Registered Number: 1151862 SS AIDAN & OSWALD’S OUT OF SCHOOL CARE-CLUB CHARITABLE INCORPORATED ORGANISATION (CIO) TRUSTEES’ ANNUAL REPORT AND FINANCIAL STATEMENTS For The Year Ended 31 December 2021 SS AIDAN & OSWALD’S OUT OF SCHOOL CARE-CLUB CIO ## CONTENTS ||Page| |---|---| |Members oftheBoard and professional advisers|Z| |TrusteesAnnual Report|Insert| |Independent Examiners Report|3| |Receipts andPayments Accounts|4| |Statement ofAssets and Liabilities|5| |Notestothefinancialstatements|6| SS AIDAN & OSWALD’S OUT OF SCHOOL CARE-CLUB CIO ## MEMBERS OF THE BOARD AND PROFESSIONAL ADVISORS Name SS Aidan & Oswald’s Out Of School Care-Club Number 1151862 Registered Office St. Aidan & Oswald’s School Roman Road Royton Oldham Lancashire OL2 5PQ Trustees John Francis (appointed 06/07/21) Dominique Stusinski-Marsh (appointed 06/07/21) Danielle Stusinski (appointed 06/07/21) Julia Heap (resigned 31/07/21) Anne Butler (resigned 31/07/21) Terrence Butler (resigned 31/07/21) Mairead Handrick (resigned 31/07/21) Vicky Gibbons (resigned 31/12/21) Corona Newton (appointed 06/07/21, resigned 28/08/22) Sophie Francis (appointed 06/07/21, resigned 13/10/22) Secretary Ms Julie Russell Independent Examiner Community Accounting Lancashire C.I.C. Foxfields 9 Norley Close Chadderton Oldham OL1 2RA Bankers Virgin Money (Yorkshire Bank) 47 Market Place Oldham OL1 3AB ## Trustees’ Annual Report for the period Period start date Period end date ## Ss. Aidan & Oswald’s Charity’s Principal Address: c/o SS. Aidan & Oswald’s Primary School, Roman Road, Royton, Oldham, OL2 5PQ. Registered Charity No: 1151862 ## Names of the Charity Trustees who manage the Charity John Francis - Appointed 6" July 2021 Dominique Stusinski-MarshAppointed 6" July 2021 Danielle Stusinski - Appointed 6" July 2021 Julia Heap - Resigned 31% July 2021 Anne Butler - Resigned 31% July 2021 Terence Butler - Resigned 31* July 2021 Mairead Handrick - Resigned 31 July 2021 Vicky Gibbons - Resigned 31st December 2021 Corona Newton - Resigned 28'" August 2022 Sophie Francis - Resigned 13' October 2022 ## Structure Governance and Management We are constituted as a Charitable Incorporated Organisation (CIO) and have been registered with the Charity Commission since 18 May 2013. The Trustee Selection process is via letter to parents. - e All our policies and procedures are signed by a trustee and are kept at the Club for all the staff to update themselves with. - e The Charity’s Organisational Structure Moira Harwood: Officer in Charge Sarah Atkinson: Deputy Officer in Charge Adult Child Care Assistants Student Child Care Assistants Julie Russell: Accounts & Payroll Manager - e We havea strong relationship with Ss Aidan & Oswald’s RC Primary School and with the teachers and staff. We also have a solid bond with many primary schools in the Oldham area as children from these attend our successful Holiday Club. A strong association extends to the High schools too eg. Newman RC College and Crompton House School and facilitate students completing their Duke of Edinburgh Awards. - e Trustees consideration of Major risks and the system and procedure to manage them is taken into account by our Risk Assessment Policy which states we check: 1 **----- Start of picture text -----**
Trustees’ Annual Report for the period
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Period start date Period end date
1. The playgrounds
2. The Hall
3. The toilets
4. Toys and Games (suitable to age range and age appropriate)
5. Electronics to ensure no violent/inappropriate games (Holiday Club only)
6. No internet Connection
7. Parents are aware of this and children cannot share games
We contact the School Caretaker with issues with the playgrounds/hall/toilets
We throw away any damaged Toys/Games eic
When inappropriate/violent games are brought on site, electronics are confiscated and
parents are contacted and are advised on our policy.
Our primary objective is as a Before and After School Care i a te at :saa
Club looking after Ss Aidan & Oswald’s School children. = ARR
These children range from 3 — 11 years old and we care for a Se : oT ne
them between 7.30 am — 8.45 am and 3.00 pm —5.30 pm. yA, igs i ee
We also run a Holiday Club for children in the school ao 2 me
holidays which we have children from many different EN ge ae en
primary schools in the Oldham area. eo = ae Oe ee
Our aims are to keep children safe and to look afterthem %% 30) 505). Scie” We
in a caring and loving environment but with akeen sense [Gilgen suilbthece ech ae of fun too. Liiaeaiiiiiniin taeaiianeen Sanam Re .
