(HARNY Trustees, Annual Report for the period Period start date April Period end date 31 March 2024 2023 From Section A Reference and administration details Charity name The Bay Foodbank Other names charity is known by Registered charity number (if any 1151746 Charity's principal address The Bay Foodbank Meadow Well Way North Tyneside Postcode NE29 6BA Names of the charity trustees who manage the charity Date8 acted rf not for whole ear Tnmtee name Office lif any) Narne of person lor body) entitled Ifan The Rev'd Alan Dickinson Chair Up to 19th February 2024. Up to 201h May 2024 Lady Christine Ennals Mrs Maggie Walker Chair Acting as Chair from 191h February 2024. Mr Andy Sherwood Ms Sharon Williams-moffat Mr Tony Donaldson Treasurer Secretary Acting as Secretary from 19° February 2024 (Voted unanimously by all Trustees during AGM on 241h October 2023) (Voted unanimously by all Trustees at a meeting on 15th March 2024) (Voted unanimously by all Trustees during AGM on 291h October 2024) Mr Chris Watts Mr Martin Wrightson 10 Names of the trustees for the charity. rf any. (for example, any custodian trustees) Name Dates acted if not for whole ear Names and addresses of advisers (Optional infonnation) TAR Marth 2012 of adviser Name Address Name of chief executive or names of senior staff members (Optional infomiation) Section B Structure, overnance and mana ement Description of the charity's trusts Constitution Type of goveming document How the charity is constituted Trust Trustee selection methods Elected at AGM Additional governance issues (Optional information) Policies and Procedures are in place for the following areas.. -safeguarding -Finan -Health & Safety -IT Fair Usage -HR (Complaints & Paying Staffj -volunteers You may choose to include additional infomiation. where relevant, about.. policies and procedures adopted for the induction and training of trustees; the chartty's organisational structure and any wider network with which the charity works; relationship with any related parties" trustees, consideration of major risks and the system and procedures to manage them. Section C ectives and activities Summary of the objects of the charity set out in its governing document To relieve persons in Northumberland, North Tyneside and Newcastle upon Tyne who are in conditions of need, hardship or distress in such ways as the Trustees see fit. Namely with the provision of food stuffs and hou*hold items as appropriate. TAR Marth 2012 The Bay Foodbank is one of the largest independent foodbanks in the UK., the only Foodbank in North Tyneside. We currently support 150-200 people per day through our provision of emergency food parcels, support of school breakfast clubs and our food waste reduction programme. Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public beneflt) Originally established in 2012 to support two local families rt has grown into a sizable operation serving a diverse range of individuals across North Tyneside. Across all areas of work we have witnessed a continual increase in demand. In response. our spending has risen. The main area of expanded expendrture being the acquisrtion of stock (food and toiletries). lthilst financial donations from individuals has stabilised, income from grants has decreased in part due to the closure of grant making organisations and the cessation of Covid-19 related funds. In undertaking these activities, the trustees have had regard to the guidan￿ issued by the Charity Commission on public benefit. Additional details of objectives and activities (Optional infomiation) The Bay Foodbank is extremely gratefvl for the support provided by a large group of volunteers who provide essential help by collecting and processing donations, as well as packing and delivering emergency parcels. Wrth growing demand for our services we have been left needing to purchase significant quantities of stock. This comes at significant cost. Only through financial donations from our supporters are we able to help the people that we do. We are grateful to the countless number of individuals and local businesses that support us financially or with donations of stock. Additionally we get invaluable support from our large team of volunteers. You may choose to include further statements, where relevant, about.. policy on grantmaking; policy programme related investment. Relationships and partnerships are vital to our work. Our relationship with North Tyneside Council continues to offer significant benefit to all. We continue to hold a service level agreement with them to provide a quota of emergency parcels. contribution made by volunteers. Strengthening of relationships with third sector partners across the previous period has allowed us to support more Feople than ever by removing duplication of work and ensuring greater communication of Servi￿ provision to clients. Section D Achievements and performance Summary of the main achievements of the charity during the year Throughout the year we directly supported 250-300 people per week through our provision of emergency food par￿1$. Alongside a larger number indirectly through our support of school Ixeakfasl clubs and our food waste reduction programme. The Bay Foodbank's work is broadly spread across three key areas. Each wrth the overarching aim of tackling food insecurty in the region. The largest area is that of emergency parcels. Responding to referrals from agencies such as Adult Social Care, NHS, Schools, Citizens Advice etc. TAR Marth 2012 Section D Achievements and performance We provided 8.187 Par￿lS (4.702 Single, 1,749 Couple, 1,732 Family and 4 Other); an increase of 1,132 from FY22123. These provided food, usually for 7 days for 9,776 adults. 