## **Melbourn Community Hub Management Group – Charity number 1152407**
## **Trustees Annual Report**
## **30 September 2020**
The Trustees present their Report for the accounting year ended 30 September 2020. A copy of the accounts accompanies this Report.
This financial year a turnover of £114,759 was achieved which included a Covid-19 related government grant of £10,000, with total costs of sales and administration expenses £113,636 resulting in a small profit before depreciation of £1,213.
The year 2019 - 2020 was significantly disrupted by the Covid -19 pandemic, with the entire business closed and not trading at all between late March and the beginning of July 2020. Against this unfavourable background the organisation has succeeded in a remarkable fashion.
The early part of the trading year up to the time of lockdown was a period of growing success and confidence. The benefits and services we provide, reported last year as growing securely, continued to expand. This activity was a tried and tested mix. The Melbourn Community Hub provided a safe and welcoming meeting point and destination for all comers. Our clients include from the very young to the very elderly through formats such as regular pre-school story-time to weekly lunch clubs for more senior citizens. Both demographics are enthusiastically supported making our offering a key platform for social inclusion.
Healthcare and related initiatives continued. These included regular sessions from MIND, the mental health charity and the ‘open-door’ free access to the NHS service _Everyone Health_ team _._ The locally driven support organisation _Community Support for Dementia_ assumed greater importance. Regular ‘Good Mood Cafes’ were held to support both those with dementia and those who care for them, both from family and professional support organisations.
The closure of the normal trade during the March to July lockdown was turned to great community benefit. The building, some staff and core volunteers were dedicated to the delivery of personal and prescription services, together with a food bank to support isolating and vulnerable residents affected by the lockdown. The initiative was formally recognised and supported by the local Parish Council and Cambridgeshire County Council, a real milestone of community service at a time of crisis.
After the lockdown ended in July trading resumed under Covid-Safety rules according to somewhat reduced terms. In spite of the difficulties and by taking advantage of government support when offered, the organisation continued to prosper. It was clear that the experience of lockdown had increased local demand for the services we provide and sharpened the desire for human contact in a safe setting.
Perhaps surprisingly, our position at the financial year-end therefore ended more positively than in any other trading period previously reported.
To summarise, the core mission of the Hub was again realised during this financial year and against a uniquely difficult background.
## **MELBOURN COMMUNITY HUB MANAGEMENT GROUP**
Directors’ Report and Unaudited Accounts Year Ended 30 September 2020
Company Number 08320569
## **Melbourn Community Hub Management Group**
## **Accounts for the year ended 30 September 2020**
## **Contents**
## **Page:**
- 2 General information 3 Report of the Directors 4 Profit and Loss Account 5 Balance Sheet
- 6 - 9 Notes to the Accounts
1
## **Melbourn Community Hub Management Group**
## **General Information**
**Directors** John Travis (Chairman) Stephen Kilmurray Jonathan Berks Nicola Cross Emma Grant Graham Hales Clive Porter Jean Seers **Registered office** 30 High Street Melbourn Royston Hertfordshire SG8 6DZ **Company number** 08320569
2
## **Melbourn Community Hub Management Group**
## **Report of the Directors**
The directors present their report and unaudited accounts for the year ended 30 September 2020.
## **Directors**
The following directors have held office since 1 October 2019:
John Travis (Chairman) (Appointed 22.02.17) Stephen Kilmurray (Appointed 22.02.17) Clive Porter (Appointed 20.02.17) Graham Hales (Appointed 22.02.17) Nicola Cross (Appointed 22.02.17) Emma Grant (Appointed 24.03.17) Jean Seers (Appointed 16.05.17) Jonathan Berks (Appointed 13.06.18)
## **STATEMENT OF DIRECTORS' RESPONSIBILITIES**
The directors are responsible for preparing the Directors' report and the accounts in accordance with applicable law and regulations.
Company law requires the directors to prepare accounts for each financial year.
Under that law the directors have elected to prepare the accounts in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). Under company law the directors must not approve the accounts unless they are satisfied that they give a true and fair view of the state of affairs of the company and of the profit or loss of the company for that period. In preparing these accounts, the directors are required to:
- select suitable accounting policies and then apply them consistently;
- make judgements and estimates that are reasonable and prudent;
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the company will continue in business.
