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Derwent Valley BRIDGE Community Library and Resource Centre
(A Charitable Incorporated Organisation) (Charity Registration Number 1152276)
Trustees’ Annual Report & Financial Statements for the year ended
31 March 2025
Tracy Bramley ACMA, CGMA Charity Accounts P;reparation & Independent Fixamination
Derwent Valley BRIDGE Community Library and Resource Centre
(A Charitable Incorporated Organisation) (Charity Registration Number 1152276)
| Contents | ||
|---|---|---|
| Index | Page | |
| Trustees’ Annual Report | 1-3 | |
| Independent Examiners | Report | 4 |
| Receipts and Payments Accounts | 5 | |
| Statement of Assets and | Liabilities | 6 |
| NotestotheAccounts | 7 |
Trustees’ Annual Report
From: 01 April 2024
To: 31 March 2025
| Reference and Administration details | Reference and Administration details | ||||
|---|---|---|---|---|---|
| Charity name | Derwent Valley Bridge | Community Library and Resource Centre | |||
| Other names the charity is known | by | - | |||
| Registered Charity number | 1152276 | ||||
| Charity's principal address & | 3 Pickering Road | ||||
| Registered Office | West Ayton | ||||
| North Yorkshire | |||||
| Postcode YO13 9JE | |||||
| Names ofthe charity trustees (who are also the members) who manage the charity | |||||
| TrusteeName | Office (ifany) | : Dates setae ithebEsmuale year |
Name of person (or body) entitledtoappointtrustee if an |
||
| Laurel Armitage | Chair | (to 16/09/2024) | Resigned 16/09/2024 | ||
| Anita Cassedy | Chair | (from 22/10/2024 to 1/4/25) | |||
| Clive Proctor | Chair | (from 1/4/25) | |||
| David Knowleden | |||||
| Helen Evans | |||||
| Cllr David Jeffels | |||||
| John Fortnum | |||||
| Samantha Merron | |||||
| Lynda Francis | Appointed 07/11/2024 | ||||
| Names of any custodian trustees | Dates acted if | not forwhole year | |||
| None | |||||
| Structure, governance and management | |||||
| Description of the charity's trusts | |||||
| Governing Document | CIO - Association | ||||
| How the charity is constituted | Charitable Incorporated Organisation | ||||
| Registrationdate | 04June2013 |
Appointment of trustees
The number of trustees must not fall below three or exceed twelve. At every AGM one third of the board of trustees retire but they can stand for re-election if they so wish.
Objectives and activities
Summary of the objects of the charity set out in its governing document
Provision of a community library, information service and IT resources as part of a multiservice facility within the Derwent Valley. We provide opportunities for volunteering, an adult readers book club, activities for children and their families/carers, a local history/family history resource, talks and events of literary and local interest, a craft group and meeting rooms for the local community.
1
Summary of the main activities undertaken for the public benefit in relation to these objects
The core of our activity is to provide library and information services for adults and children. This is achieved by the loan of books, story tapes, talking books and DVDs. In addition, we provide access to computers, the internet and printers/photocopiers. There is also the availability of information on health and social care, housing, education, leisure activities, welfare benefits, community safety, local authority services, child care, voluntary groups and area transport.
The trustees consider that they have complied with their duties to have due regard to the public benefit guidance published by the Charity Commission.
Achievements and performance
Summary of the main achievements of the charity during the year
A turning point has been made during the year 24/25 as the charity is now financially in the black for the first time since Covid struck. The number of active borrowers has increased by 85 and we have two new volunteers. We continue to provide books to Snainton Reading Room and still receive the much appreciated financial assistance from Snainton Parish Council .
Children’s activities included hosting Harminis and Kathy Seabrook music sessions for under 5s every half term as part of our Great Rhymers Make Great Readers project. We also hosted our first Makaton signed story time for under 5s as part of this project.
For National Storytelling week in February, all the classes at East Ayton Primary School visited the library. We continue to provide regular story time and book borrowing sessions for East Ayton Primary School's Reception and Nursery classes. We have now extended this schools' outreach programme to Acorns class at Wykeham CE Primary School. The summer reading challenge was as popular as ever.
We also updated the children's library area to make it more welcoming and accessible.