4,494 children and a further 215 babies. This represents an increase of 16% across the year. Of this total, 2,621 emergency par￿lS (320k) were provided on behalf of Adurt Social Care (North Tyneside Council) which was split between 608 eligible parcels. 2.012 non*ligible and 1 voucfEr only. This being an increase of 420/0 compared to the previous year. This increase is in reflection of our work diverting an increasing number of referrals via Adult Social Care due to their ability to offer additional support. For our provision of emergency parcels on their behalf we hold a service level agreement with North Tyneside Council. Each parcel is designed to last the client 7 days and is provided in unbranded bags. Around 600h of parcels are delivered directly to the client, always in an unmarked van. The rtems that make up our parcels are donated to us by individuals and organisations or purchased using grants or financial donations. Additionally. a number of organisations allow uslo collect directly and thus divert items from convents'onal waste streams. The second area of work is the support of other organisations. By working closely wrth a range of third sector partners we've been able to indirectly support thousands of additional people, many ol whom we would not be able to reach ourselves. One such example is Walking With in North Tyneside, as a charity working with asylum seekers and refugees they provide specialist support that we've been able lo refer individuals to. Signfficant levels of support are given to a range of school breakfast clubs and similar programmes. We currently support tetween 4-6 schools and nurseries in their provision of before or after schwl food provision. Amongst dozens of partnerships, we continue to work with a local nutritionist, Lee Harland. supplying foodstuffs to allow Lee to work with local groups running cookery courses. wrth focus on disadvantaged and marginalised groups. Our third area of work is that of food waste reduction. By working with producers, wholesalers and retailers we've teen able to divert significant quantrties of potential food waste away from conventional waste streams towards people and organisations that can utilise it. This can represent anywhere from I0￿500kg per week. During the year we expanded our staff team. This was done in recognition of growing demand for our service and inability to maintain consistent Servi￿ with our then existing staffing provision. A Deputy Warehouse Manager was recruited to lead on parcel fulfillment, freeing the Warehouse Manager to focus on Volunteer engagement and experience. A Development Manager was recrurted to drive the wholesale development of the charrty, strengthening every aspect of it's work and function to ensure rt's long term resilience. Section E Financial review TAR March 2012 The Trustee's policy is to hold al least two years, worth of running costs as a reseple fund. At the end of the 2023-24 financial year the reserve funds held just over 2 years-worth of running costs which the Trustees are aligned to. (It's down from just over 3 in 2022123 bLrt still within an acceptable range.) Brief ststement of the Gharity's policy on reserves Vthilst we have not made any high value purchases through the year, other than on stock, we do continue to invest in the Foodbank site through continual refurbishment, maintenance and securty. For example new fridges and IT equiprnent. This ensures the long-te￿n viability of the site and will ensure the site is comfortable and safe for staff, volunteers and visitors. Details of any funds materially in deficit Nla Further financial review details (Optional inforniation) We received 4 grants {1 restricted13 unrestricted) for 2022-24 from North Tyneside Council (NTC) totalling £65,762.98 as part of an agreement to provide emergency Par￿lS for those qualifying for assistance under Local Welfare Provision. In addition we received a grant of £45,000 from the Department of Culture Media and Sport. You may choose to include additional infonnation. where relevant about.. the charity's principal sources of funds (including any fundraising)., how expenditure has supported the key objectives of the charity. investment policy and objectives including any ethical investment policy adopted. Further restricted grants to the value of £46,500 were received from The Neighbourty FO (Aldi) and the Community Organisation for food. Additionally 2 unrestricted grants were received from Th2 Limited and the