The directors are responsible for keeping adequate accounting records that are sufficient to show and explain the company's transactions and disclose with reasonable accuracy at any time the financial position of the company and enable them to ensure that the accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This report was approved by the board on 25 February 2021, and has been prepared in accordance with the small companies regime of the Companies Act 2006.
By order of the board
John Travis (Director)
3
## **Melbourn Community Hub Management Group**
## **Profit and Loss**
## **for the year ended 30 September 2020**
|**Note**
**Turnover**
Cost of sales
**Gross profit**
Administrative expenses
Depreciation
**Loss on ordinary activities before taxation**
Taxation on profit on ordinary activities
**Loss for the financial year**|**2020**
**£**
114,759
(80,450)
_______
34,309
(33,186)
(2,351)
_______
(1,228)
-
_______
(1,228)
_______|**2019**
**£**
135,900
(97,782)
_______
38,118
(48,221)
(2,075)
_______
(12,178)
-
_______
(12,178)
_______|
|---|---|---|
The notes on pages 6 to 9 form part of these financial statements.
4
## **Melbourn Community Hub Management Group**
## **Registered in England Company No: 08320569 Balance Sheet at 30 September 2020**
|**Note**
**2020**
**£**
**Fixed assets**
Tangible assets
3
**Current assets**
Stocks
600
Debtors
4
7,692
Cash at bank and in hand
49,637
**_______**
57,929
**Creditors: amounts falling due**
**within one year**
5
(17,364)
**_______**
**Net current assets**
**Net assets**
**Capital and reserves**
Restricted and unrestricted grants
Other reserves
Profit and loss account
**Members’ Funds**|**2020**
**2019**
**£**
**£**
3,287
**_______**
600
3,978
33,655
_______
38,233
(12,483)
_______
40,565
_______
43,852
_______
193,843
1,832
(151,823)
_______
43,852
|**2019**
**£**
5,024
_______
25,750
_______
30,774
_______
179,086
2,283
(150,595)
_______
30,774
|
|---|---|---|
For the year ending 30 September 2020 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime and in accordance with the provisions of FRS 102 Section 1A – small entities.
## **Directors’ responsibilities:**
- the members have not required the company to obtain an audit of its accounts for the year in accordance with section 476,
- the directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts
- these accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime of the Companies Act 2006.
The financial statements were approved by the board of directors on 25 February 2021 and were signed on its behalf by:-
John Travis - Director **Company registration number: 08320569**
5
## **Melbourn Community Hub Management Group**
## **Notes forming part of the financial statements**
**for the year ended 30 September 2020**
## **1 Accounting policies**
These financial statements for the year ended 30 September 2020 comply with FRS 102 Section 1A small entities. The principal accounting policies adopted in the preparation of the financial statements are set out below and have remained unchanged from the previous year.
The accounts have been prepared under the historical cost accounting rules, modified to include the revaluation of certain assets.
## **Turnover**
Turnover represents the amounts (excluding value added tax) derived from the provision of goods and services to customers during the year.
## **Pension costs**
The company operates a defined contribution pension scheme. Contributions are charged to the profit and loss account for the year in which they are payable to the scheme. Differences between contributions payable and contributions actually paid in the year are shown as either accruals or prepayments at the year end.
## **Tangible Fixed Assets**
Tangible fixed assets are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost less estimated residual value of each asset over its expected useful life, as follows:
Computer equipment 33.3% on cost
Fixtures, fittings & equipment 25% on cost
## **Stock**
Stock is valued at the lower of cost and net realisable value.
