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2026-03-31-accounts

Registered Charity Number 1152049

Kemsley Community Centre Trust Trustees Annual Report 1 April 2025 to 31 March 2026

Clerk to the Trustees

Mike Dendor

14 Downs Close

Sittingbourne Kent ME10 2SL

Telephone: 0773 393 7102 Email: accounts@kemsleycommunitycentre.com

The trustees present their annual report and independently examined financial statements for the year ended 31 March 2026 and confirm that they comply with the Charities Act 1993, as amended by the Charities Act 2006, the trust deed, and Charities SORP 2005.

ANNUAL REPORT 01 APRIL 2025 TO 31 MARCH 2026

Registered Charity Number 1152049

1. Reference and Administrative Information

a) Charity Name: Kemsley Community Centre Trust

b) Charity Registration Number: 1152049

c) Principal Office:

The Square, Ridham Avenue Kemsley Sittingbourne ME10 2SL

d) Board of Trustees

Mike Dendor David Gawler Sue Gent Robert Hammond Caroline Kent Chelsi Newing Judith Newing Michael Newing Debbie Rains Xingang Wang John Williams Tony Winckless

e) Principal Administrator

Mike Dendor – Clerk/Treasurer

Jess Mcmahon 63 Otterham Quay Lane Rainham Kent ME8 8NE

g) Bankers

Barclays Bank plc 1 Churchill Place London E14 5HP

Page 2 of 12

ANNUAL REPORT 01 APRIL 2025 TO 31 MARCH 2026

Registered Charity Number 1152049

2. Structure, governance, and management

a) Governing document

Kemsley Community Centre Trust (KCCT) was constituted as a “Foundation” Charitable Incorporated Organisation (CIO) with the Charity Commission on 15 May 2013 under charity number 1152049. It is governed by a deed of trust last updated on 8 February 2016, when KCCT was changed to an “Association” CIO.

b) Management

KCCT was established to manage and run the Kemsley Community Centre (the Centre), also known as Kemsley Community Hall, Kemsley Concert Hall or Kemsley Village Hall. The Centre and its grounds are owned by Swale Borough Council (SBC).

A 125-year full repairing lease for the Centre was agreed between KCCT and SBC on 1 April 2014 for a nominal rent of £1 per annum. As from 1 April 2014, KCCT is responsible for all costs in running and managing the hall, and for keeping the building and grounds in a good state of repair.

c) Organisational structure

The charity trustees are responsible for the general control and management of the charity. The trustees give their time freely and receive no remuneration or other financial benefits, other than some agreed expenses as incurred. The trustees meet as a body regularly and are responsible for all decisions taken in relation to running and managing Kemsley Community Centre (the Centre) and the community facilities/activities provided by the charity.

The day-to-day management of the Centre and community facilities are delegated to the Clerk/Treasurer, with overview from the Chairman.

d) Recruitment and appointment of trustees

Trustees are elected by members of the Trust for a term of 4 years. All trustees stand for election at the end of their term. Elections are held annually at an Annual General Meeting or Special General Meeting. The trustees can co-opt additional trustees, but co-opted trustees must stand for election at the next AGM. Potential trustees are invited to attend trustees’ meetings as observers and are given more details of the charity’s aims and activities. If the board agrees, they are then proposed as co-opted trustees at the next board meeting.

This process allows due consideration of the person's eligibility, personal competence, specialist knowledge and skills.

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ANNUAL REPORT 01 APRIL 2025 TO 31 MARCH 2026

Registered Charity Number 1152049

e) Membership

Prospective members are proposed to the board by existing members. All members are confirmed by the board after due consideration.

f) Induction and training of trustees

Following appointment, new trustees are introduced to their new role and given copies of the trust deed and a guide to the policies and procedures adopted by the charity. Publications from the Charity Commission are also provided including the guidance on charities and public benefit. This ensures that new trustees are aware of the scope of their responsibilities under the Charities Act. New trustees initially work with an existing trustee until fully acquainted with activities and projects run by the charity.

g) Hiring Agreement

Use of the Centre is subject to a hiring agreement which must be “signed” by the hirer when booking. Statement made through e-mail is taken as “signing” if sent from a validated e-mail address. A copy of Terms and Conditions, identifying responsibilities of each party, is given to all hirers to read before signing agreement.

