## **Trustees’ Annual Report for the period** ## **From 1 April 2021 Period start date To 31 March 2022 Period end date** ## **Charity name: The Shorncliffe Trust** ## **Charity registration number: 1152185** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|1) TO ADVANCE THE PRESERVATION AND
CONSERVATION AND DEVELOPMENT AND
IMPROVEMENT OF FEATURES OF HISTORIC
INTEREST IN THE FOLKESTONE AND HYTHE
DISTRICT OF KENT THROUGH THE PROVISION OF
PUBLIC AMENITIES AND THE PRESERVATION OF A
SITE OF HISTORIC INTEREST.
2) TO EDUCATE THE PUBLIC IN THE HISTORY OF
THE MILITARY AND THE SOCIAL IMPACT OF
MILITARY HISTORY BY THE PROVISION AND
MAINTENANCE OF A HERITAGE AND EDUCATION
CENTRE FOR THE BENEFIT OF THE PUBLIC.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|This year has been for the Trust challenging
again because of the impact of Corona Virus, but
we have continued to work for the long term
protection and preservation as much of the
heritage assets and open land on the site for the
benefit of all for the future as was possible; and
are continuing the pressure to save others from
demolition, which was effective in challenging
some plans to maintain the integrity of Listed
buildings. The land belongs to housebuilders
Taylor Wimpey and the Trust are continuing
negotiations to take over one or more of these
buildings to adapt for its purposes as a heritage
and education centre we have issued a written
statement of interest for this to the owners. We
are making headway on securing the listed Sir
John Moore library and have launched a Crowd
funder to assist in this aim
The Trust continues to support lifelong learning,
and had plans to expand the tours and talks
programme for the year, to strengthen our
educational objectives for all ages, cultures and
abilities, some plans were unable to go ahead
but the trust launched a series of walking tours
which were well supported. We have assisted
manywith theirgenealogysearches and helped| |||them to explore their links with Shorncliffe, we
have also been able to aid the search of the
general public for the graves of family members.
There were also enquiries from schools and
groups for talks, which were organised once
normal activities resumed.
We were gifted an internationally important
collection of medals and other items from
Canada relating to a WW1 Canadian Camp
Commander at Shorncliffe. We were also
successful in securing local government funding
to expand our WW1 booklet that had been sent
to all schools in the district. Our commemorative
lantern project was also expanded and is proving
popular and emotive| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Due to Coronavirus there have been limited
ability for the Trust organise and hold the
commemorations and events for the the public
benefit, to bring people forward to engage in
their shared history and sense of location,
locally, nationally and internationally. But some
talks, walking tours and commemorations were
organised after restrictions were lifted later in
the year. Across all ages, nationalities and
cultures, no one is excluded and all are
welcomed. Not always easy given the military
aspect of our site, but we do this by enlarging
the story to the wider families, support
structures and other nationalities drawn into
conflicts.
The strength is an interaction with everyone
sharing their story and experiences, from young
children comparing their school experience to
that of an army child in 1805, and of adults, but
also the wealth of nationalities that made up the
British Army. As well as face to face, the Trust
has engaged and developed digital activities, via
Zoom, Facebook Twitter and also in a Podcast to
reach as many people as possible with stories,
information about the Trust and its aims. The
Digital possibilities continue to be explored,
including the concept of a virtual museum, some
Shorncliffe related items have been purchased
with this aim.
The themes will be developed in the years to
come to have a permanent display and digital
virtual ones.| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference **N/A** Para 1.38 Policy on grant making |||| |---|---|---| |Policy on social investment
including program related
investment|Para 1.38|**N/A**| |Contribution made by
volunteers|Para 1.38|Generally the Shorncliffe Trust relies very heavily
on volunteers, many of who have given up their
time for free, refunded their travel and if
applicable accommodation costs, although we
ask they try to keep these costs down or arrange
low cost travel or accommodation where
possible. This year there were fewer activities.
But many volunteers have been able to help
where possible and stepped up. The Trustees
also give their time for free, and only claim back
costs when it is necessary, an example of this are
items to carry out the work of the trust more
efficiently, or travel costs.
The Trust has also benefitted from the advice of
professionals who have given this for free and
are very grateful to them.
Roger Joyce Architect
Stephen Head Educational Professional
Dr Stephen Summerfield Historical advisor editor
Shorncliffe books series
Richard Brown Publisher.
We could not operate without our volunteers| |Other||Not having the costs of a building has meant
that the Trust outgoings and expenses have
been kept to a necessary minimum| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**April**
Year began with plans for school visits when
allowed and outdoor Heritage trail walks where
possible with restrictions still in place.
Work continued on the film for the Imperial war
museum to engage in their legacy project, of
Shorncliffe and the commemorating of Canada
day annually by schoolchildren laying flowers of
the Canadian graves.
