Melbourn Community Hub Management Group
Annual Report 2021
This report charts an extraordinary year for the Melbourn Community Hub. Extraordinary because, again due to Covid-19, the business was locked down and not trading for nine of the twelve months of the financial year ending September 30[th] 2021. Also a unique year in which, because the building was closed for reasons beyond our control, the opportunity was taken to carry out a long awaited building extension and upgrade.
The Hub business was closed during all or part of the month of November 2020, and again in January 2021 all the way up to July 2021. As in the previous year staff were furloughed and our valiant volunteers running the café and library asked to stay at home, leaving the Hub unable to service its customers.
This report includes the Hub financial position as at September 30[th] 2021 together with a general review and assessment of the Hub operations during this uniquely difficult year, again dominated by the Covid-19 pandemic. The story of the year is briefly described here and illustrated in the pages that follow.
Our board of directors remained unchanged through the financial year to end September 2021 compared to the previous year, although one or two changes have occurred more recently. This stability has again enabled us to take advantage of changing and unpredictable circumstances. Videoconferencing, already established as the norm in 2020, continued successfully. Great credit is due to this hard working and multi-talented group in using this fractured period of our history in a really creative and constructive way.
The staff and volunteer teams were again greatly affected. Due to the long periods of lockdown and a mix of individual personal circumstances, the Hub only retained one of the original staff team when compared to the employee roll pre-Covid. Many of the volunteers have now returned, together with some very welcome new faces, but we are always looking for more!
Work practices to protect staff and public safety were mandated due to the rules governing hospitality venues protecting against Covid-19 infection. These were also subject to progressive changes, requiring staff and volunteers to adapt and retrain. Some services were suspended for long periods. The Community Library is an example where, apart from book returns, the service ceased entirely throughout most of 2021 . Room hire was also suspended for the same reasons.
Due to operational factors the Community Library volunteers were asked to accommodate some changes to the way the library is presented. We are pleased to report that the library service was successfully re-launched without significant problems. We offer our sincere thanks to all volunteers and staff who supported the Hub through this extraordinary and challenging time.
The trading period was brief , our regular income from the normally expected routes being massively curtailed due to Covid-19 lockdowns. Café and particularly Room Hire revenues were badly affected and totalled only about 1/3 of a normal year’s expectations, at just under £50,000. However, this income was supplemented by government grants available to small companies to aid recovery from Covid-19 business interruptions. Stringent measures were also taken to control overhead costs and staff were furloughed on the government Job Retention Scheme. The Hub would also like to register sincere and grateful thanks for some generous donations received from the public. Overall, in spite of the significant difficulties encountered, the Hub is pleased to report a trading profit after depreciation of slightly less than £8,000 for the last full financial year.
A major building expansion and upgrade was carried out to a successful conclusion during the 2021 lockdown. Tenders were accepted and orders placed allowing work on site to commence in March, eventually completing in July 2021.
The project aimed at enlarging and improving meeting room space, with more and better meeting rooms being constructed, all to the same state of the art standard. A more detailed project history can be found in the later pages of this report.
The works were funded entirely from grants and the project was completed to budget and to the expected timescale. Some general enhancements were made to the building such as better external lighting, heating and furnishings. The building was re-decorated inside and out with the addition of wall graphics and other changes that improve the customer experience.
The closure of the Community Hub to all trade due to the Covid-19 lockdown enabled the building works to go ahead without the restrictions that might otherwise have been needed. The results of the building works are therefore even better than were planned or expected. The board members all constantly contributed throughout the project and the end result is a lasting tribute to everyone involved. Tracking the orders and spends were a huge task, over and above the regular workload of the Parish Council. We would like to thank the Melbourn Parish Council for supporting and partnering the Hub so well through this very difficult process and with such a satisfactory results.
Outlook and the future – as this report goes to press the Covid-19 pandemic is receding, with the restrictions on social distancing, facemasks and other health measures largely phased out. The Community Hub looks forward to a bright future inside a refurbished building with increased capacity to provide high quality room hire and all the traditional services our customers have enjoyed in the past. A refreshed paid staff group led by a new Catering Manager is the basis for great optimism. The signs so far during 2022 are that the Hub will go from strength to strength with an improved range of services to both community organisations and commercial businesses.
MELBOURN COMMUNITY HUB MANAGEMENT GROUP
Directors’ Report and Unaudited Accounts Year Ended 30 September 2021
Company Number 08320569
Melbourn Community Hub Management Group
Accounts for the year ended 30 September 2021
Contents
Page:
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2 General information 3 Report of the Directors
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4 Profit and Loss Account 5 Balance Sheet
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6 - 9 Notes to the Accounts
1
Melbourn Community Hub Management Group
General Information
Directors John Travis (Chairman) Stephen Kilmurray Jonathan Berks Nicola Cross Emma Grant Graham Hales Clive Porter Jean Seers Registered office 30 High Street Melbourn Royston Hertfordshire SG8 6DZ Company number 08320569
2
Melbourn Community Hub Management Group
Report of the Directors
The directors present their report and unaudited accounts for the year ended 30 September 2021.
