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2022-06-30-accounts

Registered Company Number 06632086 Charity Number 1152448

PBIC LTD

Report and Unaudited Accounts

30 June 2022

PBIC LTD Report and accounts Contents

Page
Charity and Company information 1
Trustees' Report 2
Independent Examiner's report 8
Statement of Financial Activities 9
Statement of Financial Activities (Previous year comparison) 10
Balance Sheet 11
Notes to the accounts 12
Schedule to the Statement of Financial Activities 18
Schedule to the Statement of Financial Activities (Previous year comparison) 20

PBIC LTD Reference and Administrative Details

Directors

Nigel Rees Chair Monika Frak Gordon James Appointed 2nd October 2022 David Pawelek Resigned 28th September 2021 Emily Wilk-Mullis Resigned 4th January 2023 Sandra Turner Appointed 2nd November 2022 Daniel Arneaud Resigned Resigned 15th December 2022 Gemma Chiarini Secretary Joseph Brereton Resigned 15th December 2022 Malgorzata Brady Appointed 15th December 2022

Independent Examiner

Mr RB Welch MA FCA Chartered Accountant P&W Social Accountants 10 Newent Road Northfield Birmingham B31 2ED

Registered office

90 - 92 Bromham Road Bedford MK40 2QH

Registered number

06632086

Registered Charity Number

1152448

1

PBIC LTD The report of the trustees for the year ended 30 June 2022

Introduction

The trustees present their annual report and accounts for the year ended 30th June 2022.

PBIC LTD (PBIC) is a charity established to support the integration of migrants from European countries with specific reference to the Polish community within Bedfordshire, into the British society.

Our vision is a society in which migrants can appreciate the values and challenges of life in the United Kingdom and in return feel empowered to give their input to create a culture of understanding and success.

Our mission statement: helping migrants settle, achieve and contribute

Chairman’s statement

The financial year 2021-22 began with client numbers exceeding pre pandemic levels, in part, due to the rush for migrants to apply for settled and pre settled status before the end of June 2021.

At the time we took the view that PBIC was entering a period of relative stability after several turbulent years recovering from the issues surrounding the UK leaving the EU, the Covid pandemic along with the loss of its co-founder Robert Brady

We had already completed a name change, a rebranding, a relocation and refurbishment of our present office and we had resumed our previous financial stability.

In reality, of course, change happens all the time and this financial year was to be no exception.

In particular, the work that we had already begun to modernise our constitution was now being presented to Trustees and Members for discussion and approval.

A few issues stood out. For the past few years we were regularly helping any vulnerable migrants who came to us rather than simply Polish clients. We also needed a refresh of our trustees both in terms of numbers and in terms of local accessibility and we needed to redefine the role of our members.

Having drawn up this new draft document with trustees, members and a firm of local solicitors we reduced the number of pages from 20 down to 12 and this updated draft is now with The Charities Commission for approval.

During this same period we identified a number of potential candidates to become new trustees and I am delighted to report that we now have two new trustees with a third about to join the Board and a forth candidate under serious consideration.

We also began discussions with a new lead partner for PBIC to become a sub-contractor on a new project aimed at bringing unemployed clients closer to work. There were several issues to consider, in particular, although significant match funding was allowed by The Big Lottery Community Fund, given the size of the project it also meant drawing on our own reserves because of the proposed renumeration system. Trustees decided that the risk was manageable and so we began, in December 2021, Pathways for Recovery which is the largest single project undertaken by PBIC. One of the draws of this work was that we could finally add to our management structure by employing a skilled project manager to assist the CEO who in recent years had taking on too much responsibility.

Having just begun this not insubstantial project we were soon to find that unfolding world events inevitably drew us into yet another new project.

After several months of heightened tension in eastern Europe Russia finally began its invasion of Ukraine on 24th February 2022.

2

PBIC LTD The report of the trustees for the year ended 30 June 2022

Chairman's statement continued

We knew that this was something PBIC could not ignore and whilst trustees began discussions with senior management to discover how best we could respond, we received three phone calls in quick succession. They were from senior civil servants, from Bedford Borough Council and from Bedford’s oldest and most significant charitable fund, Harpur Trust. Each asked us how we were responding to these dreadful circumstances.

