# **TRUSTEES' ANNUAL REPORT FOR THE PERIOD** Start date End date Day Month Year Day Month Year **From** 1 4 2020 **To** 31 3 21 Section A Reference and administration details **Charity name** SMALLTHORNE COMMUNITY CENTRE **Other names the charity is known by Registered charity number (if any)** 1152003 **Charity's principal address** COMMUNITY DRIVE SMALLTHORNE STOKE-ON-TRENT **Postcode ST6 1QE** ## **Names of the Trustees** **----- Start of picture text -----**
Name of person (or
Office/Position Dates acted if not
Trustee name body) entitled to
(if any) for whole year
appoint trustee (if any)
NEIL HAWKINS Booking
1
clerk/Chair
KATHLEEN Committee
2
WILLIAMSON member
MARILYN Secretary
3
HAWKINS
Bank signatory
JUNE BARLOW Treasurer
4
Bank signatory
MARION Committee
5
DERBYSHIRE member
MATT WILCOX Committee
6
member
CANDIDA Committee
7
CHETWYND member
8
9
10
11
12
**----- End of picture text -----**
## **Names and addresses of advisers (OPTIONAL)** 1 **----- Start of picture text -----**
Type of adviser Name Address
Name of chief executive or names of senior staff members (OPTIONAL)
NEIL HAWKINS
**----- End of picture text -----**
2 **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document CONSTITUTION - (eg. trust deed, constitution) How the charity is constituted TRUST (eg. trust, association, company) Trustee selection methods (eg. appointed by, elected by) TRUSTEES ARE APPPOINTED BY A RESOLUTION PASSED BY THE CHARITY TRUSTEES , WHO HAVE REGARD TO THE SKILLS, KNOWLEDGE AND EXPERIENCE NEEDED FOR THE EFFECTIVE ADMINISTRATION OF THE CIO ## **Additional governance issues (OPTIONAL)** You may choose to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. For example, what are the main risks that you face (financial or otherwise) and what do you do to try and make sure you manage these risks successfully: (short term funding problems, finding volunteers etc) SMALLTHORNE SOCIAL SOCIETY CIC WORKS CLOSELY WITH THE SMALLTHORNE COMMUNITY CENTRE CIO BY PROVIDING A BAR SERVICE TO EVENTS HOSTED BY THE SMALLTHORNE - COMMUNITYY CENTRE. THE SMALLTHORNE COMMUNITY CENTRE CIO PROVIDED THE SMALLTHORNE SOCIAL CIC WITH INITIAL FUNDING TO ESTABLISH THE BAR BY PROVIDING STOCK AND THE PAYMENT OF OTHER INVOICES. AS WELL AS PAYING BACK THIS INITIAL LOAN SMALLTHORNE SOCIAL CIC PAYS £500 PER ANNUM TO THE SMALLTHORNE COMMUNITY CENTRE CIO, AS WELL AS A DONATION CONSISTING OF THE PROFITS WHICH THE - SMALLTHORNE SOCIAL SOCIETY MADE DURING THE PREVIOUS FINANCIAL YEAR. ONE OF THE MAIN RISKS WE FACE IS KEEPING ON TOP OF THE REPAIRS AND MAINTENANCE OF THE BUILDING. WE ARE HOPING TO OBTAIN FUNDING TO ENABLE US TO MAKE SOME IMPROVEMENTS TO OUR CENTRE. HAVING MANY VOLUNTEERS IS THE KEY TO RUNNING A SUCCESSFUL CHARITY AND WE ARE FORTUNATE IN HAVING A LARGE NUMBER OF WILLING PEOPLE ON HAND WHEN NEEDED. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** THE TRUSTEES WILL DEVELOP THE CENTRE FOR THE BENEFIT OF THE LOCAL COMMUNITY OF SMALLTHORNE AND SURROUNDING AREA, TOGETHER WITH OTHER VOLUNTARY AND RESIDENTS GROUPS, WITHOUT DISTINCTION OF AGE, SEX, SEXUAL ORIENTATION, RACE OR POLITICAL, RELIGIOUS OR OTHER OPINIONS, TO PROVIDE AN OPEN AND INCLUSIVE FACILITY IN THE INTERESTS OF SOCIAL WELFARE, RECREATION AND LEISURE TIME OCCUPATION WITH THE OBJECT OF 3 IMPROVING COMMUNITY WELL-BEING. WE AIM TO PROVIDE A FINANCIALLY SELF-SUSTAINING FACILITY, EXPANDING THE USAGE OF THE CENTRE BY THE LOCAL COMMUNITY GROUPS, INDIVIDUALS AND AGENCIES IN THE FUTURE THROUGH EVENTS, ACTIVITIES AND MEETINGS. WE HOST RECREATIONAL ACTIVITIES AT AN AFFORDABLE COST, ALLOWING A DEPRIVED AREA TO HAVE ACCESS TO