## **Melbourn Community Hub Management Group**
## **Annual Report 2023**
This report records the sustained progress made since last year in very aspect of the Hub business. As with the previous year there was a steady improvement in trading income together with a very satisfactory expansion of services to the community. The outcome was the first proper annual trading surplus since the Hub opened in 2014.
## **The Board of Trustees**
Our Board of Trustees was unchanged from the prior year. The confidence and experience now shown by this group is undoubtedly a key factor driving the overall success of the Hub enterprise. The Trustees also continue to derive direct support from an additional core of key individuals without whom the business outcomes would be very different.
## **The Staff Team**
The Staff team was further strengthened under the continuing leadership of our Catering Manager. The staff group has developed into a well-motivated and very reliable unit. Average café sales have increased by approximately 50% compared to the immediate post pandemic period. The catering team have dealt professionally with this challenge.
## **The Community Library**
The Community Library continues to form a crucial element to the Hub portfolio of services. Volunteering for the Library is very popular with a team of almost 20 delivering routine lending services alongside in-person author events. This function is securely funded and consequently able to regularly refresh book stocks, retaining the interests of both young and older borrowers.
## **Room Hire**
Room Hire was slow to recover from the pandemic. However, the last year has seen a marked improvement. Partnership with the Meridian Primary Care Network allowed formalisation of the Health at The Hub project. A decision was taken to dedicate one ground floor meeting room for medical use, equipping this space to meet the needs of the NHS. The resulting blockbooking provides a basic income platform to which other room hire revenue is added. Securing and increasing crucial links with the local GP practices has become a priority. The very positive impact of delivering community healthcare services from the Hub is recognised by both patients and clinicians.
## **Volunteers**
Volunteers remain the lifeblood of the Hub business model. Recruitment of café volunteers during the past year has proven more difficult for some reason and has not kept pace with process of normal turnover. This shortfall is being addressed. However, the Hub has welcomed a notable number of young people this year to carry out Work Experience placements and volunteering for Duke of Edinburgh awards.
Public Events provided some spectacular highlights during the year. The Coronation of King Charles III gave an excuse for a Hub Street Party. This was a major success resulting from wonderful teamwork with Melbourn Parish Council and crucial support from other Melbourn community organisations.
A Customer Satisfaction Survey was carried out in some depth with very satisfying results. Of those surveyed 97% stated they would recommend the Hub to others. It was also a great opportunity to seek ideas from the community on the ways that the Hub can provide even more benefits to the locality in line with our charitable objects.
## **The Future Outlook**
The Future Outlook remains optimistic. Management processes are becoming more finely tuned and more effective. Trading levels continue to increase. Services are expanding, particularly with the now proven healthcare offer through the Hub’s partnership with the Meridian Primary Care Network.
## **Melbourn Community Hub Management Group**
## **Reserves Policy**
## **1. General Policy**
The Reserves should provide an organisation with adequate financial stability and the means for it to meet its charitable objectives for the foreseeable future.
The charitable objectives of this company are to assist in the provision of a village community hub building and to manage its operations with the object of improving the conditions of life and social welfare of the inhabitants or visitors to the Parish of Melbourn.
The facilities include the provision of a public library, the Parish Council Office, an Information Point, and rooms available for Health and Social Welfare organisations.
## **2. Sources of Income**
95% of the present income received is from the two trading sources, the cafeteria and the letting of rooms. The remaining 5% comes from public grants and private donations. It is not foreseen that there should be a significant reduction in either sources in the foreseeable future.
## **3. Funds and Reserves**
The Company maintains accounts at two banks. All income received and expenses paid are made through the two current accounts, and the balance on these is generally about £15,000, and this is considered adequate to meet the daily requirements of the company.
At September 2023 in addition to the current accounts, there was a balance of £58,000 in a Reserve account. Since that date, £30,000 has been placed on a Two-Year Fixed Deposit account to be held as a special reserve (see below) and the balance transferred to a Ready Access reserve account.
