Malvern Hills Q Foodbank Togetherwith Trussell MALVERN HILLS FOOt)BANK Trustees. Annual Report and Financial Statements For the year ended 30 Sept¢mb¢r 2024 Registered Ch¢Yity knber: 1151964 Registered in ryland a Wales Malvern Hills Foodbank The Trustees. Annual Report and Financial Statements 30th September 2024 Contents Pages I to 5 Trustees, Annual Report Page 6 Statement of Financial Activities Page 7 Balance Sheet Pages 8 to 10 Notes to the Financial Statements Page 11 Independent Examiner's Report Re9iStered Charity Number: 1151964 Registered in Ergland a Wales Malvern Hills Foodbonk The Trustees. Annual Report / contlnued 30 September 2024 The Trustees are pleased to present their twelfth annual report of the Malvern Hills Foodbank ('The Charity.) f or the yeor ended 30 September 2024. REFERE￿ AND ADMINISTRATION INFORMATION Addr¢ss ahd Re9istr4ti¢n D¢talls Re9iStered chority number: 1151964 Principal of f ict,. Unit 4. Sprirg Court, Sprir9 Lane South. Malvern, Wk14 IA T Gift Aid: The Charity is registered with HM Revenue and Customs Constitution The Charity is constituted as a charitable ossociation, l￿d it is re9iStered as a charity with the Charity Commission in En9lahd Imd Wales. Trustees Unless otherwise stated, the followiNJ hove Served throu9hout the year and were Trustees as of th 30 September 2024: Peter Buchanan Malcolm Garner Flona Edlington Julie Elliot Richard Evans Mike Hayes char￿ Lowndes Kevin Mccann th Chair - retires 25 November 2024 Treasurer Appointed - 8th J ACTIVITIES Objectives and wblic beneflt The charity's objects are: 'The relief of hardship amoNJst people in the Malvern Hills district and the surroundin9 area, or in other ports of the Uni*ed Kingdom, in such ways as the trustees f rom time to time think f it, in particular, but not exclusivety by: Malvern Hills Foodbank The Trustees. Annual Report / continued 30 September 2024 a) providing emer9ency food. essential toiletries. and household items to individuols and families in need ond/or for distribution by charities or other organisati¢)ns working to prevent or relieve poverty: and b) by such other means. including (but not limited to) the provision of support or signposting to relevant information and other advisory services.. The trustees hove due re9ard to the Chority Commission. s public benefit 9uidance and this report demonstrates how the Charity hos carried out those purposes during the year cmd continues to provide a public benefit to the local community. ActIvItl￿ and Trustees, Revlew The Charity is affiliated to the Trussell Trust whose 9uidelines are followed in the operations and procedures of the Charity. Close links with Trussell Trust continue to be maintained through 'cluster' meetings mostly on zoom with their Ar￿ Mana9er ond representattves from other Worcestershire Foodbanks. Representatives olso attend the Trussell Trust annual Rollin9 Road Show in Birmin9ham. Achlevements 2023-24 1,832 861 4,366 2022-23 2.039 968 Vouchers f ulf illed Unique households Food parcels provided Food, toiletries and household 9oods donated by local people arKI or9anisations (k9) Food, toiletries and household goods purchased with cash donations (k9) Food, toiletries and household 9oods distributed - voucher (md non-voucher(kg) School breakfast club ond holiday support food distribution (k9) Fuel top up payments {£) Active Referral Agencies working as distributors of vouchers Volunteers 5,461 40,716 49,068 24.757 16,223 57,450 64,448 3.802 8.159 23 169 2,280 25 78 82 The Charity has 23 directly partnered ref errnl a9encies which tssued 75% of the vouchers. Of these, CAB alone issued 44%. The other 25% were issued by a9encies which are partnered with other Trussell Trust foodbonks, including Platform Housin9 ¢YKI WCC Social Services teams. The number of parcels provided has decreased by 20%. Whilst it may be wishful thinkin9 to believe the need for foodbanks is reducin9, the decrease in parcels is mainly because the number in the previous two years was exceptionally high because of the pandemic and cost of livin9 Crisis. However, as a policy the Trustees have increased the content volume of parcels by over 11%. Malvern Hills Foodbank The Trustees. Annual Report / continued 30 September 2024 We have On￿ been able to achieve our objectives