EGGINTON MEMORIAL HALL
( COMPANY LIMITED BY GUARANTEE)
FINANCIAL STATEMENTS
FOR
30 JUNE 2021
Company Registration Number 08381684 Charity Number 1151740
Derby Community Accountancy Service
Babington Lodge 128 Green Lane Derby
EGGINTON MEMORIAL HALL
(COMPANY LIMITED BY GUARANTEE)
FINANCIAL STATEMENTS
YEAR ENDED 30 JUNE 2021
| Contents | Page |
|---|---|
| Members of the board and professional advisers | **1 ** |
| Trustees’ annual report | 2-3 |
| Independent Examiner’s report | **4 ** |
| Statement of financial activities | **5 ** |
| Balance sheet | 6 |
| Notes to the financial statements | 7-14 |
EGGINTON MEMORIAL HALL
(COMPANY LIMITED BY GUARANTEE)
MEMBERS OF THE BOARD AND PROFESSIONAL ADVISERS
The Board of Trustees
Sir Henry Every Bt (Chairman) Kevin Parkinson (Treasurer) Chris Wright Pat Riley (resigned 14[th] December 2020) Jonathan Burd (Estates Committee Chairman) Michael Sayer Carol de Nunzio Joanne Czechowski Paul Brown (appointed 14[th] December 2020)
Company Secretary
Michael Sayer
Registered Office 24 Fishpond Lane Egginton Derbyshire DE65 6HJ Independent Examiner Mark Newey ACMA Derby Community Accountancy Service Babington Lodge 128 Green Lane DE1 1RY
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EGGINTON MEMORIAL HALL
(COMPANY LIMITED BY GUARANTEE)
TRUSTEES’ ANNUAL REPORT
YEAR ENDED 30 JUNE 2021
The Trustees, who are also Directors for the purposes of the Companies Act, have pleasure in presenting their report and the unaudited financial statements of the charity for the year ended 30 June 2021.
OBJECTIVES AND ACTIVITIES
1 The provision and maintenance of a village hall for the use of the inhabitants of Egginton, Derbyshire and surrounding villages without distinction of political, religious or other opinions including use for:
-
a) Meetings lectures and classes; and
-
b) Other forms of recreation and leisure time occupation, with the object of improving the conditions of life for the inhabitants.
2 . To advance education in particular but not exclusively by the provision of accommodation for use as a school in particular for the children of inhabitants of Egginton and surrounding villages.
- To further such charitable purposes for the benefit of the inhabitants of Egginton and surrounding villages as are exclusively charitable according to the laws of England and Wales as the Trustees may from time to time determine.
SUMMARY OF THE MAIN ACTIVITIES UNDERTAKEN FOR THE PUBLIC BENEFIT IN RELATION TO THESE OBJECTS
In planning the activities for the year, the Trustees kept in mind the Charity Commission’s guidance on public benefit and ensured that this is the driving force behind the activities. The Charity is open to all sections of the population, including those with learning disabilities, irrespective of race, creed or gender.
ACHIEVEMENTS AND PERFORMANCE
The Charity continued to have its main focus on providing a facility to enable the inhabitants to play an active part in the community and so engender a greater community spirit. There was an increase in bookings in the second half of the year when the Covid Pandemic eased and allowed us to return to running the Memorial Hall on more normal basis.
When required, funds were spent on improving the maintenance and appearance of the building. Funds are set aside each year for future major maintenance works. The restrictions imposed by the pandemic have been a useful opportunity to do major maintenance works.
The Trustees have regular meetings at which they discuss how best to improve the facilities of the hall, so as to best serve the community.
FINANCIAL REVIEW
Reserves
Unrestricted general reserves held in cash as at 30 June 2021 were £15,009. The main buildings were built in 1857. As a result, the Trustees are well aware of the importance of building a sizeable maintenance fund sufficient to contribute towards the future heavy costs expected to be necessary to keep the buildings in good order. This is why a growing Designated Reserves Fund is being built up.
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EGGINTON MEMORIAL HALL
(COMPANY LIMITED BY GUARANTEE)
TRUSTEES’ ANNUAL REPORT
YEAR ENDED 30 JUNE 2021
The grant received from South Derbyshire District Council in the previous financial year was used to pay for running costs in the absence of hall booking fees. The Trustees aim to retain unrestricted general reserves of £10,000 to meet unexpected needs. Two large wooden windows which were found to have substantial rot have been replaced during the year.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
Egginton Memorial Hall registered office is 24 Fishpond Lane, Egginton, Derbyshire DE65 6HJ and is the principal address of the charity. Egginton Memorial Hall is a company limited by guarantee and not having a share capital (company registration No. 08381684) and Registered Charity (No. 1151740). This in accordance with the charity’s governing document, the Memorandum and Articles of Association of 30 January 2013, as amended by special resolution on 10 April 2014.
