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2023-08-31-accounts

COMPANY REGISTRATION NUMBER: 07637765 CHARITY REGISTRATION NUMBER: 1152336

Fernlea Community Pre-School Company Limited by Guarantee Unaudited Financial Statements

31 August 2023

TTCA LTD

Chartered accountants 269 Farnborough Road Farnborough Hampshire GU14 7LY

Fernlea Community Pre-School

Company Limited by Guarantee

Financial Statements

Year ended 31 August 2023

Page
Trustees' annual report (incorporating the director's report) 1
Independent examiner's report to the trustees 5
Statement of financial activities (including income and
expenditure account) 6
Statement of financial position 7
Notes to the financial statements 8
The following pages do not form part of the financial statements
Detailed statement of financial activities 15

Fernlea Community Pre-School

Company Limited by Guarantee

Trustees' Annual Report (Incorporating the Director's Report)

Year ended 31 August 2023

The trustees, who are also the directors for the purposes of company law, present their report and the unaudited financial statements of the charity for the year ended 31 August 2023.

Reference and administrative details

Registered charity name Fernlea Community Pre-School Charity registration number 1152336 Company registration number 07637765 Principal office and registered Neville Duke Road office Farnborough Hampshire GU14 9BY

The trustees

MJ Harris MH Saunders AL Nolan (Appointed 22 November 2022) Dr SJ Berry C F Breen N A Cadec Independent examiner Thomas McManners BSc ACA ACMI 269 Farnborough Road Farnborough Hampshire GU14 7LY

Structure, governance and management

The charity is a company limited by guarantee and it is regulated by its governing document, the Memorandum and Articles of Association of Fernlea Community Pre-School.

The Committee

Fernlea Community Pre-School is run by a management committee who are company directors and charity trustees voted in by our members at the Annual General Meeting.

The management committee of Chair, Treasurer, Secretary and two others meet at least three times a year, being one each school term. Extra meetings are held as and when necessary, with communication by email on a regular basis.

None of the trustees have any beneficial interest in the company. All of the trustees are members of the company and guarantee to contribute £1 in the event of winding up.

- 1 -

Fernlea Community Pre-School

Company Limited by Guarantee

Trustees' Annual Report (Incorporating the Director's Report) (continued)

Year ended 31 August 2023

Objectives and activities

The objects of the Pre-School are to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by:-

 Offering appropriate play, education and care facilities and training courses, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability,

 Encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs,

The Trustees confirm that they have complied with the duty in section 17(5) of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission in determining the activities undertaken by the charity. Members of the public benefit from the provision of education facilities available in the community and the support the charity provides.

The Trustees have had regard to the Charity Commission's guidance on public benefit in managing the activities of the charity.

- 2 -

Fernlea Community Pre-School

Company Limited by Guarantee

Trustees' Annual Report (Incorporating the Director's Report) (continued)

Year ended 31 August 2023

Achievements and performance

Committee

We welcomed Amy Nolan as a new member of our Director/Trustee team as we said goodbye to our Chairperson Simon Berry. Amy was voted as our new Chairperson.

Staff

This year, Nadine Anzaka, who has worked with us for a few years in the kitchen, is now going to train for a full level 3 qualification and join our team as a practitioner. Training has been ongoing for staff both on face to face and virtually.

Children:

All the children happily returned to pre-school after the lovely Summer break we all enjoyed, and our new children quickly settled into the routines of pre-school.