through the excellent support of Molvern and Upton Churches. the wider district Chiwches. and the local comM￿lty. We thank them all for thetr donations of food ond other items during these dif ficult times. In addition, we would like to record our thanks to Waitrose, Morrison's, the two Co-ops, Just So. Lidl, One Stop, Sainsbury, Tesco, Bluecross and Malvern Pet Supplies for their permanent collection points. These have not only increased donations but also have enobled us to communicate to the public the needs and reasons for havin9 a foodbank. FINANCIAL REVIEW General Although the total f inancial incoming resources have slightly fallen by 2% from the previous year the total received of £177,570 is tsn increase of nearly 3670 compored to the year ended 30th September 2022 if the Trussell Trust 9rontS are excluded. The Charity has again benef ited from the Trussell Trust Firmcial Inclusion Grant and this amounted to restricted funds of £32,560 and unrestricted funds of £4.882. These 9rants ernble the Charity to provided dedicated CAB support to clients in situ at Spring Ltine and Upton. The Trustees are pledsed to report thot Trussell Trust have conf irmed that they will continue to provide their Financial Inclusion Gr¢mt for a f urther year post the original term ending in December 2025. Althou9h the grant will be approximately 507e* of the current amount the Trustees remain committed to provide the CAB support facility which is provin9 to be extremely beneficial and much appreciated by clients, and consequently funds have been earmarked to cover the additiornl costs arisin9 in the f utur The Charity currently is in the ftrtrw￿te position of havi1￿ tremendous ftnancial support. This cannot be assumed to continue indef initely but the Trustees have determined that whilst the funds are ovailable, current ¢md new initiatives should be implemented if possible to provide additional support to those in cri$is and need. Durirvj the year the Foodbank has inter alia delivered: Increased contents of food parcels by over Ily.. Increosed expenditure on food (md sundries for distribution and initiatives to a value of £53,980 compared to £41,816 in the previous year. Introduced f rom July a 'pantry bag initiative. that provtdes clients with an assortment of ingredients to help them improve and extend their cul1r￿ry r￿￿e. This new initiative has absorbed £3.316 to September. The school breakfast club support idea piloted in the previous yeor has now been f ully implemented and five schools now receive l)reakfast club food support on a weekly basis. In addition, durirKJ the summer holiday period, bespoke Week￿ food parcels were made ovailable to 36 fomilies from the five schools to ensure that their childrem had as a minimum a wholesome staple daily diet. The increased demand on the Foodbank, taken with the new initiatives. continues to place considerable demands on the volunteer Trustees and volunteers. The recruitment kst year of the f irst paid part-time employee has proved invaluable and this encouraged the Trustees to recruit an additional port-time employee to be responsible for the Data Collection System (DCS) Coordination. to ensure a consistent and Sustainable support for clients. This new employment started in September. Malvern Hills Foodbank The Trustees. Annual Report / contlThxd 30 September 2024 The Trustees continue to consider the rth for a Reserves Policy. They have taken account of the uncertainty of receivin9 a sustainable level of donations compared to the largely fixed overhead expenditure, coupled with the Charitys new initiatives, in particular the dedicated CAB support and the employment of two paid employees. The Trustees consider it prudent theref ore to continue to set aside reserves which approximate to the onticipated resource expenditure f or a twelve-month period needed to provide where possible ongoirg support for people in crisis. The Trustees have resolved to maintain the keserve Fund at £80,000. THE FufuRE The various initiatives that have been introduced and committed to will increase the future resource expenditure on an annualised basis to approximately £160,000 per annum. The Trustees have confidence in deliverin9 existing support in the immediate future and will continually review ongoing