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2023-06-30-accounts

Registered Company Number 06632086 Charity Number 1152448

PBIC LTD

Report and Unaudited Accounts

30 June 2023

PBIC LTD Report and accounts Contents

Page
Charity and Company information 1
Trustees' Report 2
Independent Examiner's report 7
Statement of Financial Activities 8
Statement of Financial Activities (Previous year comparison) 9
Balance Sheet 10
Notes to the accounts 11
Schedule to the Statement of Financial Activities 17
Schedule to the Statement of Financial Activities (Previous year comparison) 19

PBIC LTD Reference and Administrative Details

Directors

Nigel Rees Chair Monika Frak Gordon James Appointed 2nd October 2022 Moritz Lank Appointed 9th March 2023 Charles Leydon Appointed 31st May 2023 Emily Wilk-Mullis Resigned 4th January 2023 Sandra Turner Appointed 2nd November 2022 Daniel Arneaud Resigned Resigned 15th December 2022 Gemma Chiarini

Secretary

Joseph Brereton Resigned 15th December 2022 Malgorzata Brady Appointed 15th December 2022

Independent Examiner

Mr RB Welch MA FCA Chartered Accountant P&W Social Accountants 10 Newent Road Northfield Birmingham B31 2ED

Registered office

90 - 92 Bromham Road Bedford MK40 2QH

Registered number

06632086

Registered Charity Number

1152448

1

PBIC LTD The report of the trustees for the year ended 30 June 2023

Introduction

The trustees present their annual report and accounts for the year ended 30th June 2023.

PBIC LTD (PBIC) is a charity established to support the integration of migrants from European countries with specific reference to the Polish community within Bedfordshire, into the British society.

Our vision is a society in which migrants can appreciate the values and challenges of life in the United Kingdom and in return feel empowered to give their input to create a culture of understanding and success.

Our mission statement: helping migrants settle, achieve and contribute

Chairman’s statement

The financial year July 2022 - June 23 proved to be a period of relative stability for PBIC and can be characterised as bringing towards a successful conclusion many of the ongoing challenges that had been identified and worked on in the previous 2 or 3 financial years.

Client numbers continued to grow as our reputation for helping any vulnerable migrant, regardless of their country of origin, spread amongst various migrant communities. Polish clients still remain the biggest group that we support followed by Bulgarian, Romanian and Ukrainian migrants.

Pathways For Recovery which began as the biggest and riskiest project undertaken by PBIC was now showing to be a good decision both for our clients and PBIC where it has opened up partnership opportunities under the lead of Northampton University. It supported 298 inactive people with 47 progressing into employment and 164 into learning.

It has shown PBIC just how a project manager, who was added to PBIC structure as result of this project, benefited the CEO who, because of PBIC’s expansion, was finding it increasingly more difficult to cope with her ever-expanding day to day managerial duties.

Our Ukrainian Guest Support Project was also proving to be an important focus for us. We had in the previous financial year been asked, on an emergency basis, to take on the coordination of the welfare and support of all Ukrainian guests arriving in Bedford under the UK host scheme. Six months later we then won the competitive tender organised by Bedford Borough Council to continue this work for a further two years.

Interviews that had previously been underway for new trustees meant Gordon James and Sandra Turner joined the Board in October and November 2022 respectively. Since then two further candidates, Mo Lank and Tom Leydon have also joined the board later in the same financial year.

Meanwhile the Charity Commission and Companies House endorsed the proposed draft alterations to our existing constitution that we had been working on for the previous 2 years. These revisions were all aimed at reflecting the organic growth that had taken place and was anticipated to take place, along with some administrative revisions to streamline the governance and administration of PBIC.

What we also experienced in the past financial year was evidence that grants to support our work was getting difficult to obtain with the UK government funding pots getting smaller. The European Social Fund was coming to an inevitable end and it’s promised replacement funding in the form of the UK Shared Prosperity Fund is not a comparable equivalent. Home Office EUSS funding for grassroot organisations has ended with only one nation-wide organisation being in a position to win the contract.

In addition, funders do not always consider European vulnerable migrants as a priority group, despite migrant issues being a major topic in UK.