Encouraged and emboldened by these conversations we quickly developed a proposal and with emergency funding forthcoming from Bedford Borough and Harpur Trust, within a couple of hectic weeks, PBIC became responsible for the coordination of support and welfare for all vulnerable Ukrainian guests arriving in the Borough.

We already knew from our ongoing migrant work of the importance to be culturally and language sensitive so we quickly supplemented our existing experienced staff with suitably qualified Ukrainian and Russian speakers.

As a result, we became one of the first UK employers to formally recruit specifically from recently arrived guests and at present we employ 4 Ukrainian guests in various capacities to assist with this work.

PBIC soon demonstrated that we were capable of undertaking this unexpected work to the extent that we were then chosen to continue this service for another two years when the Borough subsequently went out to competitive tender.

An inevitable effect of this awful situation is that we had, within 2 years of taking a lease, expanded beyond our new office’s capacity and we were fortunate in being able to take additional space from Community Voluntary Services just across the road.

Throughout this accounting period we have continued our commitment to free services being available to migrants whenever they feel at their most vulnerable whether it be career advice, general advice, immigration advice or English lessons. More than ever PBIC is here to help migrants settle, achieve and contribute and we are extremely grateful for the financial support we received from The Big Lottery Community Fund, European Social Fund, Bedford Borough Council, Harpur Trust, Home Office and Luton and Bedford Community Fund.

We also began during this period to attract small but significant financial donations from individuals and companies. For the most part this is down to the generosity and kindness of others but we also recognise that it is partly due to our increasing profile, something that we hope to build on going forward.

We are confident about what lies ahead. We feel that our prompt and appropriate responses to the UK leaving the EU, together with the Covid pandemic and the Russian invasion of Ukraine has prepared us well for an uncertain future.

Nigel Rees Chair of Trustees

Name, registered office and constitution of the charity

Full name: PBIC LTD
Date of incorporation: 27th June 2008
Company registration number: 6632086
Charity number: 1152448
Date charity registered: 17-Jun-13
Charity registered office: 90 - 92 Bromham Road Bedford MK40 2QH

3

PBIC LTD The report of the trustees for the year ended 30 June 2022

Public Benefit

The trustees confirm that they have complied with the duty in section 17 of the Charities Act 2011, and have referred to and taken due regard to the Charity Commission guidance on public benefit and consider the charity's activities are for the public benefit.

Objectives and Activities of the Charity

Summary of main activities of the charity in relation to its objects

4

PBIC LTD

The report of the trustees for the year ended 30 June 2022

Summary of main activities of the charity in relation to its objects continued

Future Plans

- Our clients face complex multiple issues: communication, health including mental health, family and financial. Our advisers are well trained and go above and beyond to support clients. They however require support themselves and in addition to the management support they receive already we plan to link to a counselling service that staff can access if and when they need this support themselves.

Nature of the Governing Document and constitution of the charity

The Charity is a charitable company limited by guarantee and was set up on 27 June 2008. It is governed by a Memorandum and Articles of Association.

5

PBIC LTD The report of the trustees for the year ended 30 June 2022

The methods adopted for the recruitment and appointment of new trustees

The Directors of the Company are also charity Trustees for the purposes of charity law and sit as a Board on a quarterly basis.

In line with our governing document the number of Directors shall be not less than 3 and not exceed a maximum of 16.

The Board seeks to use the knowledge and skills of those involved in the local area as well as specialists in the field of learning and advice. On their appointment each trustee will undergo induction and initial training on PBIC’s work, policies and procedures as well as trustee’s rights and responsibilities. Further training and mentoring is undertaken by trustees on a needs basis.

Organisational structure and decision making

The charity is managed by a Board of Directors who are also Trustees. A CEO is appointed by the trustees to administer day-to-day activities.

Risk management

The directors actively review the major risks which the charity faces on a regular basis. These risks are recorded on a Risk Register which, combined with risk assessments, enable the charity to effectively manage and mitigate risk.

