Company Registration number 03057516 Charity Registration number 1151837 SEDGEFIELD OUT OF SCHOOL FUN CLUB LIMITED (a company limited by guarantee without share capital) TRUSTEES, REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MAY 2024 Stephenson Coates Audit Limited Chartered Accountants West 2, Asama Court, Newcastle Business Park Newcastle LSpon Tyne, NE4 7YD
SEDGEFIELD OUT OF SCHOOL FUN CLUB LIMITED la company limited by guarantee without share capital) Contents Page Reference and administrative details Trustees, report Independent examiner's report Statement of financial activities Balance sheet Notes to the financial statements 7-12
SEDGEFIELD OUT OF SCHOOL FUN CLUB LIMITED {a company limited by guarantee without share capital) Reference and administrative details Year ended 31 May 2024 Trustees and directors Susan Bell Andrea Cox Nichola Hardy lan Mason Ross McPhie Jaime Hinde Allison Usher Dudley Waters Resigned 4 December 2023 Senior management Helen Ainscough Registered off ice and operational address Rectory Row Sedgefield County Durham T5212BJ Independent examiner Peter Alexander Bsc Stephenson Coates Audit Limited Chartered Accountants West 2, Asama Court Newcastle Business park Newcastle upon Tyne, NE4 7YD Company number 03057516 Charity number 1151837
SEDGEFIELD OUT OF SCHOOL FUN CLUB LIMITED {a company limited by guarantee without share capital) Trustees, Report for the Year ended 31 May 2024 The trustees of the charitable company (the 'CharitVI, a company limited by guarantee, present their annual report together with the financial statements for the year to 31 May 2024. The financial statements are also prepared to meet the requirements for a directors, report and accounts for the Companies Act purposes. The financial statements comply with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial reporting Standards in the UK and Republic of Ireland IFRS1021. Objectives and activities The principal objectives of the Charity are to: Provide facilities for the daily care, recreation and education of children during out of school hours and School holidays; To advance the education and training of persons in the provision of such care, education and recreational activities. In setting our objectives and planning our activities, the trustees have regard to the Charity Commission'5 public benefit guidance when exercising any powers or duties to which the guidance is relevant. Review of Activities and Financial Performance There was an over all increase in income during the year and in staffing costs resulting in a surplus of £181 for the year12023: E5.384 deficitl.Total free reserves as at the year end were £6,318 (2023: £1,978). Reserves Policy All reserves are kept solely for the benefit of the Charity. The general policy is to maintain three months wages costs in reserve in the event of either redundancy or if the Charity were to close for any reason. Other Unrestrlcted Reserves The capital reserve is adjusted annually to reflect the net book value of fixed assets, which cannot be easily realised, in the event of a cash shortfall. Restricted Reserves Where the Charity receives contributions that are restricted to particular types of expenditure any unused amounts are held in a restricted reserve. Plans for future years Our plan for the future is to build a canopy to enable outside play for the children in all weather. This canopy will not increase the capacity of Fun Club but will provide additional facilities for outside play and growing plants. Supplier quotes have been received and a decision on planning permission is being 50ught. Dependant on whether planning permission is required there may be some delay to the initial eighteen month plan. The aim is Still for the canopy to be solely funded by grants and in particular 106 monie5 from local housing developments.
SEDGEFIELD OUT OF SCHOOL FUN CLUB LIMITED la company limited by guarantee without share capital} Trustees, Report for the Year ended 31 May 2024 (continued) Organisational Structure The Charity is controlled by its governing document, a constitution. The constitution was adopted on 29 June 1994 las amended 3 July 20031. The Charity was registered on 4 October 1994 and incorporated on 17 May 2005. The Directors of the company are also charity trustees and the management of the organisation is their responsibility. They are appointed under the terms of the governing documents. However, they must not be disqualified from acting as a director or a trustee and in addition obtain the necessary clearance from Ofsted. The day to day operations of the charity are carried out by the general manager and two deputy managers, reporting to the Directors. Risk Management The trustees have assessed the major risks within a tailored risk register to which the charity is exposed, in particular those related to the operations and finances of the charity and are satisfied that systems and procedures are in place to mitigate our exposure to the major risk5. Statement of the directors, responsibilities in relation to the financial statements The directors are responsible for preparing the directors, report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). Company law requires the directors to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the income and expenditure of the charitable company for that period. In preparing these financial statements, the directors are required to.. select Suitable accounting policies and then apply them consistently,. observe the methods and principles in the Charities SORP- make judgements and estimates that are reasonable and prudent; prepare the financial statements on the going concern basis unle55 it is inappropriate to presume that the charitable company will continue in operation. The directors are responsible for keeping accounting records which disclose with reasonable accuracy at any time the financial posltion of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable Steps for the prevention and detection of fraud and other irregularities. This report has been prepared in accordance with the provision5 applicable to companies entitled to the small companies exemptions. Approved by the directors on 24 February 2025 and signed on their behalf by.. Allison Usher Chair