Events:

The start of our school year saw the sad news that our Queen Elizabeth sadly passed away. In a mark of respect, we closed pre-school on the day of her Funeral, Monday 19th September 2022. This year also saw the passing of our founder, Audrey Greenway. Joy and Karen represented Fernlea Preschool at her funeral. Audrey had a great influence on the ethos of Fernlea and will always be remembered with great fondness. On a happier note, we held a very successful Christmas raffle this year and thank everyone for all the prize donations and purchasing the tickets. Thank you to Tasha, one of our Directors for kindly organising this for us. The children enjoyed a Christmas party, with the all important visit from Father Christmas. To celebrate the Coronation of Charles III, we had afternoon tea for all the children tea over 3 days leading up to the coronation on Saturday 6th May 2023. The children all made a crown to wear, and were given a commemorative disc to mark the occasion. At the end of the school year we held a 'Teddy Bear's Picnic' party for our younger children returning to us in September. The children leaving us to go to school were treated to our "Leaver's Mini Prom.' The staff work really hard to transform the entrance hall and classroom into a magical party room using voiles, lights, chair covers and table decorations. The children are served food by the staff and join in with party games and dancing. A special time spent with the children before they start their new journey into 'big school. Three members of our team, Karen, Shannon and Tasha, bravely took on a sponsored Sky Dive during the August holidays to raise funds towards our new outside building. They were supported by staff and friends and after a very windy start to the day, they finally made their jump about 7p.m. when the winds eased, and thoroughly enjoyed it. We are happy to report they raised £2,000, a great achievement. Part of this income will be received in the coming year.

Other work:

The children have enjoyed using our wooded area at the bottom of the playground, using sticks and other items to build with, pretend fishing rods, using different media to mark make with, looking at story books sitting on logs, rolling down the slope, climbing trees and much more. Having watched how they use it, we have decided to make some changes to make it even more challenging and creative.

Following the erection of new fencing to enhance our safeguarding, we have a new tarmac pathway through the new gated entrance.

We are pleased to report Ofsted re-visited us in January and the overall result was GOOD.

- 3 -

Fernlea Community Pre-School

Company Limited by Guarantee

Trustees' Annual Report (Incorporating the Director's Report) (continued)

Year ended 31 August 2023

The future:

The long awaited installation of our outside building is, sorry to say, still ongoing. We have many hurdles to jump with satisfying the authorities and have now employed an architect to help us through building control. Happy to report we are hoping this is now all in hand and look forward to hearing favourable results in the not too distant future. We are wanting to use this space as a second area for the children to use, giving more opportunity for focused work.

Financial review

During the year there was an deficit of income over expenditure amounting to £5,233 compared with an deficit of income over expenditure of £30,306 in 2022. As at 31 August 2023, the reserves of the charity stood at £163,345, compared with £168,578 in 2022.

Policies on reserves

The Trustees have examined the requirement for free reserves, being unrestricted funds which are not represented by tangible fixed assets and which are designed for specific purposes or otherwise committed. It is the charity's policy to hold reserves covering 3 months of ordinary expenditure with the remaining reserves held for future enhancement of nursery facilities.

Small company provisions

This report has been prepared in accordance with the provisions applicable to companies entitled to the small companies exemption.

The trustees' annual report was approved on 15 November 2023 and signed on behalf of the board of trustees by:

MJ Harris AL Nolan Trustee Trustee

- 4 -

Fernlea Community Pre-School

Company Limited by Guarantee

Independent Examiner's Report to the Trustees of Fernlea Community PreSchool

Year ended 31 August 2023

I report to the trustees on my examination of the financial statements of Fernlea Community PreSchool ('the charity') for the year ended 31 August 2023.

Responsibilities and basis of report

As the trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 ('the 2006 Act’).

Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the charity as required by section 386 of the 2006 Act; or

  2. the financial statements do not accord with those records; or

  3. the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair' view which is not a matter considered as part of an independent examination; or

  4. the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Thomas McManners BSc ACA ACMI Independent Examiner

269 Farnborough Road Farnborough Hampshire GU14 7LY

- 5 -

Fernlea Community Pre-School

Company Limited by Guarantee

Statement of Financial Activities (including income and expenditure account)

