## Ackworth Community Library
Charity number 1152172
## Annual Report and Financial Statements
## for the year ended 31 March 2023
## Ackworth Community Library
## Annual Report and Financial Statements
for the year ended 31 March 2023
|**Contents**|**Page**|
|---|---|
|Trustees' report|2 to 4|
|Examiner's report|5|
|Receipts and payments account|6|
|Statement of assets and liabilities|7|
|Notes to the accounts|8 to 9|
**Prepared by West Yorkshire Community Accountancy Service CIO**
1
## Ackworth Community Library
## Trustees' report for the year ended 31 March 2023
## **Reference and administrative details of the charity, its trustees and advisors**
The trustees during the financial year and up to and including the date the report was approved were: **Name Position Dates**
**Position Dates** Chair
Wendy Bell Geoff Robinson Roksandra Royakova-Doychinova Harry Malkin Emily Coburn-Hall Sharon Pickering Jeff Finnigan
Resigned 19 October 2022 Appointed 3 March 2022 Appointed 20 October 2022 Registered in England and Wales
**Charity number** 1152172
**Registered and principal address Bankers** Parish Council Community Centre CAF Bank Ltd Bell Lane 25 Kings Hill Avenue Ackworth West Malling Pontefract Kent WF7 7JH ME19 4JQ
## **Independent examiner**
Simon Bostrom FCIE **West Yorkshire Community Accountancy Service CIO** Stringer House 34 Lupton Street Leeds LS10 2QW
## **Structure, governance and management**
The charity is a Charitable Incorporated Organisation formed on 23 May 2013 and is governed by a constitution as amended 6 December 2017.
## **Method of recruitment and appointment of trustees**
The trustees of the charity are appointed by the members at the AGM.
2
## Ackworth Community Library
## Trustees' report (continued) for the year ended 31 March 2023
## **Objectives and activities**
## **The charity's objects**
To advance education of the public in the Parish of Ackworth in West Yorkshire and its environs, by the running and management of a community library for the benefit of the said residents.
To promote for the benefit of the residents of Ackworth and its environs the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the life of the said inhabitants.
## **The charity's main activities**
We provide free access to our members to over 12,000 books. These include adult, teenage and children’s books. They cover a wide range of genres including fiction, non-fiction, reference, talking books and large print books.
Members have access to a range of computers and the internet for a minimal charge. Unwaged and job seekers have free access and advice on preparing CVs and job hunting.
We support a wide range of community events and organisations across the village throughout the year.
## **Public benefit statement**
In setting our objectives and planning our activities our trustees have given serious consideration to the Charity Commissions general guidance on public benefit and in particular the advancement of education. In addition, we are committed to enabling as many people as possible to gain access to information for knowledge and pleasure through the provision of books and online access. We provide free and open access for everyone to become part of our village community.
We have provided a warm space over the winters months and offered free hot drinks and newspapers to read. The library is a welcoming and homely place, that both benefits the community and is valued by the community.
## **Achievements and performance**
Provided a warm space. Free hot drinks and newspapers to read. We have increased the amount of visitors to the library over the winter months due to the warm spaces initiative to help with the cost of living crisis.
Our Wednesday afternoon and Friday Morning activities are continuing encouraging children and parents into the library. These participating in a range of craft activities and story readings to the young. School holiday activities also resuming with junior children participating in a variety of reading schemes. The reading group, is very popular and still in demand.
Our membership remains at a healthy level, being especially popular with parents and children and the children’s activities offered on a weekly basis. Other people also use our facilities for a wide variety of reasons, leisure, education in support of their work or job applications. Public access to computers and printing another resource of the library, the only outlet within the village. Often members just use us as a social venue to meet and chat in a pleasant environment. We continue to work to advance education in Ackworth and the surrounding areas, with future events and activities targeted accordingly.
We are hosting Duke of Edinburgh Award students at the library, they are working with administration tasks and are enjoying their time with us.
3
## Ackworth Community Library
## Trustees' report (continued) for the year ended 31 March 2023
## **Financial review**
The net payments for the year were £11,301, including net payments of £1,301 on unrestricted funds and net payments of £10,000 on restricted funds after transfers.
## **Reserves policy**
The calculation of reserves has been based on the following considerations.
1. Annual salaries – the trustees will be able to reduce this figure and reserves going forward.
2. Essential costs. For example, public liability and contents insurance.
3. Scarcity of grants in the current economic climate.
4. Closure costs. This would include estimates of redundancy payments and disposal of assets.
We are required to produce two figures for reserves:
**Minimum** : If it seems likely that the reserves would fall below this figure in any future three month period, an emergency meeting will be convened with trustees and staff to discuss alternatives. However, should the reserves fall below this figure the trustees will be asked to close the library. The liabilities to cover a threemonth closure period, the possible return of outstanding grants, have been estimated as follows:
Salaries: £3,800 (currently) Restricted Funds: £10,000 (National Lottery) Total: £13,800
**Maximum** : Should the reserves rise above this figure, the trustees will be asked to sanction disposal of the excess income, either with the inception of new projects, suspending further grant applications, passing the excess to another charity or any combination of these three options. Salaries: £18,000 Essential Costs: £5,000 Closure Costs: £5,000 Grant Repayments: £10,000 (National Lottery) Total: £38,000
The charity's free reserves, at the year end were £18,753.