Our popular Book Club, Childrens Happy Hour, Baby Booktime, Knit and Stitch Group and the Winter Talks Programme continue. Our annual Pat Almond lecture was give by Lucy Addlington from the History Wardrobe who gave a fascinating talk on Tracing Lost Lives through Fashion. In addition we had a talk from local services about avoiding scams, a wine tasting evening and a visit to the GCHQ site which is close to the village. A big thank you goes to our trustee John who ran the Great North Run on our behalf, thus boosting our income. We provided a stall at the annual Ayton Gala and our volunteer coffee morning continues.
A special thank you goes to our cleaning and gardening teams who keep the library clean and attractive for our customers.
We are trying to reduce our carbon footprint and have replaced all the lighting with LED lights and installed a new more modern thermostat for the heating system.
The results for the period ending 31st March 2025 show final balances of £15,199 unrestricted free reserves; £297 restricted reserves and £1,903 designated reserves. The latter reflecting the Pat Almond Memorial Fund.
There have been new restricted funding grants received this year from Scarborough Lions, North Yorkshire Council and The Jubilee Committee which are shown under note 4 of the accounts.
Reserves Policy
In financial terms, the CIO holds unrestricted reserves of over a full year budgeted operating costs.
Funds materially in deficit
None
Going concern
The trustees are confident that the charity can meet its financial obligations over the forthcoming year.
2
Trustee's responsibilities in relation to the financial statements
Law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the charity's financial activities during the year and of its financial position at the end of the year. In preparing financial statements giving a true and fair view, the trustees should follow best practice and:
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select suitable accounting policies and then apply them consistently;
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make judgements and estimates that are reasonable and prudent;
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state whether applicable accounting standards and statements of recommended practice have been followed, subject to any departures disclosed and explained in the financial statements; and
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping accounting records which disclose with reasonable accuracy the financial position of the charity and which enable them to ascertain the financial position of the charity and which enable them to ensure that the financial statements comply with the Charities Act. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity's trustees
Name Clive Proctor, chair
Date Vt Arauit LOS
.
3
Independent Examiner's Report
Independent examiner's report to the trustees of Derwent Valley Bridge Community Library and Resource Centre
| report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended 31 March 2025 _ which are set out on pages 5 to 7.
Responsibilities and basis of report
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
| report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
| have completed my examination. | confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
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the accounting records were not kept in accordance with section 130 of the Charities Act; or
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the accounts did not accord with the accounting records; or
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the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
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Tracy Bramley
Date: 4/€/2S8
Tracy Bramley ACMA, CGMA Orchard House Accounting Orchard House 72 Low Moorgate Rillington Malton YO17 8JW
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Derwent Valley BRIDGE
(A Charitable Incorporated Organisation)
(Charity Registration Number 1152276)
Receipts and Payments Accounts for the year ending:
31 March 2025
| Restricted | Designated | Unrestricted | Total | Total | |||||
|---|---|---|---|---|---|---|---|---|---|
| funds | funds | funds | 2025 | 2024 | |||||
| Receipts | Notes | £ | £ | £ | £ | £ | |||
| Donations | 2 | 3,094 | 3,094 | 1,753 | |||||
| Fundraising | 2,987 | 2,987 | 1,182 | ||||||