Postcode Communty for £26,000. Signfficant donations were also received from dozens of our individual supporters as well as many fantastic local businesses. A substantial part of our income continues to be made up of regular bank transfer and cash donations from supporters. A lot of these bank transfers come in via organisations like Just Giving and Local Giving,. this has the added benefrt of those organisations dealing directly with any relevant Grft Aid. Funds have been used to employ staff (Warehouse Manager, Development Manager, Deputy Warehouse Manager, Admin Assistants & Delivery Drivers), to meet overhead costs such as rent of premises, utilities, rna1ntenan￿ etc, and to purchase significant food supplies for distribution to supplement those donated by supporters. Physical goods donations are down from previous years hence we have been purchasing supplies from the likes of Morrisons and Asda as well as local fruit and veg suppliers. Over the year the foodbank experienced a sustained reduction in the volume of physical donations. This led to a rise in the amount spent on purchasing stock., thus highlighting the value of financial donations from our supporters. To accommodate this shÉft, it was deemed necessary to increase our base of donors and grants, a Development Manager was hired to lead on this. We continue to receive the support of 45-50 regular volunteers who proV￿e continued support during the working week,. this is much appreciated. We continue to invest in the building, work has included improved signage, office fumiture, shelving and flooring. Future development (flooring, windows, improvements to car park etc) is planned and has been covered rant fundin which falls wrthin FY2425. All ol this will im rove the Marth 2012 TAR longevity of the site as well as making for a more comfortable pla￿ to work, volunteer and visrt. In-kind support has been gratefully received from dozens of local and national organisations, companies and third sector partners, for which we remain extremely grateful. Frorn within our cash reserves we have set a side a specffic reserve of £60,000 to replace our 2 electric vans over the Trext 12 to 18 months. Section F Other optional information Section G Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature(s) LLLJCLLI Full name(s) UftGGIE kn'ALLtr S KJILLI 4hi- hol-t4 T Position (eg Secretary. Chair, etc) Da Ib Tw aoa¥ TAR March 2012 Thè Bay Foodbank 1151746 CHARITY COMMISSION FOR ENGLAND AND WALES Recei ts and ments accounts 31W2024 CC16a For the period 01104r2￿23 To Section A Receipts and payments un￿striCted funds Restricted funds Endowment funds Total funds Last year to th• nMrn•t £ to th• *warn8t £ to nmrest £ to tr• n•*wt£ to thè nmrnst £ A1 Recel Donations Grants R￿alM&￿ tax (G￿ ￿"d} 8ank Interest received Olber DD reftmdl 258,671 91.563 258,671 138.263 225,621 53,431 4.141 760 46.7￿? ota ross income AR) 46.7fy) 283,953 an nve8lment sa A3 Pa ments Salanes and rdated ojsts Fuel and mileage Ublibes Purthase of ￿#)*5 tr donatic Prinbno and pU￿1￿ty Rent Other rnJnnirvJ costs Other R￿￿J1r￿j err 109.114 3.172 11.191 134,079 8,224 17.860 1￿.974 3.172 11.191 162,919 89.294 71.319 16.575 18.575 24.971 Sub total 4Q71JJ 207,258 A4 Asset and Investment Purchase of 3 van Sub total 288,355 46.700 207,258 Net of receipts/(payments) A5 Transfer5 between funds A6 Cash funds last year end Cash funds this year end 71.910 71,910 76,696 72,7 649.430 721,340 721,340 CCXX R1 ￿toLbnts (SSI 1810112025 Section B Ststement of assets and liabilities at the end of the period Unrestrlcted funds to ne•wt £ Restricted fund# lo n￿rn$t £ Endowment funds to near8•t £ Categories Detalls B1 Cash funds Ge￿￿ FuThJ Dwn*d ReseThe Fwwj ￿an$) Total cash funds 649.430 Unrestrlcted funds to near•st £ Rostrlcted Endowment funds to n￿[￿1 £ torwr•st £ B2 Other monotary a880ts Fund io whlch C(* IWion•ll CurTent valu• onal Detai18 Fund to whbeh asset ￿lon Current valuo tlonal Details Co* lopbonall B4 Assets rntained for the charity's own use Fund to t*h*h When du• onal De1311s B5 Liabilitles Signed by one or h¥0 trustees on behaw of all the trustees Signature Print Name Date of roval Ib r41 CCXX R2 ac¢ounts ISSI 15101r2025 **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/** The Bay foodbank **members of On accounts for the year** 31[st] March 2024 **Charity no** 1151746 **ended (if any) Set out on pages** (Income and Expenses accounts maintained on excel provided separately for review, along with other supporting files and invoices/receipts.) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31 / 03 / 2024** . - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed: Date:** 13/01/25 ~~=i~~ **Name:** John Paul Bacon ~~Ps~~ **Relevant professional** CIMA qualified Accountant **qualification(s) or body (if any): Address:** 23 Stokesley Grove Heaton Newcastle Upon Tyne NE7 7AU. Tyne & Wear **Section B Disclosure** ~~ee~~ Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **October 2018** 1 **IER** **Give here brief details of** None **any items that the examiner wishes to disclose** . **October 2018** 2 **IER**