The Centre has a Premises Licence from the local authority for sale of alcohol and for regulated entertainment. A Designated Premises Supervisor has been appointed to oversee all sale of alcohol in the Centre. The Centre is also licensed by the Performing Rights Society for live and recorded music.

i) Internet

The Centre has a broadband connection for access to the Internet, available to users on application, and a website www.kemsleycommunitycentre.com

j) Policies and Procedures

To guide the trustees in its duty of care to members, contractors and users of the hall, the following policy statements have been adopted:

Health and Safety Policy Child Protection Policy Vulnerable Adults Policy Equal Opportunities Policy GDPR Policy

Copies of these policies are available on our website for hirers to read.

Page 4 of 12

ANNUAL REPORT 01 APRIL 2025 TO 31 MARCH 2026

Registered Charity Number 1152049

k) Risk Management

The Centre is insured with Ansvar Insurance in respect to public liability indemnity of £5 million, employers liability indemnity £10 million, Trustee Indemnity £250k; buildings insurance for cover of £2.7 million; contents insurance for cover of £13.2k; business interruption loss of income £70k, money £5k, reputational £500k, legal expenses 250k.

KCCT does not directly employ anyone but personal accident cover for trustees and volunteers is included in the insurance policy.

The Trustee Board recognises that is under a legal obligation to protect the building and its users through adequate and appropriate insurance.

3. Objectives of the Charity

The Trustees consider these objectives to be consistent with Charity Commission guidance on providing for the public benefit and these objectives have been pursued in the activities of the charity this year.

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ANNUAL REPORT 01 APRIL 2025 TO 31 MARCH 2026

Registered Charity Number 1152049

4. Principal Activities in pursuit of Objectives

The hall and grounds have been in use all days of the week in this financial year for a variety of community activities including:

.

5. Funding Strategy

Although given help by localism grants in the first few years by Swale Borough Council, the Trust is now managed on a self-financing basis with budget and marketing plans. Capital expenditure is financed by fundraising and grants. The Trust has not taken out any loans.

.

6. Volunteers Effort

Management costs are kept to a minimum through use of volunteers on as many tasks as possible. On average 40 hours total of volunteer time are given each week to cover routine tasks such as bookings, administration, accounts, maintenance, repairs, procurement, and supervision of contractors.

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ANNUAL REPORTOI APRIL 2025 TO 31 MARCH 2026 7. Re8erve8 Policy The charity had a total of £17,492 cash at the end of this financial year end. It is the Tnjstees, policy to maintain unrestricted reseNes at all times of £10,000. The Trustees are responsible for the rna1ntenan￿ of the Centre and from time to time this may involve major works. On identifying such major works, fundraising is undertaken with the object of meeting the costs in full (without loans). Such funds are ring fenced to spectfic projects. 8. Ongolng Plan$ The Trustees have resolved to make ongoing improvements in marketing of the Centre. including use of booking system. social media. advertising, and website. The Trustees are aware the Centre is less energy efficient than it might be and has resolved to make the Centre carbon net zero. Air source heat pumps (air conditioning heating and cooling) and themial heating have now replaced kerosene fuelled boilers. Double glazing Is now present in the foyer, in the bar hall, in the kitchen and in the committee room. It is planned to cary on fundraising for installation of double glazing in the main hall, dressing rooms, and toilets, as well as solar panels on roof. There also plans to fundraise for replacement theatre IwJhts and curtains, the objective being to reinstate the Centre as a theatre performance space as it was originally bult for. 9. Trustees Approval of Report The Trust8es declare that they have approved the Trustees, Annual Report. Signed on behalf of the Charity Truste88 Signature{s): Full Name: Mioi4hÈL Posltion: IfiKIS&JR£I7. Date: 11 JUL Y 2og Page 7 of Iz

