Trustees’ Annual Report for the period
From August 2023 To July 2024
Charity name: Association des Parents d’Eleves de l’Ecole Bilingue
Charity registration number: 1152406
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The objective of the Association is to promote the education of students in the School by: Allowing parents to discuss together all topics that involve the interests of their children at School Developing effective relationships between school management, staff, parents and others associated with the School by ensuring parent’s views are represented Informing parents of any educational issues regarding the school as well as secondary schools in the French and English system in London Fundraising to provide goods and services to support the School and the education of the pupils Organizing social and educational events for parents and pupils to build and maintain the school community Organizing after school clubs to enable children to progress in sports, arts and extra-curricular activities. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The aim of the association’s activities is to bring benefits to as many children as possible in the school. We make sure that each class can benefit from the APEB investment. Our main activities running throughout the school years are the after- school clubs. Secondary activities include Galete de Rois, Tea Towels and year-end outing. The after-school clubs enable children to engage in sports and arts activities thus advancing their education and |
complementing the school’s curriculum. Clubs are attended every week by 100+ pupils. They take place between 4pm and 5pm Monday, Tuesday, Thursday, Wednesday, and 1-2pm on Wednesday just after the end of the school day. The clubs are run at the low cost. After school club fees cover the costs of hiring the premises (when needed) and the instructors’ fees as well paying the supervisor for the clubs who also help transition kids from the lessons to after school clubs. All the children attending a club need to be covered by an insurance policy provided by CGEA. The Galette de Rois initiative helps to keep the French traditions and have been appreciated by the families. The tea towels initiative engages kids artistically to draw self-portraits and makes wonderful Christmas presents or a souvenir to keep for the families. APEB is also actively involved in joint discussions with other parents association from French bilingual schools. Lastly, we held the year-end outing providing a more relaxed atmosphere for parents and teachers to connect. Statement confirming Para 1.18 whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | N/A |
| Policy on social investment including program related investment |
Para 1.38 | N/A |
| Contribution made by volunteers |
Para 1.38 | APEB can only survive thanks to the contribution of its committees’ members who set up and run the various activities for the benefit of the school’s pupils. They bring their expertise and knowledge for the benefit of the Association which was able to run smoothly and raise money every year thanks to their help and energy |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | September 2023 to June 2024: APEB set up and ran 11 different afterschool clubs for all age groups: Worldwide Tour, Fencing, Arts, French Drama, Capoeira, Homework Support, Chess, Ballet, Lego Robotics, Dance, Mini tennis. Those clubs were attended by 120+ children each quarter. APEB hired professionals as well as school teachers to run each club. Each club is one hour long and gives the children the chance to learn, have fun and improve their skills in activities complementing the school’s curriculum. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | We have successfully maintained the variety of the clubs offered and have added a second homework support club which has been requested by parents. All clubs were well-attended and financially viable. |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | We had a positive financial year delivering a healthy profit of £13,901.34 |
| Investment performance against objectives |
Para 1.41 | n/a |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The charity has healthy balance of £48,319.80 at the end of the year |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The association keeps a reserve of minimum £2,000 every year for unexpected expenses and late payments of clubs’ providers. |
| Amount of reserves held | Para 1.22 | £2,000 |
| Reasons for holding zero reserves |
Para 1.22 | n/a |
| Details of fund materially in deficit |
Para 1.24 | n/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | n/a |
Additional information (optional)
| Additional information (optional) | Additional information (optional) | |
|---|---|---|
| You may choose to include further statements | where relevant about: | |
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | After school clubs and fundraising |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | The funds raised during the year are presented to parents during the Annual general assembly. The allocation of the funds is discussed with the Direction of the school to decide together which are the most urgent investments to benefit pupils. The recommended investments are then presented to the APEB committee who vote to approve them. |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 |