2

PBIC LTD The report of the trustees for the year ended 30 June 2023

Chairman's statement continued

At PBIC we understand these pressures and saw them coming and as a result we have steadily built up our reserves of funds to see us through what we hope will be a temporary downturn in public support for vulnerable migrants in our communities. We will, of course, continue to push for funds to address our clients’ issues.

Nigel Rees

Chair of Trustees

Name, registered office and constitution of the charity

Full name: PBIC LTD Date of incorporation: 27th June 2008 Company registration number: 6632086 Charity number: 1152448 Date charity registered: 17-Jun-13 Charity registered office: 90 - 92 Bromham Road Bedford MK40 2QH

Public Benefit

The trustees confirm that they have complied with the duty in section 17 of the Charities Act 2011, and have referred to and taken due regard to the Charity Commission guidance on public benefit and consider the charity's activities are for the public benefit.

Objectives and Activities of the Charity

i) education and training in the English language and in vocational skills; ii) social and recreational facilities and events involving the local community; and iii) advice on and support in understanding the social and legal framework of the United Kingdom;

3

PBIC LTD The report of the trustees for the year ended 30 June 2023

Summary of main activities of the charity in relation to its objects

Learning, especially ESOL courses were delivered under Bedford Borough’s ESOL for Integration Programme, Pathways for Recovery and You Are Valued project. Under YAV we developed an ESOL programme introducing migrants to learning English in the UK. Step into English is a new accredited course consisting of a thorough ESOL assessment, career and skills advice and a few useful tips on how to develop four skills: speaking, listening, reading and writing. Step into English is offered at PBIC to all clients wanting to learn English language.

Future Plans

Based on the constant evaluating of our activities and what we offer to our beneficiaries who are facing multiple barriers in their process of settling, achieving and contributing in the UK, we recognise that we have a highly effective model of delivery. It’s all-encompassing aspects include advice, careers guidance, ESOL learning, art, culture and community engagement, and listening service. Ideally, we would like to focus on delivering this bespoke package.

4

PBIC LTD

The report of the trustees for the year ended 30 June 2023

Nature of the Governing Document and constitution of the charity

The Charity is a charitable company limited by guarantee and was set up on 27 June 2008. It is governed by a Memorandum and Articles of Association.

The methods adopted for the recruitment and appointment of new trustees

The Directors of the Company are also charity Trustees for the purposes of charity law and sit as a Board on a quarterly basis.

In line with our governing document the number of Directors shall be not less than 3 and not exceed a maximum of 16.

The Board seeks to use the knowledge and skills of those involved in the local area as well as specialists in the field of learning and advice. On their appointment each trustee will undergo induction and initial training on PBIC’s work, policies and procedures as well as trustee’s rights and responsibilities. Further training and mentoring is undertaken by trustees on a needs basis.

Organisational structure and decision making

The charity is managed by a Board of Directors who are also Trustees. A CEO is appointed by the trustees to administer day-to-day activities.

Risk management

The directors actively review the major risks which the charity faces on a regular basis. These risks are recorded on a Risk Register which, combined with risk assessments, enable the charity to effectively manage and mitigate risk.

Financial Review

Policies on reserves

The Board annually reviews the amount of reserves that are required to ensure that they are adequate to fulfil our continuing obligations. The reserves that we have set aside provide financial stability and the means for the continuation of our activities. We intend to hold our reserves at a minimum of 6 months expected cashflow.

Availability and adequacy of assets of each of the funds

The board of trustees is satisfied that the charity's assets in each fund are available and adequate to fulfil its obligations in respect of each fund.

Transactions and Financial position

The Statement of Financial Activities show net incoming resources for the year of £79,185 (2022: net incoming resources £30,367). Total funds carried forward show £368,471 (2022: £289,286) of which £44,105 (2022: £47,402) are restricted. There were no incoming or outgoing resources of a capital nature.

The total and free unrestricted reserves at the year end of 30 June 2023 stand at £324,366 (2022: £241,884). This includes £36,000 of designated funds (2022: £30,000).

5

PBIC LTD The report of the trustees for the year ended 30 June 2023

Share Capital

The company is limited by guarantee and therefore has no share capital.