circumstances to assess if support could be improved upon, in the knowledge that the SLtpport of Malvern community has been so generous. This cannot be taken for granted, particularly in these troubled times and hence Trustees will continue to monitor the level of discretionary expenditure. The Trustees re9ret the need to have o charity such as Malvern Hills Foodbonk but whilst there is a need the Trustees will continue to increase the awareness amongst the whole community to encourage the Support required to enable the Chority to achieve its objectives. Approved by the Trustees on 21 October 2024 and si9ned on their behalf by: Peter Buchanon - Chair .................. Malvern Hills Foodbank Statement of Financial Activities Year ended 30 September 2024 2024 2023 Notes Incomlwj resources: Financial donations - restricted Finoncial dOr￿tionS - unrutricted Trussell Trust Financial Inclusion Grant: restricted - unrestricted restricted 1.700 113,857 131,110 32,560 4,882 6,959 1,875 12,940 11 26.734 4,011 2,280 1,875 13,929 17 63 1,248 MHt)C Household Support Grant MHDC grants re rent Gif t aid Membership f ees Dividends from Reserve Policy deposits Bank interest 2.786 Fimncial Income Valuation of donations in kind 177.570 96.497 181,267 116,291 Total of Incomlry resourc¢s 274,067 297,558 Resources expe￿I¢d. Per summary In kind dOr￿tionS distributed 147,712 96,497 110,143 116,291 Total of resour￿$ expend¢d 244,209 226.434 r¢as¢ in resources before transfers Transfer to Reserve Policy Fund 29,858 71,124 (40,000) Net increase in unrestricted funds Unrestricted f unds brought forward 29,858 87.138 31,124 56,014 Umestricted fu￿ carrfed forward 116,996 87,138 Malvern Hills Foodbank Balance Sheet As at 30 September 2024 Notes 2024 2023 TaThJlbl¢ flxed assets: 11,260 18,199 Cwrent assets: Reserve Policy Fund deposit occount Bank balonce - current acCO￿t Bank balance - deposit account Debtors - gift did rebate Food and f uel vouchers Sundry debtors and prepayments 80.000 15,950 79,125 12.919 703 4,970 25.188 27,080 91,339 13,886 1,066 4,704 193,667 {913) (816) (6.202) 163,263 (460) (800) (13,064) Less: Sundry creditors Deferred income -unrestricted -restricted Net current assets 185,736 148.939 Total net assets 196,996 167.138 FUNDS OF THE CHARrry: Unrestricted funds Reserv¢ Policy Fi￿d 116,996 80,000 87,138 80,000 Total funds 196,696 167,138 Approved by the Trustees on 21 October 2024 and authorised to Sign on their belwlf by: Peter Buchanan - Choir.... .. . . . Malcolm Garner - Treosurer... .... Molvern Hills Foodbank Notes to the Financial Statements th 30 September 2024 l. AccoUNf￿G POUCIES Audlt The Charity is not required to have a statutory audit since income (md total assets are below the required thresholds. Income Voluntary income, including dorntions gift aided, are recognised as income when received. Where opplicoble. gift aid income tax recoverable, is reco9nised when the recovery is receivable. onations in kind given for distribution are recognised as incoming resources only when distributed with an equivalent amount bein9 included os resources expended. The valuation of such donations is based on Trussell Trust guidelines which currently is £2.37 per kilo. No value is attributable to time donated by volunteers as it would be totally impracticable to record and value such time. Tarylble flxed assets and deweclatlon Ton9ible f ixed assets are capitalised at cost, or at fair value to the Charity if donated, if they have a usef ul life of more than one year. Depreciation is provided on a straight-line basi$ to write off the assets over their ef fective usef ul life. Equipment is depreciated ot 207.. Leasehold improvements for Unit 3 are written off over the 3-year lease period. Stock stocks of dornted goods held at the year-end are not valued within the f inancial statements. In accordance with Trussell Trust guidelines stock is valued at £2.37 per kilo and this gives a notional stock voluation of £20,837 (2023: £11,624) Funds Unrestricted funds are funds which con be utilised ot the discretion of the trustees. Funds held in reserve funds are not restricted as such but earmarked to fund specific initiatives or to provide sufficient funds to enable the Charity to fulfil its objectives over o twelve- month period. Restricted