REPORT OF THE DIRECTORS AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR TO 31 MARCH 2021 FOR FLORAL HALL COMMUNITY CENTRE TRUST LTD IA COMPANY LIMITED BY GUARANTEE) FLORAL HALL COMMUNITY CENTRE TRUST LTD (A COMPANY LIMITED BY GUARANTEE) CONTENTS OF THE FINANCIAL STATEMENTS For the Yearto 31 MARCH 2021 Page Company Information Report of the Trustees ststement of Flnan¢ial Actlvlties Statement of comprehensive income Balance Sheet Notes to the Financlal Statements Indepondent Examiner's Report 7-10 FLORAL HALL COMNIUNITY CENTRE TRUST LTD (A COMPANY LIMITED BY GUARANTEE) COMPANY INFORMATION For the Yearto 31 March 2021 DIRECTORS(TRUSTEES)'. Betty Birkin Neil Edwards Patricia Ann Harrison Natalie Dicker Julia Jackson Yvonne Jeanette Hannon REGISTERED OFFICE.. Tunstall Park Queens Avenue Stoke on Trent Stsffordshire ST6 6EE CHARITY REG. NO. 1152413 GOVERNMENT DOCUMENT: Memorandum and articles of association LEGAL FORM: Limited by guarantee REGISTERED NUMBER: 08417306 (England and Wales) ACCOUNTANTS: A Wood and Co LLP Chartered Accountants 20 Moorland Road Burslem Stoke on Trent ST6 1DW FLORAL HALL COMMUNI￿ CENTRE TRUST LTD (A COMPANY LIMITED 8Y GUARANTEE) REPORT OF THE TRUSTEES For the Year to 31 March 2021 Alms,Objectives, Achievements and Activlties for the Public Beneflt The charity is established to further benefit the residents of Tunstall, Stoke on Trent and the neighbourhood without distinction of sex, sexual orientation, race, or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare, for recreation, leisure time occupation, with the objective of improving the conditions of life for the residents. Thi5 includes hall hire for public meetings, charity organisations and the community for functions, weddings etc. We also run a community café which is used by walking groups, a special needs group and local residents, offering a meeting pla￿ with reasonably priced meals and drinks. We also hire the hall to a housing association who run a dementia support group twice weekly, and the NHS who use our facilities for a pulmonary rehabilitation group. Organisatlon The trustees and management board who served during the year and since the year-end are set out on page 1. The trustees, who are also mem1￿rS of the management board, are elected on an annual basis. Finances The attached accounts show the current state of finances, which the trusteés consider to be satisfactory. Reserves The Board has reviewed the reserves of the Charity. This review encompassed the nature of the income and expendrture streams. the need to match variable income with fixed commitments and the nature of the re?eN8s. Th& r¢view concluded that reserves are al a satisfactory level. Any surplus at the end of the year is held in reserves for improvements and malnter)ance of the building and contents. We aim to hold a minimum of one years running costs in case of any unforeseen difficulties. FLORAL HALL COMMUNITY CENTRE TRUST LTD (A COMPANY LIMITED BY GUARANTEE) REPORT OF THE TRUSTEES For the Year to 31 March 2021 Rlsk Management The Board has examined the major strategic, business and operations risks, which the charity faces and confirms that systems have been established so that the necessary steps can be taken to mitigate these risks. Responsiblllties of the Trustees The Charities Act 2011 requires the trustees to prepare accounts for each financial year which give a true and fair view of the charity's financial activities during the year and its financial position at the end of the year. In preparing the accounts the twstees should follow the best practice and-. Select suitable accounting policies and apply them consistently; Make judgments and estimates that are reasonable and prudent Follow the recommendations of the Charity Commission and of the a￿oUntIng profession with regard to form and content of the accounts, or to disclose and explain any departures therefrom., and Prepare the accounts on the going concem basis unless it is appropriate to assume that the charity will be able to Gontinue to meet its objectives. The board of trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy the financial position of the charity and which enabSe them to as￿rtain the financial position of the charity and which enable them to