## **4. Expenditure**
The premises were completed in 2014 and structurally remain in excellent condition. It is not foreseen that there is a need for any major expenditure in the foreseeable future – in any event any major building repairs/alterations would be the responsibility of Melbourn Parish Council, the owners of the building.
In the year ended 30 September 2023, approximately 90% of the total expenditure of the Company related to the two trading sources.
## **5. Value of Reserves**
In the extremely unlikely event of the termination/suspension of the trading income, the directors consider that the Company should maintain a Reserve of £30,000 to be able to keep open The Hub to be able to provide the facilities mentioned above. This reserve would cover the cost of laying off the present employees and the termination of certain contracts, and would provide sufficient funds to cover the running costs of the premises for a period of 6 months.
## **6. Review of Reserves**
The Directors should review the level of Reserves on an annual basis.
## **MELBOURN COMMUNITY HUB MANAGEMENT GROUP**
Directors’ Report and Unaudited Accounts Year Ended 30 September 2023
Company Number 08320569
## **Melbourn Community Hub Management Group**
**Accounts for the year ended 30 September 2023**
## **Contents**
## **Page:**
- 2 General information 3 Report of the Directors 4 Profit and Loss Account 5 Balance Sheet 6 - 9 Notes to the Accounts
1
## **Melbourn Community Hub Management Group**
## **General Information**
**Directors** John Travis (Chairman) Stephen Kilmurray Jonathan Berks Linsey Craike Graham Hales Jean Seers **Registered office** 30 High Street Melbourn Royston Hertfordshire SG8 6DZ **Company number** 08320569
2
## **Melbourn Community Hub Management Group**
## **Report of the Directors**
The directors present their report and unaudited accounts for the year ended 30 September 2023.
## **Directors**
The following directors have held office since 1 October 2022:
John Travis (Chairman) (Appointed 22.02.17) Stephen Kilmurray (Appointed 22.02.17) Graham Hales (Appointed 22.02.17) Jean Seers (Appointed 16.05.17) Jonathan Berks (Appointed 13.06.18) Linsey Craike (Appointed 29.09.22)
## **STATEMENT OF DIRECTORS' RESPONSIBILITIES**
The directors are responsible for preparing the Directors' report and the accounts in accordance with applicable law and regulations.
Company law requires the directors to prepare accounts for each financial year.
Under that law the directors have elected to prepare the accounts in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). Under company law the directors must not approve the accounts unless they are satisfied that they give a true and fair view of the state of affairs of the company and of the profit or loss of the company for that period. In preparing these accounts, the directors are required to:
- select suitable accounting policies and then apply them consistently;
- make judgements and estimates that are reasonable and prudent;
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the company will continue in business.
The directors are responsible for keeping adequate accounting records that are sufficient to show and explain the company's transactions and disclose with reasonable accuracy at any time the financial position of the company and enable them to ensure that the accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This report was approved by the board on 29 February 2024, and has been prepared in accordance with the small companies regime of the Companies Act 2006.