6

PBIC LTD The report of the trustees for the year ended 30 June 2023

Statement of Directors' and Trustees' Responsibilities

Statement of Trustees' Responsibilities

The trustees (who are also the directors of the company for the purposes of company law) are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing those financial statements, the trustees are required to:

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.

Approved by order of the Board of Trustees on 16th December 2023 and signed on its behalf by:

Nigel Rees Director and Chair of Trustees

7

Independent Examiner' Report to the Trustees of the

PBIC LTD

Respective responsibilities of charity trustees and examiner

The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. The charity’s gross income exceeded £250,000 and I am qualified to undertake the examination by being a qualified member of Institute of Chartered Accountants in England and Wales.

Having satisfied myself that the charity is not subject to audit under company law, and is eligible for independent examination, it is my responsibility to:

Basis of independent examiner's statement

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention to indicate that:

R B Welch FCA MA Chartered Accountant P&W Social Accountants 10 Newent Road Northfield Birmingham B31 2ED

16th December 2023

8

PBIC LTD

Statement of Financial Activities incorporating an Income and Expenditure Account for the Year Ended 30 June 2023

Notes
Income & Endowments
Grants, Donations & Legacies
Total income
Expenditure
Expenditure on charitable activities
Total expenditure
Net Income for the year
Transfers between funds
10
Net income after transfers
Reconciliation of funds:-
Total funds brought forward
Total funds carried forward
Net movement in funds		 Current year
Unrestricted
Funds
2023
£
268,189
268,189
225,004
225,004
43,185
39,297
82,482
82,482
241,884
324,366		 Current year
Restricted
Funds
2023
£
406,769
406,769
370,769
370,769
36,000
(39,297)
(3,297)
(3,297)
47,402
44,105		 Current year
Total Funds
2023
£
674,958
674,958
595,773
595,773
79,185
-
79,185
79,185
289,286
368,471		 Prior Year
Total Funds
2022
£
491,157
491,157
460,790
460,790
30,367
-
30,367
30,367
258,919
289,286

9

PBIC LTD

Comparative Statement of Financial Activities incorporating an Income and Expenditure Account for the Year Ended 30 June 2022

Notes
Income & Endowments
Grants, Donations & Legacies
Total income
Expenditure
Expenditure on charitable activities
Total expenditure
Net Income for the year
Transfers between funds
10
Net income after transfers
Reconciliation of funds:-
Total funds brought forward
Total funds carried forward
Net movement in funds		 Current year
Unrestricted
Funds
2022
£
176,921
176,921
127,018
127,018
49,903
(15,047)
34,856
34,856
207,028
241,884		 Current year
Restricted
Funds
2022
£
314,236
314,236
333,772
333,772
(19,536)
15,047
(4,489)
(4,489)
51,891
47,402		 Current year
Total Funds
2022
£
491,157
491,157
460,790
460,790
30,367
-
30,367
30,367
258,919
289,286		 Prior Year
Total Funds
2021
£
501,866
501,866
418,176
418,176
83,690
-
83,690
83,690
175,229
258,919

10

PBIC LTD

Company Number

06632086

Balance Sheet
as at 30 June 2023
Note 2023 2022
£ £
Fixed assets
Tangible assets 6 - -
Total fixed assets - -
Current assets
Debtors 7 24,413 91,685
Cash at bank and in hand 431,684 231,493
Total current assets 456,097 323,178
Creditors:
amounts due within one year 8 (87,626) (33,892)
Net current assets 368,471 289,286
Total assets less current liabilities 368,471 289,286
Net assets 368,471 289,286
The funds of the charity :
Unrestricted income funds
Unrestricted accumulated funds 10 288,366 211,884
Designated funds 10 36,000 30,000
Total unrestricted funds 324,366 241,884
Restricted Funds 10 44,105 47,402
Total charity funds 368,471 289,286

The directors are satisfied that the charitable company was entitled to exemption from the requirement to obtain an audit under section 477 of the Companies Act 2006 and that no member or members have required the company to obtain an audit of its accounts for the year in question in accordance with section 476 of the Act. However, in accordance with section 145 of the Charities Act 2011, the accounts have been examined by an Independent Examiner whose report appears on page 7.

