# **Derwent Valley BRIDGE Community Library and Resource Centre**
**(A Charitable Incorporated Organisation) (Charity Registration Number 1152276)**
**Trustees' Annual Report & Financial Statements for the year ended**
## **31 March 2021**
Tracy Bramley ACMA, CGMA Charity Accounts Preparation & Independent Examination
# **Derwent Valley BRIDGE Community Library and Resource Centre**
**(A Charitable Incorporated Organisation) (Charity Registration Number 1152276)**
## **Contents**
|**Index**|**Page**|
|---|---|
|**Trustees' Annual Report**|**1-3**|
|**Independent Examiners Report**|**4**|
|**Receipts and Payments Accounts**|**5**|
|**Statement of Assets and Liabilities**|**6**|
|**Notes to the Accounts**|**7**|
**From: 01 April 2020**
**To: 31 March 2021**
## **Trustees' Annual Report**
**Reference and Administration details Charity name** Derwent Valley Bridge Community Library and Resource Centre - **Other names the charity is known by Registered Charity number** 1152276 **Charity's principal address &** 3 Pickering Road **Registered Office** West Ayton North Yorkshire
## **Postcode** YO13 9JE
**Names of the charity trustees (who are also the members) who manage the charity**
|**Trustee Name**|**Office (if any)**|**Dates acted if not for whole year**|**Name of person (or body)**
**entitled to appoint trustee**
**(if any)**|
|---|---|---|---|
|Cllr David Jeffels
John Fortnum
Resigned February 2020
Resigned August 2020
David Knowleden
Laurel Armitage
Clive Proctor
Margaret Barker
Helen Evans
None
Julie Janes
**Names of any custodian trustees**
**Dates acted if not for whole year**
Pauline Bedford
Chair
Vice Chair
Anita Cassedy||||
|**Structure, governance and management**||||
|**Description of the charity's trusts**
**Registration date**
04 June 2013
**How the charity is constituted**
Charitable Incorporated Organisation
**Governing Document**
CIO - Association||||
## **Appointment of trustees**
The number of trustees must not fall below three or exceed twelve. At every AGM one third of the board of trustees retire but they can stand for re-election if they so wish.
1
## **Objectives and activities**
## **Summary of the objects of the charity set out in its governing document**
Provision of a community library, information service and IT resources as part of a multiservice facility within the Derwent Valley. We provide opportunities for volunteering, an adult readers book club, activities for children and their families/carers, a local history/family history resource, talks and events of literary and local interest, a craft group and meeting rooms for the local community.
## **Summary of the main activities undertaken for the public benefit in relation to these objects**
The core of our activity is to provide library and information services for adults and children. This is achieved by the loan of books, story tapes, talking books and DVDs. In addition, we provide access to computers, the internet and printers/photocopiers. There is also the availability of information on health and social care, housing, education, leisure activities, welfare benefits, community safety, local authority services, child care, voluntary groups and area transport.
The trustees consider that they have complied with their duties to have due regard to the public benefit guidance published by the Charity Commission.
## **Achievements and performance**
## **Summary of the main achievements of the charity during the year**
## **Chair's Report**
Along with all other libraries, we had to close our doors on 23rd March 2020 and didn’t open again until 24th July with a Select and Collect service only. In the meantime, trustees concentrated on making the library safe for volunteers and customers. We discarded all upholstered furniture, soft furnishings and leaflets and gave the library a thorough clean. We purchased sanitiser, cleaner, dispensers, gloves, masks and wiping cloths and provided notices and floor markings throughout the library. Our thanks go John and Julie for their work on risk assessments and detailed ways of Covid compliant working. Our Select and Collect service commenced for two days each week where customers could order books, online or by phone and then collect them after 72 hours quarantine. All books returned were also quarantined for 72 hours before reshelving.
We were able to open the library for browsing two days a week from 4th September with the addition of a screen in front of the issue desk. Browsed books quarantined for 72 hours.