Year ended 31 August 2023

2023 2023 2022
Unrestricted
funds Total funds Total funds
Note £ £ £
Income and endowments
Donations and legacies 5 2,906 2,906 620
Charitable activities 6 235,006 235,006 233,847
Other trading activities 7 1,497 1,497 425
  
Total income 239,409 239,409 234,892
  
Expenditure
Expenditure on charitable activities 8,9 244,642 244,642 265,198
  
Total expenditure 244,642 244,642 265,198
  
  
Net expenditure and net movement in funds (5,233) (5,233) (30,306)
  
Reconciliation of funds
Total funds brought forward 168,578 168,578 198,884
  
Total funds carried forward 163,345 163,345 168,578
  

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

The notes on pages 8 to 13 form part of these financial statements.

- 6 -

Fernlea Community Pre-School

Company Limited by Guarantee

Statement of Financial Position

31 August 2023

2023 2022
Note £ £ £
Fixed assets
Tangible fixed assets 14 11,200 14,933
Current assets
Stocks 15 258 700
Debtors 16 5,652 11,225
Cash at bank and in hand 158,792 155,852
 
164,702 167,777
Creditors: amounts falling due within one year 17 12,557 14,132
 
Net current assets 152,145 153,645
 
Total assets less current liabilities 163,345 168,578
 
Net assets 163,345 168,578
 
Funds of the charity
Unrestricted funds 163,345 168,578
 
Total charity funds 19 163,345 168,578
 

For the year ending 31 August 2023 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

Directors' responsibilities:

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies' regime.

These financial statements were approved by the board of trustees and authorised for issue on 15 November 2023, and are signed on behalf of the board by:

MJ Harris Trustee

The notes on pages 8 to 13 form part of these financial statements.

- 7 -

Fernlea Community Pre-School

Company Limited by Guarantee

Notes to the Financial Statements

Year ended 31 August 2023

1. General information

The charity is a public benefit entity and a private company limited by guarantee, registered in England and Wales and a registered charity in England and Wales. The address of the registered office is Neville Duke Road, Farnborough, Hampshire, GU14 9BY.

2. Statement of compliance

These financial statements have been prepared in compliance with FRS 102, 'The Financial Reporting Standard applicable in the UK and the Republic of Ireland', the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Charities SORP (FRS 102)) and the Companies Act 2006.

3. Accounting policies

Basis of preparation

The financial statements have been prepared on the historical cost basis, as modified by the revaluation of certain financial assets and liabilities and investment properties measured at fair value through income or expenditure.

The financial statements are prepared in sterling, which is the functional currency of the entity.

Going concern

There are no material uncertainties about the charity's ability to continue.

Disclosure exemptions

The entity satisfies the criteria of being a qualifying entity as defined in FRS 102.(a) No cash flow statement has been presented for the company.(b) Disclosures in respect of financial instruments have not been presented.

Judgements and key sources of estimation uncertainty

The preparation of the financial statements requires management to make judgements, estimates and assumptions that affect the amounts reported. These estimates and judgements are continually reviewed and are based on experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances.

Tangible assets

Tangible assets are initially recorded at cost, and subsequently stated at cost less any accumulated depreciation and impairment losses. Any tangible assets carried at revalued amounts are recorded at the fair value at the date of revaluation less any subsequent accumulated depreciation and subsequent accumulated impairment losses.

- 8 -

Fernlea Community Pre-School

Company Limited by Guarantee

Notes to the Financial Statements (continued)

Year ended 31 August 2023

3. Accounting policies (continued)

Tangible assets (continued)

An increase in the carrying amount of an asset as a result of a revaluation, is recognised in other recognised gains and losses, unless it reverses a charge for impairment that has previously been recognised as expenditure within the statement of financial activities. A decrease in the carrying amount of an asset as a result of revaluation, is recognised in other recognised gains and losses, except to which it offsets any previous revaluation gain, in which case the loss is shown within other recognised gains and losses on the statement of financial activities.

