## **Annual General Meeting Wednesday the 16th March 20022 6.30pm** **In attendance:** Allison Usher (AU), Andrea Cox (AC), Nicola Hardy (NH), Sue Bell (SB), Dudley Walters (DW), Jamie Hinde (JH), Helen Ainscough (HA) and Claire Chapman (CH) **Apologies:** Carolyn Franklin (CF), Stacey Torano (ST) and Gemma Chapman (GC) **Introduction and welcome:** The meeting was opened by AU and everyone thanked for coming. Everyone introduced themselves and their role within the setting. JH was introduced by DW. ## **Reports:** Directors report: Copies of the directors report devised by AU were handed out and read by all attendees. Accountants report: The latest accounts produced by the accountant were handed out for all attendees to read. Managers report: Copies of the Managers report devised by HA were handed out and read by all attendees. Some points were discussed- the general running and numbers of children and the covid impact. ## **Election of Ofcers:** Chairperson: Allison Usher Treasurer: Dudley Walters Committee members: Sue Bell, Nicola Hardy, Andrea Cox. ## **Any other Business:** - JH was introduced to the committee by DW. She agreed to join the committee and the relevant checks and procedures are to be carried out to enable this. - HA discussed the current situation with covid and how the previous ‘no fee’s payable when absent’ rule was to be removed going forward and all permanent sessions are to be charged regardless of attendance. - The new social media page was discussed as it has proved a great success lately. CC shared some recent positive feedback from parents. - It was discussed that ST planned to give 3 months notice of her return date or leaving date from Maternity leave. - HA thanked everyone for their support and the opportunity to come work at Fun Club as Maternity Cover Manager. R¢ rt of the Directors Ind I Statements for tht Ytllr EDd 212 Ovl Of SehMI F tr￿ld Out Of SchoDI Fun Cofjtellts of tbe FinaD¢ial for ihe Ye4r Ended 31 Ma 2021 ge Company IAforrn*¢lon Report of tbe Dlre¢tors Inco￿* Si•t¢r#ent Bilxnee Sbeel Notes to Ihe FiTr8the(#l %tat¢meDts Report of the A¢couDtsfjts Tradln% 8nd Profit #nd Aeeou41 Sed field Out Of Sthwl Fun Club L Com gtsv InforrnatiOD rorthe Year Ended 31 M4. DIRECTORS: Mrs N Hardy Mrs A J Usher Mrs A Cox D Waters SECRETARY: RECISTERED OFFICE: Rectory Row Sedsefield ockion OD Tees Cleveland TS212BJ REGISTERED NUMBER: 030J7316 (En%l¥JNI l￿d Wal¢s) Page I cr￿k1 Out Of School Fux Club Ltd rt of tht Directors (or the Year ETrded 31 Ma ' Th¢ directors PTC5Urt th¢ir report Ivith the finall¢ial slatements of ¢(¥mpatty forthe year ended 31 May 2021. PRtNCIPAL ACTivrrY The principal auiNity of the company in the year Utth review was that of the provision of thild care. DIRECTORS The direciors below have held offi¢¢ during the whole of the pemd from l ju￿ 2020 to th¢ d*e of this report. Mrs N Hardy MrsA J Usher Mr5 A Cox D Waiers Mrs S Blakemore STATEMEpif OF DIRECTORS, RESPONSIBILITIES The directt)rs are responsible for pr¢paring th¢ Report of the Dtrecwrs aDd the financial $tat¢m¢nts in accordw￿e with applicable law and regulation$. Company law requires the direc￿rS lo prepare fitwKial ststtments for eacb financial year. Under that the directors have eleeted io prepare the financial stsiements in a¢¢oTdaD¢¢ with Unitsd Kin8dom Generally Ac¢epted Accounting Prnctiee {Uniied Kingdom Aecouniing Standard5 and appli¢able law). Under company law the directors must not approve the financia15Tatem¢nts unkss they satisfied thai the> give a true and (air view of thr stale vf alTairs of th¢ company and of the profit or losj of the company for that perio￿ IrL preparing these financial