## **Trustees’ Annual Report for the period** **From 1st April 2021 To 31st March 2022** ## **Charity name: Bolnore Village Community Partnership Charity registration number: 1152374** ## **Objectives and Activities** |||| |---|---|---| ||SORP reference|| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The objects of the CIO are to establish and
run a community hall and recreation facilities
and to promote for the benefit of the
inhabitants of the Town of Haywards Heath,
in West Sussex, without distinction of sex,
sexual orientation, age, disability, nationality,
race or political, religious or other opinions
the provision of facilities for recreation and
education or other leisure time occupation of
individuals who have need of such facilities
by reason of their youth, age, infirmity or
disablement, financial hardship or social and
economic circumstances or for the public at
large in the interests of social welfare and
with the object of improving the conditions of
life of the said inhabitants.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and 1.19|The Charity continues to operate the
Community Hall and facilities for the benefit
of the public. Repair and maintenance
projects continue through the year which for
larger projects have been funded through
local government grants.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public benefit|Para 1.18|The trustees have had regard to the
guidance issued by the Charity Commission
on public benefit.| **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** |||| |---|---|---| ||SORP
refere
nce|| |Summary of the
main
achievements of
the charity,
identifying the
difference the
charity’s work has
made to the
circumstances of
its beneficiaries
and any wider
benefits to society
as a whole.|Para
1.20|As quickly as it occurred, it seems the Covid 19 pandemic
disappeared allowing all of us to get back to some kind of new
normality. At least (we can say) from an operating perspective,
throughout the year in review, we saw a gradual return of hirers
back to the Woodside facility.
This was hugely welcome, especially as the related grants of
the previous year were now dwindling, and once again hire
revenues became totally crucial to our ongoing operations.
The year enabled us to pick up on a number of maintenance
requirements including new flooring upstairs, replacement of the
failing main hall lighting, a repair to the fire door and some new
chairs. On a less happy note, a government delay in the easing
of Covid restrictions (due to rising cases) lead to us cancelling
our planned summer event; and again due to high cases at the
time, also cancel the halloween disco.
This year brought a number of personnel changes to the team.
Both our weekend assistant role and our long term Centre
Manager role became vacant. However, the Centre Manager
role was quickly filled with the return of our previous Chairman
to fill this role. The Board of Trustees would like to thank the
previous employees for the huge differences they made during
their time with the Charity and are also delighted at the new
appointment. Subsequently the weekend assistant role has now
also been filled bringing us back up to normal staffing levels.
As this period came to an end, we were also immensely grateful
that the numbers had balanced, and hopeful that the coming
year would finally turn us into a financially stable, growing local
facility. Of course little did we know what would be around the
corner; namely war in Europe and rocketing fuel bills, but that’s
a story we will tell next year.
The Woodside remains at the heart of the Bolnore community,
but continues to be used by those in the Heath and beyond. We
still aspire to make this facility bigger and better in every way; it
would just be really nice if the coming months allowed us to
buckle down, not have any big set backs and really allow us to
make this place buzz. We will see.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|Despite the pandemic we have continued to
maintain an operational facility for the
community.| |Performance of fundraising
activities against objectives
set|Para 1.41|During the 2021-22 year we had planned to
resume our core fundraising annual events of
The Summer fete and Kids Halloween Disco.
Sadly both of these events were cancelled
for the second year running due to the
pandemic and resulting restrictions in place.
There had been hope that the Halloween
disco could go ahead, but with the arrival of
the prevalent Omicron variant, it was decided
that it wasn’t wise to go ahead with such a
crowded event.
There are plans to resume events as we look
forward to the Queen’s 70th jubilee year.
Also with a new Centre Manager appointed,
there is a renewed enthusiasm to get people
meeting at the Woodside socially yet again
when it is safe to do so.| |Investment performance
against objectives|Para 1.41|N/A| |Other||| ## **Financial Review** |||| |---|---|---| |Review of the
charity’s
financial
position at
the end of
the period|Para
1.21|After COVID lockdowns in the previous period – 2021/22 finally
presented a slow return back to normal operations.
Government COVID grants were still gratefully received as we
ramped up operations and represented almost 25% of total income in
the year. Additional restricted use local government grants of £13,000
were received for project work.
Whilst there was some reticence/delay from hirers to return
immediately once the restrictions were lifted and the reopening of the
Hall, there was a noticeable increase of hire income from the previous
year (£17,931). Likewise pitch and court hire also increase
significantly by £2304.
As would be expected all overheads increased significantly from the
previous year with the reopening of the Hall and the increase in
usage.
The water costs reduction from last year are deceiving. In fact, the
figure presented this year more accurately reflects our ‘normal’ usage.