Approved by the board of trustees on 3/11/2023
Geoff Robinson (Trustee)
4
## Ackworth Community Library
## Independent examiner's report to the trustees of Ackworth Community Library
I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 March 2023, which are set out on pages 6 to 9.
## **Responsibilities and basis of report**
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Whilst an independent examination is not required under section 145 of the Act, the trustees have opted for this type of scrutiny.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Simon Bostrom FCIE
20/11/2023
## **West Yorkshire Community Accountancy Service CIO**
Stringer House 34 Lupton Street Leeds LS10 2QW
5
## Ackworth Community Library
## Receipts and payments account for the year ended 31 March 2023
|Notes
2023
Unrestricted
funds
£
**Receipts**
Grants
(2)
-
Sales
9,171
Bank interest
79
**Total receipts**
9,250
**Payments**
Staff costs
7,001
IT expense
126
Insurance
96
Miscellaneous
152
Phone and broadband
604
Printing
619
Bank charges
54
Events
94
Raffle tickets and adverts
-
Independent examination
432
Subscriptions
95
Supplies
537
Equipment
741
**Total payments**
10,551
**Net receipts / (payments)**
(1,301)
**Fund balances brought forward**
20,054
**Fund balances carried forward**
(3)
18,753|2023
Restricted
funds
£
9,076
-
-
9,076
9,006
8,393
-
-
-
-
19
1,070
-
-
-
-
588
19,076
(10,000)
10,000
-|2023
Total
funds
£
9,076
9,171
79
18,326
16,007
8,519
96
152
604
619
73
1,164
-
432
95
537
1,329
29,627
(11,301)
30,054
18,753|2022
Total
funds
£
10,805
2,920
3
13,728
10,475
224
98
12
745
670
96
12
69
432
168
997
-
13,998
(270)
30,324
30,054|
|---|---|---|---|
6
## Ackworth Community Library
## Statement of assets and liabilities
|as at 31 March 2023
2023
Unrestricted
£
**Cash funds**
Cash at bank
18,703
Cash in hand
50
**Total cash funds**
18,753
**Debtors and prepayments**
Prepaid IT support
**Assets retained for the charity's own use**
Approximately 12,000 books
16 computers
Chairs, tables and bookshelves
Water boiler
Till
2 printers
Shed
(The charity retains a full register of assets)
**Liabilities**
Accruals|2023
Restricted
£
-
-
-|2023
Total
£
18,703
50
18,753
2023
£
2,458
2,458
2023
£
454
454|2022
Total
£
30,004
50
30,054|
|---|---|---|---|
The financial statements were approved by the board of trustees on 3/11/2023
Geoff Robinson (Trustee)
7
## Ackworth Community Library
## Notes to the accounts
for the year ended 31 March 2023
## **1 Accounting policies**
## **Basis of accounting**
The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.
There has been no change to the accounting policies since last year.
No changes have been made to the accounts for previous years.
## **Taxation**
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
## **Fund accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
8
## Ackworth Community Library
## Notes to the accounts continued
## for the year ended 31 March 2023
|**2 Grants and donations**
Nova Wakefield
The Brelms Trust
HMRC JRS
National Lottery Community Fund
**3 Restricted funds**
Balance b/f
£
National Lottery
10,000
The Brelms Trust
-
Nova warm spaces
-
10,000|2023
Unrestricted
funds
£
-
-
-
-
-
Incoming
£
-
4,836
4,240
9,076|2023
Restricted
funds
£
4,240
4,836
-
-
9,076
Outgoing
£
10,000
4,836
4,240
19,076|2023
Total
funds
£
4,240
4,836
-
-
9,076
Transfers
£
-
-
-
-|2022
Total
funds
£
-
-
805
10,000
10,805
Balance c/f
£
-
-
-
-|
|---|---|---|---|---|
**Fund name Purpose of restriction** National Lottery Towards the costs of new computers, technical support and training for staff and volunteers. The Brelms Trust To support the library to open 8 extra hours per week. Providing two staff 9- 12 Monday (6 hours) and 2 hours on a Saturday for one staff member. Nova warm spaces Towards providing a warm space for anyone attending the library.
## **4 Related party transactions**
## **Trustee expenses**
No trustee received any expenses during this year or the previous year.
## **Trustee remuneration and benefits**
No trustee received any remuneration or benefit during this or the previous year.
9