1 ATHLOS Annual Meeting of Trustees On-line 31 January 2024 Minutes of Meeting 1 Present Neil Carter Katie Holmes Due to technical issues Peter Radford was unable to join the meeting ## 2. Minutes of previous AGM, 13 February 2023, were accepted ## 3. Trustees Katie Holmes was confirmed as a new trustee, having joined on 22 June 2023. Neil Carter was confirmed as the new administrator and the charity’s new point of contact. Tom McNab had resigned his position as a trustee in 2023. Peter Radford remains as a trustee ## 4. Financial position, 2023 Athlos’s bank balance with Barclay’s, dated 29 December 2023, is: £14,689.36 It was stated that no money had been paid in during this period, with £460.53 paid out. Peter Radford had paid off one bill with einfinity, but had refused reimbursement as per e-mail 23 January 2024. NC now has sole control over the charity’s bank account with Barclays. This had been a protracted process with the bank. It had been assumed that KH would have joint control, but this has been difficult to achieve due to issues with Barclays. It was decided that both the trustees present should have joint control over the finances and that this matter needed further investigation. It was also re-affirmed that the Athlos funds were solely for the maintenance and development of the website, in line with the charity’s aims and objectives. ## 5. Website KH reported on her correspondence with einfinity regarding the website. It was reported that one book, the Athletics Literature Compendium, cannot be accessed due to a software issue. There had been some unresolved issues over the software for Flipping Books and the licences needed. KH to contact einfinity again over the charges to fix software glitches. It was agreed that sorting out the website was the most important task for the trustees in 2024. ## 6. Athlos – 2024 strategy This point was divided up into a four-part strategy for 2024. ## 1. Website 2 As per number 5, it was decided that this was the most important task for the coming year, and needed sorting out before consideration could be given to other parts of the strategy. ## 2. Promotion of Athlos KH showed a data via Google Analytics on the number of people visiting the website and which parts were being accessed. There was discussion over how to increase usage, especially with regard to social media platforms, including twitter (X) and Instagram, and the use of images at our disposal. NC proposed scheduling tweets during the Olympics to publicise the website’s contents. KH noted that Athlos can’t tweet out images linked to the website; images have to be added manually to tweets. KH to try and make this change. NC brought up the idea of Athlos giving a prize for best article on athletics’ history. It was agreed not to pursue this idea at this time. ## 3. New Trustees It was agreed to recruit a new trustee was an objective for 2024 Three names were suggested. ## 4. New books Discussion took place over what if any new books should be included on the website, and how new inclusions would or would not match the charity’s aims and objectives. KH noted that as a new member of NUTS they may have relevant texts. * BARCIAYS ATHLOS Sort Code 20-18-15 Account No 93302601 BUKBC822 IB*AGB88 BIKB 201B 1593 3026 01 MG 020937 F1V1593A 7O¥3013AC￿l15 389rx) A 37680 15sued on 30 january2023 MRIOHN LISTER ATHLOS 239 TATHAM ROAD CARDIFF CF14 5FF Your Business Current Account At a glance 29 Oct 2022- 27 Jan 2023 Ddte Moiic'yo.it I Money In I Ba13nce I 29 Oct Strrt Balance 15.149.89 start balance f15,149.89 19 lan / Cheque 155ued Rel. 100036 157.00 14.992.89 Money out CommI$5￿n charges £0.( Interest paid EO. £460.53 261an / Cheque Issued Ref 11th37 303.53 14.689 36 27 lan BaLqnce carried fotward 14.689.36 Money In EO.00 Total Payments/Receipt5 460.53 0.00 End balance £14,689.36 I)yLI Iin(I wrLilI(i > If you notice any incorrect or unusual transactions. See the next page for how to get in touch with us. Your deposll & eliglble for proteCt￿n by the Financial Savices Compensation ScheFne. &¥cliys knk UK ￿C.Aut￿lISa by the Prudcnlial RewlaiionAutknrityandiÈgulaiedty theFinanaalCOnduclAuth￿ty arf Pwdcnl44 fteguL4ion Authtyity IFinanc1al SeThfjce5 Reg￿terNO 75%761. Regisiered In England. Rcgstcred No 9740322 Re9￿*￿¢￿ Office. I Churchrf1P14￿, LDndDn E14 5HP Page * BARCIAYS ATHLOS Sort Code 20.18.15 Account No 93302601 SW1Fr￿C 8UKBG822 IBAN GB88 WKB 2018 1593 302601 MG rx11616 F1VIOW 709F304SLCNX114 A 10391 Iswed on 02 january 2024 MR NEIL EDWARD CARTER ATHLOS 48 HIGHLAND ROAD COVENTRY CV5 6GR Your Business Current Account At a glance 28 lan- 29 Dec 2023 Mnney out I Mnney in £ alancp E start balance £14,689.36 No Iian#clion5 WIth￿ ihe peTlod 29 Dec Start Balance Money out Commi5510n charges £0.00 Int￿st paid £0 00 £O.IXJ 14,689.36 29 Dec Balance carried fotward 14,689,36 Total PaymentslReceipts 0.00 0.00 Money In £0. -'/1 li Iiri %Nini-q. If you notice any incorrect or unusual transactions, see the next page for how to get in touch with u5. End balance £14.689.36 Your depts￿t Is eligible for wotection by the Financial Services Cornpen581ion Scheme. Barclays Bank UK PLC Atsthorisedbythc Piuthntial RegulationAuthorityind regulatedty the CoDdLKI Aull￿ty and Reguiatsoft Avlh¢*ity IFir*ncial Swmces Reglsier 7596761. Registeredin England Regster￿ No 9740322 Register￿ OffiTr. I Chwthil Ila¢e. LoThlon E14 5HP. Page