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a re ged: Foundation Stage framework are
Bie 0 aes assisted with their learning. We encourage the children to develop their
vvth ep eiio-** independence and explore the surroundings in a safe way.
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OO eee. We offer a wide range of activities and opportunities to learn through
eT ee ~~ae 4 «@Ofstedplay. rated us as ‘Good’ in 2017 and were extremely impressed with
no =~ © the age range of our staff, as we have students from 15 years up to
, © 7 4 adults in their 60’s. We have both male and female staff acting as role
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2 Period start date Period end date ## Trustees’ Annual Report for the period **----- Start of picture text -----**
| have lunch and snacks. For the young students who work with us from
Le A F%, 14 years of age, we develop their work skills and they grow in
—- 3 >. confidence.
eu 1....,/ At the rollout of the Holiday Activities and Food programme (HAF) to
P Aine wa: local authorities in Summer 2021, SS Aidan & Oswald's RC Primary
pe Nee School received funds to support children who receive free school
Sag ( meals. To support the school in its provision of support, Care Club
© egy tee provided meals and activities to children in two holiday periods in 2021,
ji “Bie the summer and Christmas holidays and also Summer 2022. We hope
ws | bs Ly F to continue this support moving forward.
a Achievements and Performance
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We have Football and Netball training every Wednesday which are run boca by the students. oe We also have Literacy Club, Maths Club, Cross Country Club, em aml Homework Club, all of which the children can participate in voluntarily. [7 We have a large play area that is safe and completely fenced around, ee enabling the children to have space to play and learn. : ~ oja4 There are strong bonds between the children and the staff. iae, Ofsted inspected us last in November 2017 for which we were rated eg ‘Good’ overall. ee Oldham MBC Food Standards inspected in 2017 and we received the = Allonhighestsitescorestaffof have 5. undertaken courses in Safeguarding, Preventand . —«™S eeSie Food Hygiene. ## Financial review Our Charity’s policy on reserves is to try to maintain that we have at last 3 months salary. We have no funds in deficit. Our charity principal source of funds is from parents. Parents pay by cash, cheque and bank cards. We also have voucher payments from a wide range of companies. From December 2018 we signed up to the Tax-Free Childcare Scheme and now receive payments through HMRC. We also receive payments through the Childcare Grant Payment Service. Our expenditure is mostly on salaries and we have maintained National Living Wage for our employees. We haven't increased the fee charges since September 2017 for school term time and haven't increased Holiday club fees since before 2017. So it was agreed by the trustees that there was an increase from September 2021. ## The Impact of Covid-19 (Coronavirus) on the Charity At the end of March 2020, the majority of the staff were put on furlough and we utilised the Government's Job Retention Scheme to claim 80% of their wages back which helped especially 3 ## Trustees’ Annual Report for the period **----- Start of picture text -----**
From
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Period start date Period end date
O14 32 202 To : Necembe 22
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with the charity having very little to no income throughout the lockdown months March -August 2020. With our reserves being good for the first 3 months we topped up our employees’ wages to 100%. We re-opened on the 3% September 2020 but there was a slow uptake in places taken by the children and didn’t cover the wages which is where the majority of our expenditure is. We used the Job Retention Scheme from the end of October 2020 and again in January 2021 to fully furlough and flexibly furlough our staff. Flexi-furlough is when you pay for hours worked and claim 80% of hours not worked but we still had to go into our reserves for the Holiday pay at the end of December which you are unable to claim for under the terms of the Job Retention Scheme Guidelines. We are now below the reserves for the 3 month’s salary as above. We also claimed for Statutory Sick Pay when our staff were isolating because of Covid-19 or had Covid-19. All on site staff have undertaken a Covid-19 awareness course and understand fully what is required and were happy to follow the guidelines. All on site staff have undertaken courses in Safeguarding, Prevent and Food Hygiene. From the 3rd September 2020 closed snacks only were given to the children, for example babybel cheese, yoghurt tubes, crisps, bars, bananas, oranges etc. to ensure no cross contamination. The Charity also now have a Pandemic Policy. **----- Start of picture text -----**