Financial Review

Policies on reserves

The Board annually reviews the amount of reserves that are required to ensure that they are adequate to fulfil our continuing obligations. The reserves that we have set aside provide financial stability and the means for the continuation of our activities. We intend to hold our reserves at a level between 3 and 6 months expected cashflow.

Availability and adequacy of assets of each of the funds

The board of trustees is satisfied that the charity's assets in each fund are available and adequate to fulfil its obligations in respect of each fund.

Transactions and Financial position

The Statement of Financial Activities show net incoming resources for the year of £30,367 (2021: net incoming resources £83,690). Total funds carried forward show £289,286 (2021: £258,919) of which £47,402 (2021: £51,891) are restricted. There were no incoming or outgoing resources of a capital nature.

The total and free unrestricted reserves at the year end of 30 June 2022 stand at £241,884 (2021: £207,028). This includes £30,000 of designated funds (2021: £23,907).

Share Capital

The company is limited by guarantee and therefore has no share capital.

6

PBIC LTD The report of the trustees for the year ended 30 June 2022

Statement of Directors' and Trustees' Responsibilities

Statement of Trustees' Responsibilities

The trustees (who are also the directors of the company for the purposes of company law) are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing those financial statements, the trustees are required to:

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.

Approved by order of the Board of Trustees on 12th February 2023 and signed on its behalf by:

Nigel Rees Director and Chair of Trustees

7

Independent Examiner' Report to the Trustees of the

PBIC LTD

Respective responsibilities of charity trustees and examiner

The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. The charity’s gross income exceeded £250,000 and I am qualified to undertake the examination by being a qualified member of Institute of Chartered Accountants in England and Wales.

Having satisfied myself that the charity is not subject to audit under company law, and is eligible for independent examination, it is my responsibility to:

Basis of independent examiner's statement

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention to indicate that:

R B Welch FCA MA Chartered Accountant P&W Social Accountants 10 Newent Road Northfield Birmingham B31 2ED

12th February 2023

8

PBIC LTD

Statement of Financial Activities incorporating an Income and Expenditure Account for the Year Ended 30 June 2022

Notes
Income & Endowments
Grants, Donations & Legacies
Total income
Expenditure
Expenditure on charitable activities
Total expenditure
Net Income for the year
Transfers between funds
10
Net income after transfers
Reconciliation of funds:-
Total funds brought forward
Total funds carried forward
Net movement in funds		 Current year
Unrestricted
Funds
2022
£
176,921
176,921
127,018
127,018
49,903
(15,047)
34,856
34,856
207,028
241,884		 Current year
Restricted
Funds
2022
£
314,236
314,236
333,772
333,772
(19,536)
15,047
(4,489)
(4,489)
51,891
47,402		 Current year
Total Funds
2022
£
491,157
491,157
460,790
460,790
30,367
-
30,367
30,367
258,919
289,286		 Prior Year
Total Funds
2021
£
501,866
501,866
418,176
418,176
83,690
-
83,690
83,690
175,229
258,919

9

PBIC LTD

Comparative Statement of Financial Activities incorporating an Income and Expenditure Account for the Year Ended 30 June 2021

Notes
Income & Endowments
Grants, Donations & Legacies
Total income
Expenditure
Expenditure on charitable activities
Total expenditure
Net Income for the year
Transfers between funds
10
Net income after transfers
Reconciliation of funds:-
Total funds brought forward
Total funds carried forward
Net movement in funds		 Current year
Unrestricted
Funds
2021
£
261,036
261,036
205,382
205,382
55,654
-
55,654
55,654
151,374
207,028		 Current year
Restricted
Funds
2021
£
240,830
240,830
212,794
212,794
28,036
-
28,036
28,036
23,855
51,891		 Current year
Total Funds
2021
£
501,866
501,866
418,176
418,176
83,690
-
83,690
83,690
175,229
258,919		 Prior Year
Total Funds
2020
£
408,490
408,490
307,111
307,111
101,379
-
101,379
101,379
73,850
175,229