Directors
The following directors have held office since 1 October 2020:
John Travis (Chairman) (Appointed 22.02.17) Stephen Kilmurray (Appointed 22.02.17) Clive Porter (Appointed 20.02.17) Graham Hales (Appointed 22.02.17) Nicola Cross (Appointed 22.02.17) Emma Grant (Appointed 24.03.17) Jean Seers (Appointed 16.05.17) Jonathan Berks (Appointed 13.06.18)
STATEMENT OF DIRECTORS' RESPONSIBILITIES
The directors are responsible for preparing the Directors' report and the accounts in accordance with applicable law and regulations.
Company law requires the directors to prepare accounts for each financial year.
Under that law the directors have elected to prepare the accounts in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). Under company law the directors must not approve the accounts unless they are satisfied that they give a true and fair view of the state of affairs of the company and of the profit or loss of the company for that period. In preparing these accounts, the directors are required to:
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select suitable accounting policies and then apply them consistently;
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make judgements and estimates that are reasonable and prudent;
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the company will continue in business.
The directors are responsible for keeping adequate accounting records that are sufficient to show and explain the company's transactions and disclose with reasonable accuracy at any time the financial position of the company and enable them to ensure that the accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This report was approved by the board on 6[th] April 2022, and has been prepared in accordance with the small companies regime of the Companies Act 2006.
By order of the board
John Travis (Director)
3
Melbourn Community Hub Management Group
Profit and Loss
for the year ended 30 September 2021
| Note Turnover Cost of sales Gross profit/(loss) Administrative expenses Depreciation Profit/(loss) on ordinary activities before taxation Taxation on profit on ordinary activities Additional income Profit/(loss) for the financial year |
2021 £ 51,132 (72,790) _ (21,658) (29,450) (2,840) _ (53,948) - 61,899 _ 7,951 _ |
2020 £ 114,759 (80,450) _ 34,309 (33,186) (2,351) _ (1,228) - - _ (1,228) _ |
|---|---|---|
The notes on pages 6 to 9 form part of these financial statements.
4
Melbourn Community Hub Management Group
Registered in England Company No: 08320569 Balance Sheet at 30 September 2021
| Note 2021 £ Fixed assets Tangible assets 3 Current assets Stocks 600 Debtors 4 3,073 Cash at bank and in hand 16,315 _ 19,988 Creditors: amounts falling due within one year 5 (6,703) _ Net current assets Net assets Capital and reserves Restricted and unrestricted grants Other reserves Profit and loss account Members’ Funds |
2021 2020 £ £ 51,996 600 7,692 49,637 _ 57,929 (17,364) _ 13,285 _ 65,281 _ 208,843 1,832 (145,394) _ 65,281 |
2020 £ 3,287 40,565 _ 43,852 _ 193,843 1,832 (151,823) _ 43,852 |
|---|---|---|
For the year ending 30 September 2021 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime and in accordance with the provisions of FRS 102 Section 1A – small entities.
Directors’ responsibilities:
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the members have not required the company to obtain an audit of its accounts for the year in accordance with section 476,
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the directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts
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these accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime of the Companies Act 2006.
The financial statements were approved by the board of directors on 6[th] April 2022 and were signed on its behalf by:-
John Travis - Director Company registration number: 08320569
5
Melbourn Community Hub Management Group
Notes forming part of the financial statements
for the year ended 30 September 2021
1 Accounting policies
These financial statements for the year ended 30 September 2021 comply with FRS 102 Section 1A small entities. The principal accounting policies adopted in the preparation of the financial statements are set out below and have remained unchanged from the previous year.
The accounts have been prepared under the historical cost accounting rules, modified to include the revaluation of certain assets.
Turnover
Turnover represents the amounts (excluding value added tax) derived from the provision of goods and services to customers during the year.
Pension costs
The company operates a defined contribution pension scheme. Contributions are charged to the profit and loss account for the year in which they are payable to the scheme. Differences between contributions payable and contributions actually paid in the year are shown as either accruals or prepayments at the year end.
Tangible Fixed Assets
Tangible fixed assets are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost less estimated residual value of each asset over its expected useful life, as follows:
Computer equipment 33.3% on cost
Fixtures, fittings & equipment 25% on cost
Stock
Stock is valued at the lower of cost and net realisable value.