KIm￿￿Corn￿oJ￿ycW0 Reghtered U)èiAyP*Jmber 1152019 ANNUAL REPORT 01 APRIL 2025 TO 31 MARCH 2026 10. Independent examinerfs report on the aGcounts The charitys Trustees Consider that an audit is not requimd for this year (under section 43(2) of the Charities Act 1993 (the Act)) and that an independent examination is needed. It is rny responsibilty to examine the accounts (under section 43of the Act), to follow the procedures laid down in the General Direclions given by the Charity Commission (under Section 43 {7) (b) of the Act), and to stste whether particular matters have come to my attention. My examination was carried out in accordance with General Dlrectlons glven by the Charity Commissioners. An examtnation includes a review of the accounting records kept by the charity and comparison of the accounts presented with those records. It also tncludes consideration of any unusual items or disc108ure8 in the accounts, and seeking explanations from the trustees concerning any such mattern. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequenlty. I do not express an audit opinion on the accounts. In the course of my examination. no matter has come to my attention 1. which gives me reasonable cause to believe thac in any material respect, the Trustees have not met the requirements to ensure that.. proper accounting records are kept (in accordance with section 41 of the Act)., and accounts are prepared which agree with the accounting records and comply with the requirements of the Act; or 2. to which, in my opinion, attention should be drawn in order to enable proper understanding of the accounts to be reached. Signed.. Date: 17 July 2026 Name.. Jess Mcmahon Relevant Professional Body (rfany): Address: 63 Otterham Quay Lane Rainham Kent ME8 8NE Page 8 of 12

Registered Charity Number 1152049

ANNUAL REPORT 01 APRIL 2025 TO 31 MARCH 2026

Balance Sheet

Assets
£
Fixed Assets 0
Current Assets
Sales Invoices notpaid
9,339.25
Bank Account
17,402.58
Cash in Hand
90.05
TOTAL ASSETS 26,831.88
Liabilities £
Current Liabilities
Condition Bonds
4,992.71
Purchase Invoices Not Paid
1,996.77
Future Liabilities 0
TOTAL LIABILITIES 6,989.48
TOTAL NET ASSETS 19,842.40
EQUITY 19,842.40
Net Profit/Loss 19,842.40
TOTAL EQUITY 19,842.40

BALANCE SHEET NOTES:

a) Accounts are being administered and reported on “Cash Accounting” basis.

b) Sales Invoices Not Paid

When users of the hall are charged for bookings dated after financial year end, they initially pay a booking deposit then pay balance just before their event. Due to accounts being on “cash accounting basis”, some balances are therefore due after the financial year end.

c) Condition Bonds

Users of the hall for booking dates after the financial year end are charged for a refundable condition bond (aka damage deposit). These amounts show as liabilities until credit notes are issued and refunded after the financial year end.

d) Purchase Invoices Not Paid

For works or services invoiced in this financial year not paid in part r ion full by end of this financial year.

Page 9 of 12

Registered Charity Number 1152049

ANNUAL REPORT 01 APRIL 2025 TO 31 MARCH 2026

Income and Expenses

Sales This Financial
Year(£)		 Last Financial
Year(£)
Variance
(%)
CoffeeClub
901.31
784.30		 14.92
Equipment Hire (Audio-Visual) 649.02 690.00
-5.94
Grants
3,665.17
0		 100
Ground Rent
2,627.52		 2,627.52 0
Sales (Bookings)
39,629.32
37,788.46		 4.87
TOTAL INCOME
Direct Expenses		 47,472.34
41,890.28		 13.33
361.64
26.49		 -1265.19
NET INCOME 47,110.70
41,863.79		 12.53
Overheads £ £
Bad Debt(Written Off) 226.20
0		 100
Bank Charges/Interest/Written off
-40.48
4.00		 -1112.00
Cleaning
7,833.67
7,504.66		 4.38
Donations/Grants Given
0
3.00		 -100
Garden/Drive Maintenance
1,655.20		 679.00 143.77
General maintenance
57.20
305.00		 -81.25
Health and Safety
1942.52
1,067.80		 81.92
Insurance
1,519.64
1,473.93		 3.10
Licenses inc. TV Licence
354.50
350.00		 1.29
Marketing
75.96
0		 100
Net Zero Carbon/Energy Efficiency
9.99
1,509.65		 -99.34
Office/admin costs inc. Sage Accounts
1,915.45
2,768.93		 -30.82
Professional fees
47.00
35.00		 34.29
Projects Village Sign
8,181.95		 1,269.00 544.76
Repairs and renewals
991.60
3,051.56		 -67.51
Security - Intruder Alarm
11.81
373.00		 -96.83
Telephone, Broadband, Domain,
Mailboxes