Declaration
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustées
Signature(s) <
Full Name(s) Sonn) eae
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Date LOOP LOL
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4 SS AIDAN & OSWALD’S OUT OF SCHOOL CARE-CLUB CIO REPORT TO THE MEMBERS ON THE UNAUDITED FINANCIAL STATEMENTS OF SS AIDAN & OSWALD’S OUT OF SCHOOL CARE-CLUB CIO ## THE YEAR ENDED 31 DECEMBER 2021 I report to the trustees on my examination of the accounts of SS Aidan & Oswald’s Out Of School Care-Club for the year ended 31 December 2021. ## Respective Responsibilities of Trustees and Examiner As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). The charity’s trustees consider an audit is not required for this year under section 144 of the 2011 Act, and that an independent examination is needed. ## It is my responsibility as independent examiner to: - e examine the accounts under section 145 of the 2011 Act e follow the applicable Directions given by the Charity Commissioners under section 145(5)(b) of the 2011 Act, and - e to state whether particular matters have come to my attention ## Basis of Independent Examiners Report My examination was carried out in accordance with the Directions given by the Charity commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items of disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the accounts. ## Independent Examiners Statement I have completed my examination for the year ended 31 December 2021. - I can confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: e accounting records were not kept in accordance with section 130 of the 2011 Act or; e the accounts do not accord with the accounting records to comply with the accounting requirement of the 2011 Act I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. ae C ## 24" October 2022 ## Jacqueline Bird F.M.A.A.T. Community Accounting Lancashire C.I.C. Foxfields 9 Norley Close Chadderton Oldham OL1 2RA ## SS AIDAN & OSWALD’S OUT OF SCHOOL CARE-CLUB CIO ## RECEIPTS AND PAYMENTS ACCOUNTS ## YEAR ENDED 31 DECEMBER 2021 |||Total|Total| |---|---|---|---| |||Funds|Funds| |||2021|2020| ||Notes|£|£| |RECEIPTS|||| |FeeIncome||59,054|48,317| |OtherIncome|2|22,912|41,186| |SS Aidan& Oswald’s School (School Holiday Cover)||10,362|-| |ComputerVouchers
HM Government Tax-Free Childcare Scheme||1,116
6,376|1,475
4,631| |Childcare GrantPayment Service||4,535|3,453| |Eden Road||1,340|2,666| |FairCare||-|672| |Sodexo||2,964|3,798| |Asda Donation||-|500| |PTA Donation||105|-| |Miscellaneous
TOTALRECEIPTS||-
108,764|-
106,698| |PAYMENTS|||| |Wages& Salaries||108,564|115,999| |Rent
Equipment
Stationery
Telephone||700
766
64
343|1,000
689
159
376| |Insurance||399|358| |Business Online& Bank Charges||1,437|1,219| |Refreshments||333|69| |Crafts& Materials||224|-| |Professional Fees||-|52| |Accountancy
Ofsted
Miscellaneous
TOTALPAYMENTS||660
255
810
114,555|630
255
70
120,876| |Netofreceipts/(payments)|1|(5,791)|(14,178)| |Cash FundsBroughtForward at 1 January2021||20,414|34,592| |CashFundsCarriedForwardat31December2021||14,623|20,414| SS AIDAN & OSWALD’S OUT OF SCHOOL CARE-CLUB CIO ## STATEMENT OF ASSETS AND LIABILITES ## AS AT 31 DECEMBER 2021 **----- Start of picture text -----**
|||||| |---|---|---|---|---| |Total|Total| |Funds|Funds| |2021|2020| |£|£| |ASSETS| |Cash Funds|-|Bank|14,623|20,414| |LIABILITIES| |Independent Examination|Fee|(660)|(660)| |TOTAL ASSETS/(LIABILITIES)|13,963|19,754| **----- End of picture text -----**
The financial statements were approved by the Board of Trustees on $410 22 and signed on their behalf: i) John Frances Trustee SS AIDAN & OSWALD’S OUT OF SCHOOL CARE-CLUB CIO ## NOTES TO THE FINANCIAL STATEMENTS ## for the year ended 31 December 2021 ## 1. Receipts and payments accounts Receipts and payments accounts are statements that summarise the movement of cash into and out of the organisation during the financial year. In this context “cash” includes cash equivalents, for example, bank accounts where cash can be readily withdrawn to pay for debts as they become due. All incoming resources received are ‘Unrestricted Funds’ for charitable purposes, with all payments being allocated to applicable expenditure headings. ## 2. Other Income |||Unrestricted
Funds|Restricted
Funds|2021
Total Funds|2020
Total Funds| |---|---|---|---|---|---| |||£|z|£|£| |HMRC|Job Retention Scheme Grant|22,623|-|22,623|40,419| |HMRC|Statutory SickPay Scheme|289
22,912|-
——-|289
22,912|767
41,186| During the period the charity benefitted from a total of £22,912 of Government Grants from £22,623: HMRC Job Retention Scheme (JRS) Grant and £289: HMRC Coronavirus Statutory Sick Pay Rebate Scheme. In accordance with accounting policy, this credit is included in ‘Other Income’ within the “Receipts and Payments Accounts’ in the period for which they compensate.