Oxford Road Scout Group Annual Trustee Report and Accounts Year Ended 31" March 2024 Oxford Road Scout Group T￿￿tee5 Annual Report Index Pages 1-3 Trustees Annual Report Page 4 Statement of Assets and Liabilities Page S Receipts and Payments Account Page 6 Independent Examiners Report Oxford Road Sc¢xrt Group Trustees Annual Report From I" April 2023 to 31" Marth 2024 The charivs name is Oxford Road Group also known as 1031* ReadinÉ Scout Group. The r*ued charity number is IL52394. The kout Associat#)n HQ registered number is J16932. The principal address FS forn￿r H and p eowls Club. Kensin8ton Road. Rts•d*nc RG 30 25L The correspondence addrtss is 16, Queen Annes G< Caversham. Readine RG4 5DU. Luke Trimby Group Scout leader Nick Church e Chair Lauren Forrest Secretary Keith Simpson Treasurer (Resi8ned 3Y0812023) John Stout Trthisurer {Appointed Y0912023) Melli55a Cooper Jazeel Fary Oisin Lynch Robert Spokes Professional Adviser". Legal Matter& Bill Montague. Dextor Montague LLP. 105 Oxford Road. Reading RGI 7UD The Group's EoveminE docuTnents are those of the Scout Associthn. consist of a Royal Charter, whith in turn bn'ves aLrthority to the Bye Law5 of the Association and The Policy. Organisation and Rules of the Scout Association. The Group is a trux establ¢shed under its ru￿ whtth are common to all Scouts and Trustees are apwinted in accordance with the Policy, (knnisation and Rules ot the Scout A5SOCtth. The Gr¢up is managed bythe GroupTrustee 8oard, the memkn of which are the"tharity Trustees-of the Scout Group which is an eduGltional chariry. As Charbty Trustees are respongble for complying with I￿SlatIOn applicable to char¢ties. This indudes regtstrat1￿. keepi￿ proper accounts and mak*ng retums to the Charity C¢Mnmissiem as approprk4te. Thè Trustees Board which meets monthty COn￿ts of the GSL Secretary arbd Treasurer and five other Tnkstees. induding 2 eX￿ffiCI0 TrL￿ee$ aftd 2 ctyopted Trustees. Members of the Trustee Board complete thecourse on bein8 a knut Trustee within 6 ￿￿)nthS of joining the Board. The 8oard exists to P￿re the Charity is wdl mar￿ed. Risks are assessed and mibgated. buildifv arKI equiprr*nt are in 8ood and safe working order and everyo)e follow5 legal requirements and the orcani5ations policies and rules. Their support helps ¢)ther volunteers nm high qualtty and safe programmes whKh give youne people skills for Rlsks The (iroup Trustoe Board has identified the major risks to whith the Group is exposed. Th￿e have been reviewed and systems hav¢ be￿ estsblished to mitsgate against thèm as far as possible. The main areas of concern are, Redurtion or lo￿ of leaders. parent involvement or Tru*ee members. The Group is tot31ty rel[￿t upon vdunteersto run and administer the attivitses ol the Group. In additson. the age profile of ¥dunteers ¢5 skewed with several voluntÈers l>eing over 70 year5 of age The Trustees activety en¢oura8e parents to become voluntoers and take up volunteer Positions. Injuryto leader& hdpers. supwrters and membws. The throuth the Capitation Fee5 paid to flistricL County and Headquarters contributes to the Sclxrt Association5 national ￿ident insurance policy. Risk ass￿n￿ts are ur+dertaken before all actsvit Reduced income from furMI raisirva. The Group is prirnarily reliant upon in¢ome from gJlwiptw)ns and fund raising for both d3y.t￿daY actsvities and the ne•4 buildin& The Eroup does not currendy hold rcser41es to cover this. A recovery ptan to improve the financial of the Group is undeTway. This indude5 raising subscriptions. r￿leWIn8 expenditure and mana6ine finances more closely. Re(lurtion or loss of memkn. The Group rrfovsdÈs acts￿)¢$ for all young people rfed 6 to l& If there was a rcduction in rr+ÈM￿rs￿IP in a partKular sertion or the Group as a whole then there would have to bo a contraction, tonsolidation or closure of a section or in the worstJffi¢ient buildiw and contents insurance in place to miti.gate agairtst pwmanent los Intèrn&l Cvid 19. A review has been L￿dertak¢Th of major wefiditures and step5 tsken to