From 5th November we once again had to close our doors until 8th December . With re-opening we were able to offer one computer for public use along with photocopying and printing services.
Another lockdown followed New Year with Select & Collect available from 9th March with the possibility of customers being able to return by April.
During all the lockdowns our Home Library Service volunteers managed to keep deliveries to their readers. And those readers who opted for ebooks could continue to order throughout.
Due to our inability to stage any fundraising events during the year, our income was down but we received a grant from Scarborough Borough Council to help with both loss of income and cost of providing protective equipment.
As usual our thanks go to our volunteers, many of whom worked to help us over these difficult and strange times and are keeping the library operating in whatever way they can.
## **Financial Review**
## **Reserves Policy**
In financial terms, the CIO has now achieved unrestricted reserves of over a full year budgeted operating costs.
## **Funds materially in deficit**
None
## **Going concern**
The trustees are confident that the charity can meet its financial obligations over the forthcoming year.
2
## **Trustee's responsibilities in relation to the financial statements**
Law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the charity's financial activities during the year and of its financial position at the end of the year. In preparing financial statements giving a true and fair view, the trustees should follow best practice and:
- select suitable accounting policies and then apply them consistently;
- make judgements and estimates that are reasonable and prudent;
- state whether applicable accounting standards and statements of recommended practice have been followed, subject to any departures disclosed and explained in the financial statements; and
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping accounting records which disclose with reasonable accuracy the financial position of the charity and which enable them to ascertain the financial position of the charity and which enable them to ensure that the financial statements comply with the Charities Act. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
## **Declaration**
**The trustees declare that they have approved the trustees' report above**
**Signed on behalf of the charity's trustees**
**Name** Laurel Armitage **Position** Chair **Date**
3
## **Independent Examiner's Report**
## **Independent examiner's report to the trustees of Derwent Valley Bridge Community Library and Resource Centre**
I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended 31 March 2021 which are set out on pages 5 to 7.
## **Responsibilities and basis of report**
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- • the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Tracy Bramley
Date:
Tracy Bramley ACMA, CGMA Orchard House Accounting Orchard House 72 Low Moorgate Rillington Malton YO17 8JW
4
## **Derwent Valley BRIDGE**
## **(A Charitable Incorporated Organisation)**
**(Charity Registration Number 1152276)**
## **Receipts and Payments Accounts for the year ending:**
## **31 March 2021**
|Receipts
Notes
Events
Friends of the Library
Donations
2
Book sales
Pat Almond Memorial
Grants
3
Room hire
Rentals
Talks & Literary events
Children's activities
Fines
All other services
sub-total
Other income
**Total receipts**
Payments
Electricity & gas
Rates & water
Phone calls & rental
Repairs, maintenance & garden
Grant funded purchases - COVID costs
Insurance
Pat Almond Memorial Lecture
Children's activities
Stationery & office equipment
Licences & fees
Sundry expenses
Knit & Stitch group/Harrogate
Admin & AGM fees
Independent Examination
Equipment
Cost of events
Buggy shelter
**Total payments**
**Net of receipts/(payments)**
Transfers between funds
Cash funds last year end
**Cash funds this year end**
Coronavirus Retail, Hospitality & Leisure Grant|Receipts
Notes
Events
Friends of the Library
