## **Trustees' Annual Report for the period** ||Period start date|Period start date|||Period end date|| |---|---|---|---|---|---|---| |**From**|1|April|2022|**To**|31
March|2023| ## Section A Reference and administration details **Charity name** The Bay Foodbank **Other names charity is known by Registered charity number (if any)** 1151746 **Charity's principal address** The Barn, Meadow Well Way Waterville Rd North Shields **Postcode NE29 6BA** **Names of the charity trustees who manage the charity** |1
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10|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**| |---|---|---|---|---| ||The Rev'd Alan
Dickinson|Chair||| ||Lady Christine
Ennals|||| ||Mrs Maggie Walker|Secretary||| ||Mr AndySherwood|Treasurer||| ||Mr Joe Scrase||Upto 14thMarch 2023|| ||Ms Sharon
Williams-Moffat|||| ||My Tony
Donaldson||From 24thOctober 2023|(Voted unanimously by all
Trustees during AGM on 24th
October 2023)| |||||| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** **Name of chief executive or names of senior staff members (Optional information)** **TAR** March **2012** 1 ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution - (eg. trust deed, constitution) How the charity is constituted Trust - (eg. trust, association, company) Trustee selection methods Elected at AGM - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; Policies and Procedures are in place for the following areas: -Safeguarding -Finance -Health & Safety -IT Fair Usage - -HR (Complaints & Paying Staff) -Volunteers - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** To relieve persons in Northumberland, North Tyneside and Newcastle upon Tyne who are in conditions of need, hardship or distress in such ways as the Trustees see fit. Namely with the provision of food stuffs and household items as available/appropriate. **TAR** March **2012** 2 The Bay Foodbank is one of the largest independent foodbanks in the UK; the only Foodbank in North Tyneside. We currently support 150-200 people per day through our provision of emergency food parcels, support of school breakfast clubs and our food waste reduction programme. **Summary of the main activities undertaken for the** Originally established in 2012 to support two local families it has grown **public benefit in relation to** into a sizable operation serving a diverse range of individuals across North **these objects (include within** Tyneside. **this section the statutory declaration that trustees have** Across all areas of work we have witnessed a continual increase in **had regard to the guidance** demand. In response, our spending has risen. The main area of expanded **issued by the Charity** expenditure being the acquisition of stock (food and toiletries). **Commission on public benefit)** Whilst financial donations from individuals have increased, income from grants has decreased in part due to the closure of Covid-19 related funds. In undertaking these activities, the trustees have had regard to the guidance issued by the Charity Commission on public benefit. **Additional details of objectives and activities (Optional information)** The Bay Foodbank is extremely grateful for the support provided by a large group of volunteers who provide essential help by collecting and processing donations, as well as packing and delivering emergency parcels. With growing demand for our service we have been left needing to purchase significant quantities of stock. This comes at significant cost. Only through financial donations from our supporters are we able to help You **may choose** to include the people that we do. We are grateful to the countless number of further statements, where individuals and local businesses that support us financially or with relevant, about: donations of stock. Additionally we get invaluable support from our large team of volunteers. - policy on grantmaking; - policy programme related investment; Relationships and partnerships are vital to our work. Our relationship with North Tyneside Council continues to offer significant benefit to all. We continue to hold a service level agreement with them to provide a quota of emergency parcels. - contribution made by volunteers. Strengthening of relationships with third sector partners across the previous period has allowed us to support more people than ever by removing duplication of work and ensuring greater communication of service provision to clients. Finally, during the year, we were able to announce Steph McGovern as our charity Patron. ## Section D Achievements and performance We currently support 150-200 people per day through our provision of **Summary of the main** emergency food parcels, support of school breakfast clubs and our food **achievements of the charity** waste reduction programme. **during the year** The majority of our work surrounds the provision of emergency food parcels. Referrals for this support are received from agencies (i.e. Adult Social Care, Citizens Advice, GP, School). The majority of the parcels we provide (60%) are for individual people. The remainder are for _Couples_ (19%) and _Families_ (21%). **TAR** March **2012** 3 |Section D Achievements andperformance|Section D Achievements andperformance| |---|---| ||7,055 parcels (an increase of 780 from 21/22) were provided; these
provided food, usually for 4-5 days for 8,307 adults, 3,881 children and a
further 182 babies.
Of this total, 1,849 emergency parcels were provided on behalf of Adult
Social Care (North Tyneside Council) which was split between 394 eligible
parcels, 1,454 non-eligible and 1 voucher only.
This presented a significant decrease in referrals from Adult Social Care.
The rise in the total number of emergency parcel referrals was fuelled by
other, smaller organisations. In part response to the closure of other
providers post Covid.
The items that make up our parcels are donated to us by individuals and
organisations or purchased using grants or financial donations.
Additionally, a number of organisations allow us to collect directly and thus
divert items from conventional waste streams.
Significant levels of support are given to a range of school breakfast clubs.