As reported in the previous year’s TAR, last year’s figures were
inflated due to a re-calculation by the supplier based on a number of
previous years.
Repair, maintenance and project work increased year on year and
encompassed boiler services, Air Conditioning services, replacement
lights in the Main Hall. In project work we were able (through grants)
to replace the CCTV system as the old one was no longer fit for
purpose, install new LED lamp posts in the car park, the purchase of
30 new stackable chairs and associated trolley and replacement
carpet in the small hall.
An unexpected expense under the security was the replacement of
the fire door in the Main Hall which was no longer closing properly and
therefore presented a security risk to both the buildings and our
hirers.
The overall picture at the end of this financial year is optimistic with an
increase in profit. However, at the time of writing this report, there are
concerns regarding the increasing costs of overheads due to the
current economic climate and we must continue to increase hirers and
other means of raising income as costs will do doubt increase further.
Gas & Electricity is of particular concern, however, we are on a fixed
price gas contract until May 2023 and we are currently investigating a
better electricity contract.| |Statement
explaining
the policy for
holding
reserves
stating why
they are held|Para
1.22|We are endeavoring to keep our finance reserves to a level that will
keep the Trust sound through difficult periods.| |Amount of
reserves held|Para
1.22|See Receipts and Payments Account| Reasons for Para 1.22[N/A ] holding zero reserves Details of Para 1.24[N/A ] fund materially in deficit Explanation Para 1.23[N/A ] of any uncertainties about the charity continuing as a going concern **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Hire of our rooms and hall to members of the
public and groups.| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |||| |---|---|---| |Description of charity’s trusts:||| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Charitable Incorporated Organisation| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled to
appoint one or more trustees|Para 1.25|Appointed by management team/elected at
AGM| **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|The Trust has a full suite of policies and
procedures which have been put into place
over this time period ranging from Fire Risk
Assessment Policies to Lone Working
policies. We take our responsibilities very
seriously aiming to create a safe environment
where the local community are able to
maximise the space in a safe and enjoyable
way and our employees can work in an
appropriate environment.| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|Board of trustees| |Relationship with any related
parties|Para 1.51|BVCP has no related parties.| |Other||The BVCP has worked and continues to
have links with AIRS (Action in Rural Sussex)
and ACRE. Also we work closely with the
local District Council (MSDC) owners of the
community building.| ## **Reference and Administrative details** ||| |---|---| |Charity name|Bolnore Village Community Partnership| |Other name the charity uses|The Woodside| |Registered charity number|1152374| |Charity’s principal address|120 Middle Village, Haywards Heath, West Sussex RH16 4GJ| ||| **Names of the charity trustees who manage the charity** |||||| |---|---|---|---|---| ||**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint trustee**
**(if any)**| |1|Bob Bannister|Chair||| |2|Charlie Smith|Trustee||| |3|Anne Boutrup|Finance||| |4|Gemma
Coombes|Trustee||| |5|Matt Jeffers|Trustee||| |6|Sam Larby|Trustee||| |7|Sally Bannister|Trustee||| |8||||| |9||||| |10||||| |11||||| |12||||| |13||||| |14||||| |15||||| |16||||| |17||||| |18||||| |19||||| |20||||| ## Corporate trustees – names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **----- Start of picture text -----**
Signature(s)
Full name(s) [Bob Bannister ] Anne Boutrup
Position (eg Chairman Treasurer
Secretary, Chair, etc)
Date 20 January 2023
**----- End of picture text -----**
|**Bolnore Village Community Partnership**
**RECEIPTS AND PAYMENTS ACCOUNT**
**01 Apr 2021 - 31 Mar 2022**
**Income**
Government grants
Government JRS grants
Hall and room hire
Pitch and court hire
Other trading income
Donations
