Ellel St John’s Kids’ Club Report for the year ending 31[st] August 2022 ## Reference and administrative details Charity Number : 1151839 Address: Ellel St Johns CE Primary School Chapel Street Galgate Lancs LA2 0JS ## Our Aims The aim of the group is to advance the education and provide for the recreation of children of school age by making facilities and services available to them during out of school hours. ## Structure, Governance and Management The policy and general management of the affairs of Ellel St John’s Kids’ club ( hereafter called ‘the group’) is directed by the committee which consists of the Honorary officers and not less than two, nor more than eight , other members of the Group elected by the Annual General Meeting. Membership of the group is open to all parents/carers or guardians of children who attend the school. The committee shall have the right to approve or reject applications for membership; for good and sufficient reason to terminate the membership of any member provided that the member concerned shall have the right to be heard by the committee before a final decision is made. At the Annual General Meeting the group elect a Chair, a Secretary and a Treasurer who will hold office until the conclusion of the next Annual General Meeting after their election, but shall be eligible for re-election provided that no Honorary Officer shall hold office for more than three consecutive years. On the expiration of such period, two further years must elapse before any further Honorary Officer shall be eligible for re-election. All trustees give their time voluntarily and receive no benefits from the charity. Any expenses reclaimed from the group are included within the Financial Statements. The trustees review the aims. Objective and activities of the charity each year, paying due regard to statutory guidance. ## Achievement and Performance During the year ending 31 August 2022 the group continued to run very smoothly with reduced staffing numbers, and with the staff to pupil ration being very balanced. We continue to monitor requests for places so that we can respond if additional staff are needed. The staff are continuing with themes, planning, messy play and termly experiences, recent themes included ‘ _Lights, camera, action’_ , ‘ _Spring_ ’, ‘Minibeasts’ and ‘Pirates’ . The Creepy Crawly Roadshow was especially popular, along with Disney Sport Classes. The committee seeks to bring in the knowledge and expertise of parents to help direct and shape the Kids Club for the future, with this in mind, a questionnaire was forwarded to parents to gather their views on the cost of fees, the hours of availability, any reasons why they did not use the facility and also if they would be interested in the holiday club option being extended to cover Easter. Any feedback or suggestions were welcomed. Following on from this we operated a Easter School which was very popular and well attended. Activities were based on an Easter theme with a wide range of craft activities; baking; egg hunts etc. For the first time, an option to pre-book early drop off and late pick up was offered at an extra charge of £3 for early drop-off (8.00-8.30am) and £3 for late pick-up (5.30-6.00pm). This offer was taken up by a handful of families and therefore seems to be worthwhile. A survey was also completed by the children which sought to find out their views on the activities and resources available, the drinks and snacks offered along with the option to complete homework. The results were compiled and acted upon. The club looks to get as much time as possible outside and we continue to update play equipment to support development and continued interest. A new payment system was introduced as school is now cashless and operates ParentPay. The accuracy and frequency of billing seems to be working well and reminders are regularly sent regarding outstanding fees. The committee agreed to adopt the living wage increase for staff. Thanks are given to the Kids Club team and Joanna FitzGerald for all their efforts . We are very proud of the Club and welcome any suggestions on how to improve it for the future to vest serve the parents and children who use it. ## **Ellel St John’s CE Primary School** ## **Ellel Kids’ Club Balance Sheet** ## **To August 2022** Opening Balance £37,194.07 Total income £55086.30 Expenditure £42,005.59 Income over Expenditure £13,080.71 **Closing balance as at 31** £50,274.78 **Closing balance as at 31 August 2022** **I certify that this is a true and accurate accounts as presented to me of the Ellel Kids’ Club Fund for the year ending 31 August 2022.** ## **All accounted for and correct** **Jane Wareing Auditor** ## **Sandra Rotheram Treasurer** ## **Joanna FitzGerald Headteacher** Ilel Lids, Club ELLEL ST JOHN'S OUT OF SCHOOL CLUB INDEPENDENT EXAMINER'S REPORT ON THE ACCOUNTS For the Financial year ending 31 August 2022 Report to the committ￿ Members of Ellel St John's Out of School Club Registered Charity number 1151839 Responsibilities of Committee and examiner The Charities Committee members consider that an audit is not required for this year (under section 43(2) of the Charities Act 1993 (the Act) and that an independent examination is needed It is my responsibilrty to-. examine the accounts to state whetherparticularmattens have Come to my attention Basis of independent examineffs statement An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the Committee members Con￿rning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audrt opinion on the accounts. Independent examinerfs statement In the course of my examination, no matters have come to my attention Which gives me reasonable cause to believe that in any material respect, the Committee have not met the requirements to ensure that Proper accounting records are kept Accounts are prepared which ag￿e with the accounting records Signed.... Print name... Date.. l li: Z Address.....