The director(s) acknowledge their responsibility for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.

The accounts have been prepared in accordance with the provisions in Part 15 of the Companies Act 2006 applicable to companies subject to the small companies’ regime and in accordance with the Financial Reporting Standard for Smaller Entities (effective April 2008).

Signed

Nigel Rees Director and Chair of Trustees

Approved by the Board of Trustees on 16th December 2023

11

PBIC LTD Notes to the Accounts for the Year Ended 30 June 2023

1 General Information

PBIC LTD (PBIC) is a charitable company registered and domiciled in England. Its principal activity is to operate as a charity established to support the integration of migrants within Bedfordshire, into the British society. Its registered office is 90 - 92 Bromham Road Bedford MK40 2QH.

2 Accounting policies

Basis of preparation of the accounts

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006.

PBIC meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.

The financial statements are presented in £ Sterling, its functional currency and rounded to the nearest £.

Accounting convention

The financial statements are prepared, on a going concern basis, under the historical cost convention as modified by the revaluation of freehold land and buildings and fixed asset investments.

The charity is entirely dependent on continuing grant aid and as a consequence the going concern basis is also dependent on the continuing grant aid.

Incoming Resources

All income is recognised in the statement of financial activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Deferred income

In accordance with the SORP grants received in advance and specified by the donor as relating to specific accounting periods or alternatively which are subject to conditions which are still to be met, and which are outside the control of the charity or where it is uncertain whether the conditions can or will be met, are deferred on an accruals basis to the period to which they relate. Such deferrals are shown in the notes to the accounts and the sums involved are shown as creditors in the accounts.

Recognition of liabilities

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Grants awarded are included in the statement of financial activities when approved by the trustees and agreed with the recipient. The value of grants unpaid at the year end is accrued. Grants offered subject to conditions which have not been met at the year end date are noted as a commitment but not accrued as expenditure.

Fixed assets and depreciation

Depreciation has been provided at the following rates in order to write off the assets (less their estimated residual value) over their estimated useful economic lives.

Freehold land and buildings 2% straight line Vehicles 25% straight line Plant, machinery and equipment 25% straight line

Pension Costs

The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the statement of financial activities in the period to which they relate.

12

PBIC LTD Notes to the Accounts for the Year Ended 30 June 2023

2 Accounting policies (continued)

Taxation

As a registered charity, the company is exempt from income and corporation tax to the extent that its income and gains are applicable to charitable purposes only. Value Added Tax is partially recoverable by the company.

Finance and operating leases

Rentals payable in respect of operating leases where substantially all the benefits and risks of ownership remain with the lessor are charged to the Statement of Financial Activities as incurred.

Funds structure policy

The charity maintains a general unrestricted fund which represents funds which are expendable at the discretion of the trustees in furtherance of the objects of the charity. Such funds may be held in order to finance both working capital and capital investment.

Restricted funds have been provided to the charity for particular purposes, and it is the policy of the board of trustees to carefully the monitor the application of those funds in accordance with the restrictions placed upon them.

There is no formal policy of transfer between funds or on the allocation of funds to designated funds, other than that described above.

Any other proposed transfer between funds would be considered on the particular circumstances.

Financial Instruments

The charity only has basic financial assets and liabilities of a kind that qualify as basic financial instruments. These are initially recognised at transaction value and subsequently measured at their settlement value.

3
Deficit /Surplus for the Financial Year
This is stated after charging :-
Rentals under operating leases
Reporting Accountant fees
Fund Audit fees
4
Expenses paid to trustees or persons connected with trustees
The aggregate amount of expenses paid to trustees was		 2023
£
15,656
1,996
-
2023
£
-		 2022
£
13,000
1,815
-
2022
£
198

The nature of the expenses paid were Travel & Subsistence. There were no payment made to trustees during the year (2022: one trustee).

