

13. Trustee Remuneration and Expenses

Trustees have received no remuneration or expenses during the year (2022 - Nil).

14. Tangible Fixed Assets

At At
1 June 2022 Additions
31 May 2023
£ £ £
Cost
Clubhouse Equipment 52,300 1,029 53,329
3G pitch 991,471
991,471
──────────── ───────
────────────
1,043,771 1,029 1,044,800
════════════ ═══════
════════════
At Charge for At
1 June 2022 the year
31 May 2023
£ £ £
Depreciation
Clubhouse Equipment 38,178 2,392 40,570
3G pitch 670,719 99,147 769,866
──────────── ─────────
─────────
708,897 101,539 810,436
════════════ ═════════
═════════

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Leatherhead Youth Football Club

Notes to the Financial Statements (continued)

Year Ended 31 May 2023

14. Tangible Fixed Assets (continued)

At
At
31 May 2023
31 May 2022
£ £
Carrying amount
Clubhouse Equipment 12,759
14,122
3G pitch 221,605
320,752
─────────
─────────
234,364
334,874
═════════
═════════
Investments
Shares in
group
undertakings
£
Cost or valuation
At 1 June 2022 and 31 May 2023 1
════
Impairment
At 1 June 2022 and 31 May 2023
════
Carrying amount
At 31 May 2023 1
════
At 31 May 2022 1
════

15. Investments

All investments shown above are held at valuation.

The charity's investment in the share capital of unlisted UK companies comprises the following:

Name of subsidiary: Leatherhead Youth FC Trading Company Limited Nature of business: Running the club house on behalf of the charity Class of shares: Ordinary Holding held by Leatherhead Youth Football Club: 100%

The results of Leatherhead Youth FC Trading Company Limited for the period ending 31st May 2023:

Profit for the year: £38,307 Capital and reserves: (£12,936)

16. Debtors

2023 2022
£ £
Owed from Leatherhead Youth FC Trading Company Limited 69,941
════ ════════

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Leatherhead Youth Football Club

Notes to the Financial Statements (continued)

Year Ended 31 May 2023

17. Creditors: amounts falling due within one year

2023 2022
£ £
Bank loans and overdrafts 6,000 6,618
Accruals and deferred income 141,299 116,525
Social security and other taxes 1,570 1,302
Loans from Mr D Crema 291,652 325,227
Other creditors 209
───────── ─────────
440,730 449,672
═════════ ═════════

The loan from Mr D Cream beared interest at 4.5% p.a. above LIBOR until March 2023, following this the loan bears interest at 4.5% p.a. above the Bank of England base rate.

18. Creditors: amounts falling due after more than one year

2023 2022
£ £
Bank loans and overdrafts 38,754 43,561
════════ ════════

The Covid Bounce Back loan totals £50,000. The first repayment was made May 2022 following a full repayment holiday. 100% of the loan is guaranteed by the government and there were no fees or interest for the first 12 months. Following the initial 12 months interest is payable at 2.5%. The loan repayment has been extended to 10 years and is expected to be repaid in full in October 2030. A total amount repayable of £56,256.12.

19. Deferred Income

2023 2022
£ £
At 1 June 2022 794 849
Amount released to income (794) (849)
Amount deferred in year 794
──── ────
At 31 May 2023
════
794
════

20. Pensions and Other Post Retirement Benefits

Defined contribution plans

The amount recognised in income or expenditure as an expense in relation to defined contribution plans was £1,617 (2022: £863).

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Leatherhead Youth Football Club

Notes to the Financial Statements (continued)

Year Ended 31 May 2023

21. Analysis of Charitable Funds

Unrestricted funds

Unrestricted funds
At At
1 June 2022 Income Expenditure 31 May 2023
£ £ £ £
General funds 25,169 235,897 (410,893)
(149,827)
════════ ═════════ ═════════ ═════════
At At
1 June 2021 Income Expenditure 31 May 2022
£ £ £ £
General funds 126,776 289,765 (391,372)
25,169
═════════ ═════════ ═════════ ════════

22. Analysis of Net Assets Between Funds

Unrestricted Total Funds
Funds 2023
£ £
Tangible fixed assets 234,364 234,364
Investments 1 1
Current assets 128,867 128,867
Creditors less than 1 year (474,305)
(474,305)
Creditors greater than 1 year (38,754)
(38,754)
───────── ─────────
Net liabilities (149,827)
(149,827)
═════════ ═════════
Unrestricted Total Funds
Funds 2022
£ £
Tangible fixed assets 334,874 334,874
Investments 1 1
Current assets 183,527 183,527
Creditors less than 1 year (449,672)
(449,672)
Creditors greater than 1 year (43,561)
(43,561)
───────── ─────────
Net liabilities 25,169 25,169
═════════ ═════════

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Leatherhead Youth Football Club

Management Information

Year Ended 31 May 2023

The Following Pages Do Not Form Part of the Financial Statements.

- 16 -

Leatherhead Youth Football Club

Detailed Statement of Financial Activities

Year Ended 31 May 2023

2023 2022
£ £
Income and endowments
Donations and legacies
Donations 500 300
──── ────
Charitable activities
Player registrations 159,479 190,652
Sponsorship 12,000 24,000
Pitch rentals 53,110 51,105
Car park rental 8,000 16,000
Summer tournament 1,239
Gate receipts 1,181 3,567
Other income 72 4,132
───────── ─────────
235,081 289,456
───────── ─────────
Investment income
Bank interest receivable 316 9
──── ────
───────── ─────────
Total income 235,897 289,765
═════════ ═════════
Expenditure
Wages/salaries 78,733 35,000
Employer's NIC 264 50
Pension costs 1,617 863
Rent and rates 20,104 17,626
Light & heat 16,247 10,225
Clubhouse and grounds maintenance 249 37,998
Repairs and maintenance 1,131
Cleaning 37,072 36
Carpark Attendants 4,267 4,619
Professional fees 3,418 5,410
Loan interest 27,189 17,315
Advertising, website and social media 4,338 4,790
Depreciation 101,539 101,866
Referees 9,676 9,253
Sundry costs 5,310 2,052
Coaching and league registrations 79,911 106,391
Kit and equipment 20,959 36,747
───────── ─────────
Total expenditure 410,893 391,372
═════════ ═════════
───────── ─────────
Net expenditure (174,996) (101,607)
═════════ ═════════

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