By order of the board
John Travis (Director)
3
## **Melbourn Community Hub Management Group**
## **Profit and Loss**
## **for the year ended 30 September 2023**
|**Note**
**2023**
**£**
**Turnover**
254,920
Cost of sales
(194,654)
_______
**Gross profit**
60,266
Administrative expenses
(42,344)
Depreciation
(3,949)
_______
**Profit/(loss) on ordinary activities before taxation**
13,973
Taxation on profit on ordinary activities
-
Additional income
**3**
-
Interest received
620
_______
**Profit/(loss) for the financial year**
14,593
_______
The notes on pages 6 to 9 form part of these financial statements.|**2022**
**£**
164,003
(130,880)
_______
33,123
(34,353)
(3,779)
_______
(5,009)
-
7,702
-
_____
2,693
_______|
|---|---|
4
## **Melbourn Community Hub Management Group**
## **Registered in England Company No: 08320569 Balance Sheet at 30 September 2023**
|**Note**
**2023**
**£**
**Fixed assets**
Tangible assets
4
**Current assets**
Stocks
900
Debtors
5
4,623
Cash at bank and in hand
77,834
**_______**
83,357
**Creditors: amounts falling due**
**within one year**
6
(21,511)
**_______**
**Net current assets**
**Net assets**
**Capital and reserves**
Restricted and unrestricted grants
Other reserves
Profit and loss account
**Members’ Funds**|**2023**
**2022**
**£**
**£**
42,070
600
6,278
54,757
_______
61,635
(14,664)
_______
61,846
_______
103,916
_______
230,375
1,724
(128,183)
_______
103,916
|**2022**
**£**
40,636
46,971
_______
87,607
_______
230,375
8
(142,776)
_______
87,607
|
|---|---|---|
For the year ending 30 September 2023 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime and in accordance with the provisions of FRS 102 Section 1A – small entities.
## **Directors’ responsibilities:**
- the members have not required the company to obtain an audit of its accounts for the year in accordance with section 476,
- the directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts
- these accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime of the Companies Act 2006.
The financial statements were approved by the board of directors on 29 February 2024 and were signed on its behalf by:-
John Travis - Director **Company registration number: 08320569**
5
## **Melbourn Community Hub Management Group**
## **Notes forming part of the financial statements**
**for the year ended 30 September 2023**
## **1 Accounting policies**
These financial statements for the year ended 30 September 2023 comply with FRS 102 Section 1A small entities. The principal accounting policies adopted in the preparation of the financial statements are set out below and have remained unchanged from the previous year.
The accounts have been prepared under the historical cost accounting rules, modified to include the revaluation of certain assets.
## **Turnover**
Turnover represents the amounts (excluding value added tax) derived from the provision of goods and services to customers during the year.
## **Pension costs**
The company operates a defined contribution pension scheme. Contributions are charged to the profit and loss account for the year in which they are payable to the scheme. Differences between contributions payable and contributions actually paid in the year are shown as either accruals or prepayments at the year end.
## **Tangible Fixed Assets**
Tangible fixed assets are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost less estimated residual value of each asset over its expected useful life, as follows:
Computer equipment 33.3% on cost
Fixtures, fittings & equipment 25% on reducing basis
## **Stock**
Stock is valued at the lower of cost and net realisable value.
## **2 Operating profit**
|This is arrived at after charging:
Depreciation of tangible fixed assets
**3 Additional income**
Government covid grants
Insurance business interruption|**2023**
**£**
3,949
_______
**2023**
**£**
-
-
______
**-**
**______**|**2022**
**£**
3,779
_______
**2022**
**£**
2,667
5,035
______
7,702
**______**|
|---|---|---|
6
## **Melbourn Community Hub Management Group**
## **Notes forming part of the financial statements**
**for the year ended 30 September 2023 (continued)**
|**4**|**Tangible fixed assets**|||
|---|---|---|---|
||||**Property**|
||||**fixtures**|
||||**and**|
||||**equipment**|
||||**£**|
||_Cost or valuation_|||
||At 1 October 2022||60,282|
||Additions||5,383|
||||_______|
||At 30 September 2023||65,665|
||||_______|
||_Depreciation_|||
||At 1 October 2022||19,646|
||Provision for year||3,949|
||||_______|
||At 30 September 2023||23,595|
||||_______|