5
Staff Costs and Emoluments
Gross Salaries
Pension Costs
Numbers of full time employees or full time equivalents
Engaged on charitable activities		 2023
£
470,051
5,794
475,845
2023
18
18		 2022
£
351,238
3,615
354,853
2022
16
16

There were no employees with emoluments in excess of £60,000 per annum

13

PBIC LTD Notes to the Accounts

for the Year Ended 30 June 2023

6 Tangible fixed assets

Asset cost, valuation or revalued amount
At 1 July 2022
Disposals
Additions
At 30 June 2023
Accumulated depreciation and impairment provisions
At 1 July 2022
Disposals
Charge for the year
At 30 June 2023
Net book value
At 1 July 2022 and 30 June 2023
7
Debtors
Trade debtors
Accrued income
Other debtors
8
Creditors: amounts falling due within one year
Bank loans and overdrafts
Trade creditors
Accrued expenses
Accrued wages
PAYE and NI
Taxation
Pension Contributions
Funds held for third parties
Deferred income and grants in advance
9
Operating Leases
The future minimum lease payments for operating leases which expire:
within one to five years
over five years		 2023
£
11,048
12,281
1,084
24,413
2023
£
-
4,500
1,996
-
10,268
3,858
977
60
65,967
87,626
2023
£
41,000
-
41,000		 Equipment
£
4,341
-
-
4,341
4,341
-
-
4,341
-
2022
£
-
90,546
1,139
91,685
2022
£
-
10,863
8,454
388
10,121
4,006
-
60
-
33,892
2022
£
54,000
-
54,000

The operating lease relates to rental for premises.

14

PBIC LTD Notes to the Accounts

for the Year Ended 30 June 2023

10 Particulars of Individual Funds and analysis of assets and liabilities representing funds

At 30 June 2023
Current Assets
Current Liabilities
At 1 July 2022
Current Assets
Current Liabilities		 Unrestricted
funds
£
344,500
(20,134)
324,366
Unrestricted
funds
£
263,224
(21,340)
241,884		 Restricted
funds
£
111,597
(67,492)
44,105
Restricted
funds
£
59,954
(12,552)
47,402		 Total
Funds
£
456,097
(87,626)
368,471
Total
Funds
£
323,178
(33,892)
289,286

The individual funds included above are :-

Funds at
2022
£
Big Lottery Community Fund
44,105
BLCF ESOL
-
Settlement Scheme Grant Fund
-
The Harpur Trust Fund- YAV
-
Homeless SMART
-
ESF-BBO
-
The Harpur Trust Fund- UGS
3,297
Bedford & Luton Community Fund ESOL
-
P4R
-
Unrestricted Designated Fund
30,000
Unrestricted Fund
211,884
289,286		 Movements
in
Funds
as below
£
-
-
-
-
-
39,301
(3,301)
-
-
-
43,185
79,185		 Transfers
Between
funds
£
-
-
-
-
-
(39,301)
4
-
6,000
33,297
-		 Funds at
2023
£
44,105
-
-
-
-
-
-
-
-
36,000
288,366
368,471

Analysis of movements in funds as shown in the table above

Incoming
Resources
£
Big Lottery Community Fund
125,757
BLCF ESOL
-
Settlement Scheme Grant Fund
33,125
The Harpur Trust Fund- YAV
8,812
Homeless SMART
39,791
ESF-BBO
44,499
The Harpur Trust Fund- UGS
12,500
Bedford & Luton Community Fund ESOL
3,722
P4R
138,563
Unrestricted Fund
255,908
662,677		 Outgoing
Resources
£
(125,757)
-
(33,125)
(8,812)
(39,791)
(5,198)
(15,801)
(3,722)
(138,563)
(225,004)
(595,773)		 Accrued
Income
£
-
-
-
-
-
-
-
-
-
12,281
12,281		 Movement
in funds
£
-
-
-
-
-
39,301
(3,301)
-
-
43,185
79,185

15

PBIC LTD Notes to the Accounts

for the Year Ended 30 June 2023

10 Particulars of Individual Funds and analysis of assets and liabilities representing funds (continued)

Comparative Year
Big Lottery Community Fund
Settlement Scheme Grant Fund
The Harpur Trust Fund- Covid
Garfield Weston
ESF-BBO
The Harpur Trust Fund- UGS
Bedford & Luton Community Fund
P4R
Unrestricted Designated Fund
Unrestricted Fund		 Funds at
2021
£
50,747
-
-
1,144
23,907
183,121
258,919		 Movements
in
Funds
as below
£
(6,642)
(2,149)
(33)
(1,144)
(12,855)
3,297
(10)
-
-
49,903
101,379		 Transfers
Between
funds
£
-
2,149
33
-
12,855
-
10
-
6,093
(21,140)
-		 Funds at
2022
£
44,105
-
-
-
-
3,297
-
-
30,000
211,884
289,286