The legacy of Light In The Darkest Hour, and First
and Last initiative, has been expanded, with
more Miners lamps purchased and adapted and
turned into commemorative lanterns, one
remains in England of the first lanterns, the
other in Canada commemorating those who lost
their live in the Great War. The third is to
commemorate the sacrifice made by Pilots of
the RFC/RAF.| Many people have taken advantage of our Family History Research service. **May** The Trust has continued to forge and renew links The Belgian Tourist Board, The Royal British Legion, Imperial War Museum, also the Waterloo Uncovered charity. Links were also made with other local sites to promote all of them to visitors and support each other by our hardworking Community Trustee The walking tours were successfully and safely restarted under the Covid controls at the time May to August, consisted as a series of radio interviews, talks, and the walking tours **August** Input into planning for parts of the military site and for protection of the heritage The trust acquired a WW1 medal Chinese Labour corps for collection and education purposes, to develop the multicultural history of the site **September** The trust was able to be part of the very popular Heritage Open days, and safely welcomed visitors to Shorncliffe **October** Links were reinforced by the Roger commemorative lantern being invited to the Commemoration to the RAF at the chapel at Biggin Hill Kent, to shine a light on the sacrifices made in WW2 **November** The Trust participated in the official wreath laying on Remembrance Sunday **December** Offer to the trust of a trunk of medals and memorabilia for our collection gratefully accepted, from a relative of a Canadian Camp Commander WW1 at Shorncliffe. **January** Annual Sir John Moore Commemoration Launch of Crowd funder to develop the Sir John Moore library. **February** Successful grant applications WW1 booklet £214 Successful applications WW1 booklet £1,054 **March** Opening of the box of items from Canada and exhibition of artefacts by an expert guest ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |||| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|**N/A**| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Despite the effects of Coronavirus the Trust is in
a relatively stable financial position, it has been
possible to cover outgoing expenses and raise
funds through our books and donations by
supporters. Income has slowed but the Trust has
kept enough reserves to cover costs.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|We do not have a specific Reserves policy, but
always ensure there are enough funds in our
accounts to continue the day to day work of the
trust, to cover insurance payments, cover day to
day costs, organisational costs of fundraisers and
events.| |Amount of reservesheld|Para 1.22|**0**| |Reasons for holding zero
reserves|Para 1.22|We do not have a specific Reserves policy, but
always ensure there are enough funds in our
accounts to continue the day to day work of the
trust, to cover insurance payments, cover day to
day costs, organisational costs of fundraisers and
events.| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|There are no financial uncertainties currently or
into the coming year. There is a procedure in
place for if this should change. Once allowed to
hold events and activities, these are planned and
costed thoroughly before going into realisation.
We have no large overheads which allows us to
operate within a tight budget. We do not have
waged or salaried staff, so have no need of
Furlough or redundancies.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Fundraising has been difficult due to ongoing
restrictions, and our usual methods of
fundraising have slowed. We have still received
donations including those received from
donations for booklets and items offered by the
trust. Also by the publication and sales of The
Shorncliffe Lectures series to the general public,
all proceeds go directly to the work of the trust.
New volumes are produced when previous ones
have sold, to keep stock levels manageable.
Income has also come from talks and visits to
groups once permitted| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**N/A**| |||Until such time as we achieve a long term and
full timepresence at Shorncliffe,which is still a| |A description of the principal
risks facing the charity|Para 1.46|negotiated work in progress, but may happen in
the next financial year. Funding by the Trust is
in furthering the education aims, working with
schools and community groups, temporary
loaned rooms and spaces, visiting events and
giving talks and lectures. And we continue to do
so, and pay expenses for trustees and volunteers
where applied for and legally entitled to. These
being halted mean the Trust are examining the
concept of a Virtual Museum, and online
content, a virtual museum which will be
unaffected by physical restrictions. Although we
have a plan in place for the funding of a
permanent base as soon as that happens,
currently delayed, but due to the residential
development of the site has been delayed for
the next year at least.| |---|---|---| |Other||Expenditure remains as a main purpose of
raising awareness of the site and the risks to it in
the future.
Also of the social aspects and history of the site
and the people who were linked to it today and
in the past. This has been reflected in the
number of requests from those tracing their
ancestors or on aspects of Shorncliffe, these rise
year on year. These are from all around the
world, due to the International aspect of a
military garrison
Where possible we try to buy products and
services locally to Shorncliffe, Kent and the
South East and where economically sensible to
do so. We have developed a network of reliable
suppliers| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|CIO-FOUNDATION REGISTERED 24 MAY 2013| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Charitable Incorporated Organisation| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|New trustees are elected by the current
trustees, they are proposed and then if the
majority of trustees agree, they are invited to
take up trusteeship, on acceptance the official
induction process begins| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|The prospective trustee signs a statement of
eligibility and receives in return the latest
financial statement, a copy of the constitution
and an invitation to the next meeting or event,
whichever is nearest in date.| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The trust is a CIO corporate body, the trustees
are responsible for the running, organisation and
planning of its work, the trustees are the
governing body.