LOW COST RECREATIONAL, EDUCATIONAL, HEALTHY AND INCLUSIVE **Summary of the main** ACTIVITIES. WE PROVIDE A VENUE FOR LOW COST PRIVATE **activities undertaken for** HIRE FOR PARTIES, COMMUNITY GROUPS SUCH AS R.V.S., KEEP **the public benefit in** FIT, MOTHER AND TODDLER GROUPS, BOWLS AND FRIENDSHIP **relation to the charity’s** CLUBS AND DANCE GROUPS. WE RECRUIT AND TRAIN **aims** VOLUNTEERS FROM THE LOCAL COMMUNIITY TO RUN THE SOCIAL SOCIETY AND SUPPORT THOSE WISHING TO OBTAIN **What did you actually** EMPLOYMENT, ALLOWING THEM TO GAIN EXPERIENCE IN **do? You could add some** CUSTOMER SERVICE, PROJECT DELIVERY AND MANAGEMENT, **statistics if you like or** SOCIAL AND RECREATIONAL SKILLS. WE HAVE A DROP-IN **give more detail of your** CENTRE WHERE OUR LOCAL RESIDENTS ASSOCIATION, **activities** TOGETHER WITH OUR COUNCILLOR AND LOCAL POLICE, HOLD WEEKLY SURGERIES FOR LOCAL RESIDENTS WHO MAY HAVE **Included within this** ISSUES TO REPORT. THE CITIZENS ADVICE POTTERIES **section is the statutory** MONEYWISE TEAM ALSO HOLD DROP-IN SURGERIES OFFERING **declaration that trustees** FREE ADVICE TO LOCAL RESIDENTS. THE TRUSTEES CONFIRM **have had regard to the** THAT THEY HAVE COMPLIED WITH THE REQUIREMENTS OF **guidance issued by the** SECTION 4 OF THE CHARITIES ACT 2011 TO HAVE DUE REGARD **Charity Commission on** TO THE PUBLIC BENEFIT GUIDANCE PUBLISHED BY THE CHARITY **public benefit** COMMISSION FOR ENDLAND AND WALES. https://www.gov.uk/governm - ent/collections/charitable purposes-and-public-beneft ## **Additional details of objectives and activities (OPTIONAL)** 4 You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - contribution made by volunteers. Section D Achievements and performance 5 Section D Achievements and performance ## **Summary of the main achievements of the charity during the year** SADLY DURING THIS FINANCIAL YEAR SYBIL HALFPENNY (TRUSTEE) PASSED AWAY ON 13.12.20. IT HAS BEEN A VERY DIFFICULT YEAR OWING TO THE COVID PANDEMIC AND WE HAVE HAD TO COMPLY WITH GOVERNMENT GUIDELINES TO PROTECT OUR LOCAL COMMUNITY. HOWEVER, FROM DECEMBER 2020 WHEN THE VACCINE ROLLOUT BEGAN, WE HAVE WORKED WITH OUR LOCAL NHS PARTNERS TO PROVIDE A VACCINATION CENTRE FOR RESIDENTS OF THE NORTH OF THE CITY OF STOKE-ON-TRENT. ONCE SOME RESTRICTIONS WERE LIFTED WE WERE ABLE TO FACILITATE SMALL GROUPS TO RESTART THEIR COMMUNITY ACTIVITIES. WE HAVE TAKEN THIS TIME TO CARRY OUT SOME GARDEN RENOVATIONS AND IMPROVEMENTS. WE HAVE BEEN UNABLE TO CARRY OUT EVENTS SUCH AS WEDDINGS AND PARTIES DUE TO RESTRICTIONS. NO COMMITTEE MEETINGS HAVE TAKEN PLACE DURING THIS FINANCIAL YEAR, HOWEVER TRUSTEES HAVE BEEN KEPT UP TO DATE WITH ANY DEVELOPMENTS. ## **Section E Financial review** 6 THE TRUSTEES HAVE DECIDED TO ADAPT THEIR POLICY ON **Brief statement of the** RESERVES AND HOLD HIGHER RESERVES FOR FUTURE **charity’s policy on** PROPERTY REPAIRS, AS IT IS ANTICIPATED THAT THE NUMBER OF **reserves** REPAIRS WILL INCREASE IN THE NEAR FUTURE. WE WILL THEREFORE HOLD RESERVES OF £70,000 FOR POTENTIAL State the level of reserves PROPERTY REPAIRS, PLUS ONE YEAR OF EXPENSES OF and why they are held APPROXIMATELY £20,000, MAKING A TOTAL OF £90,000. ## **Details of any funds materially in deficit** ## **Further financial review details (OPTIONAL)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F OTHER OPTIONAL INFORMATION** **Other information you think might be of interest to readers of your report and accounts** 7 Ch8rsty reg18trabon number: 1152003 The Smallthorne Community Centre CIO Annual Report and Flnantlal sMam￿ts for the Year Ended 31 March 2021 The Smallthorne Community