Analysis of movements in funds as shown in the table above

Big Lottery Community Fund
Settlement Scheme Grant Fund
The Harpur Trust Fund- Covid
Garfield Weston
ESF-BBO
The Harpur Trust Fund- UGS
Bedford & Luton Community Fund
P4R
Unrestricted Fund		 Incoming
Resources
£
124,695
48 762
,
20,032
22,300
12,500
5,000
-
167,322
400,611		 Outgoing
Resources
£
(131,337)
(50 911)
,
(20,065)
(1,144)
(35,155)
(9,203)
(5,010)
(80,947)
(127,018)
(460,790)		 Accrued
Income
£
-
-
-
-
-
-
-
80,947
9,599
90,546		 Movement
in funds
£
(6,642)
(2 149)
,
(33)
(1,144)
(12,855)
3,297
(10)
-
-
49,903
30,367

Big Lottery Community Fund

PBIC LTD was awarded a 5 year grant in respect of the YAR Value project and are currently in the third year of this project. The project supports vulnerable migrants with advice, learning and a listening service.

Settlement Scheme Grant Fund

This is a Home Office grant for our project supporting vulnerable migrants with securing European Union Settled Status.

The Harpur Trust Fund- Covid

The Harpur Trust funding was used to fund our “Help When You Need It Most” project, to deal with client problems that increased due to the Covid pandemic.

Garfield Weston

This is matched funding for the lottery community fund for staff costs.

ESF-BBO

Under the Building Better Opportunities Support In to Employment Programme funded through Big Lottery Community Fund and ESF, managed by Luton Borough Council, we support unemployed and inactive individuals on their path to gain employment. This project is due to end 31st March 2023.

16

PBIC LTD Notes to the Accounts for the Year Ended 30 June 2023

The Harpur Trust Fund -UGS

As a response to Ukrainian Guests arriving in Bedford Borough, PBIC proposed to become a central point of contact for those guests, who we planned to support with initial advice, interpreting and enabling access to services. Harpur Trust offered us a grant to pay for salaries for staff working on this new project.

Bedford and Luton Community Fund

As a result of initial assessment PBIC was completing for each guest arriving in Bedford, it became clear that there was an urgent need for help with summer clothing. This fund paid for vouchers which Ukrainians Gests used to purchase summer clothing.

Pathway for Recovery (P4R)

This grant was funded through ESF, offering wide comprehensive employment support, focused on helping those most disadvantaged in our communities due to the impact of COVID-19

The Harpur Trust Fund -YAV

This is a match fund helping us deliver TNLCF YAV project in its final 2 years, it is a grant contributing to the costs of employing the listening specialist and administrator.

Homeless SMART

PBIC is subcontracted to SMART to deliver homeless support to migrants in Bedford Borough. The grant pays for one full time outreach worker and one part time homeless caseworker.

Designated Fund

This unrestricted fund is set aside for the charity to meet its employment liabilities in the next financial year.

11 Share Capital

The charity is incorporated under the Companies Acts and is limited by guarantee, each member having undertaken to contribute such amounts not exceeding one pound as may be required in the event of the company being wound up whilst he or she is still a member or within one year thereafter.

17

PBIC LTD

Schedule to the Statement of Financial Activities for the Year Ended 30 June 2023

Status of this schedule to the Statement of Financial Activities

This schedule is an intrinsic part of the accounts required to comply with the 2008 Revision of the Statement of Recommended Practice for Accounting and Reporting issued by the Charity Commissioners for England & Wales, revised June 2008. However, it is not a part of the statutory accounts required under the provisions of the Companies Act 2006 in relation to incorporated charities.

