## **Trustees' Annual Report for the period** **From** |Period start date|Period start date|||Period end date|| |---|---|---|---|---|---| |1|April|2024|**To**|31
March|2025| ## Section A Reference and administration details **Charity name** The Bay Foodbank **Other names charity is known by** ||**Registered charity number (if any)**1151746
**Charity's principal address**The Bay Foodbank
Meadow Well Way
North Tyneside
**Postcode**
**NE29 6BA**
~~ee~~|**Registered charity number (if any)**1151746
**Charity's principal address**The Bay Foodbank
Meadow Well Way
North Tyneside
**Postcode**
**NE29 6BA**
~~ee~~|**Registered charity number (if any)**1151746
**Charity's principal address**The Bay Foodbank
Meadow Well Way
North Tyneside
**Postcode**
**NE29 6BA**
~~ee~~|**Registered charity number (if any)**1151746
**Charity's principal address**The Bay Foodbank
Meadow Well Way
North Tyneside
**Postcode**
**NE29 6BA**
~~ee~~|**Registered charity number (if any)**1151746
**Charity's principal address**The Bay Foodbank
Meadow Well Way
North Tyneside
**Postcode**
**NE29 6BA**
~~ee~~| |---|---|---|---|---|---| ||**Names of the charity trustees who manage the charity**||||| ||**Trustee name**|**Office (if any)**||**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**| |1|Mrs Maggie Walker Chair|ie Walker Chair|||| |2|Mr AndySherwood|Treasurer|||| |3|Ms Sharon
Williams-Moffat|Secretary|||| |4|Mr Tony
Donaldson|Trustee|||| |5|Mr Chris Watts|Trustee|||| |6|Mr Martin
Wrightson|Trustee|||(Voted unanimously by all
Trustees during AGM on 29th
October 2024)| |7
8|Mrs Kathryn Lane
Mr Anthony
Bainbridge|Trustee
Trustee|||(Voted unanimously by all
Trustees during AGM on 17th
September 2025)| |9|Mrs Sam Adams|Trustee|||| ||Lady Christine
Ennals|Trustee||Up to 20thMay 2024|| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** ## ~~———————~~ **Name Dates acted if not for whole year Names and addresses of advisers (Optional information)** March **2012** **TAR** 1 **Type of adviser** **Name** **Address** **==> picture [507 x 37] intentionally omitted <==** **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution Trust Type of governing document (eg. trust deed, constitution) Trust How the charity is constituted (eg. trust, association, company) Elected at AGM Trustee selection methods **==> picture [353 x 40] intentionally omitted <==** **----- Start of picture text -----**
Elected at AGM
**----- End of picture text -----**
(eg. appointed by, elected by) ## **Additional governance issues (Optional information)** Policies and Procedures are in place for the following areas: -Safeguarding -Finance -Reserves -Health & Safety You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and -IT Fair Usage training of trustees; - -HR (Complaints & Paying Staff) - -Volunteers - the charity’s organisational -Trustee conflicts of interest structure and any wider -Social media network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** To relieve persons in Northumberland, North Tyneside and Newcastle upon Tyne who are in conditions of need, hardship or distress in such ways as the Trustees see fit. Namely with the provision of food stuffs and household items as appropriate. March **2012** **TAR** 2 The Bay Foodbank operates as the sole foodbank in North Tyneside and is among the largest independent foodbanks in the UK. Each day, we provide vital support to approximately 150–200 people through emergency food provision, assistance to school breakfast clubs, and initiatives aimed at reducing food waste. **Summary of the main** What began in 2012 as a small, community-led response to support two **activities undertaken for the** families has developed into a significant organisation delivering essential **public benefit in relation to** services to a wide cross-section of the local population. **these objects (include within this section the statutory** Demand for our services continues to grow across all programmes, **declaration that trustees have** placing increased pressure on our resources. As a result, overall costs **had regard to the guidance** have risen, with the greatest expenditure focused on securing sufficient **issued by the Charity** supplies of food and basic household items. **Commission on public benefit)** Although donations from individuals have remained steady, grant income has reduced due to the closure of funding bodies and the ending of temporary Covid-19 support funding. Throughout the delivery of our services, the trustees have acted in accordance with the Charity Commission’s guidance on public benefit. |**Additional details of objectives and activities (Optional information)**|**Additional details of objectives and activities (Optional information)**| |---|---| ||The Bay Foodbank relies heavily on the commitment and generosity of its| ||volunteer workforce, whose contribution is fundamental to the delivery of| ||our services. Volunteers play a critical role in every stage of our operation,| ||from receiving and sorting donations to assembling and distributing| ||emergency food parcels.| ||As demand for support continues to rise, we have been required to| |You**may choose**to include
further statements, where
relevant, about:|purchase increasing volumes of food and essential items, placing
significant pressure on our finances. The assistance we provide would not
be possible without the financial contributions of our supporters. We are
deeply thankful to the many individuals and local businesses who| |policy on grantmaking;
policy programme related|contribute through monetary donations or the provision of much-needed
supplies, alongside the continued dedication of our volunteers.| |investment;|Strong partnerships remain central to our ability to meet local need. Our| |contribution made by