statem￿. the direaor5 are required to.. select suitable accouwing polities and thett apply them consistently. rnake jud8emeDts and accounting ellirnates that are reLsoThable and prudent; prepare th¢ financial statements on the going concern b￿1$ unkss it is inaprwpriat¢ to pre$ume thai the compw will ¢ontinue in business. "lThc dircctors are responsible for keepin8 adequate accounTing Te¢ords that are sufficient to Show and cxplain the ¢onw8nys transactson5 and disclose with reagonable oecurgcy ￿ any lime the finanei81 p)sition of ihe wrnpany and enable them to ensure thai the fuJan¢ial ststem¢nts comply with the C4)mpanies Aci 21)06. Th¢y ¥r¢ a]so responsible for safeguarding the assets of the company and heJKe for tsking reasonable steps for the prevenfion and dewfton of fraud and oth¢r irre8ulariiies. This report hag been prepared iti ae¢ordance with the provisi(￿S of Part 15 of the Companies Act 21y)6 relating to small otnpanie$. ON BEHALF OFTHE BOARD: Mrs A Cox- Director Page 2 Sed r￿d Oui Of School FUD Club Ltd Jncome State eDt fortht Year Ended 31 Ma 31.&21 31.5.20 Notes TuR￿0VER 96,551 Cosi of sales 88JS5 84,021 GROSS ILOSS)IPROFIT {20J02) 12,530 Administrative expenses 7,928 13,548 (28A30 (1,018) Other opernting intorne OPERATING LOSS (23,430) {1.018) tnt¢resi receivable and similar income 19 LOSS BEFORE TAXATION (23A25) (999) Tax on loss LOSS FOR THE FINANCIAL YEAR 123,425) (999) The notes form part of these fiDan¢iai swonents Page 3 Sed efield Out Of Scbool F ub Ltd istered num 0305751 B%iaDce Sheet 31 Mav 2021 31J.21 31.5.20 FIXED ASSETS Tangible &5s¢ts 16&853 172,020 CURRENT ASSETS Debtors Cash ￿ bank 2.459 16.920 10.753 19,379 CREDITORS Amounts falling due within one year 17,032 5.41J) NET CURRENT (LIABILITIESVASSETS (63791 13.979 TOTAL ASSETS LESS CURRENT LIABILITIFS 16U74 185,999 RESERVES RetaiTd earnin85 16U74 185,999 16U74 185,999 The company is enlitkd to exemption from audii uAd¢r se￿lOn 477 of the Companie$ Act 2006 for the year ended 31 May2021. Th¢ m¢mbers have not required the ¢ompany to obtain aD audit of its financial sthiements for the year ended 31 May ?021 in a¢¢ord4n¢¢ with Section 476 of the Compgnies Act 2(￿. The dsrectots acknowledge theiT TesrA)nsLbilities for: (a) en5urin8 that the company k¢ep5 a¢countitl8 records wbich comply with Se(*ion5 386 and 387 of the Compani Aa 2006 aTMI (b) weparing fin8n¢i81 stsiernent5 which give 8 twe 2nd fair view of the stale of affai￿ of the ¢ompaDv ￿ at the end of each financial year and of its profit or10ss for eadt fLnartcial year in accord¥n¢e with the requirements of Sec(iuns 394 ￿ld 395 and wlLiGh otherwi5¢ cornply with the requirenxnts of the Compani05 A¢t 21M)6 ￿lating to fwncial stai¢ment4 $0 far as appli¢able to the company. The financial ststemenis have prtPaTed in xcordw with the proyisi(m￿ eppiicabl¢ to mP8nteg subj¢¢t to the small Companies Tr8ime. The finan¢lal sthteAnenis were approved by the Board of DArect(ts and Authorised for 155ur on . and were S￿ed IL% behalf by": MF5 A Cox. Director ritld Out ool FUA Club Ltd Notes to the FIna￿lI1 Statsmettts (or the Year Ended 31 M 2021 STATirroRY INFORMATION S¢dgefield Of Sehool Fun Club Ltd is a prtv4te coEopany. Ilmi￿1] by shares. registrred in England and Wates. The compartY5 re8is*red nurnber and registered office address can be found on the Cornpxny InfC￿￿Ion p4¢. ACCOUNTING POLICIES B8sl$ of preparint tbe fln4n¢l81 JtxteMt￿ts These financial staterD¢nts hav¢ been prepared in accordance with Ftnancial Reporting Standatd 102 'The Financial Reporting Standard appliuble in th¢ UK and Republic of Ireland" including the provisions of Se£tio IA "Sma]l Entiiies. 