10

PBIC LTD

Company Number 06632086
Balance Sheet
as at 30 June 2022
Note 2022 2021
£ £
Fixed assets
Tangible assets 6 - -
Total fixed assets - -
Current assets
Debtors 7 91,685 62,659
Cash at bank and in hand 231,493 206,544
Total current assets 323,178 269,203
Creditors:
amounts due within one year 8 (33,892) (10,284)
Net current assets 289,286 258,919
Total assets less current liabilities 289,286 258,919
Net assets 289,286 258,919
The funds of the charity :
Unrestricted income funds
Unrestricted accumulated funds 10 211,884 183,121
Designated funds 10 30,000 23,907
Total unrestricted funds 241,884 207,028
Restricted Funds 10 47,402 51,891
Total charity funds 289,286 258,919

The directors are satisfied that the charitable company was entitled to exemption from the requirement to obtain an audit under section 477 of the Companies Act 2006 and that no member or members have required the company to obtain an audit of its accounts for the year in question in accordance with section 476 of the Act. However, in accordance with section 145 of the Charities Act 2011, the accounts have been examined by an Independent Examiner whose report appears on page 7.

The director(s) acknowledge their responsibility for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.

The accounts have been prepared in accordance with the provisions in Part 15 of the Companies Act 2006 applicable to companies subject to the small companies’ regime and in accordance with the Financial Reporting Standard for Smaller Entities (effective April 2008).

Signed

Nigel Rees Director and Chair of Trustees

Approved by the Board of Trustees on 12th February 2023

11

PBIC LTD Notes to the Accounts for the Year Ended 30 June 2022

1 General Information

PBIC LTD (PBIC) is a charitable company registered and domiciled in England. Its principal activity is to operate as a charity established to support the integration of migrants within Bedfordshire, into the British society. Its registered office is 90 - 92 Bromham Road Bedford MK40 2QH.

2 Accounting policies

Basis of preparation of the accounts

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006.

PBIC meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.

The financial statements are presented in £ Sterling, its functional currency and rounded to the nearest £.

Accounting convention

The financial statements are prepared, on a going concern basis, under the historical cost convention as modified by the revaluation of freehold land and buildings and fixed asset investments.

The charity is entirely dependent on continuing grant aid and as a consequence the going concern basis is also dependent on the continuing grant aid.

Incoming Resources

All income is recognised in the statement of financial activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Deferred income

In accordance with the SORP grants received in advance and specified by the donor as relating to specific accounting periods or alternatively which are subject to conditions which are still to be met, and which are outside the control of the charity or where it is uncertain whether the conditions can or will be met, are deferred on an accruals basis to the period to which they relate. Such deferrals are shown in the notes to the accounts and the sums involved are shown as creditors in the accounts.

Recognition of liabilities

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Grants awarded are included in the statement of financial activities when approved by the trustees and agreed with the recipient. The value of grants unpaid at the year end is accrued. Grants offered subject to conditions which have not been met at the year end date are noted as a commitment but not accrued as expenditure.

Fixed assets and depreciation

Depreciation has been provided at the following rates in order to write off the assets (less their estimated residual value) over their estimated useful economic lives.

Freehold land and buildings 2% straight line Vehicles 25% straight line Plant, machinery and equipment 25% straight line

Pension Costs

The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the statement of financial activities in the period to which they relate.

12

PBIC LTD Notes to the Accounts for the Year Ended 30 June 2022

2 Accounting policies (continued)

Taxation

As a registered charity, the company is exempt from income and corporation tax to the extent that its income and gains are applicable to charitable purposes only. Value Added Tax is partially recoverable by the company.

Finance and operating leases

Rentals payable in respect of operating leases where substantially all the benefits and risks of ownership remain with the lessor are charged to the Statement of Financial Activities as incurred.

Funds structure policy

The charity maintains a general unrestricted fund which represents funds which are expendable at the discretion of the trustees in furtherance of the objects of the charity. Such funds may be held in order to finance both working capital and capital investment.

Restricted funds have been provided to the charity for particular purposes, and it is the policy of the board of trustees to carefully the monitor the application of those funds in accordance with the restrictions placed upon them.