| Book sales | 279 | 279 | 628 | ||||||
| Book club | 57 | 57 | 70 | ||||||
| Talks/Lectures | 830 | 830 | 1,128 | ||||||
| Pat Almond | Memorial | 756 | 756 | 1,605 | |||||
| Grants | 3&4 | 1,750 | 1,500 | 3,250 | 1,920 | ||||
| Room hire | 300 | 300 | 510 | ||||||
| Children's story time & activities | 1,323 | 1,323 | 1,080 | ||||||
| Fines | 863 | 863 | 764 | ||||||
| All other services | 550 | 550 | 817 | ||||||
| Total receipts | 1,750 | 756 | 11,783 | 14,289 | 11,457 | ||||
| Payments | |||||||||
| Electricity & | gas | 3,519 | 3,519 | 4,883 | |||||
| Rates & water | 149 | 149 | 182 | ||||||
| Telephone | 74 | 74 | 941 | ||||||
| Repairs, maintenance & | garden | 150 | 934 | 1,084 | 97 | ||||
| Insurance | 891 | 891 | 841 | ||||||
| Children's activities | 500 | 703 | 1,203 | 819 | |||||
| Stationery& office equipment | 20 | 20 | 35 | ||||||
| Licences & | fees | 20 | 20 | 124 | |||||
| Meetings admin &AGM | fees | 1,132 | 1,132 | 1,434 | |||||
| Health & Safety | - | 165 | |||||||
| Equipment | 68 | 68 | 279 | ||||||
| Independent Examination | 450 | 450 | 651 | ||||||
| Lecture/talks expenses | 532 | 532 | 118 | ||||||
| Pat Almond | Memorial Lecture | 721 | 721 | 1,996 | |||||
| Sundryexpenses | 151 | 151 | 363 | ||||||
| Big Tea event expenses | 271 | 271 | - | ||||||
| Total payments | 1,453 | 721 | 8,111 | 10,285 | 12,928 | ||||
| Net of receipts/(payments) | 297 | 35 | 3,672 | 4,004 | (1,471) | ||||
| Transfers | between funds | - | - | - | - | - | |||
| Cash funds last year end | - | 1,868 | 11,527 | 13,395 | 14,866 | ||||
| Cashfundsthisyearend | 297 | 1,903 | 15,199 | 17,399 | 13,395 |
5
Derwent Valley BRIDGE
(A Charitable Incorporated Organisation)
(Charity Registration Number 1152276)
Statement of Assets and Liabilities at:
31 March 2025
| Total | Total | ||
|---|---|---|---|
| 2025 | 2024 | ||
| Cash funds | £ | £ | |
| Cash at Bank | and in Hand | ||
| Current Account | 17,324 | 13,379 | |
| Cash/cheque banking clearing post year end | 50 | (19) | |
| Cash in hand (mixed coins held) | 25 | 35 | |
| Total cash funds | 17,399 | 13,395 | |
| Represented by funds | |||
| Restricted funds | 297 | - | |
| Designated funds | 1,903 | 1,868 | |
| Unrestricted funds | 15,199 | 11,527 | |
| 17,399 | 13,395 | ||
| Liabilities | |||
| Creditors Due | Within One Year | ||
| Statutory Accounts Preparation & Independent | |||
| Examination Fee | 450 | ||
| Corona Energy March | 170 | ||
| EDFEnergyMarch | 148 |
These accounts were approved by the trustees on 8th July 2025 and signed on their behalf by:
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Name Clive Proctor
Position Chair
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6
Derwent Valley BRIDGE
(A Charitable Incorporated Organisation)
(Charity Registration Number 1152276)
Notes to the accounts for the year ended:
31 March 2025
1 Basis of preparation
The trustees have taken advantage of the Charities Act 2011 and prepared the accounts on a receipts and payments basis, with all revenue and expenses shown on a cash basis.
| 2 | Donations | 2025 | 2024 | ||||
|---|---|---|---|---|---|---|---|
| £ | £ | ||||||
| Various donations and donations in kind. | 3094 | 1753 | |||||
| 3 | Grants | 2025 | 2024 | ||||
| £ | £ | ||||||
| Parish Councils | 1,500 | 1,380 | |||||
| 1,500 | 1,380 | ||||||
| 4 | Restricted funds | ||||||
| b/f | 1 April | Receipts | Payments | Transfers | c/f 31 March | ||
| Name of funder | £ | £ | £ | £ | £ | ||
| Jubilee Committee | - | 150 | 150 | - | |||
| Scarborough Lions | - | 500 | 500 | - | |||
| NYC Big Tea | - | 300 | 271 | 29 | |||
| NYC Children's equipment & Talks | - | 800 | 532 | 268 | |||
| - | 1,750 | 1,453 | - | 297 |
5 Designated funds
These amounts relate to the Pat Almond Memorial.
6 Reserves Policy
The trustees have approved a reserves policy which supports the accumulation of unrestricted reserves to an amount that will enable the organisation to function for at least 12 months.
7 Guarantees to third parties
The trustees confirm, in accordance with the Charitable Incorporated Organisations (General) Regulations 2012, that at the year end the CIO did not have any outstanding guarantees to third parties nor any debts secured on assets of the CIO.
8 Trustees
No trustees received any remuneration for services rendered during the year, nor payment for trustee expenses (2024: Nil)
,