Unrestricted Restricted Total Prior Period
Funds Funds Funds Total Funds
2023 2023 2023 2022
£ £ £ £
Incoming Resources from generated funds
Voluntary Income
Government and public bodies
Incoming resources of a revenue nature
Bedford Borough Council 137,119 - 137,119 85,080
Bedford Borough Council Homeless Support - - - -
Bedford College 500 500
Department of Work & Pensions / ESF - - - 5,611
Futures Advice 124,327 - 124,327 82,169
Home Office - 33,126 33,126 48,762
Luton Borough Council - 44,499 44,499 22,300
University of Northampton - 138,563 138,563 80,947
Total 261,946 216,188 478,134 324,869
Non government and non public bodies
Incoming resources of a revenue nature - grants, donations and legacies
Bedford and Luton Community Foundation 3,722 3,722 5,000
Big Lottery Fund Grant - - - -
Big Lottery Community Fund Grant - 125,756 125,756 124,695
Heritage Lottery Fund Grant - - - -
The Harpur Trust - 21,312 21,312 32,532
Garfield Weston - - - -
Donations 5,389 - 5,389 3,470
Other Funded Projects 39,791 39,791 525
Other Income 854 - 854 66
Total 6,243 190,581 196,824 166,288
Total Grants,Legacies & Donations Received 268,189 406,769 674,958 491,157
Total Voluntary Income 268,189 406,769 674,958 491,157
Support costs of charitable activities
Direct support costs
Gross wages and salaries - charitable activities 138,435 337,410 475,845 354,834
Volunteers' Costs 222 - 222 61
138,657 337,410 476,067 354,895
Indirect employee costs
Training and welfare 2,641 2,677 5,318 2,664
Restructuring costs - - - -
Travel and subsistence 2,163 33 2,196 963
4,804 2,710 7,514 3,627
Premises Costs
Rent payable 3,531 12,125 15,656 13,000
Rates 82 - 82 1,860
Insurance 2,000 1,127 3,127 3,065
Office refurbishment / Room hire 3,124 1,663 4,787 5,941
8,737 14,915 23,652 23,866

18

PBIC LTD

Schedule to the Statement of Financial Activities for the Year Ended 30 June 2023

Status of this schedule to the Statement of Financial Activities continued

General administrative expenses:
Telephone and fax
Software and IT Costs
General Office Running Costs
Social Events
Advertising and PR
Bank charges and interest
Stationery, Printing and postage
Subscriptions
Sundry expenses
Professional fees in support of charitable activities
Consultancy fees
Professional Fees - Tutors and administration
Professional Fees - Other
Other support costs
Expensed Equipment
Beneficiaries expenses
Fundraising
Training workshops and teaching materials
Tutors
Governance costs
Trustees' expenses
Reporting Accountant's Fees
Other Accounting Services
General Governance Costs
Fund Audit Fees
Total governance costs
Total Support costs
Total Expended on Charitable Activities		 Unrestricted
Restricted
Total
Total
Funds
Funds
Funds
Funds
2023
2023
2023
2022
£
£
£
£
2,331
1,047
3,378
4,002
12,199
3,409
15,608
16,839
9,924
2,832
12,756
13,324
13,987
146
14,133
954
2,425
1,763
4,188
3,311
300
-
300
325
2,103
369
2,472
1,260
3,077
13
3,090
929
2,131
188
2,319
1,994
48,477
9,767
58,244
42,938
650
-
650
13,120
-
-
-
131
16,662
711
17,373
9,455
17,312
711
18,023
22,706
191
-
191
419
119
113
232
5,636
-
-
-
600
1,800
1,203
3,003
1,128
1,840
3,940
5,780
1,080
3,950
5,256
9,206
8,863
-
-
-
198
1,996
-
1,996
1,815
892
892
1,826
179
-
179
56
-
-
-
-
3,067
-
3,067
3,895
225,004
370,769
595,773
460,790
225,004
370,769
595,773
460,790

19

PBIC LTD

Schedule to the Statement of Financial Activities Comparative for the Year to 30th June 2022

Status of this schedule to the Statement of Financial Activities

This schedule is an intrinsic part of the accounts required to comply with the 2008 Revision of the Statement of Recommended Practice for Accounting and Reporting issued by the Charity Commissioners for England & Wales, revised June 2008. However, it is not a part of the statutory accounts required under the provisions of the Companies Act 2006 in relation to incorporated charities.