Trustee selection methods
The recruitment of Trustees is reviewed periodically and at least on an annual basis. A skills audit is carried out and potential Trustees, with the required skills, are then approached.
Risk management policy
The Trustees examine the major risks that the charity faces each financial year when preparing and updating the strategic plan. The charity has developed systems to monitor and control these risks to mitigate any impact that they may have on the charity in the future.
Independent Examiner
Mark Newey of Derby Community Accountancy Service will continue in office as Independent Examiner for the ensuing year.
Small company provisions
This report has been prepared in accordance with the special provisions for small companies under part 15 of the Companies Act 2006.
Registered office: 24 Fishpond Lane Egginton Derbyshire DE65 6HJ
Signed on behalf of the Trustees Sir Henry Every Bt
Chair of the Trustees
Approved by the Trustees on
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EGGINTON MEMORIAL HALL
(COMPANY LIMITED BY GUARANTEE)
INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES
YEAR ENDED 30 JUNE 2021
Independent Examiner's Report to the Trustees of Egginton Memorial Hall
I report on the accounts of the company for the year ended 30 June 2021, which are set out on pages 5 to 14 .
Respective responsibilities of Trustees and the Examiner
The Trustees (who are also the Directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The Trustees consider that an audit is not required for this year under section 144 of the Charities 2011 (the Charities Act) and that an independent examination is needed.
Having satisfied myself that the charity is not subject to an audit under company law and is eligible for independent examination, it is my responsibility to:
-
examine the accounts under section 145 of the Charities Act;
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follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act), and
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to state whether particular matters have come to my attention.
-
.
Basis of Independent Examiner's statement
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you, as Trustees, concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.
Independent Examiner’s statement
In connection with my examination, no matter has come to my attention:
-
1 Which gives me reasonable cause to believe that, in any material respect, the requirements
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to keep accounting records in accordance with section 386 of the Companies Act 2006; and
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to prepare accounts which accord with the accounting records, comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities have not been met; or
-
2 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Mark Newey ACMA Derby Community Accountancy Service Babington Lodge 128 Green Lane Derby
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EGGINTON MEMORIAL HALL
(COMPANY LIMITED BY GUARANTEE)
STATEMENT OF FINANCIAL ACTIVITIES
YEAR ENDED 30 JUNE 2021
| Total Funds | Total Funds | ||||
|---|---|---|---|---|---|
| Unrestricted | Restricted | Year to 30 | Year to 30 | ||
| Funds | Funds | June 2021 | June 2020 | ||
| Note | £ |
£ | £ | £ | |
| Income from: | |||||
| Donations | 3 | - | - | - | - |
| Grants receivable | 4 | - | - | - | 10,000 |
| Other income | 6 | 30,504 | - | 30,504 | 26,576 |
| Investment income | 5 | - | - | - | 1,227 |
| _ | |||||
| Total incoming resources | 30,504 |
- |
30,504 |
37,803 | |
| Expenditure on: | |||||
| Raising funds | - | - | - | - | |
| Charitable objects | 40,792 |
- |
40,792 |
20,606 | |
| Total resources expended | 7 | 40,792 |
- |
40,792 |
20,606 |
| Net incoming resources | |||||
| before transfers | (10,288) | - | (10,288) | 17,197 | |
| Transfer between funds | - | - | - | - | |
| Net movement in funds | (10,288) | - | (10,288) | 17,197 | |
| Funds brought forward | 113,087 | - | 113,087 | 95,890 | |
| Funds carried forward | 102,799 | - | 102,799 | 113,087 | |
The charity has no recognised gains or losses other than the results for the year as set out above.
All of the activities of the charity are classed as continuing.
The notes on pages 7 to 14 form part of these financial statements.
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EGGINTON MEMORIAL HALL
(COMPANY LIMITED BY GUARANTEE)
BALANCE SHEET
30 JUNE 2021
| Note Fixed assets Tangible assets 10 Investments 11 Current assets Debtors 12 Cash at bank and in hand Creditors: amounts falling due within one year 13 Net current assets Total assets less current liabilities Net assets Funds Restricted 14 Unrestricted – designated reserves 14 Unrestricted – general reserves 14 TOTAL FUNDS |
2021 £ 2,693 34,263 36,956 (2,097) |
£ 5,790 62,150 34,859 102,799 102,799 - 82,000 20,799 102,799 |
2020 £ 9,140 39,305 48,445 (3,308) |
£ 5,800 62,150 45,137 113,087 113,087 - 88,000 25,087 113,087 |
|---|---|---|---|---|
The company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
Directors responsibilities:
-
(i) The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476; and
-
(ii) The Directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These financial statements have been prepared in accordance with the special provisions for small companies under Part 15 of the Companies Act 2006.