funds can only be used for the purpose nomirnted by the donor. Taxatlon The Charity is ￿ernpt from taxation on its charitable activities includirg interest received. Malvern Hills Foodbonk Notes to the Financial Statements / continued 30 September 2024 2. TRUSTEE AND vowKfEEk PAYMEMrs Except for the two part-time employees the Charity operates solely by unpaid volunteers. The Trustees and the volunteers receive no remuneration or expenses other than reimbursement only in respect of direct expenses incurred on behalf of the Charity. The foodbonk owes a debt of 9ratitude to its loyal voIL￿teerS and thank them all for their help and support. 3. SUMMARY OF RESOUR￿5 EXPENtsEts 2024 2023 Special Projects Food and sundries for distribution Payroll costs Fuel top up payments Bags and boxes Rent and service charge Light, heat and water Bank charges Printing, stationery ond consumables Sundry equipment and repairs Insurances Miscellaneous Protective clothing Cleanin9 Telephone and broadband Transport and delivery costs Depreciation of equipment Loss on disposal of equipment Amortisation of leasehold improvements Dedicated CA8 support initiative 500 54.280 17.404 8,159 1.725 15,660 3.957 132 1.095 1,140 1,130 1.939 592 2,981 637 3,199 2,695 204 6,488 23,795 41,816 3,390 2.280 2,455 15.660 2,812 222 556 1,254 500 1,979 677 4,177 501 2,938 2,464 6.488 19,974 Total resourees expended 147,712 110,143 Malvern Hills Foodbonk Notes to the Financial Statements / continued 30 September 2024 4. TANGIBLE FIXED ASSETS Equlwnent Imwovements Total Cost as at l October 2023 Additions Elimination on disposals 25,982 2,449 (1.117) 19,464 45.446 2,H9 (1,117) th Cost as at 30 September 2024 27,314 19,484 46,778 Depreclatlon/Amortlsatlon as at I" October 2023 Elimination on disposals Charge for the year 16,439 10.808 27,247 {912) 2,695 (912) 9,183 6.488 th Depreclatlon as at 30 September 2024 18,222 17,296 35,518 th Net book value 30 September 2024 9,092 2,168 11,260 th Net book valu¢ 30 September 2023 9,543 8,656 18,199 . REsTrIcfED FUNDS During the yeor £1,700 was received and applied as restricted f unds. Of this £1.200 was for energy support, included in fuel top up expenditure, and £500 was for special projects. Restricted f unds from MHDC Household Support Grant received in the previous year have been used for fuel top up totalliThJ £6,959, leavin9 a balance to carry forward of £761. In addition, £37,555 was received f rom Trussell Trust as part of their Firnncial Inclusion Grant for the support of CAB services including related off ice costs, comprisin9 restricted funds of £32,657 and unrestricted funds of £4.898. Adjusting for deferred restricted income carried forward of £5,441, the net incoming resources included in the f inancial statement are shown as £32,560 restricted and £4.882 unrestricted. 10- Malvern Hills Foodbank Independent Examiner's Report th 30 September 2024 Independent Examiner s Report I report to the Trustees on my examination of the f inancial statements of the Malvern Hills th Foodbonk for the year ended 30 September 2024 Responsibilities and basis of report As the Trustees of the Charity you are responsible for the preparation of the financial statements in a¢¢ordance with the requirements of the Charities Act 2011 ("the Act") I report in respect of my examination of the Charitys financial statements corried out under section 145 of the Act and in carryin9 Out my examination I have considered all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner's statement I have completed my examination. I conf irm that no material motters hove come to my attention in connection with the examination givin9 me Cause to believe that in any material respect.. l. Accountin9 records were not kept in respect of the Charity as required by section 130 of the Act,. or 2. The financial statements do not accord with those records.. or 3. The f inancial statements do not comply with the applicable requirements concerning the form and content of financial statements set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the f inancial statements give a 'true and fair view. which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the financial statements to be reached. Signed.. Name., Christopher Price Address; Malvern Worcestershire Date: li