minimi5e them. Work has also been undertaken to minimise nM.paymwrt of 5ub5criptions and promptFy datm Gift Aid. All of these are crucial for the group's fvture. A Budget for 2024125 has l>een prepared alone a ¢ash tlow fr¥reG￿ However. a rewew of these documents bv the Trustee Board indicated that the Group Wbu need to raise subxriptions during the forthcoming year to remain viable and rebuild reserves. A motion to approve a 20% ir•crease in stsbs from £120to £144 per annum will be put forward at the AGM. work on the new headquarter& The aim s to hwe the build1r￿ watertight during the Autumn with both windows and doors fftted. As the Group's Tn¢orn¢ and e¥penditure is quite small. all funds are held in cash or ￿ shorrterm dwit with mainstream bank to minimise any risk af lo The Trustees dedarethat they have apwoved the Tft￿eeS RÈport above: Signatures: C I SYtsLsT Position: Date: 51412+ 314114- Oxford Road SCO￿ Grou and Ac£ount For the ri12023 to 31st March 2024 Statement of ￿Sets and f￿bIlitieS at the end of the 3103 2024 No 1152394 3103 2023 Fund5 Fund5 Total Fund5 Totsl fund5 Bank current accout- Sc(xJts 8ank current Account- Explorers Bank Deposit Accwnt Cash floats Totsl cash fvnds 1.139 1,889 8,371 130 11529 3129 IA89 5727 2210 2SO 11316 8271 130 3,158 8371 Gift Aid Claim Haarlem 2.975 273 2.975 273 P￿paYrnents 277 277 3525 3525 Liabilities Accounts not yet paid Expenses incurred not yet invoiced Other- Refunds -126 -126 -62 456 6,227 -62 456 £14,598 Total Net Assets £8,371 £11,316 The above receipts and payments account and ststement of assets and liabilities were approved by the Trustees on 3rd July 2024 and Signed on their behalf bv L Trimby J Stout PrfK£ Oxford R¢)ad Scout Grou No 1152394 Recei and Pa nts Account rlstA "12023 to 31st March 2024 3103 2024 3103 2023 Funds Total Funds Te•tsl Funds Recei Membuship SubscriptK>ns Gift lknatior Haarlem Activitie5 Camp5 Qther 7.092 1.685 2.Iiy) 7.092 13.282 ￿.382 8387 2.474 1.140 3,47S 2.474 1,140 S.S27 14.349 22A78 13282 36.160 Fundraistng ethts Football Hall income Hire of Buikltng 150 150 150 225 225 Financ Bank irtterest 65 65 13,347 65 65 36,375 23,028 15.157 Membership Fee5 Electricity Insurance Water Repairs Rates Bank Charges 4,617 -1,776 4.617 -1.776 221 221 216 109 214 2.173 513 11942 2.324 1.861 11.270 390 36.162 216 109 214 2.173 513 178 31X) Haarlem Acti￿tieS Camps Building Costs Other Totsl Gros5 Expenditure 2.324 I￿61 1,933 IL270 390 24.SYZ 1.079 11.776 11270 Net of receipts (payments) 2.077 213 Transfers l)etween Fund5 Cash fvnd5 last year Closing (zh funds 91 £3.158 2210 £8.371 11316 £11.529 7935 f 11.316 Independent examinerfs report to the trustees of Oxford Road Scout Council I report to the trvfftes on my examination of the accounts of Oxford Road Scout Group for the year ended 31st March 2024 Responsibilities and basis of report As the charity trustees of the you are responsible ft•r the P￿paratIOn of the accounts in accordan with the reqU1￿meTrts of the Charities Act 2011 ('the Act.). I report in respect of my ￿￿mInatiOn of the Oxford Road Scout Group accounts carried out under section 145 of the 2011 Act and in (zrrying Out rt)y wmination I have followed all the applicable Directions given by the Charity commi￿10￿ yfider section 145(5)(b) of the ACL Independent examinerfs ststement I have completed my ex7mination. I confinn that no material matters have come to my attenTron in coThr￿tion with the eramination Eiving me cause to believe that in any material res&￿rt. l. a¢COunting records were not kept in respect of the Oxford Road sC￿t Group as required by section 130 of the A¢" 2. the accounts do not accord with those records. I have no con￿rn$ and have come a(xoss no other rnatter5 in conftectrort with the examination to which attention should be drawn in this report in order to enable a proper understsnding of the accounts to be reached. Sened: F Mackenzie FCA Name: Fiona McKenzie Qualification: FCA ICAEW membership No: 7412320 Address: 4 St Annes Road. Headingtoft. Oxford. OX3 8NL Date: 26 June 2024