volunteers.|ongoing collaboration with North Tyneside Council continues to be
mutually beneficial, supported by a service level agreement for the delivery| ||of an agreed number of emergency food parcels.| ||Over the past period, closer working relationships with other third-sector| ||organisations have enabled us to reach more people than ever before. By| ||improving coordination, reducing duplication, and strengthening| ||communication between services, we have been able to deliver more| ||effective and accessible support to those who need it most.| Section D Achievements and performance March **2012** **TAR** 3 ## Section D Achievements and performance Throughout the year we directly supported 300-350 people per week **Summary of the main** through our provision of emergency food parcels. Alongside a larger **achievements of the charity** number indirectly through our support of school breakfast clubs and our **during the year** food waste reduction programme. The Bay Foodbank’s work is broadly spread across three key areas. Each with the overarching aim of tackling food insecurity in the region. The largest area is that of emergency parcels. Responding to referrals from agencies such as Adult Social Care, NHS, Schools, Citizens Advice etc. We provided 9,237 parcels (5,122 Single, 2,137 Couple, 1,965 Family and 13 Other); an increase of 981 from FY23/24. This represents an increase of 12% across the year. Of this total, 3,904 emergency parcels (42%) were provided on behalf of Adult Social Care (North Tyneside Council) which was split between 834 eligible parcels and 3,070 non-eligible. This being an increase of 49% compared to the previous year. This increase is in reflection of our work diverting an increasing number of referrals via Adult Social Care due to their ability to offer additional support. For our provision of emergency parcels on their behalf, we hold a service level agreement with North Tyneside Council. Each parcel is designed to last the client 7 days and is provided in unbranded bags. Around 52% of parcels are delivered directly to the client, always in an unmarked van. The items that make up our parcels are donated to us by individuals and organisations or purchased using grants or financial donations. Additionally, a number of organisations allow us to collect directly and thus divert items from conventional waste streams. The second area of work is the support of other organisations. By working closely with a range of third-sector partners we’ve been able to indirectly support thousands of additional people, many of whom we would not be able to reach ourselves. One such example is _Walking With in North Tyneside,_ as a charity working with asylum seekers and refugees, they provide specialist support that we’ve been able to refer individuals to. Significant levels of support are given to a range of school breakfast clubs and similar programmes. We currently support between 2-3 schools and nurseries in their provision of before or after school food provision. Amongst dozens of partnerships, we continue to work with a local nutritionist, Lee Harland, supplying foodstuffs to allow Lee to work with local groups running cookery courses, with focus on disadvantaged and marginalised groups. Our third area of work is that of food waste reduction. By working with producers, wholesalers and retailers we’ve been able to divert significant quantities of potential food waste away from conventional waste streams towards people and organisations that can utilise it. This can represent anywhere from 250-500kg per week. Throughout the period we continued our work developing our offering alongside a streamlining of our systems and processes. March **2012** **TAR** 4 Section D Achievements and performance Much work was undertaken to plan for the development work undertaken in FY2526 including preparation for the move of our warehouse, capital development and the recruitment of an Information Worker capable of offering additional financial advice and support to clients. ## **Section E Financial review** The Trustee's policy is to hold at least two years’ worth of running costs as **Brief statement of the** a reserve fund. At the end of the 2024-25 financial year the reserve fund **charity’s policy on reserves** held just under 2 years-worth of running costs (1.96) which the Trustees are aligned to. This represents a slight reduction from the previous year. This year our expenses exceeded our income however we had adequate reserve funds to cover the shortfall. The short, medium and long term future of the Foodbank is assured. No specific high value purchases were made in the year; other than on stock. We do continue to invest in the Foodbank site through continual refurbishment, maintenance and security. For example, IT equipment, new fridges and flooring. This ensures the long-term viability of the site and will ensure the site is comfortable and safe for staff, volunteers and visitors. **Details of any funds materially** N/a **in deficit** ## **Further financial review details (Optional information)** |You**may choose**to include
additional information, where
relevant about:

the charity’s principal
sources of funds (including
any fundraising);

how expenditure has
supported the key objectives
of the charity;

investment policy and
objectives including any
ethical investment policy
adopted.|We received four unrestricted grants for 2024-25 from North Tyneside
Council (NTC) totalling £44,198 as part of an agreement to provide
emergency parcels for those qualifying for assistance under Local Welfare
Provision.
Two restricted grants to the value of £8,646 were received from The
Morrison’s Foundation for new fridges and The ScrewFix Foundation for
new office flooring.