2 Operating profit
| This is arrived at after charging: Depreciation of tangible fixed assets |
2021 £ 2,840 |
2020 £ 2,351 |
|---|---|---|
6
Melbourn Community Hub Management Group
Notes forming part of the financial statements
for the year ended 30 September 2021 (continued)
| 3 | Tangible fixed assets | ||
|---|---|---|---|
| Plant and | |||
| machinery | |||
| £ | |||
| Cost or valuation | |||
| At 1 October 2020 | 16,314 | ||
| Additions | 51,549 | ||
| _ | |||
| At 30 September 2021 | 67,863 | ||
| _ | |||
| Depreciation | |||
| At 1 October 2020 | 13,027 | ||
| Provision for year | 2,840 | ||
| _ | |||
| At 30 September 2021 | 15,867 | ||
| _ | |||
| Net book value | |||
| At 30 September 2021 | 51,996 | ||
| _ | |||
| At 30 September 2020 | 3,287 | ||
| _ | |||
| 4 | Debtors | ||
| 2021 | 2020 | ||
| £ | £ | ||
| Trade debtors | 2,607 | 5,852 | |
| Prepayments and accrued income | 466 | 318 | |
| Other debtors | - |
1,522 | |
| _ | _ | ||
| 3,073 | 7,692 | ||
| _ | _ |
7
Melbourn Community Hub Management Group
Notes forming part of the financial statements
for the year ended 30 September 2021 (continued)
5 Creditors: amounts falling due within one year
| Trade creditors Taxation and social security Other creditors Accruals and deferred income Employee Numbers The average number of persons employed by the company was |
2021 £ 10,815 (11,391) 1,800 5,479 _ 6,703 _ 2021 6 |
2020 £ 8,612 (1,648) 5,077 5,323 _ 17,364 _ 2020 7 |
|---|---|---|
6 Employee Numbers
7 Additional information
The company is a private company, limited by guarantee and registered in England Its registered number is: 08320569
Its registered office is:
30 High Street Melbourn Royston Hertfordshire SG8 6DZ
8
Melbourn Community Hub Management Group
Notes forming part of the financial statements for the year ended 30 September 2021 (continued)
Trading Profit and Loss account For the year ended 30 September 2021
| Income | |||
|---|---|---|---|
| £ | £ | ||
| Donations | 1,000 | ||
| ______ | |||
| 1,000 | |||
| Café sales | 34,896 | ||
| Room rental | Commercial and Community | 989 | |
| Parish Council | 13,244 | ||
| Other Income | 986 | ||
| Bank Interest | 17 | ||
| _ | |||
| Total Income | 51,132 | ||
| Cost of Café Sales | |||
| Supplies | 15,876 | ||
| Staff costs | 56,914 | ||
| 72,790 | |||
| _ | |||
| Gross profit/(loss) | (21,658) | ||
| Expenses | |||
| Staff costs | 2,116 | ||
| Advertising and marketing | 1,063 | ||
| Bank and card charges | 861 | ||
| Equipment Leasing | 1,400 | ||
| IT costs | 3,043 | ||
| Insurance | 844 | ||
| Light, heat, water | 3,144 | ||
| Waste management | 902 | ||
| General maintenance and | cleaning supplies | 9,269 | |
| Office expenses | 4,574 | ||
| Professional fees | 1,529 | ||
| Sundry expenses | 705 | ||
| _ | |||
| 29,450 | |||
| __ | |||
| Trading profit/(loss) for the | year | (51,108) | |
| Depreciation | (2,840) | ||
| _ | |||
| Net profit/(loss) for the year | (53,948) |
9
Melbourn Community Hub Management Group
Notes forming part of the financial statements for the year ended 30 September 2021 (continued)
| Trading Profit and Loss account For the year ended 30 September 2021 (continued) £ Net profit/(loss) brought forward Additional income Government Covid Grants 36,757 JCR Scheme 25,142 _ Total profit/loss for the year |
£ (53,948) 61,899 _ 7,951 _ |
|---|---|
10
S SELKIRK MAAT Accountant
56 Browning Close Royston SG8 7EY
Melbourn Community Hub Management Group Independent Examiner’s Report to Melbourn Community Hub Management Group
I report on the accounts of the Melbourn Community Hub Management Group for the year ended 30 September 2021
| Respective responsibilities of trustees and examiner |
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for the year under section 144 of the Charities Act 2011 (“the Charities Act”) and that an independent examination is needed. It is my responsibility to: Examine the accounts under section 145 of the Charities Act, to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and to state whether particular matters have come to my attention. |
|---|---|
| Basis of independent examiner’s statement |
My examination was carried out in accordance with general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes a consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. |
| Independent Examiner’s statement |
In connection with my examination, no matter has come to my attention 1. which gives me reasonable cause to believe that in any material respect, the requirements to keep accounting records in accordance with section 130 of the Charities Act; and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met: or 2. To which in my opinion, attention should be drawn in order to enable a proper understanding of the accounts reached |
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S Selkirk MAAT 12 July 2022