REPORT OF THE INDEPENDENT EXAMINER TO THE DIREcfoRS OF SEDGEFIELD OUT OF SCHOOL FUN CLUB LIMITED I report on the financial statements for the year ended 31 May 2024, which comprise the statement of financial activitie5 (including income and expenditure account), balance sheet and the related notes to the accounts. Responsibilities and basis of report As the charit¢s trustees of the company land also it5 directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 {'the 2006 Act'l. Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charitvs accounts as carried out under section 145 of the Charities Act 2011 (the '2011 Act'l. In carrying out my examination I have followed the Directions given by the Charity Commission under section 14515){b) of the 2011 Act. Independent examinerfs report I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe.. 11 accounting records were not kept in respect of the company as required by section 386 of the 2006 Act and in any other case, section 130 of the Charities Act 2011,. or 21 the accounts do not accord with those accounting records; or 31 the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination; or 41 the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended practice for accounting and reporting by charities lapplicable to charities preparing their accounts in accordance with the Financial Reporting Standard applica ble in the UK and Republic of Ireland (FRS 102)]. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the account5 to be reached. Peter Alexander Bsc Stephenson Coates Audit Limited Chartered Accountants West 2, A5ama Court Newcastle Business Park Newcast5e upon Tyne NE47YD Date: 24 February 2025
SEDGEFIELD OUT OF SCHOOL FUN CLUB LIMITED (a company limited by guarantee without share capital) Statement of financial activities (Incorporating Income and Expenditure Account) Year ended 31 May 2024 Unrestrirted Designated funds funds 2024 2024 Note Total funds 2024 Total funds 2023 Income from Charitable Activitie5 Bank interest received 126,181 24 126,181 24 109,527 Total Income 126,205 126,205 109,527 Expenditure on Charitable activities 121,865 4,159 126,024 114,911 Total expenditure 121,865 4,159 126,024 114,911 Net outgoing resources 4,340 14,159} 181 {5,3841 Total funds brought forward Total funds carried forward 1,978 147,866 149.844 155,228 6,318 143,707 150,025 149,844 The statement of f inancial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities. The notes on pages 7 to 12 form part of these financial statements.
SEDGEFIELD OUT OF SCHOOL FUN CLUB LIMITED (a company limited by guarantee without share capital) Balance Sheet Year ended 31 May 2024 Note 2024 2023 Fixed assets Ta ngible assets 155,246 160,687 Current assets Debtors Cash at bank and in hand 4,351 4,340 8,691 2,337 4,522 6,859 Creditors: amounts falling due within one year io 4,617 5,046 Net current assets/(liabilities) Total assets less current liabilities 4,074 1,813 159,320 162,500 Creditors: amounts falling due after more than one year li {5,9651 (3,3301 {8,476) (4, 180) 149.844 Capital grant 12 Net assets 150,025 Funds Designated funds Unrestricted funds 13 13 143,707 6,318 147,866 1,978 Total funds 150,025 149,844 For the financial year in question the company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies. No members have required the company to obtain an audit of its accounts for the year in question in accordance with section 476 of the Companies Act 2006. The directors acknowledge their responsibility for complying with the requirements of the Act with respect to accounting records and for the preparation of accounts. The accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies, regime. These financial statements were approved by the directors on 24 February 2025 and are signed on their behalf by.. (4 UO Allison Usher Director Company registration number 03057516
SEDGEFIELD OUT OF SCHOOL FUN CLUB LIMITED {a company limited by guarantee without share capital) Notes to the financial statements Year ended 31 May 2024 General information The charity is a private company limited by guarantee, registered in England and Wales and a registered charity in England and Wales. The address of the registered office is Rectory Row, Sedgefield, County Durham, TS212BJ. Accounting policies The principal accounting policies are summarised below. The accounting policies have been consistently applied. Basis of preparation of financial statements The Financial Statements have been prepared under the historical cost convention and in accordance with the Statement of Recommended Practice "Accounting and Reporting by Charities" applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland IFRS 102); and the Companies Act 2006 and the Charities Act 2011. The charitable company constitutes a public benefit entity as defined by FRS 102. The financial Statements are prepared in sterling which is the functional currency of the charitable company and rounded to the nearest £. Fund accounting General Funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designed for other purposes. Designated funds are general funds which have been Set aside by the trustees for a specific purpose. Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements. Incoming resources All incoming resources are included in the statement of financial activities when the charily has entitlement to the funds, certainty of receipt and the amount can be measured with sufficient reliability. For legacies, entitlement is the earlier of the charity being notified of an impending distribution or the legacy being received. Gifts in kind are included in the statement of financial activities at a reasonable estimate of their value at the time they are utilised by the charity, with the equivalent amount recognised as charitable expenditure. No amounts are included in the financial statements for services donated by volunteers.
