Surrey 4x4 Response 4x4 Assistance in Adverse Conditions
59 Wentworth Crescent Ash Vale Surrey GU12 5LF
TRUSTEES’ ANNUAL REPORT Year ended 1 April 2025
Administration Details
| Charity name | Surrey 4x4 Response |
|---|---|
| Other names charity is known by | SY4x4R |
| Registered Charity Number | 1152110 |
| Charity’s principal address | 59 Wentworth Crescent |
| Ash Vale | |
| Surrey | |
| GU12 5LF | |
| Trustees and office held | Richard Earle – Chairman |
| John Seccombe – Secretary | |
| Daniel Eve – Treasurer | |
| Charles Steward - Coopted Vice Chairman | |
| Structure Governance and Management |
| Governing document | Constitution |
|---|---|
| How is the charity constituted | Association |
| Trustee selection methods | Elected |
| Additional information | Forms part of the national 4x4 Response |
| framework (4x4 Response UK) | |
| Objectives and Activities | |
| Objects of the Charity | To preserve and protect human life and |
| property, in particular but not exclusively, by | |
| providing equipment, vehicles and other | |
| resources to offer support in adverse | |
| conditions. | |
| Summary of main activities undertaken for | Typically Surrey 4x4 Response has been |
| the public benefit in relation to these objects | called to help with: |
| - transporting key medical staff; NHS | |
| healthcare staff; 999 call centre staff in icy | |
| and snowy conditions where traditional |
Registered Charity 1152110 www.surrey4x4response.org info@surrey4x4response.org
Surrey 4x4 Response 4x4 Assistance in Adverse Conditions
59 Wentworth Crescent Ash Vale Surrey GU12 5LF
vehicles are no longer a viable option. - patient repatriation - assist with meals on wheels delivery - recover vehicles/ ambulances when needed - gain access to remote areas in flooded conditions During these times on the roads, logistics are maintained through our own volunteer controller network ensuring that the assistance required is delivered as timely and as safely as possible. All our volunteer responders are assessed in their capabilities and familiarised with their vehicles and all have first aid and water awareness training (which is provided by the Charity to its members). The benefit to the wider community is evident in the support and functioning of the frontline services which struggle to be maintained when key staff are not able to get to and from work, key medical staff (Critical and primary carers) being able to attend patients in remote/snowed in areas, medical equipment being in the right place at the right time.
Achievements and Performance
This year Surrey 4x4 Response have been award a National Lottery grant to update our communication systems – the new radios will enable safer working and a wider communication range. Surrey 4x4 Response also purchased a transporting trailer to bulk our logistical ability for callout working and site working
Registered Charity 1152110 www.surrey4x4response.org info@surrey4x4response.org
Surrey 4x4 Response 4x4 Assistance in Adverse Conditions
59 Wentworth Crescent Ash Vale Surrey GU12 5LF
We have maintained our membership cap at 60 Operational Responders. This ensures that we can continue to concentrate on providing quality training and team cohesion. We have invested time and new funds in training, concentrating on duty of care to our members and welfare.
While Surrey 4x4 Response maintains the same amount of members, they have looked to recruit more members next year with the potential of a change in team member structure.
Surrey 4x4 Response have kept the co-opted vice chairman position in standing, to help with the decisions made for the well-being of the group at a trustee level
Financial review
We hold the cash at bank of £14,395 which includes the sum of £1,427 being the balance of the Lottery Grant Restricted Funds. The restricted funds were partially added to the remainder of the radio rollout, but remain for emergency contingency purposes.
The trustees declare that they have approved the trustees’ report above.
Registered Charity 1152110 www.surrey4x4response.org info@surrey4x4response.org
| Annual Accounts Surrey 4x4 Response For the Year ending 1 April 2024 |
2023/24 | Restricted funds |
2024/25 |
|---|---|---|---|
Receipts
| Donations | £1876 | £21884 | |
|---|---|---|---|
| Merchandise | £0 | £0 | |
| Membership subscriptions | £485 | £750 | |
| Invoices paid | £14554 | £8910 | |
| Interest earned on deposit | £264 | £322 | |
| Kit deposits | £300 | £600 | |
| Uncleared cheque | 0 | 0 | |
| Total income | £17479 | £32466 |
| Payments | Payments | Payments | Payments |
|---|---|---|---|
| Mileage claims | £3980 | £3550 | |
| Paypal and iZettle charges | £0 | £0 | |
| Bank charges | £60 | £60 | |
| Website hosting & Flextel | £600 | £269 | |
| Training | £500 | £1550 | |
| Projects | £3405 | £4172 | |
| Mercandise & equipment | £1669 | £5246 |
| Kit deposits returned | £135 | £100 | |
|---|---|---|---|
| Lottery project | £0 | £19746 | |
| General expenses | £361 | £495 | |
| Insurance | £305 | £306 | |
| Total payments | £11015 | £35494 | |
| Trading profit/loss | £6464 | £-3028 | |
| Assets & Restricted funds | |||
| Lottery funds | £1,427 | ||
| Cash funds at year end | £17423 | £14395 |
Independent examiner's FOR ENGLAND AND WALES report on the accounts CHARITY COMMISSION ~~Oo~~
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name members of Surrey 4x4 Response On accounts for the year 2025 Charity no 1152110 ended (if any) Set out on pages 1-2
(remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 05/04/2025.
Responsibilities and basis of As the charity trustees of the Trust, you are responsible for the report preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
-
accounting records were not kept in accordance with section 130 of the Act or
-
the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * Please delete the words in the brackets if they do not apply.
Signed: C.Rowley Date: 04/02/2026
Name: Chris Rowley ~~Ce~~ Relevant professional None qualification(s) or body (if any):
1
October 2018
IER
Address: 10 Spruce Avenue Whitehill, Bordon Hampshire, GU35 9TA
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
2
October 2018
IER
Give here brief details of any items that the examiner wishes to disclose .
3
October 2018
IER