Centre CIO Contents Reference and Admlnls1ratlv8 Deiails Trustee8' Report 2 to"4 Independent EyAminer'8 Report Statement of Flnanelal A¢1Nitle Batance Sheef Notes to tho Flnanclal Stalemahts The Srnallthorne Community Centre CIO Reference and Admlnlstrativg Details 'Trust88S Neil Hbwkln$. Chair June 8aTbw, Treasurer Marilyn H￿Ins, Secretary Sybll Hall￿nnY Ire61gned 12 DeGember 2020) Mattwilwx Kathleenwilllamson Marion Derbyshire Candida Yasemln Chfywnd Prlnclpal Office Communty Drive Smalllhome Stoke.on-Trenl staffordshlre ST6 1QE Charity R•giStration'Numbgr 1162003 Indepandant Examlner Daryl Denson ACMA Independent Examiner VAST Th& Dudson Cenlrg Hope Street Hanlgy Slaffordshirè ST15DD. Page 1 The Smallthorne Community C9ntre CIO Tru8tees' Report The trustees pres¢nl Ihe annual repod together wlh the financial 51aiemen15 of the charity for th? year endsd 31 Mgr¢h 2021. ObJeGtlve8.and a¢tlYlUe# Oblocts andalms The Smallthorne CDmmuniiy CIO 1rusteas wll dwèlop Ihg comrnunlry centre for the benefit of lh9 local communityof Snwlllhorrte aArJ surrounding area, together ￿th other voluntary and residenls groups, without distinct￿n of age. Sgx, sexual orientation, race, pdilical, rèligiou8 or other opinion8, to provtde 8n open and indusive facility in the interests of so¢ial welfare, recrealiDn and leisure lime occupation with the object of improvtng wmmunlty w911 being. We 8im to Providè a financlally Self sust8inlng facility, expanding Ihe usage of the centre by local community groups, individuals. and agencies in Ihg firture through events. *ctMlies and medings. The offhe charity are.. - To provide rcxyn hire, human re50U¥C85znd services.lor educatSon and tralnln"g. - To"provide rwm hire, human re50urce5 and services lor groups which deal wlth Ihe advancèment of hg811h. - TD prowle room hire, human resource5 and servi¢e6 lorgroups Con￿rned wlth amataur gports. - To pmvidE recreational activities to Ihe Iccal communlty. Objectives, strategi¢s ondactivilies We provlde a venue for low oJ3t private hlre for partie9, communty group8 such as R.V.S., keep fil, toddler groups, bowls, frfend5hip club& #nd dance groups. We Tecruil and ITain volunteers from the local ¢ommunlty to run the sodal soclety and support those ￿$hIng lo obtain emp]oyment, allDwing Ihem lo gain experience in customer 5eNÈcè, project delwery and management. $¢Kiat skills and recreational sklll&. We hav9 a drop in cenire where our local rèsldenls assoaaiitsn together wth our counclllor an¢J the 100 pollce weekty Surgeries for local re5idenls who may have issues Its tepvrt. ThE Cthz8rss Advic8 Pottgries MoneywisB team also hold droTrln surgeries offerbng free al1vi￿ to10¢81 ie$idenls. Publlc beneflt The Smalllhome Community Centre CIO hos15 8 numbgr.of recreatton8J and othw activthes al an aflordable ¢osL allowing an economic8lly and socially deprived area to have a¢ces5 to low cost recreational, educational, hoaljh rfrialed and soclal inclusNo ar￿￿11￿￿$, as well as thè office8 for weekty 'open surgeries. with our local councillor and a'drop in centre *or local residents 10 report 8reas of Cor￿er￿ to the local polscpforce. The trustees confim that they have complied with the requiremenis of sectlon 17 of the CharW&s Acr 2011 to havg due ragard to PUblS¢ bengfrt uuldarKe publi8h￿l by the Charrty Gommi88ion for England and wa￿5. Use of voluntew5 All of the truste85 p8rforrn voluntary work for tho chadty, as wall as a numbar of other volunteers from wlthln thg communty. Volunteers contribule 8n ayerage of 120 hours per week and their main role5 are to make and sell refreshments, Eleaning. frJndrai5tng, organising and hostlng bingo sasslong. Ca￿takIng dutia$ an¢ supervision of uroup8 using the CDmmunlty hall. Paoe 2 The Smallthorne Communlty Gentre CIO Trusteeg. Report Achlov•m8nts and pèrformance Sadly durfng thè flnenoi81 y88r Sybil Halfpehny passed away on 13 Decembef 2020. 