SEDGEFIELD OUT OF SCHOOL FUN CLUB LIMITED (a company limited by guarantee without share capital) Notes to the financial statements {continued) Year ended 31 May 2024 Income resources (continued) Donated services or facilities, which comprise donated services, are included in income at a valuation which is an estimate of the financial cost borne by the donor where such a cost is quantifiable and measurable. No income is recognised where there is no financial cost borne by a third party. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of donation. Resources expended Support costs are those costs incurred directly in the support of expenditure on the objects of the charity. They include governance costs. Which are those incurred in connection with the administration of the charity and compliance with constitutional and statutory requirements. All resources expended are inclusive of irrecoverable VAT. Fixed assets Fixed Assets are stated at cost less accumulated depreciation. Land and buildings 2% on cost Plant and machinery IO¥o reducing balance Going concern basis The directors of the charitable company are satisfied that there are no material uncertainties about the charitws ability to continue as a going concern. Donations Unrestricted funds 2024 Designated funds 2024 Total funds 2024 Total funds 2023 Charitable Activitie5 126,181 126,181 126,181 126,181 109,527 109,527 Analysis of resources expended by artivltles Dirert costs 2024 Support costs 2024 Total funds 2024 Total funds 2023 Charitable activities 110,279 15,745 126,024 114,911
SEDGEFIELD OUT OF SCHOOL FUN CLUB LIMITED (a company limited by guarantee without share capital) Notes to the financial statements (continued) Year ended 31 May 2024 Support costs 2024 2023 Rent Insurance Light & heat Telephone Post & Stationery Repairs and renewals Cleaning Subscriptions Sundry expenses Accountancy Bank interest Amortisation of capital grant Depreciation 500 1,221 2,247 751 799 2,855 234 480 84 1,200 783 {8501 5,441 15,745 2,300 1,178 508 294 1,242 64 794 222 799 1,212 783 170) 5,583 14,909 Net income/{expenditure) This is stated after charging 2024 2023 Amortisation of capital grant Independent examiner fee Depreciation (850} 1,200 5,441 1701 1,212 5,583 Staff costs 2024 2023 Wages and salarie5 Employers pension contributions 105,810 831 106,641 94,517 1,854 96,371 The average number of employees during the year was 2024 2023 Administration 12 12 No employee received remuneration in excess of £60,000. No trustees received any remuneration or re-imbursement of expenses.
SEDGEFIELD OUT OF SCHOOL FUN CLUB LIMITED io (a company limited by guarantee without share capital) Notes to the financial statements Icontinuedl Year ended 31 May 2024 Tangible fixed assets Land and buildings Plant and machinery Total Cost At l June 2023 At 31 May 2024 207,944 207,944 37,628 37.628 245,572 245,572 Depreciation At l June 2023 Charge for year At 31 May 2024 60,078 4,159 64,237 24,807 1,282 26,089 84,885 5,441 90,326 Net book value At 31 May 2024 143,707 11,539 155,246 At 31 May 2023 147,866 12,821 160,687 Debtors 2024 2023 Other debtors 4,351 4.351 2,337 2,337 io Creditors: Amounts due withln one year 2024 2023 Bank loans Other taxe5 and social security Accruals 3,368 249 1,000 4,617 3,368 678 1,000 5,046 li Creditors: Amounts due after one year 2024 2023 Bank loan5 5,965 8,476
SEDGEFIELD OUT OF SCHOOL FUN CLUB LIMITED li (a company limited by guarantee without share capital) Notes to the financial statements {continued) Year ended 31 May 2024 12 Capital Grant Total As at l June 2023 Released to income As at 31 May 2024 4,180 (8501 3,330 4,180 18501 3,330 A capital grant of £4,250 was received during financial year 2023 from Durham County Council towards capital equipment and is amortised over a five year period. 13 Statement of funds l June 2023 Income Expended 31 May 2024 Designated funds Capital fund 147,866 147,866 4,159 4,159 143,707 143,707 Unrestricted funds General funds 1,978 1,978 126,205 126.205 121,865 121,865 6,318 6,318 Total funds 149.844 126,205 126,024 150,025 l June 2022 Income Expended 31 May 2023 Designated funds Capital fund 152,025 152,025 4,159 4,159 147,866 147,866 Unrestrirted funds General funds 3,203 3,203 109,527 109,527 110,752 110.752 1,978 1,978 Total funds 155,228 109,527 114,911 149,844 The Capital Fund represents the net book value of the assets held and is not therefore readily reali53ble.
SEDGEFIELD OUT OF SCHOOL FUN CLUB LIMITED 12 (a company limited by guarantee without share capital) Notes to the financial statement5 (continued) 14 Analysis of net assets between funds Unrestricted funds Designated funds Total funds 2024 Total funds 2023 Tangible fixed assets Current as5etS Current lia bilities Non-current lia bilities 11,539 8,691 {4,6171 {9,2951 143,707 155,246 8,691 {4,6171 19,295) 160,687 6,859 15,046} 112,6561 149,844 6,318 143,707 150,025 15 Company structure The charitable company is a company limited by guarantee and not having share capital. Every member of the company undertakes to contribute in a winding up a sum not exceeding £1 whilst they are a member, or within one year of ceasing to be a member, towards debts and liabilities contracted before ceasing to be a member. 16 Related party transactions There were no related party transactions during the year.