Interest
**Total Income**
**Expenditure**
Salaries and related costs
Heat, light and water
Rates
Cleaning
Insurance
Repairs and maintenance
IT services
Internet and TV
Telephone
Stationery
Marketing
Music licence
Sundry
legal fees
Accountancy
Bank charges
Pitch and court hire
**Assets**
Upgrade of CCTV system
Stacking conference chairs
LED lamppost heads
New carpet
**Total payments**
**Increase in funds**
**Cash funds at start of period**
**Cash funds at end of period**|**2022**
**2021**
**Restricted**
**funds**
**Unrestricted**
**funds**
**01 Apr 2021 -**
**31 Mar 2022**
**01 Apr 2020 -**
**31 Mar 2021**
£
£
13,155
15,760
28,915
23,907
376
376
7,730
31,563
31,563
17,931
2,944
2,944
640
232
232
141
338
338
126
1
1
2
**13,155**
**51,214**
**64,369**
**50,477**
11,136
11,136
11,397
8,718
8,718
6,278
281
281
0
5,989
5,989
3,518
1,378
1,378
1,425
4,534
1,295
5,829
3,116
743
743
758
159
159
203
892
892
1,018
48
48
0
0
0
0
159
159
70
540
540
833
35
35
35
1,098
1,098
1,732
20
20
0
2,393
2,393
396
**4,534**
**34,883**
**39,417**
**30,778**
5,155
5,155
0
1,971
1,971
0
1,495
1,495
0
0
3,359
**8,621**
**0**
**8,621**
**3,359**
**13,155**
**34,883**
**48,038**
**34,137**
**(0)**
**16,331**
**16,331**
**16,340**
**2,120**
**18,583**
**20,703**
**4,363**
**2,120**
**34,914**
**37,034**
**20,703**
**Charity No: 1152374**|**2022**
**2021**
**Restricted**
**funds**
**Unrestricted**
**funds**
**01 Apr 2021 -**
**31 Mar 2022**
**01 Apr 2020 -**
**31 Mar 2021**
£
£
13,155
15,760
28,915
23,907
376
376
7,730
31,563
31,563
17,931
2,944
2,944
640
232
232
141
338
338
126
1
1
2
**13,155**
**51,214**
**64,369**
**50,477**
11,136
11,136
11,397
8,718
8,718
6,278
281
281
0
5,989
5,989
3,518
1,378
1,378
1,425
4,534
1,295
5,829
3,116
743
743
758
159
159
203
892
892
1,018
48
48
0
0
0
0
159
159
70
540
540
833
35
35
35
1,098
1,098
1,732
20
20
0
2,393
2,393
396
**4,534**
**34,883**
**39,417**
**30,778**
5,155
5,155
0
1,971
1,971
0
1,495
1,495
0
0
3,359
**8,621**
**0**
**8,621**
**3,359**
**13,155**
**34,883**
**48,038**
**34,137**
**(0)**
**16,331**
**16,331**
**16,340**
**2,120**
**18,583**
**20,703**
**4,363**
**2,120**
**34,914**
**37,034**
**20,703**
**Charity No: 1152374**| |---|---|---| |||**50,477**| |||11,397
6,278
0
3,518
1,425
3,116
758
203
1,018
0
0
70
833
35
1,732
0
396| |||**30,778**| |||0
0
0
3,359| |||**3,359**| |||| |||**34,137**| |||**16,340**
**4,363**
**20,703**| **3** **Charity No: 1152374** ## **Bolnore Village Community Partnership** ## **STATEMENT OF ASSETS AND LIABILITIES AT THE END OF THE PERIOD** |**Cash funds**
HSBC Community Account
HSBC Reserve Account
Petty Cash
Total cash funds|**Restricted**
**funds**
**Unrestricted**
**funds**
**2022**
2,120
19,936
22,056
0
14,728
14,728
0
250
250
2,120
34,914
37,034|**2021**
11,727
8,727
250| |---|---|---| |||20,703| |**Funds**
Unrestricted funds
Designated funds:
Building reserve
Restricted funds:
Youth club set up
Total funds|**Restricted**
**funds**
**Unrestricted**
**funds**
**2022**
20,186
20,186
14,728
14,728
2,120
2,120
2,120
34,914
37,034|**2021**
9,856
8,727
2,120| |---|---|---| |||20,703| ## **Other information** Bolnore Village Community Partnership owned 100% of the share capital of Bolnore Woodside Trading Company Limited, company number 09137126 and registered in England & Wales. This company was voluntarily struck off on 11 May 2021 and dissolved on 18 May 2021. ## **Signed on behalf of all the Trustees:** ## **Signature:** **Signature:** **Name: BOB BANNISTER** **Position: Chair Date: 20 January 2023** **Name: ANNE BOUTRUP Position: Trustee Date: 20 January 2023** **4** ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name **members of** Bolnore Village Community Partnership **On accounts for the year** 31 March 2022 **Charity no** 1152374 **ended (if any)** 3-4 **Set out on pages** (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 March 2022. - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. **Signed: Date:** 26 January 2023 **Name:** TINA PEARCE **Relevant professional qualification(s) or body (if any):** ## GMBC LLP **Address:** GMBC LLP MARINE HOUSE, 151 WESTERN ROAD, HAYWARDS HEATH, WEST SUSSEX. RH16 3LH ## **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **October 2018** 1 **IER** **Give here brief details of any items that the examiner wishes to disclose** . **October 2018** 2 **IER**