ensure that the accounts Comply with The disclosure regulations. They are also responsible for safeguarding the charity's assets, and hence for taking reasonable steps fcr the prevention and detection of error, fraud and other Irregularities. On behalf of the Trustees Signed. Name- Mrs P Harrison Dated - 23 April 2021 FLORAL HALL COMMUNITY CENTRE TRUST LTD (A COMPANY LIMITED BY GUARANTEE STATEMENT OF FINANCIAL ACTIVITIES For the Year to 31 Mar¢h 2021 Note Unrestricted fund Total Year to 31.3.20 Total NCOMING RESOUCES ncoming resources from generated funds.. ctivities for generating funds loluntary income rnvestment income iovernment grants re COVID19 ncoming resources from charitable activities )ther incoming reSoU￿S -OTAL INCOMING RESOURCES (3048) 2812 39 77269 (3048) 1659 39 77269 65221 46929 71 58544 77072 75919 170765 IESOURCES EXPENDED osts of Generating Funds iovernance Costs ',haritable Activities )ther Resources Expended OTAL RESOURCES EXPENDED ET INCOMING IIOUTGOING) ESOURCES FOR PERIOD 1315 850 81958 1315 850 81958 2994 720 156220 84123 84123 159934 (8204) 10831 (7051) 177221 166390 otal funds brought fonmard otal funds carried forward 177221 ie charity has no recognised gains or l¢)sses other than the net movement in funds for the year. The notes form part of these financial statements FLORAL HALL COMMUNITY CENTRE TRUST LTD (A COMPANY LIMITED BY GUARANTEE) Statement of Comprehensive Income for the Year Ended 31 March 2021 2021 2020 Surplusl(Deficit) for the year Totsl comprehensive income for the year 705 10831 The notes forn part of these financial statements FLORAL HALL COMMUNITY CENTRE TRUST LTD {A COMPANY LIMITED BY GUARANTEE) BALANCE SHEET as at 31 March 2021 2021 2020 Fixed assets Tangible assets 83 71 Current assets Cash at bank and in hand stock Debtors Total current assets 174646 155980 2000 44769 202749 807 23304 198757 Creditors: Amounts falling due within on8 year 28658 25611 170099 177138 Creditors: Amounts falling due after one year Net assets Unrestricted Funds These accounts have been prepared in accordanGe with the special provisions relating to companies subject to the small companies regime within Part 15 of the Companies Act 2006. For the year ending 31 March 2021 the company was entitled to exemption under sertion 477 of the Companies Act 2006 relating to small companies. The company 1$ not required to obtain an audit in accordan￿ with section 476 of the Companies Act 2006. The directors acknowlodgè thgir responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts. ON BEHALF OF THE BOARD: Trustee - Mrs P Harrison Dated- 23 April 2021 The notes form part of these financial statements FLORAL HALL COMMUNITY CENTRE TRUST LTD IA COMPANY LIMITED BY GUARANTEE) NOTES TO THE FINANCIAL STATEMENTS For the Year to 31 March 2021 Accounting Pollcies Summary of slgnificant accounting pollcies and key accounting estimates The financial statements have been prepared under the historical cost accounting rules and in accordance with the Financial Reportin9 Standard 102 Section 1A. In preparing the financial statements, the charity follows best practice as set out in the Statement of Recommended Practice "Accounting and Reporting by Charities" ISORP) issued in 2008. Incoming Resources All material incoming resources have been included on a receivable basis included if the date re￿1vable falls within the period covered by these accounts i.e. they are Resourc8s Expended The charity is not registered for VAT. Paym6nts are stated inclusive of irrecoverable VAT where applicable. Tangible fixed assets Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. Fixtures and fittings - 150h on reducing balance basis Fund A¢counting Unrestrided funds are funds that the trustees are free to use in accordance wrth the objects of the charity. Voluntary Income 2021 2020 1659 2394 12387 32188 Donations Donations from Victoria Park Bar Donations from Floral Hall Functions 1153 staff numbers The average number of persons employed by the company (including directors) during the year, was 7 {2020- 10>. The notes fomi part of these financial statements FLORAL HALL COMMUNITY CENTRE TRUST LTD (A COMPANY LIMITED BY GUARANTEE) NOTES TO THE FINANCIAL STATEMENTS For the Year to 31 March 2021 Incoming Resources