2nd the Companies Act 2006. The fintyial Sta*￿niS have been prepared und¢r th¢ historical cost convention. Turnover Turnover is measured ar ihe fair value of th¢ ¢onSidtta￿ln rxeived or TeLeivable. ex¢luding dtscounts. rebates. value added tax and other S￿¢$ tsxe5. Tanglbk fixed aysets DeprecI￿lOn is provided a¢ the following annual races in ordex w WTite off each wet over ILS eStin￿ted us¢fjJl life. Twtion for thc y¢ar comprises current and defe￿ed tsx. T8x is recognised in the Income StatemenL exc¢pt to the ¢xiertL that it rciates ￿ itrms r￿01A15cd ￿ other comprehensive income or dir¢¢tty equtty. CU￿( or d¢fetred tLxation wets and li4bilities are discounted. Current ttsx is reco¥￿ISed ai the atn(MJni of payable usm8 th¢ ratss law5 h•v¢ been enacr¢d or substantively enacted by the bJlvn¢e datr. D¢ferred tax Deferred tax is recogDised m r¢sw of ail liming differe￿$ that have originated but not rever3¢d it the balance she¢t dale. Tlmlng differences artse from the inclusion of ineoTh arjd exyensrt in t&x as5cssm¢nts in periods different from thoge in which they are reCO￿lsed in fmanci41 uatrments. Deferred tax is measured usin8 lax rates and laws that have been ¢naeied or substsntively ¢n￿ed by the year end and are expected to 4yly ro th¢ reversal of the timing differeu¢e. Unrelieved t&x losses and other dtferred lax &ssets are rewised only to th¢ extent that il is probable that they will ￿ Iccov¢r¢d agaLn51 th¢ t¢Y¢r5al of d¢fcrr¢d lax lthilities LY other fijlure tLX2bie rrofits. Hlre pureh*Je #nd Imsing cotnwitmettts Rentab paid under operdring leases arc ehwged to profit or Ioss on & Strwght line b45is over th¢ period of the PensioD costs and othtr tMMt-retireffieDt benefjts Th¢ company operat¢s a dcftned conTnburion pension stheme. Corttributio￿ ￿yab￿ to the c give a true and (air view of thr stale vf alTairs of th¢ company and of the profit or losj of the company for that perio￿ IrL preparing these financial statem￿. the direaor5 are required to.. select suitable accouwing polities and thett apply them consistently. rnake jud8emeDts and accounting ellirnates that are reLsoThable and prudent; prepare th¢ financial statements on the going concern b￿1$ unkss it is inaprwpriat¢ to pre$ume thai the compw will ¢ontinue in business. "lThc dircctors are responsible for keepin8 adequate accounTing Te¢ords that are sufficient to Show and cxplain the ¢onw8nys transactson5 and disclose with reagonable oecurgcy ￿ any lime the finanei81 p)sition of ihe wrnpany and enable them to ensure thai the fuJan¢ial ststem¢nts comply with the C4)mpanies Aci 21)06. Th¢y ¥r¢ a]so responsible for safeguarding the assets of the company and heJKe for tsking reasonable steps for the prevenfion and dewfton of fraud and oth¢r irre8ulariiies. This report hag been prepared iti ae¢ordance with the provisi(￿S of Part 15 of the Companies Act 21y)6 relating to small otnpanie$. ON BEHALF OFTHE BOARD: Mrs A Cox- Director Page 2 Sed r￿d Oui Of School FUD Club Ltd Jncome State eDt fortht Year Ended 31 Ma 31.&21 31.5.20 Notes TuR￿0VER 96,551 Cosi of sales 88JS5 84,021 GROSS ILOSS)IPROFIT {20J02) 12,530 Administrative expenses 7,928 13,548 (28A30 (1,018) Other opernting intorne OPERATING LOSS (23,430) {1.018) tnt¢resi receivable and similar income 19 LOSS BEFORE TAXATION (23A25) (999) Tax on loss LOSS FOR THE FINANCIAL YEAR 123,425) (999) The notes form part of these fiDan¢iai swonents Page 3 Sed efield Out Of Scbool F ub Ltd istered num 0305751 B%iaDce Sheet 31 Mav 2021 31J.21 31.5.20 FIXED ASSETS Tangible &5s¢ts 16&853 172,020 CURRENT ASSETS Debtors Cash ￿ bank 2.459 16.920 10.753 19,379 CREDITORS Amounts falling due within one year 17,032 5.41J) NET CURRENT (LIABILITIESVASSETS (63791 