There is no formal policy of transfer between funds or on the allocation of funds to designated funds, other than that described above.

Any other proposed transfer between funds would be considered on the particular circumstances.

Financial Instruments

The charity only has basic financial assets and liabilities of a kind that qualify as basic financial instruments. These are initially recognised at transaction value and subsequently measured at their settlement value.

3 Deficit /Surplus for the Financial Year 2022 2021
£ £
This is stated after charging :-
Rentals under operating leases 13,000 13,000
Reporting Accountant fees 1,815 1,680
Fund Audit fees - -
4 Expenses paid to trustees or persons connected with trustees
2022 2021
£ £
The aggregate amount of expenses paid to trustees was 198 56
_The nature of the expenses was Travel & Subsistence, payment was made to one trustee _ (2021: one
trustee).
5 Staff Costs and Emoluments 2022 2021
£ £
Gross Salaries 351,238 322,576
Pension Costs 3,615 3,072
354,853 325,648
Numbers of full time employees or full time equivalents 2022 2021
Engaged on charitable activities 16 12
16 12

There were no employees with emoluments in excess of £60,000 per annum

13

PBIC LTD Notes to the Accounts

for the Year Ended 30 June 2022

6 Tangible fixed assets

Asset cost, valuation or revalued amount
At 1 July 2021
Disposals
Additions
At 30 June 2022
Accumulated depreciation and impairment provisions
At 1 July 2021
Disposals
Charge for the year
At 30 June 2022
Net book value
At 1 July 2021 and 30 June 2022
7
Debtors
Trade debtors
Accrued income
Other debtors
8
Creditors: amounts falling due within one year
Trade creditors
Accrued expenses
Accrued wages
PAYE and NI
Taxation
Pension Contributions
Funds held for third parties
9
Operating Leases
The future minimum lease payments for operating leases which expire:
within one to five years
over five years		 2022
£
-
90,546
1,139
91,685
2022
£
10,863
8,454
388
10,121
4,006
-
60
33,892
2022
£
54,000
-
54,000		 Equipment
£
4,341
-
-
4,341
4,341
-
-
4,341
-
2021
£
9,601
31,721
21,337
62,659
2021
£
3,596
1,680
2
4,946
-
60
10,284
2021
£
67,000
-
67,000

The operating lease relates to rental for premises.

14

PBIC LTD Notes to the Accounts

for the Year Ended 30 June 2022

10 Particulars of Individual Funds and analysis of assets and liabilities representing funds

At 30 June 2022
Current Assets
Current Liabilities
At 1 July 2021
Current Assets
Current Liabilities		 Unrestricted
funds
£
275,776
(33,892)
241,884
Unrestricted
funds
£
217,312
(10,284)
207,028		 Restricted
funds
£
47,402
-
47,402
Restricted
funds
£
51,891
-
51,891		 Total
Funds
£
323,178
(33,892)
289,286
Total
Funds
£
269,203
(10,284)
258,919

The individual funds included above are :-

Funds at
Movements
2021
in
Funds
as below
£
£
Big Lottery Community Fund
50,747
(6,642)
Settlement Scheme Grant Fund
-
(2,149)
The Harpur Trust Fund Covid
(33)
-
-
Garfield Weston
1,144
(1,144)
ESF-BBO
-
(12,855)
The Harpur Trust Fund- UGS
-
3,297
Bedford & Luton Community Fund
(10)
P4R
-
Unrestricted Designated Fund
23,907
-
Unrestricted Fund
183,121
49,903
258,919
30,367
Analysis of movements in funds as shown in the table above
Incoming
Outgoing
Resources
Resources
£
£
Big Lottery Community Fund
124,695
(131,337)
Settlement Scheme Grant Fund
48,762
(50,911)
The Harpur Trust Fund- Covid
20,032
(20,065)
Garfield Weston
(1,144)
ESF-BBO
22,300
(35,155)
The Harpur Trust Fund- UGS
12,500
(9,203)
Bedford & Luton Community Fund
5,000
(5,010)
P4R
-
(80,947)
Unrestricted Fund
167,322
(127,018)
400,611
(460,790)		 Transfers
Between
funds
£
-
2,149
33
-
12,855
-
10
6,093
(21,140)
-
Accrued
Income
£
-
-
-
-
-
-
-
80,947
9,599
90,546		 Funds at
2022
£
44,105
-
-
-
-
3,297
-
-
30,000
211,884
289,286
Movement
in funds
£
(6,642)
(2,149)
(33)
(1,144)
(12,855)
3,297
(10)
-
49,903
30,367