from Charitable Activities 2021 2020 58544 Café sales Cost of Charitable Activities 2021 2020 1315 64777 1755 4953 268 19732 106560 2129 11421 175 Café Consumables staff costs Insurance utilities Office costs Equipment Repairs and renewals Cleaning Waste collection Security Rates Depreciation on fixtures and fittings Legal and professional MI￿lIaneouS 10002 2637 1800 5899 462 1891 252 15 12 628 1497 Tangible fixed assets Fixtures and Fittings Cost At 1 April 2020 Additions Al 31 March 2021 281 Depreciation At 1 April 2020 Charge for the year At 31 March 2021 178 12 Net book value At 1 April 2021 At 31 March 2020 The notes form part of these financial statements FLORAL HALL COOMUNITY CENTRE TRUST LTD (A COMPANY LIMITED BY GUARANTEE) NOTES TO THE FINANCIAL STATEMENTS For the Year to 31 March 2021 Debtors 2021 2020 1784 20367 1153 234 12367 32168 Prepayments Victoria Park Bar Ltd Floral Hall Functions Lld Creditors: Amounts falling duewithin one year 2021 2020 Accruals and deferred income 8. Trustee$, remuneration and benefits Trustees réceived no expenses, remuneration or benefits in this period Related party transactions During the year the company received donations of £nil (2021>£12367} from Vicloria Park Bar Limited and donations from Floral Hall Functions Limited of £11531 {2020-£32168) The notes form part of these ffinancAal statements FLORAL HALL COOMUNifi CENTRE TRUST LTD (A COMPANY LIMITED BY GUARANTEE) NOTES TO THE FINANCIAL STATEMENTS For the Year to 31 March 2021 11 Independent examination and accountancy services During the year the cost of the examination and accountsncy SeNi￿S was £850 12 Leases Floral Hall Community Centre leases the property from the Council on a 25 year lease. The organisation is responsible for the maintenance and running costs of the building. 10 The notes form part of these financial stalements FLORAL HALL COMMUNITY CENTRE TRUST LTD (A COMPANY LIMITED BY GUARANTEE) Idependent Examinerfs Report To The Tn￿tte9 Of Floral Hall Communlty Centre Trust Ltd report on the accounts of the company for the year to 31¥1 March 2021. which are set out on pages 1 to 9. lespgctive re6pon$ibilitl*s of trusts•$ and examiner rhe trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation If the accounts. The charity's trustees consider that an audit is not required for this year under section 144{2) of the Charities ct 2011 Ithe 2011 Act) and that an independent examination is needed. 4aving satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it 5 my responsibility to.. Examine the accounts under section 145 of the 2011 To follow the procedures laid down in the General Directlons given by the Charity Commi¥sion under section 145{5)(bl of the 2011 Act.. and To state whethef particular matters have come to my attention. lasis of Independent oxamlner's report fjy examinab.on was carried out in accordance wbth the General Directions gwen by the Charity Comrnission. An examination )cludes a review of the accounting records kept by the Charity and a comparison of the acwunts presented with those )cords. 11 also includes consideration of any unusual items or disclosures in the accounts, and the seeking of explanations m you as trustees concerning any such matters. The procedures undertaken do not provide all the evidenee that would be quired in an audit and, consequently, no opinion is given as tr) whether the accounts present a 'true and fair view, and the port is limited to those mattefs set out in the statement below. Nlependgnt •xamlneY's statomgnt I connection with my examination, no matter has come to my attention.. Which gives me reasonable cause to believe that, in any material respèct, the requirements al To keep accounting records in accordance with section 386 of the Companies Act 2006-, and bl To prepare accounts which accord with the accounting records, comply with the accounting requirements of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice.. Accounting and Repo￿"ng by Charities (revised 20051 have not been met. ' to which, in my opinion. attention should be drawn in order to enable a proper understanding of the accounts to be reached. .C Riley ACA 3 Aprll 2021 Wood and Co LLP hartered Accountants ) Moorfand Road urslem toke on Trent taffordshire T6 1DW 11