We currently support between 6-8 schools and nurseries in their provision
of before or after school food provision.
During the summer of 2022 we worked with several projects providing
meals during school holidays to children from disadvantaged backgrounds.
We supplied food from our stock and purchased additional supplies for
these projects as required.
Our tertiary area of work is that of food waste reduction. By working with a
range of wholesalers, retailers and third sector partners we are able to
divert significant quantities of food waste away from conventional waste
streams.
Amongst dozens of partnerships, we continue to work with a local
nutritionist, Lee Harland, supplying foodstuffs to allow Lee to work with
local groups running cookery courses.| **TAR** March **2012** 4 We received 4 grants (1 restricted/3 unrestricted) for 2022-23 from North Tyneside Council (NTC) totalling £32,501.85 as part of an agreement to provide emergency parcels for those qualifying for assistance under Local Welfare Provision. Grants from NTC and other organisations is down significantly (by approximately £100,000) from 2021/22 due to the wind down of Covid 19 support but remains broadly in-line with pre-Covid levels. You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - Further restricted grants to the value of £3,095.96 were received from The - supported the key objectives Neighbourly FO (Aldi) for food and The Department for Work & Pensions - of the charity; for kickstart employees. - • investment policy and objectives including any Additionally, further unrestricted grants to the value of £17,833.52 were ethical investment policy received from Place For People, Greggs Foundation, TT2 Limited, Duke adopted. Northumberland Estates and North Tyneside Volunteers Winter Pressures. Significant donations were also received from dozens of our individual supporters as well as many fantastic local businesses. A substantial part of our income continues to be made up of regular bank transfer and cash donations from supporters. A lot of these bank transfers come in via organisations like Just Giving and Local Giving; this has the added benefit of those organisations dealing directly with any relevant Gift Aid. The bulk of our income continues to come from donations from individuals and local businesses/organisations. Donations have increased from the previous year by around £35,000 however grant income is down. Finally running costs have increased by around £57,000. Funds have been used to employ staff (Foodbank Manager, Development Manager, Deputy Foodbank Manager, Admin Assistants & Delivery Drivers), to meet overhead costs such as rent of premises, utilities, maintenance etc, and to purchase significant food supplies for distribution to supplement those donated by supporters. Physical goods donations are down from previous years hence we have been purchasing supplies from the likes of Morrisons and Asda as well as local fruit and veg suppliers. We continue to receive the support of 40 regular volunteers who provide continued support during the working week; this is much appreciated. We spent around £14,000 on site improvements which included improved storage, office space and a new boiler/ heating system. All of this will improve the longevity of the site as well as making for a more comfortable place to work, volunteer and visit. In-kind support has been gratefully received from dozens of local and national organisations, companies and third sector partners; we regularly call these out on our Facebook site and in our newsletters. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **TAR** March **2012** 5 Section G Declaration The trustees declare that they have approved the trustees, rewt above. Signed on behalf of tho charity's trusteos Signaturels} Full namels) Position leg Secretary. Chalr, •tc} 111 11S1746 (HARIIY (OMM15WN fOR E￿Ll}IDp￿D WMES Recei tsand ents accounts CC16a 07￿022 To Section A Receipts and payments Restricted Enilowment Tothi funds La¥t year A1 R•cel 220.621 63A31 119 410 Ind DO ARJ •7.1 FL￿￿1￿ 2,28$ 1,600 71,319 3M82 Rent 1,OaO Sub to 14•.701 A4 As8•t aNI Invesbn•nt IA112 2•73 21VIO N•tof i*cwplW(p•yni¢nts) AS Transfern b￿￿¢•Th fun Ae Cash fund$ 1081 y￿r end Cash funds thls •nd 1SI87 649.430 F12.73 CCXX R1 acts￿ts ISSI 1W1r2024 Section B Statement of assets and liabilities at the end of the period Catoyod•s funds funds ¥J ￿￿￿te B1 Cash funds Total Cash fvnds nds funds tr• n•4M*t£ Details cwft•rrtv￿Ul Detsil) B3 InvMtm•nt a•••ts Ootal B4 AM•ts r•t•lr*•d for th• ¢h•rtty'• own u•e D*tail$ Wh￿d B5 Uabllltle Date of rov io1LikJ £oa CCXX R2 Iss) 15n1r2024 ## **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the trustees/ members of** The Bay foodbank **On accounts for the year ended** 31[st] March 2023 **Charity no (if any)** 1151746 **Set out on pages** (Income and Expenses accounts maintained on excel provided separately for review, along with other supporting files and invoices/receipts.) ## **Responsibilities and basis of report** I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31 / 03 / 2023** . As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed: Date:** 10/01/2024 **Name:** John Paul Bacon **Relevant professional qualification(s) or body (if any):** CIMA qualified Accountant **October 2018** 1 **IER** **Address:** 23 Stokesley Grove Heaton Newcastle Upon Tyne NE7 7AU. Tyne & Wear ## **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . None **October 2018** 2 **IER**