624.21		 661.00 -5.57
Refurbishment/Energy Projects
0
-250		 -100
Utilities - Electric
11,750.25
12,647.52		 -7.09
Utilities – Heating & cooling Maintenance
0
775.00		 -100
Utilities - Waste(Eurobins, SanitaryBins) 3,737.62
3,550.76		 5.26
Utilities – Water & Drainage
1,568.69
1,233.36		 27.19
TOTAL OVERHEADS 42,462.98
39,011.40		 8.85
NET PROFIT /LOSS 4,647.72
2,852.39		 62.94

Page 10 of 12

ANNUAL REPORT 01 APRIL 2025 TO 31 MARCH 2026

Registered Charity Number 1152049

NOTES

INCOME:

(i) NET INCOME

Increase of 12.5%) income against previous financial year, due to increased one-off bookings. Loss of regular users in previous years now made up with new regular users.

(ii) NET PROFIT

Despite village sign and community garden projects undertaken in last two financial years at total cost of £9.,451 there has been an increase in net profit of 63%, due to increased bookings and grants for the village sign.

(iii) Coffee Club

The coffee club has a steady profit year on year. Café expenses of £250 and events expenses of £61 need to be taken off income of £901, giving a net profit for the coffee club of 65%.

(iv) Grants in money and in kind

Local paper mill has contributed £3,500 to village sign and biodiversity community garden. Local Councillor has contributed £150 to the community garden.

(v) Ground Rent

Nursery is in their own building in grounds so pay ground rent.

(vi) Room and Equipment Hire

Room hire has improved again this financial year by 4.87%. mainly due to increase in one-off hirings on Fridays and Saturdays. There has been a decrease in equipment hire (audio-visual) of 5.94%.

EXPENSES

(vii) Cleaning

Includes contracted cleaning and cleaning materials. Varies according to number of hires.

(viii) Garden/Drive Maintenance

Following creation of biodiversity garden with child friendly path, gardener has been contracted to cut grass regularly.

(ix) Health and Safety

Costs of regular inspections and external contract maintenance of fire alarm system, fire extinguishers, water system (legionnaires), asbestos, electrical and condition of building.

(x) Insurance

There has een a 13% increase in Insurance premiums from last financial year.

(xi) Licences

Premises, Alcohol, Performing Rights, and TV

(xii) Net Zero/Energy Efficiency

Includes cost of moving thermal heaters into kitchen and installing polycarbonate sheets on kitchen skylights to improve insulation.

(xiii) Professional Fees

ICO (Information Commissioners Office) - data protection registration.

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ANNUAL REPORT 01 APRIL 2025 TO 31 MARCH 2026

Registered Charity Number 1152049

(xiv) Projects – Village Sign

Cost of planning agent and planning application.

(xv) Refurbishments

Credit balance due to write-off of balance form previous financial year.

(xvi) Repairs and Renewals

Includes cooker extract, fixing skylight leakage, unblocking drains, and improvements to kitchen surfaces and furniture.

(xvii) Security

Costs of regular inspections and external contract maintenance of intruder alarm system.

(xviii) Telecommunications

Telephone, Broadband, Mobile Phone, Connection of alarm systems to external controls.

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