## **2 Operating profit**
|This is arrived at after charging:
Depreciation of tangible fixed assets|**2020**
**£**
2,351
|**2019**
**£**
2,075
|
|---|---|---|
6
## **Melbourn Community Hub Management Group**
## **Notes forming part of the financial statements**
**for the year ended 30 September 2020 (continued)**
|**3**|**Tangible fixed assets**|||
|---|---|---|---|
||||**Plant and**|
||||**machinery**|
||||**£**|
||_Cost or valuation_|||
||At 1 October 2019||15,701|
||Additions||613|
||||_______|
||At 30 September 2020||16,314|
||||_______|
||_Depreciation_|||
||At 1 October 2019||10,676|
||Provision for year||2,351|
||||_______|
||At 30 September 2020||13,027|
||||_______|
||_Net book value_|||
||At 30 September 2020||3,287|
||||_______|
||At 30 September 2019||5,024|
||||_______|
|**4**|**Debtors**|||
|||**2020**|**2019**|
|||**£**|**£**|
||Trade debtors|5,852|3,534|
||Prepayments and accrued income|318|444|
||Other debtors|
1,522|-|
|||_______|_______|
|||7,692|3,978|
|||_______|_______|
7
## **Melbourn Community Hub Management Group**
## **Notes forming part of the financial statements**
**for the year ended 30 September 2020 (continued)**
## **5 Creditors: amounts falling due within one year**
|Trade creditors
Taxation and social security
Other creditors
Accruals and deferred income
**Employee Numbers**
The average number of persons employed by the company was|**2020**
**£**
8,612
(1,648)
5,077
5,323
_______
17,364
_______
**2020**
7
|**2019**
**£**
4,863
2,043
254
5,323
_______
12,483
_______
**2019**
10
|
|---|---|---|
## **6 Employee Numbers**
## **7 Additional information**
The company is a private company, limited by guarantee and registered in England Its registered number is: 08320569
Its registered office is:
30 High Street Melbourn Royston Hertfordshire SG8 6DZ
8
## **Melbourn Community Hub Management Group**
## **Notes forming part of the financial statements for the year ended 30 September 2020 (continued)**
_________________________________________________________________________________________
## **Trading Profit and Loss account For the year ended 30 September 2020**
|**Sales**
**£**
Café Sales
Room rental
Commercial and Community
Parish Council
Grants
Other Income
Bank Interest
**Total Sales**
**Cost of Sales**
Supplies
30,462
Wages
49,988
**Gross profit**
**Expenses**
Staff costs
8,832
Advertising
827
Bank and card charges
960
Equipment Leasing
300
IT costs
2,327
Laundry
817
Insurance
620
Light, heat, water
5,360
Waste management
892
General maintenance and cleaning supplies
8,036
Office expenses
3,392
Professional fees
714
Bad debts
-
Sundry expenses
109
_______
**Trading profit/(loss) for the year**
**Depreciation**
**Net profit/(loss) for the year**|**£**
76,984
13,354
12,775
10,000
1,064
42
_______
114,759
80,450
_______
34,309
33,186
_______
1,123
(2,351)
_______
(1,228)
_______|
|---|---|
9
## **S SELKIRK MAAT Accountant**
56 Browning Close Royston SG8 7EY
## **Melbourn Community Hub Management Group Independent Examiner’s Report to Melbourn Community Hub Management Group**
I report on the accounts of the Melbourn Community Hub Management Group for the year ended 30 September 2020
|Respective responsibilities
of trustees and examiner|The charity’s trustees are responsible for the
preparation of the accounts. The charity’s
trustees consider that an audit is not required
for the year under section 144 of the Charities
Act 2011 (“the Charities Act”) and that an
independent examination is needed.
It is my responsibility to:
Examine the accounts under section 145 of the
Charities Act, to follow the procedures laid down
in the general Directions given by the Charity
Commission (under section 145(5)(b) of the
Charities Act, and to state whether particular
matters have come to my attention.|
|---|---|
|||
|Basis of independent
examiner’s statement|My examination was carried out in accordance
with general directions given by the Charity
Commission. An examination includes a review
of the accounting records kept by the charity
and a comparison of the accounts presented
with those records. It also includes a
consideration of any unusual items or
disclosures in the accounts, and seeking
explanations from the trustees concerning such
matters. The procedures undertaken do not
provide all the evidence that would be required
in an audit, and consequently no opinion is
given as to whether the accounts present a ‘true
and fair’ view and the report is limited to those
matters set out in the statement below.|
|||
|Independent Examiner’s
statement|In connection with my examination, no matter
has come to my attention|
1. which gives me reasonable cause to believe that in any material respect, the requirements to keep accounting records in accordance with section 130 of the Charities Act; and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met: or 2. To which in my opinion, attention should be drawn in order to enable a proper understanding of the accounts reached
S Selkirk MAAT 16 July 2021