Donations
2
Book sales
Pat Almond Memorial
Grants
3
Room hire
Rentals
Talks & Literary events
Children's activities
Fines
All other services
sub-total
Other income
**Total receipts**
Payments
Electricity & gas
Rates & water
Phone calls & rental
Repairs, maintenance & garden
Grant funded purchases - COVID costs
Insurance
Pat Almond Memorial Lecture
Children's activities
Stationery & office equipment
Licences & fees
Sundry expenses
Knit & Stitch group/Harrogate
Admin & AGM fees
Independent Examination
Equipment
Cost of events
Buggy shelter
**Total payments**
**Net of receipts/(payments)**
Transfers between funds
Cash funds last year end
**Cash funds this year end**
Coronavirus Retail, Hospitality & Leisure Grant|**Restricted**
**Designated**
**Unrestricted**
**Total**
**Total**
**funds**
**funds**
**funds**
**2021**
**2020**
**£**
**£**
**£**
**£**
**£**
-
2,633
-
440
351
351
517
-
389
100
100
1,332
500
1,400
1,900
3,580
64
64
97
-
311
-
919
-
346
79
79
1,036
309
309
1,838|
|---|---|---|
|||500
100
2,203
2,803
13,438|
|||10,000
10,000
-|
|||**500**
**100**
**12,203**
**12,803**
**13,438**|
|||1,306
1,306
1,746
138
138
167
868
868
984
305
305
2,662
500
1,214
1,714
2,110
1,211
1,211
677
-
887
-
483
131
131
493
129
129
1,595
197
197
583
-
1,261
794
794
-
425
425
350
-
64
-
1,114
-
2,210|
|||**500**
**-**
**6,718**
**7,218**
**17,386**|
||||
|||**-**
**100**
**5,485**
**5,585**
**(3,948)**|
|||-
-
-
-
-
958
2,230
12,987
16,175
20,123|
|||**958**
**2,330**
**18,472**
**21,760**
**16,175**|
5
## **Derwent Valley BRIDGE**
## **(A Charitable Incorporated Organisation)**
**(Charity Registration Number 1152276)**
## **Statement of Assets and Liabilities at:**
## **31 March 2021**
|**Cash funds**
Current Account
Cash/cheque banking clearing post year end
Cash in hand (mixed coins held)
**Represented by funds**
Restricted funds
Designated funds
Unrestricted funds
**Liabilities**
Statutory Accounts Preparation & Independent
Examination Fee
N Power March
Creditors Due Within One Year
**Total cash funds**
Cash at Bank and in Hand|**Total**
**2021**
**£**
21,692
50
18
**21,760**
958
2,330
18,472
**21,760**|**Total**
**2020**
**£**
14,195
1,965
15|
|---|---|---|
|||**16,175**|
|||958
2,230
12,987|
|||**16,175**|
|||325
58|
These accounts were approved by the trustees on and signed on their behalf by:
Signed Name Laurel Armitage Position Chair Date
6
## **Derwent Valley BRIDGE**
**(A Charitable Incorporated Organisation)**
**(Charity Registration Number 1152276)**
## **Notes to the accounts for the year ended:**
## **31 March 2021**
## **1 Basis of preparation**
The trustees have taken advantage of the Charities Act 2011 and prepared the accounts on a receipts and payments basis, with all revenue and expenses shown on a cash basis.
## **2 Donations**
||||
|---|---|---|
|**Donations**|**2021**|**2020**|
||£|£|
|Various donations and donations in kind.|**351**|517|
|**3 Grants**
NYCC
**4**
NYCC/SBC
Parish Councils
North York Moors National Park
Scarborough Borough Council PPE
Scarborough Borough Council PPE
**Restricted funds**
Name of funder|b/f 1 April
£
958
-
958|Receipts
£
500|**2021**
£
1,400
500|**2020**
£
1,930
300
1,350
3,580
Transfers
**c/f 31 March**
£
£
**958**
**-**|**2020**
£
1,930
300
1,350|
|---|---|---|---|---|---|
||||**1,900**||3,580|
||||Payments
£
500|||
|||500|500|-
**958**||
## **5 Designated funds**
These amounts relate to the Pat Almond Memorial.
## **6 Reserves Policy**
The trustees have approved a reserves policy which supports the accumulation of unrestricted reserves to an amount that will enable the organisation to function for at least 12 months.
## **7 Guarantees to third parties**
The trustees confirm, in accordance with the Charitable Incorporated Organisations (General) Regulations 2012, that at the year end the CIO did not have any outstanding guarantees to third parties nor any debts secured on assets of the CIO.
## **8 Trustees**
No trustees received any remuneration for services rendered during the year, nor payment for trustee expenses (2020: Nil)
7