11 has been ? very dIffi¢u￿ year owng lo Ihe Covid pandemic Bnd we have had lo cornpfy wth government guidelines lo prolect our Jocal ¢ommunity. However, from De¢embgr 2020 when 1he vaccine rolk)ut began, we have work¢d wlh our IDcal NH8 partnets to provide a vaccsn&bgn ¢en_Ire for re5tdent5 of the Ngrth of Ihg cily of Stoka-on-TrenL Once 8ome ￿￿triCtIonS were lift&J we were able to faalitale small groups lo restarttheircommunily activfaes. W haiie taken this lima to Carry out Some gardgn ranovallony and iint)rovements: We have boén unablè lo carry oul events su¢h a$ ￿dding8 and part¢es due to restricliori&. No committee meeb'NJs have taken place durin9 this finanual year, however Irusiees have kept up to dale ￿1h any developments. Flnanclal review Pollcyon r¢serye$ The twstees decidEd to adapt th*r PDli¢y on reserve5 to hok4 higher raserves lor future Pfopety rèpairs, a> It ig antiGipated thai tho number of r6palrs for whlch the ¢h?rJty Is respons￿1< due lo Jeasehokl ¢ummitments. will increase in the near fLrture. 7P￿refDre the charity aims to hold reserves of £70,OC(J fof polenlial woperiy ￿PaIts, plu5 one year Df eKpen5es of approxlmat91y £20.000, making a tolal of £90.000. As at 31 March 2021. the charity had unrestricted free ￿￿e￿eS OF £207,098 (2020.. £193.51S) whtdi is in excess of the policy and 16 likely to bo $P8nl on the propprty in d(Fe coursg. Structure. loveman￿ and management Nature ofgovgmlng document The Charty is governed by il's Constitution ol Chamtabtè Incorporated Organisation dated 1st March, 2013. R•cruilment8nd appointm¢ntof tmste85 The trLtste6s are apwlnled by a resoiullon passed al a property convened rneEting of the cherlly trustee$ all of whom have regard fo the skilLs, knowledge and ex1￿1&nEg needed.foTlhe effective administration of th& CIO. Inducbon and tralnlng of trustèes Once induoted 8 new trustee 18 assigned a mentor who is 8n exi81ing trustee. The new trustee will receive ITaining in healjh and salety (ssues and any other legal ls$ue8 which aff￿t Ihe running gf the communty ￿nI[ Th& nBw tru&t&B iyill 21so be brief¢Jyl D8nson ACMA Independent Exatniner Thè Duds￿ Cent Hope Street Hanley Staffordshlra ST1 6DD 1511212021 Pa9e S The Smallthorne Communlty Centre CIO Statement of Flnaneial Activitie8 for the Year Ended 31 March 2021 u￿￿estricted funds Total 2021 Note Incomo and Endowmgnts'from: Donations and legactes harilable.aGlivilies 20,95& 2,698 20,956 2,898 Total Income 23,E52 23,652 ExpBndliurg on; Charitable activities {12,9891 112.989) Tolal Exp9ndllure 12,989 12,989 Net movement in funda 10,663 10,663 Reconciliation af Fund Total funds brought forward Totat fLsnd5 Carri￿ f￿ard 193,S13 193,513 204 178 Total 2020 13 Unrestricted fund¥ Not¢ Incom8 and Endowmpnts from: Donation5 and18gacies Chartsb* activities 5,537 23,644 Totsl Income 29,181 29.181 Expenditure on: Charttsble athwtses {20,385 Totsl Expenditura PO,385) 20,385 Nel n￿veM9n1 In ft4nd8 B.796 Rg¢on¢lllatlon of fundts Totsl funds biougttl lorward 184,717 Total bjnds c8rried'forw8rd 193513 All of th* charty's act1￿1￿e8 d>rfv¢ from cgntinuing oporatlon8 during the abuve Iwo periods. The note5 pages 8.10 15 form an Integral part of these financral 51alements'. Page fj The Smallthorne Community Centre CIO IRegistration number; 1152003) Balance Sheet as at 31 