We rely heavily on our volunteer network who
without we could not exist
And informal relationships and links with other
charities and bodies, we are members of the
NCVO.| |Relationship with any related
parties|Para 1.51|Royal British Legion, Commonwealth War Graves
Commission, 1 RGR Shorncliffe, (Royal Gurkha
Rifles). These are informal partnerships| |Other||The charity has Employer’s Liability Insurance
and also Public Liability and Product Liability
Insurance.
The Trust produces a Risk Assessment for every
event they organise for the public and for
volunteers, first aid and a qualified first aider are
present, volunteers are briefed on safe
procedures during the event
The Trust will regularly review procedures and
guidance on
Risk Management
Conflict of Interest| Handling Complaints Managing Volunteers Data Protection This covers and protects, trustees, volunteers, guests and visitors. ## **Reference and Administrative details** |Charityname|Charityname| |---|---| |Other name the charity uses|N/A| |Registered charity number|1152185| |Charity’s principal address|Registered Address
122 Foord Road, Folkestone, Kent CT19 5AB| ||| **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
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8
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12
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||Christopher Shaw|Chairman||| ||Susan Law|Secretary||| ||Vincent Law|Treasurer||| ||Stephen Head|Education Lead||| ||Vivienne Kenny|Communications||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| Corporate trustees – names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|S E|Law| |---|---|---| ||Susan Elaine|Law| ||

Secretary|| ||28/12/2022|| ||28/12/2022|| ||**Charity Name**
**The Shorncliffe Trust**|**Charity Name**
**The Shorncliffe Trust**|**Charity Name**
**The Shorncliffe Trust**|**No (if any)**|**No (if any)**|**No (if any)**|**CC16a**| |---|---|---|---|---|---|---|---| ||**For the period**
**from**|Period start date
01-Apr-21|**To**||Period end date
31-Mar-22||| ||||||||| |**Section A Receipts and payments**|||||||| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**-**
**767**
**280**
**350**
**-**
**2,000**
**-**
**-**
**3,398**
**-**
**-**
**-**
**3,398**
**183**
**600**
**1,184**
**765**
**65**
**359**
**323**
**428**
**3,907**
**-**
**-**
**-**
**3,907**
**- 510**
**-**
**3,634**
**3,124**|**Restricted**
**funds**
**to the nearest £**
**1,268**
**-**
**-**
**-**
**2,241**
**-**
**-**
**-**
**3,509**
**-**
**-**
**-**
**3,509**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**3,509**
**-**
**-**
**3,509**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Total funds**
**to the nearest £**
**1,268**
**767**
**280**
**350**
**2,241**
**2,000**
**-**
**-**
**6,907**
**-**
**-**
**-**
**6,907**
**183**
**600**
**1,184**
**765**
**65**
**359**
**323**
**428**
**3,907**
**-**
**-**
**-**
**3,907**
**3,000**||**Last year**
**to the nearest £**| |FundingFHDC|**-**||||||**-**| |Donations|**767**||||||**-**| |Book Sales|**280**||||||**-**| |Tours|**350**||||||**-**| |Funding-Crowdfunder|**-**||||||**-**| |Sales|**2,000**||||||**-**| ||**-**||||||**-**| ||**-**||||||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**3,398**||||||**-**| ||||||||| |**A2 Asset and investment sales,**
**(see table).**|||||||| ||**-**||||||| ||**-**||||||**-**| |**_Sub total_**|**-**||||||**-**| |**_Total receipts_ **
**A3 Payments**|||||||| ||||||||**-**| ||||||||| |Expenses|**183**||||||**-**| |Storage|**600**||||||**-**| |Purchases|**1,184**||||||**-**| |Insurance|**765**||||||**-**| |Aim Membership|**65**||||||**-**| |Tour Refunds|**359**||||||| |Web Costs|**323**||||||**-**| |FundraisingCosts|**428**||||||**-**| |**_Sub total_ **|**3,907**||||||**-**| ||||||||| |**A4 Asset and investment**
**purchases, (see table)**|||||||| ||**-**||||||| ||**-**||||||| |**_Sub total_ **|**-**||||||**-**| |**_Total payments_ **
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||| ||||||||**-**| ||||||||| ||**- 510**|**3,509**|**-**||**3,000**||**-**| ||**-**|**-**|**-**||**-**||**-**| ||**3,634**|**-**|**-**||**3,634**||**-**| ||**3,124**|**3,509**|**-**||**6,634**||**-**| CCXX R1 accounts (SS) 28/12/2022 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Lloyds Bank
PayPal
**Details**
**Details**
**Details**
S E Law
Signature
V E Law|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**2,477**
**3,509**
**647**
**-**
**-**
**-**
**3,124**
**3,509**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Vincent Edward Law
Susan Elaine Law|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||V E Law|Vincent Edward Law|26 12 2022| ||S E Law|Susan Elaine Law|**28 12 2022**| CCXX R2 accounts (SS) 28/12/2022 2