15

PBIC LTD Notes to the Accounts

for the Year Ended 30 June 2022

10 Particulars of Individual Funds and analysis of assets and liabilities representing funds (continued)

Comparative Year
Big Lottery Community Fund
Settlement Scheme Grant Fund
The Harpur Trust Fund
Garfield Weston
ESF-BBO
Unrestricted Designated Fund
Unrestricted Fund		 Funds at
2020
£
23,855
-
-
-
151,374
175,229		 Movements
in
Funds
as below
£
26,892
-
-
1,144
-
55,654
101,379		 Transfers
Between
funds
£
-
-
-
-
23,907
(23,907)
-		 Funds at
2021
£
50,747
-
-
1,144
23,907
183,121
258,919

Analysis of movements in funds as shown in the table above

Big Lottery Community Fund
Settlement Scheme Grant Fund
The Harpur Trust Fund
Garfield Weston
ESF-BBO
Unrestricted Fund		 Incoming
Resources
£
129,673
48,072
12,968
15 000
,
35,117
261,036
501,866		 Outgoing
Resources
£
(102,781)
(48,072)
(12,968)
(13 856)
,
(35,117)
(205,382)
(418,176)		 Deferred
Income
£
-
-
-
-
-
-
-		 Movement
in funds
£
26,892
-
-
1 144
,
-
55,654
83,690

Big Lottery Community Fund

PBIC LTD was awarded a 5 year grant in respect of the YAR Value project and are currently in the third year of this project. The project supports vulnerable migrants with advice, learning and a listening service.

Settlement Scheme Grant Fund

This is a Home Office grant for our project supporting vulnerable migrants with securing European Union Settled Status.

The Harpur Trust Fund

The Harpur Trust funding was used to fund our “Help When You Need It Most” project, to deal with client problems that increased due to the Covid pandemic.

Garfield Weston

This is matched funding for the lottery community fund for staff costs.

ESF-BBO

Under the Building Better Opportunities Support In to Employment Programme funded through Big Lottery Community Fund and ESF, managed by Luton Borough Council, we support unemployed and inactive individuals on their path to gain employment. This project is due to end 31st March 2023.

16

PBIC LTD Notes to the Accounts for the Year Ended 30 June 2022

The Harpur Trust Fund -UGS

As a response to Ukrainian Guests arriving in Bedford Borough, PBIC proposed to become a central point of contact for those guests, who we planned to support with initial advice, interpreting and enabling access to services. Harpur Trust offered us a grant to pay for salaries for staff working on this new project.

Bedford and Luton Community Fund

As a result of initial assessment PBIC was completing for each guest arriving in Bedford, it became clear that there was an urgent need for help with summer clothing. This fund paid for vouchers which Ukrainians Gests used to purchase summer clothing.

Pathway for Recovery (P4R)

This grant was funded through ESF, offering wide comprehensive employment support, focused on helping those most disadvantaged in our communities due to the impact of COVID-19

Designated Fund

This unrestricted fund is set aside for the charity to meet its employment liabilities in the next financial year.

11 Share Capital

The charity is incorporated under the Companies Acts and is limited by guarantee, each member having undertaken to contribute such amounts not exceeding one pound as may be required in the event of the company being wound up whilst he or she is still a member or within one year thereafter.

17

PBIC LTD

Schedule to the Statement of Financial Activities for the Year Ended 30 June 2022

Status of this schedule to the Statement of Financial Activities

This schedule is an intrinsic part of the accounts required to comply with the 2008 Revision of the Statement of Recommended Practice for Accounting and Reporting issued by the Charity Commissioners for England & Wales, revised June 2008. However, it is not a part of the statutory accounts required under the provisions of the Companies Act 2006 in relation to incorporated charities.