Depreciation

Depreciation is calculated so as to write off the cost or valuation of an asset, less its residual value, over the useful economic life of that asset as follows:

Plant and - 25% reducing balance machinery/Equipment

Defined contribution plans

Contributions to defined contribution plans are recognised as an expense in the period in which the related service is provided. Prepaid contributions are recognised as an asset to the extent that the prepayment will lead to a reduction in future payments or a cash refund.

When contributions are not expected to be settled wholly within 12 months of the end of the reporting date in which the employees render the related service, the liability is measured on a discounted present value basis. The unwinding of the discount is recognised as an expense in the period in which it arises.

4. Limited by guarantee

The charity is a company limited by guarantee. None of the trustees has any beneficial interest in the company. All of the trustees are members of the company and guarantee to contribute £1 in the event of a winding up.

5. Donations and legacies

Unrestricted Total Funds Unrestricted Total Funds
Funds 2023 Funds 2022
£ £ £ £
Donations
Donations 100 100
Grants
Other covid grants receivable 520 520
Grants receivable 2,906 2,906
   
2,906 2,906 620 620
   

- 9 -

Fernlea Community Pre-School

Company Limited by Guarantee

Notes to the Financial Statements (continued)

Year ended 31 August 2023

6. Charitable activities

Unrestricted Total Funds Unrestricted Total Funds
Funds 2023 Funds 2022
£ £ £ £
Sale of goods/services as part of direct
charitable activities 57,247 57,247 58,337 58,337
Disability Access fund income 1,656 1,656
Income from uniform sale 1,143 1,143 964 964
Payments from governments or public
authorities 172,926 172,926 174,546 174,546
Special educational needs income 2,034 2,034
   
235,006 235,006 233,847 233,847
   
7. Other trading activities
Unrestricted Total Funds Unrestricted Total Funds
Funds 2023 Funds 2022
£ £ £ £
Fundraising events 1,497 1,497 425 425
   
8. Expenditure on charitable activities by fund type
Unrestricted Total Funds Unrestricted Total Funds
Funds 2023 Funds 2022
£ £ £ £
Providing pre-school education 241,998 241,998 262,708 262,708
Support costs 2,644 2,644 2,490 2,490
   
244,642 244,642 265,198 265,198
   
9. Expenditure on charitable activities by activity type
Activities
undertaken Total funds Total fund
directly Support costs 2023 2022
£ £ £ £
Providing pre-school education 241,998 241,998 262,708
Governance costs 2,644 2,644 2,490
   
241,998 2,644 244,642 265,198
   
10. Net expenditure
Net expenditure is stated after charging/(crediting):
2023 2022
£ £
Depreciation of tangible fixed assets 3,733 4,978
 

- 10 -

Fernlea Community Pre-School

Company Limited by Guarantee

Notes to the Financial Statements (continued)

Year ended 31 August 2023

11. Independent examination fees

2023 2022
£ £
Fees payable to the independent examiner for:
Independent examination of the financial statements 1,896 1,806
 

12. Staff costs

The total staff costs and employee benefits for the reporting period are analysed as follows:

2023 2022
£ £
Wages and salaries 180,171 195,619
Social security costs 7,675 8,828
Employer contributions to pension plans 2,790 2,931
 
190,636 207,378
 

The average head count of employees during the year was 11 (2022: 11). The average number of full-time equivalent employees during the year is analysed as follows:

2023 2022
No. No.
Number of production staff 10 10
Number of administrative staff 1 1
 
11 11
 

No employee received employee benefits of more than £60,000 during the year (2022: Nil).

13. Trustee remuneration and expenses

Two trustees have been paid remuneration from employment with the charity. MJ Harris and MH Saunders received employment income totalling £46,729 (2022: £49,736) . Company pension contributions were made on behalf these trustees of £308 (2022: £320).