March 2021 2021 2020 Note Fixed 3$$ets Tangiblè 988918 54,180 54.T02 Current ass•ts Debtors Cash al bank and in har 2,363 148.722 11 132,328 151,085 1,075) 139,336 Creditors: Amounty falling due within one ygar Ngt current a68ets 12 {5251 150,010 13B.811 Netas¥ets 204.176 193.513 Funds of the charbty.: Unr8strlcted Incomg fund¥ Unre8t¥lcled funds 204,178 193,S13 Total funds 13 193,513 e financial slatemeTrts on pages 6 to 15 were appToved by Ihe trustees, and autho￿sed for Is$￿ on and signed on Ihalr bahaff bw. Marilyn Hawthins Trustee The notgs on pages 8 10 1510rn1 an integral part of Ihese flnan¢lal stslements. The Smallthorne Community Cenlre CIO Notes to the Financlal Statements for the Year Ended 31 March 2021 1 Accounting poli¢ieg Statement of ootnpllance Tha financlat stsloments h8Vo been prepared in accordance ￿11th. Accounting and Reportiryg by Charities.. statement o* Recommended Pract￿ applicable lo charities preparlng thèir accounts in accordanca wth th8 Financkl ReportirrfJ S18ndard applIca￿e Ihe UK and Republic of Ire￿nd {FRS' 1021 leffective 1 January 20191- (Charities SORP (FRS 102)}. the FinanGial Reporung Stsndard apPI￿abl0 in Ihe UK and Republlc of Irel&rYd (F.RS 1021 and the Charili8g Act 2011. Basi$of preparation The Smallthorne Community Centre CIO meets the deffinrlion of. a public benefrt entlty Uftdet FRS 102. Assets and liabili￿￿$ are inilialty recognl$ed al hlslorlcal cosl or transactlon value urile¥5 oltJew5e stated in the relevant accountino PDlicy rhotes. Exemptlon from prepartng a cash.flow ststoment The charity opted to adopt Bulletin 1 publlshèd on 2 February 2016 and havo IheTOfore nol included a cash flow statément In these finanolal 8tstements. Golng con¢em The trus1ees conslder Ih8t th.ere are no materfd uncertainties about the cl)arty's ab511ty to conlinue as 8 going oncem. Income and endowmer Voluntary incorne including d0Tr81ions, gifts, legaues and grants Ihal provide COTe fundlng or gre of a g￿e[al r)ature Is re￿gnised when Ihe charty has eniitlement to the incDme, il 15 probab￿ Ihal the income ￿711 be Teceived and the arnounl Gan be rneasuied with suffic19nl rellabillty. Donations and Iggaclos Donations an¢J legacies are recogni5ed on a reCeiva￿e basis vjhen receiFI is probable and the'amount can be reliabty rneasured. Giants rg¢elvable Grants arE rpcognssed then the charity has an enlitlemenl lo the funds and any conditions linked to the grant8 have bèan mèt. ￿éTe performance cuidilions aTB attached to the grant"arKI are yet to be mel, the income is recogniged as a lisbility and included on the balance sheet as deferred Income fo ba r&lèasod. Investmentincome Inlerest re￿Ved on bank dapo8itg 18 reL)Jgnlsed as11 Is earne(J. Expendlture All expendliure is récognised once 1here is a legal or constructive obligatK>n to that"expenditure, tt is probable settlement is reqUIr￿j and the amount can. be rn8a5ured relIab￿. All costs are. 2lloc810d lo 'lhe appllcablg expenditure headlrrfJ thal aggregate simSlar ¢osls to thal Category. Where costs cannot be directly attributed to particular headings they have been allocated. on a basis consistent ￿th the use of r&source8, with central staff costs allocated on the basls oftime spent. and deprecMlion oharg.eg $llocaled on the portion of the asset's Use. Othersupport cosls ar8 zllocated based on tho spread of staff costs. The Smallthorne Community Cgntre CIO Notes to the Flnanclal SLqtements ftjr the Year Ended 31 March 2021 Charltable o¢tlvltles ChaTffable expenditure ¢omprises those costs incurred by tha ch8rf1y in dellvgry of Ils a¢tiwlies and seNices for ts benefi