Unrestricted Restricted Total Prior Period
Funds Funds Funds Total Funds
2022 2022 2022 2021
£ £ £ £
Incoming Resources from generated funds
Voluntary Income
Government and public bodies
Incoming resources of a revenue nature
Bedford Borough Council 85,080 - 85,080 81,880
Bedford Borough Council Homeless Support - - - -
Department of Work & Pensions / ESF 5,611 - 5,611 26,083
Futures Advice 82,169 - 82,169 95,459
Home Office - 48,762 48,762 48,072
Luton Borough Council - 22,300 22,300 35,117
University of Northampton - 80,947 80,947 -
Total 172,860 152,009 324,869 286,611
Non government and non public bodies
Incoming resources of a revenue nature - grants, donations and legacies
Bedford and Luton Community Foundation 5,000 5,000 -
Big Lottery Fund Grant - - - -
Big Lottery Community Fund Grant - 124,695 124,695 129,673
Heritage Lottery Fund Grant - - - -
The Harpur Trust - 32,532 32,532 12,968
Garfield Weston - - - 15,000
Donations 3,470 - 3,470 742
Other Funded Projects 525 - 525 20,381
Other Income 66 - 66 36,491
Total 4,061 162,227 166,288 215,255
Total Grants,Legacies & Donations Received 176,921 314,236 491,157 501,866
Total Voluntary Income 176,921 314,236 491,157 501,866
Support costs of charitable activities
Direct support costs
Gross wages and salaries - charitable activities 89,000 265,834 354,834 325,648
Volunteers' Costs 61 - 61 100
89,061 265,834 354,895 325,748
Indirect employee costs
Training and welfare 1,027 1,637 2,664 801
Restructuring costs - - - -
Travel and subsistence 416 547 963 2,566
1,443 2,184 3,627 3,367
Premises Costs
Rent payable 3,250 9,750 13,000 13,000
Rates 1,860 - 1,860
Insurance - 3,065 3,065 2,072
Office refurbishment / Room hire 1,231 4,710 5,941 28,263
6,341 17,525 23,866 43,335

18

PBIC LTD

Schedule to the Statement of Financial Activities for the Year Ended 30 June 2022

Status of this schedule to the Statement of Financial Activities continued

General administrative expenses:
Telephone and fax
Software and IT Costs
General Office Running Costs
Social Events
Advertising and PR
Bank charges and interest
Stationery, Printing and postage
Subscriptions
Sundry expenses
Professional fees in support of charitable activities
Consultancy fees
Professional Fees - Administration
Professional Fees - Other
Other support costs
Expensed Equipment
Beneficiaries expenses
Fundraising
Training workshops and teaching materials
Tutors
Governance costs
Trustees' expenses
Reporting Accountant's Fees
Other Accounting Services
General Governance Costs
Fund Audit Fees
Total governance costs
Total Support costs
Total Expended on Charitable Activities		 Unrestricted
Restricted
Total
Total
Funds
Funds
Funds
Funds
2022
2022
2022
2021
£
£
£
£
651
3,351
4,002
1,952
13,057
3,782
16,839
10,960
583
12,741
13,324
9,713
904
50
954
724
1,097
2,214
3,311
5,684
267
58
325
281
1,057
203
1,260
855
74
929
1,943
789
1,205
1,994
2,303
19,260
23,678
42,938
33,560
720
12,400
13,120
-
-
131
131
63
5,774
3,681
9,455
9,011
6,494
16,212
22,706
9,074
250
169
419
1,142
23
5,613
5,636
-
-
600
600
-
45
1,083
1,128
-
460
620
1,080
180
778
8,085
8,863
1,322
-
198
198
56
1,815
-
1,815
1,680
1,826
1,826
-
-
56
56
34
-
-
-
-
3,641
254
3,895
1,770
127,018
333,772
460,790
418,176
127,018
333,772
460,790
418,176

19

PBIC LTD

Schedule to the Statement of Financial Activities Comparative for the Year to 30th June 2021

Status of this schedule to the Statement of Financial Activities

This schedule is an intrinsic part of the accounts required to comply with the 2008 Revision of the Statement of Recommended Practice for Accounting and Reporting issued by the Charity Commissioners for England & Wales, revised June 2008. However, it is not a part of the statutory accounts required under the provisions of the Companies Act 2006 in relation to incorporated charities.