14. Tangible fixed assets

Equipment Total
£ £
Cost
At 1 Sep 2022 and 31 Aug 2023 92,457 92,457
 
Depreciation
At 1 Sep 2022 77,524 77,524
Charge for the year 3,733 3,733
 
At 31 Aug 2023 81,257 81,257
 
Carrying amount
At 31 Aug 2023 11,200 11,200
 
At 31 Aug 2022 14,933

14,933


- 11 -

Fernlea Community Pre-School

Company Limited by Guarantee

Notes to the Financial Statements (continued)

Year ended 31 August 2023

15. Stocks

2023 2022
£ £
Raw materials and consumables 258 700
 
16. Debtors
2023 2022
£ £
Trade debtors 2,626 10,130
Prepayments and accrued income 3,026 1,095
 
5,652 11,225
 
17. Creditors: amounts falling due within one year
2023 2022
£ £
Accruals and deferred income 10,883 12,077
Social security and other taxes 1,305 1,810
Other creditors - Pension 369 245
 
12,557 14,132
 

18. Pensions and other post retirement benefits

Defined contribution plans

The amount recognised in income or expenditure as an expense in relation to defined contribution plans was £2,790 (2022: £2,931).

19. Analysis of charitable funds

Unrestricted funds

At
At 1 Sep 2022 Income Expenditure 31 Aug 2023
£ £ £ £
General funds 168,578 239,409 (244,642) 163,345
   
At
At 1 Sep 2021 Income Expenditure 31 Aug 2022
£ £ £ £
General funds 198,884

234,892

(265,198)

168,578


- 12 -

Fernlea Community Pre-School

Company Limited by Guarantee

Notes to the Financial Statements (continued)

Year ended 31 August 2023

20. Analysis of net assets between funds

Unrestricted Total Funds
Funds 2023
£ £
Tangible fixed assets 11,200 11,200
Current assets 164,702 164,702
Creditors less than 1 year (12,557) (12,557)
 
Net assets 163,345 163,345
 
Unrestricted Total Funds
Funds 2022
£ £
Tangible fixed assets 14,933 14,933
Current assets 167,777 167,777
Creditors less than 1 year (14,132) (14,132)
 
Net assets 168,578 168,578
 

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Fernlea Community Pre-School

Company Limited by Guarantee

Management Information Year ended 31 August 2023

The following pages do not form part of the financial statements.

- 14 -

Fernlea Community Pre-School

Company Limited by Guarantee

Detailed Statement of Financial Activities

Year ended 31 August 2023

2023 2022
£ £
Income and endowments
Donations and legacies
Donations 100
Other covid grants receivable 520
Grants receivable 2,906
 
2,906 620
 
Charitable activities
Sale of goods/services as part of direct charitable activities 57,247 58,337
Disability Access fund income 1,656
Income from uniform sale 1,143 964
Payments from governments or public authorities 172,926 174,546
Special educational needs income 2,034
 
235,006 233,847
 
Other trading activities
Fundraising events 1,497 425
 
 
Total income 239,409 234,892
 
Expenditure
Expenditure on charitable activities
Purchases 8,441 10,636
Wages and salaries 180,171 195,619
Employer's NIC 7,675 8,828
Pension costs 2,790 2,931
Rent 13,317 16,754
Rates and water 616 761
Light and heat 2,162 2,447
Repairs and maintenance 13,733 8,980
Insurance 3,193 3,797
Legal and professional fees 1,962 1,872
Telephone 988 993
Other office costs 1,490 2,284
Depreciation 3,733 4,978
Other interest payable and similar charges 682 618
Staff welfare and training 150 517
Bank charges 1,025 1,074
Professional Subscriptions 1,371 1,145
Uniform 1,143 964
 
244,642 265,198
 
 
Total expenditure 244,642

265,198


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Fernlea Community Pre-School

Company Limited by Guarantee

Detailed Statement of Financial Activities (continued)

Year ended 31 August 2023

2023 2022 £ £   Net expenditure (5,233) (30,306)  

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