2023-04-05-accounts

Surrey 4x4 Response 4x4 Assistance in Adverse Conditions

59 Wentworth Crescent Ash Vale Surrey GU12 5LF

TRUSTEES’ ANNUAL REPORT Year ended 1 April 2023

Administration Details	Administration Details
Charity name	Surrey 4x4 Response
Other names charity is known by	SY4x4R
Registered Charity Number	1152110
Charity’s principal address	59 Wentworth Crescent Ash Vale Surrey GU12 5LF
Trustees and office held	Richard Earle – Chairman John Seccombe – Secretary Daniel Eve – Treasurer Adam Collier - Coopted Vice Chairman
Structure Governance and Management
Governing document	Constitution
How is the charity constituted	Association
Trustee selection methods	Elected
Additional information	Forms part of the national 4x4 Response framework (4x4 Response UK)
Objectives and Activities
Objects of the Charity	To preserve and protect human life and property, in particular but not exclusively, by providing equipment, vehicles and other resources to offer support in adverse conditions.
Summary of main activities undertaken for the public benefit in relation to these objects	Typically Surrey 4x4 Response has been called to help with: - transporting key medical staff; NHS healthcare staff; 999 call centre staff in icy and snowy conditions where traditional

Administration Details	Administration Details
Charity name	Surrey 4x4 Response
Other names charity is known by	SY4x4R
Registered Charity Number	1152110
Charity’s principal address	59 Wentworth Crescent Ash Vale Surrey GU12 5LF
Trustees and office held	Richard Earle – Chairman John Seccombe – Secretary Daniel Eve – Treasurer Adam Collier - Coopted Vice Chairman
Structure Governance and Management
Governing document	Constitution
How is the charity constituted	Association
Trustee selection methods	Elected
Additional information	Forms part of the national 4x4 Response framework (4x4 Response UK)
Objectives and Activities
Objects of the Charity	To preserve and protect human life and property, in particular but not exclusively, by providing equipment, vehicles and other resources to offer support in adverse conditions.
Summary of main activities undertaken for the public benefit in relation to these objects	Typically Surrey 4x4 Response has been called to help with: - transporting key medical staff; NHS healthcare staff; 999 call centre staff in icy and snowy conditions where traditional

Registered Charity 1152110 www.surrey4x4response.org [e-mail]

Surrey 4x4 Response 4x4 Assistance in Adverse Conditions

59 Wentworth Crescent Ash Vale Surrey GU12 5LF

vehicles are no longer a viable option. - patient repatriation - assist with meals on wheels delivery - recover vehicles/ ambulances when needed - gain access to remote areas in flooded conditions During these times on the roads, logistics are maintained through our own volunteer controller network ensuring that the assistance required is delivered as timely and as safely as possible. All our volunteer responders are assessed in their capabilities and familiarised with their vehicles and all have first aid and water awareness training (which is provided by the Charity to its members). The benefit to the wider community is evident in the support and functioning of the frontline services which struggle to be maintained when key staff are not able to get to and from work, key medical staff (Critical and primary carers) being able to attend patients in remote/snowed in areas, medical equipment being in the right place at the right time.

Achievements and Performance

This year Surrey 4x4 Response has bolstered its communication support network with updated radio comms – previously purchased but now updated. We have also moved forward with restoration and upgrading of our support welfare trailer – this will enable on site command functionality and welfare during callouts and events.

Registered Charity 1152110 www.surrey4x4response.org [e-mail]

Surrey 4x4 Response 4x4 Assistance in Adverse Conditions

59 Wentworth Crescent Ash Vale Surrey GU12 5LF

We have maintained our membership cap at 60 Operational Responders. This ensures that we can continue to concentrate on providing quality training and team cohesion. We have invested time and new funds in training, concentrating on duty of care to our members and welfare.

We have provided support this year for a local water utility – providing rapid bottled water replenishment on multiple occasions to vulnerable and high risk members of the public. This saw us work well with local resilient forums and council teams alike.

To provide additional fund raising we continue our support of local events which benefit no only us but other charities that benefit from the events proceeds.

Financial review

We hold the cash at bank of £10,910, which includes the sum of £1,427 being the balance of the Lottery Grant Restricted Funds. The restricted funds were partially added to the remainder of the radio rollout, but remain for emergency contingency purposes.

The trustees declare that they have approved the trustees’ report above.

Registered Charity 1152110 www.surrey4x4response.org [e-mail]

Annual Accounts Surrey 4x4 Response For the Year ending 1 April 2023	2021/22	Restricted funds	2022/23

Receipts

Donations	£2911		£1226
Merchandise	£0		£0
Membership subscriptions	£825		£900
Invoices paid	£1567		£8875
Interest earned on deposit	£1		£28
Kit deposits	£300		£1100
Uncleared cheque	0		0
Total income	£5604		£12129

Payments	Payments	Payments	Payments
Mileage claims	£839		£3175
Paypal and iZettle charges	£0		£0
Bank charges	£96		£67
Website hosting & Flextel	£388		£828
Training	£2500		£200
Projects	£369		£2064
Mercandise & equipment	£6819		£3666

Kit deposits returned	£100		£100
Lottery project	£0		£0
General expenses	£1710		£471
Insurance	£443		£443
Total payments	£13264		£11014
Trading profit/loss	£7660		£1115
Assets & Restricted funds
Lottery funds		£1,427
Cash funds at year end	£9789		£10910