Unrestricted Restricted Total Prior Period
Funds Funds Funds Total Funds
2021 2021 2021 2020
£ £ £ £
Incoming Resources from generated funds
Voluntary Income
Government and public bodies
Incoming resources of a revenue nature
Bedford Borough Council 81,880 - 81,880 600
Bedford Borough Council Homeless Support - - - 1,971
Department of Work & Pensions / ESF 26,083 - 26,083 54,666
Futures Advice 95,459 - 95,459 127,503
Home Office - 48,072 48,072 31,961
Luton Borough Council - 35,117 35,117 38,439
Total 203,422 83,189 286,611 255,140
Non government and non public bodies
Incoming resources of a revenue nature - grants, donations and legacies
Big Lottery Fund Grant - - - 43,600
Big Lottery Community Fund Grant - 129,673 129,673 64,978
Heritage Lottery Fund Grant - - - 5,000
The Harpur Trust - 12,968 12,968 26,544
Garfield Weston - 15,000 15,000 -
Donations 742 - 742 410
Other Funded Projects 20 381
,		 - 20 381
,		 7 162
,
Other Income 36,491 - 36,491 5,656
Services Provided - - - -
Total 57,614 157,641 215,255 153,350
Total Grants,Legacies & Donations Received 261,036 240,830 501,866 408,490
Total Voluntary Income 261,036 240,830 501,866 408,490
Support costs of charitable activities
Direct support costs
Gross wages and salaries - charitable activities 169,674 155,974 325,648 245,325
Volunteers' Costs 100 - 100 658
Expenses Beneficiaries - - - -
Indirect employee costs
Temporary staff and recruitment
Training and welfare 75 726 801 956
Restructuring costs - - - (119)
Travel and subsistence 859 1,707 2,566 4,843
934 2,433 3,367 5,680
Premises Costs
Rent payable 5,417 7,583 13,000 8,835
Insurance 610 1,462 2,072 1,841
Room Hire/ Office Refurbishment 448 27,815 28,263 6,203
6,475 36,860 43,335 16,879

20

PBIC LTD

Schedule to the Statement of Financial Activities Comparative for the Year to 30th June 2021

Status of this schedule to the Statement of Financial Activities continued

General administrative expenses:
Telephone and fax
Software and IT Costs
General Office Running Costs
Social Events
Advertising and PR
Bank charges
Subscriptions
Sundry expenses
Professional fees in support of charitable activities
Professional Fees - Administration
Professional Fees - Other
Other support costs
Depreciation of assets used for charitable purposes
Loss / (Profit) on disposal of assets
Expensed Equipment
Tutors
Governance costs
Trustees' expenses
Reporting Accountant's Fees
General Governance Costs
Fund Audit Fees
Total governance costs
Total Support costs
Total Expended on Charitable Activities		 Unrestricted
Restricted
Total
Prior Period
Funds
Funds
Funds
Total Funds
2021
2021
2021
2020
£
£
£
£
631
1,321
1,952
3,061
6,846
4,114
10,960
4,003
5,132
4,581
9,713
3,269
724
-
724
551
1,409
4,275
5,684
1,905
200
81
281
253
382
1,561
1,943
16
2,073
230
2,303
1,721
17,397
16,163
33,560
14,779
28
35
63
4,673
8,306
705
9,011
7,623
8,334
740
9,074
12,296
-
-
-
-
-
-
-
-
1,098
44
1,142
8,005
-
180
180
1,700
1,098
224
1,322
9,705
56
-
56
96
1,280
400
1,680
1,680
34
-
34
13
-
-
-
-
1,370
400
1,770
1,789
205,382
212,794
418,176
307,111
205,382
212,794
418,176
307,111

21