Significant donations were also received from dozens of supporters as well
as many fantastic local businesses. For example, we received 44
donations over the value of £300 from businesses and individuals totalling
£51,217.88. A substantial part of our income continues to be made up of
regular bank transfer and cash donations from supporters like these. A lot
of the bank transfers come in via organisations like Just Giving and Local
Giving; this has the added benefit of those organisations dealing directly
with any relevant Gift Aid. We also receive cash and cheque donations.
Funds are spent in line with the charities objectives which means spending
is on items like salaries and wages for staff (Warehouse Manager,
Delivery Drivers etc), purchasing food goods from local suppliers for
onwards donation, which supplement the physical food donations from our
supporters. Then also to meet overhead costs such as office supplies,
utilities, maintenance and investing in the site as needed.
As per previous years the Foodbank experienced a reduction in the
volume of physical donations. This led to a rise in the amount spent on
purchasing stock; thus, highlighting the value of financial donations from
our supporters.| |---|---| March **2012** **TAR** 5 We continue to receive the support of around ￿ regular volunteers who provide continued support during the working V￿k. this is much appreciated. In-kind support has been gratefully received frryn dozens of local and national organisations, companies and third sector partners, for which we remain extremely grateful. From the cash reserves we have set aside a SFecific reseNe of £120,000 which is allocated to replacing our electric vans and for planned building and development works. Section F Other optional information Section G Declaration The trustees declare that th•y have approved the trustees, report al>ove. Slgned on behalf ol th• charlty's trustee• Slgnature(8) JUfvJ& LL&- Full namel8) TF Posltlon (eg Secretsry, Chalr, et¢) C1¥4(R OF IEusi Dat oi ab 2111 IIL TAR Marth 2012 Th0 Bay Fo(xlbank 1151746 (HARITY COPAMISSION FOR -NGldND MPID YIPIES Recei ts and ments accounts CC16a For the perlod from 0111)4r2024 31103r2025 To Section A Receipts and payments Unrestricted funds Restrlcted funds Endowment funds to th• nMr•8t £ to th• n•ar••t £ to th• n•are•t £ to th• nMr•st £ to th• n￿r•¥I £ Total fund8 Last y•ar A1 Recel ts Donations Grants R*aimeJ lax (Grft AJ411 Bank Inte￿St f￿ve￿ OW lind DD refiJThJl 2S8,845 52,844 21,863 4,012 258,671 138.263 44,198 21,863 4.012 ross income AR) 328,918 337,564 tan see lable . nve8tment 8a ota A3Pa ments Salanes 8nd rdated 17)5ts Fuel and mileage Utslibes Purchase of go)Js for th*￿￿"0n PnnbryJ and W￿lOty Rent Other runniNJ c¥)sts 140,920 3,862 11.496 1SS.064 S.772 140.920 3.862 11,496 155,064 5.T12 128,974 3.172 11.191 162.919 8,224 40.461 40.461 16.575 Rounding eThor Sub total 3S7.576 357.576 A4 Asset and Investment Sub total 357.576 357,576 335,055 Net of reCeIpt￿{payMents) A5 Trdn8fers betrèveen fund8 A6 Ca8h funds last year end Cash lun(ts this year end 28.658 20,012 71,91 692,682 701.328 721,340 CCKX R1 accounts ISSI 1310112026 Section B Statement of assets and liabilities at the end of the period Unrestrlcted funds to £ Restricted funds t¢ rrtarnst £ Endowment funds to fi￿r#s1 £ ivyvr iv¥ B1 C48h lund8 581,328 Desgnatej ReseThe F￿￿ (V￿9 & 120,OCKI Total cash fiinds 701.328 Unrestrlcted funds to ngar••t £ R••trlcted funds to Mamt £ Endowment funds to noarwt £ Fund to whKh •wt b¢lo Detail CMt lopOoThpll Current valu• onal Fund to whleh amèt bèlo De'.ails Co* loFtrna Curr•nt ￿1￿0 B4 Assets retained for the charity's own uso Fund to whlch Amount du• Wh•n du• Det3ils B5 Liabillti88 Signed by one or trustees on behalf of all the trustees Date of roval Svjnature Prinl Name 31112 CCXX R2 accounts (SS) 23112r2025 **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/** The Bay foodbank **members of On accounts for the year** 31[st] March 2025 **Charity no** 1151746 **ended (if any) Set out on pages** (Income and Expenses accounts maintained on excel provided separately for review, along with other supporting files and invoices/receipts.) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31 / 03 / 2025** . - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed: Date:** 17/01/26 ~~i oe [~~ **Name:** John Paul Bacon ~~Ps~~ **Relevant professional** CIMA qualified Accountant **qualification(s) or body (if any): Address:** 23 Stokesley Grove Heaton Newcastle Upon Tyne NE7 7AU. Tyne & Wear **Section B Disclosure** ~~ee~~ Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). 1 **October 2018** **IER** **Give here brief details of any items that the examiner wishes to disclose** . 2 **October 2018** **IER**