Constitution adopted 22nd June 2011 |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | The charity is constituted as a parents association. |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are elected for 2 years (and re- elected) by the majority of parents during the annual general assembly held in June or July every year. |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | Any parent can apply to become a member of a committee if it has less than 5 members. All members of the APEB committees are volunteers and receive no remuneration or any other benefit. All teachers employed by APEB for after- school clubs must provide a CRB/DBS check and a public liability insurance. The members of the executive committee have control over the Association and its funds. Bank account operates on a signature basis by the trustees. The association is a member of PTA (Parents Teachers Association) and its liability is covered by the insurance contracted with PTA. |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Association des Parents d’Eleves de l’Ecole Bilingue |
|---|---|
| Other name the charity uses | APEB |
| Registered charity number | 1152406 |
| Charity’s principal address | St Davids Welsh Church St Mary’s Terrace – London W2 1SJ |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| Georgios Verdis | President | |||
| Laetitia Contat Desfontaines |
Secretary | |||
| Vaiva Herzberg | Treasurer | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Georgios | Verdis | |
President |
||
| 10/06/2025 | ||
| 10/06/2025 |
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Laetitia | Contat Desfontaines | |
Secretary |
||
| 10/06/2025 | ||
| 10/06/2025 |
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Vaiva | Herzberg | |
Treasurer |
||
| 10/06/2025 | ||
| 10/06/2025 |
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Charity Name No (if any)
APEB (Association Des Parents De L'ecole Bilingue) 1152406
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 01/082023 31/07/2024
Section A Receipts and payments
Unrestricted Restricted
Endowment funds Total funds Last year
funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
After school clubs 63,537 - - 63,537 61,897
Gallete de Rois 856 - - 856 629
Towels 1,111 - - 1,111 1,148
Insurance - - - - 1,115
Other 1,592 - - 1,592 1,034
Miscellaneous 304 - - 304 2
- - - - -
- - - - -
Sub total (Gross income for
67,400 - - 67,400 65,825
AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 67,400 - - 67,400 65,825
A3 Payments
After school clubs 49,607 - - 49,607 49,445
Social Events 334 - - 334 578
Gallete de Rois 607 - - 607 386
Towels 372 - - 372 372
Membership 153 - - 153 140
Administrative expenses 1,365 - - 1,365 1,535
Insurance 1,060 - - 1,060 1,115
- - - - -
- - - - -
Sub total [ 53,498 ] - - 53,498 53,571
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 53,498 - - 53,498 53,571
Net of receipts/(payments) 13,902 - - 13,902 12,254
A5 Transfers between funds - - - - -
A6 Cash funds last year end 34,418 - - 34,418 22,163
Cash funds this year end 48,320 - - 48,320 34,418
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CCXX R1 accounts (SS)
11/08/2025
1
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds |
Details Details Total cash funds (agree balances with receipts and payments account(s)) Details Details Details Signature |
Unrestricted funds Restricted funds to nearest £ to nearest £ 48,320 - - - - - 48,320 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name |
Endowment funds to nearest £ - - - |
|---|---|---|---|
| - | |||
| OK | |||
| Endowment funds to nearest £ - - - - - - Current value (optional) - - - - - Current value (optional) - - - - - - - - - When due (optional) Date of approval |
CCXX R2 accounts (SS)
11/08/2025
2
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
| Report to the trustees/ members of On accounts for the year ended Set out on pages Responsibilties and basis of report Independent examiner's statement |
APEB (Association Des Parents De L’ecole Bilingue) |
|---|---|
| 31st July 2024 Charity no (if any) 1152406 |
|
| 1 and 2 | |
| I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended31/07/2024. As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I am qualified to undertake the examination by being a qualified member of AAT. |
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act; or
-
the accounts did not accord with the accounting records; or
-
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
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Date: 11/08/2025
Signed:
Name: Julie Brierley
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1
May 2023
IER
Relevant professional qualification(s) or body (if any):
AAT Licensed Accountant: licence no: 10411103
Address: Avesta Accounting, 60 The Marlowes, London, NW8 6NA
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to N/A disclose .
2
May 2023
IER