Unrestricted Restricted Total Prior Period
Funds Funds Funds Total Funds
2022 2022 2022 2021
£ £ £ £
Incoming Resources from generated funds
Voluntary Income
Government and public bodies `
Incoming resources of a revenue nature
Bedford Borough Council 85,080 - 85,080 81,880
Bedford Borough Council Homeless Support - - - -
Department of Work & Pensions / ESF 5,611 - 5,611 26,083
Futures Advice 82,169 - 82,169 95,459
Home Office - 48,762 48,762 48,072
Luton Borough Council - 22,300 22,300 35,117
University of Northampton - 80,947 80,947
Total 172,860 152,009 324,869 286,611
Non government and non public bodies
Incoming resources of a revenue nature - grants, donations and legacies
Bedford and Luton Community Foundation 5,000 5,000 -
Big Lottery Community Fund Grant - 124,695 124,695 129,673
Heritage Lottery Fund Grant - - - -
The Harpur Trust - 32,532 32,532 12,968
Garfield Weston - - - 15,000
Donations 3 470
,		 - 3 470
,		 742
Other Funded Projects 525 - 525 20,381
Other Income 66 - 66 36,491
Services Provided - - - -
Total 4,061 162,227 166,288 215,255
Total Grants,Legacies & Donations Received 176,921 314,236 491,157 501,866
Total Voluntary Income 176,921 314,236 491,157 501,866
Support costs of charitable activities
Direct support costs
Gross wages and salaries - charitable activities 89,000 265,834 354,834 325,648
Volunteers' Costs 61 - 61 100
Expenses Beneficiaries - - - -
89,061 265,834 354,895 325,748
Indirect employee costs
Temporary staff and recruitment
Training and welfare 1,027 1,637 2,664 801
Restructuring costs - - - -
Travel and subsistence 416 547 963 2,566
1,443 2,184 3,627 3,367
Premises Costs
Rent payable 3,250 9,750 13,000 13,000
Rates 1,860 - 1,860 -
Insurance - 3,065 3,065 2,072
Room Hire/ Office Refurbishment 1,231 4,710 5,941 28,263
6,341 17,525 23,866 43,335

20

PBIC LTD

Schedule to the Statement of Financial Activities Comparative for the Year to 30th June 2022

Status of this schedule to the Statement of Financial Activities continued

General administrative expenses:
Telephone and fax
Software and IT Costs
General Office Running Costs
Social Events
Advertising and PR
Bank charges
Stationery, Printing and postage
Subscriptions
Sundry expenses
Professional fees in support of charitable activities
Consultancy fees
Professional Fees - Administration
Professional Fees - Other
Other support costs
Depreciation of assets used for charitable purposes
Loss / (Profit) on disposal of assets
Expensed Equipment
Beneficiaries expenses
Fundraising
Training workshops and teaching materials
Tutors
Governance costs
Trustees' expenses
Reporting Accountant's Fees
Other Accounting Services
General Governance Costs
Fund Audit Fees
Total governance costs
Total Support costs
Total Expended on Charitable Activities		 Unrestricted
Restricted
Total
Prior Period
Funds
Funds
Funds
Total Funds
2022
2022
2022
2021
£
£
£
£
651
3,351
4,002
1,952
13,057
3,782
16,839
10,960
583
12,741
13,324
9,713
904
50
954
724
1,097
2,214
3,311
5,684
267
58
325
281
1,057
203
1,260
-
855
74
929
1,943
789
1,205
1,994
2,303
19,260
23,678
42,938
33,560
720
12,400
13,120
-
-
131
131
63
5,774
3,681
9,455
9,011
6,494
16,212
22,706
9,074
-
-
-
-
-
-
-
-
250
169
419
1,142
23
5,613
5,636
-
-
600
600
-
45
1,083
1,128
-
460
620
1,080
180
778
8,085
8,863
1,322
-
198
198
56
1,815
-
1,815
1,680
1,826
1,826
-
-
56
56
34
-
-
-
-
3,641
254
3,895
1,770
127,018
333,772
460,790
418,176
127,018
333,772
460,790
418,176

21