13.979 TOTAL ASSETS LESS CURRENT LIABILITIFS 16U74 185,999 RESERVES RetaiTd earnin85 16U74 185,999 16U74 185,999 The company is enlitkd to exemption from audii uAd¢r se￿lOn 477 of the Companie$ Act 2006 for the year ended 31 May2021. Th¢ m¢mbers have not required the ¢ompany to obtain aD audit of its financial sthiements for the year ended 31 May ?021 in a¢¢ord4n¢¢ with Section 476 of the Compgnies Act 2(￿. The dsrectots acknowledge theiT TesrA)nsLbilities for: (a) en5urin8 that the company k¢ep5 a¢countitl8 records wbich comply with Se(*ion5 386 and 387 of the Compani Aa 2006 aTMI (b) weparing fin8n¢i81 stsiernent5 which give 8 twe 2nd fair view of the stale of affai￿ of the ¢ompaDv ￿ at the end of each financial year and of its profit or10ss for eadt fLnartcial year in accord¥n¢e with the requirements of Sec(iuns 394 ￿ld 395 and wlLiGh otherwi5¢ cornply with the requirenxnts of the Compani05 A¢t 21M)6 ￿lating to fwncial stai¢ment4 $0 far as appli¢able to the company. The financial ststemenis have prtPaTed in xcordw with the proyisi(m￿ eppiicabl¢ to mP8nteg subj¢¢t to the small Companies Tr8ime. The finan¢lal sthteAnenis were approved by the Board of DArect(ts and Authorised for 155ur on . and were S￿ed IL% behalf by": MF5 A Cox. Director ritld Out ool FUA Club Ltd Notes to the FIna￿lI1 Statsmettts (or the Year Ended 31 M 2021 STATirroRY INFORMATION S¢dgefield Of Sehool Fun Club Ltd is a prtv4te coEopany. Ilmi￿1] by shares. registrred in England and Wates. The compartY5 re8is*red nurnber and registered office address can be found on the Cornpxny InfC￿￿Ion p4¢. ACCOUNTING POLICIES B8sl$ of preparint tbe fln4n¢l81 JtxteMt￿ts These financial staterD¢nts hav¢ been prepared in accordance with Ftnancial Reporting Standatd 102 'The Financial Reporting Standard appliuble in th¢ UK and Republic of Ireland" including the provisions of Se£tio IA "Sma]l Entiiies. 2nd the Companies Act 2006. The fintyial Sta*￿niS have been prepared und¢r th¢ historical cost convention. Turnover Turnover is measured ar ihe fair value of th¢ ¢onSidtta￿ln rxeived or TeLeivable. ex¢luding dtscounts. rebates. value added tax and other S￿¢$ tsxe5. Tanglbk fixed aysets DeprecI￿lOn is provided a¢ the following annual races in ordex w WTite off each wet over ILS eStin￿ted us¢fjJl life. Twtion for thc y¢ar comprises current and defe￿ed tsx. T8x is recognised in the Income StatemenL exc¢pt to the ¢xiertL that it rciates ￿ itrms r￿01A15cd ￿ other comprehensive income or dir¢¢tty equtty. CU￿( or d¢fetred tLxation wets and li4bilities are discounted. Current ttsx is reco¥￿ISed ai the atn(MJni of payable usm8 th¢ ratss law5 h•v¢ been enacr¢d or substantively enacted by the bJlvn¢e datr. D¢ferred tax Deferred tax is recogDised m r¢sw of ail liming differe￿$ that have originated but not rever3¢d it the balance she¢t dale. Tlmlng differences artse from the inclusion of ineoTh arjd exyensrt in t&x as5cssm¢nts in periods different from thoge in which they are reCO￿lsed in fmanci41 uatrments. Deferred tax is measured usin8 lax rates and laws that have been ¢naeied or substsntively ¢n￿ed by the year end and are expected to 4yly ro th¢ reversal of the timing differeu¢e. Unrelieved t&x losses and other dtferred lax &ssets are rewised only to th¢ extent that il is probable that they will ￿ Iccov¢r¢d agaLn51 th¢ t¢Y¢r5al of d¢fcrr¢d lax lthilities LY other fijlure tLX2bie rrofits. Hlre pureh*Je #nd Imsing cotnwitmettts Rentab paid under operdring leases arc ehwged to profit or Ioss on & Strwght line b45is over th¢ period of the PensioD costs and othtr tMMt-retireffieDt benefjts Th¢ company operat¢s a dcftned conTnburion pension stheme. Corttributio￿ ￿yab￿ to the c