||_Net book value_|||
||At 30 September 2023||42,070|
||||_______|
||At 30 September 2022||40,636|
||||_______|
|**5**|**Debtors**|||
|||**2023**|**2022**|
|||**£**|**£**|
||Trade debtors|4,071|5,286|
||Prepayments and accrued income|552|992|
|||_______|_______|
|||4,623|6,278|
|||_______|_______|
7
## **Melbourn Community Hub Management Group**
## **Notes forming part of the financial statements**
**for the year ended 30 September 2023 (continued)**
## **6 Creditors: amounts falling due within one year**
|Trade creditors
Taxation and social security
Other creditors
Accruals and deferred income
**Employee Numbers**
The average number of persons employed by the company was|**2023**
**£**
5,956
9,760
150
5,645
_______
21,511
_______
**2023**
8
|**2022**
**£**
6,465
2,720
-
5,479
_______
14,664
_______
**2022**
7
|
|---|---|---|
## **7 Employee Numbers**
## **8 Additional information**
The company is a private company, limited by guarantee and registered in England Its registered number is: 08320569
Its registered office is:
30 High Street Melbourn Royston Hertfordshire SG8 6DZ
8
## **Melbourn Community Hub Management Group**
## **Notes forming part of the financial statements for the year ended 30 September 2023 (continued)**
_________________________________________________________________________________________
||**Trading Profit and Loss account**|||
|---|---|---|---|
||**For the year ended 30 September 2023**|||
|**Income**||||
|||**£**|**£**|
|Donations|||9,019|
|Café sales|||194,843|
|Events income|||4,027|
|Room rental|Commercial and Community||33,181|
||Parish Council||13,850|
|Interest|||620|
||||_______|
|**Total Income**|||255,540|
|**Cost of Café Sales**||||
|Supplies||72,695||
|Staff costs||118,516||
|Collection charges||3,443||
||||(194,654)|
||||_______|
|**Gross profit/(loss)**|||60,886|
|**Expenses**||||
|Advertising and marketing||1,272||
|Bank charges||173||
|IT costs||3,407||
|Insurance||1,083||
|Light, heat, water||13,959||
|Waste management||2,403||
|General maintenance and landscaping||13,018||
|Office expenses||4,515||
|Professional fees||2,088||
|Sundry expenses||426||
|||_______||
||||(42,344)|
||||________|
|**Trading profit/(loss) for the year**|||18,542|
|**Depreciation**|||(3,949)|
||||_______|
|**Net profit/(loss) for the year**|||14,593|
||||_______|
9
## **S SELKIRK MAAT Accountant**
56 Browning Close Royston SG8 7EY
## **Melbourn Community Hub Management Group Independent Examiner’s Report to Melbourn Community Hub Management Group**
I report on the accounts of the Melbourn Community Hub Management Group for the year ended 30 September 2023
|Respective responsibilities
of trustees and examiner|The charity’s trustees are responsible for the
preparation of the accounts. The charity’s
trustees consider that an audit is not required
for the year under section 144 of the Charities
Act 2011 (“the Charities Act”) and that an
independent examination is needed.
It is my responsibility to:
Examine the accounts under section 145 of the
Charities Act, to follow the procedures laid down
in the general Directions given by the Charity
Commission (under section 145(5)(b) of the
Charities Act, and to state whether particular
matters have come to my attention.|
|---|---|
|||
|Basis of independent
examiner’s statement|My examination was carried out in accordance
with general directions given by the Charity
Commission. An examination includes a review
of the accounting records kept by the charity
and a comparison of the accounts presented
with those records. It also includes a
consideration of any unusual items or
disclosures in the accounts, and seeking
explanations from the trustees concerning such
matters. The procedures undertaken do not
provide all the evidence that would be required
in an audit, and consequently no opinion is
given as to whether the accounts present a ‘true
and fair’ view and the report is limited to those
matters set out in the statement below.|
|||
|Independent Examiner’s
statement|In connection with my examination, no matter
has come to my attention
1. which gives me reasonable cause to
believe that in any material respect, the
requirements to keep accounting records
in accordance with section 130 of the
Charities Act;
and
to prepare accounts which accord with
the accounting records and comply with the
accounting requirements of the Charities Act
have not been met: or
2. To which in my opinion, attention should
be drawn in order to enable a proper
understanding of the accounts reached|
|---|---|
|||
S Selkirk MAAT 19 July 2024