These financial statements were approved and authorised for issue by the members of the committee on the and are signed on their behalf by:
Sir Henry Every Bt Chair of the Trustees
Registration Number: 08381684
The notes on pages 7 to 14 form part of these financial statements.
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EGGINTON MEMORIAL HALL
(COMPANY LIMITED BY GUARANTEE)
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 30 JUNE 2021
1. Accounting policies
The principal accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the financial statements are as follows:
Company information
Egginton Memorial Hall is a company limited by guarantee not having a share capital. The company’s registered office is, 24 Fishpond Lane, Egginton, Derbyshire, DE65 6HJ. At the end of the year there were 8 Trustees, each of whom, under the terms of the Memorandum and Articles of Association, had undertaken to contribute the sum not exceeding £1 in the event of a winding up of the company.
1.1 Accounting convention
These accounts have been prepared in accordance with FRS 102, “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”), “Accounting and Reporting by Charities” the Statement of Recommended Practice for charities applying FRS 102, the Companies Act 2006 and UK Generally Accepted Accounting Practice as it apples from 1 January 2015. The charity is a Public Benefit Entity as defined by FRS 102.
The accounts are prepared in Sterling which is the functional currency of the company Monetary amounts in these financial statements to the nearest £.
These are accounts for the year ended 30 June 2021 prepared in accordance with FRS 102, The Financial Reporting Standard applicable in the UK and Republic of Ireland. The date of transition to FRS 102 was 1 July 2015.
1.2 Going concern
At the time of approving the accounts, the Directors have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the Trustees continue to adopt the going concern basis of accounting in preparing the accounts.
1.3 Charitable Funds
Unrestricted funds are available for use at the discretion of the Trustees in furtherance of the general objectives of the charity.
Designated funds are unrestricted funds earmarked by the Trustees for particular purposes.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
1.4 Incoming resources
All incoming resources are included in the SOFA when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. Gifts in kind have been included at market value of gifts received and in assets acquired. No amounts are included in the financial statements for services donated by volunteers.
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EGGINTON MEMORIAL HALL
(COMPANY LIMITED BY GUARANTEE)
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 30 JUNE 2021
1.5 Resources expended
All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs relating to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with use of the resources. Fund-raising costs are those incurred in seeking voluntary contributions and do not include the costs of disseminating information in the support of the charitable activities.
1.6 Debtors
Trade and other debtors are recognised at the settlement amount due after any trade discounts offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
1.7 Cash and cash equivalents
Cash and cash equivalents include cash in hand, deposits held at call with banks, other shortterm liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.
1.8 Creditors and provisions
- Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.
1.9 Financial instruments
The charity has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.
Derecognition of financial liabilities
Financial liabilities are derecognised when the company’s contractual obligations expire or are discharged or cancelled.
1.10 Taxation
The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992, to the extent that these are applied to its charitable objects.
1.11 Depreciation
Individual fixed assets are capitalised at cost and are depreciated over their estimated useful economic lives on a reducing balance basis as follows:-
Asset category Equipment
Annual rate - 10%
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EGGINTON MEMORIAL HALL
(COMPANY LIMITED BY GUARANTEE)
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 30 JUNE 2021
2 Critical accounting estimates and judgements
In the application of the charity’s accounting policies, the Directors are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimated and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.
3 Donations
| Total Funds | Total Funds |
|||
|---|---|---|---|---|
| Unrestricted | Restricted | Year to | Year to |
|
| Funds | Funds | 30 Jun 2021 | 30 Jun 2020 | |
| £ | £ | £ | £ | |
| Donations from individuals | - |
- |
- |
- |
| - |
- |
- |
- |
4. Grants receivable
| Total Funds | Total Funds | |||
|---|---|---|---|---|
| Unrestricted | Restricted | Year to | Year to | |
| Funds | Funds | 30 Jun 2021 | 30 Jun 2020 | |
| £ | £ | £ | £ | |
| South Derbyshire District | ||||
| Council | - |
- |
- |
10,000 |
| - |
- |
- |
10,000 |
|
| Interest receivable | ||||
| Total Funds | Total Funds | |||
| Unrestricted | Restricted | Year to | Year to | |
| Funds | Funds | 30 Jun 2021 | 30 Jun 2020 | |
| £ | £ | £ | £ | |
| Bank interest receivable | - |
- |
- |
1,227 |
| - |
- |
- |
1,227 |
5. Interest receivable
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EGGINTON MEMORIAL HALL
(COMPANY LIMITED BY GUARANTEE)
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 30 JUNE 2021
6. Other income
| Unrestricted Funds Restricted Funds £ £ Hall Rent 466 - House Rent 725 - School rent 13,000 - Wayleave rent 10 - Utility & Legal Recharges 14,715 - Cleaning services 1,382 - Sundry 206 - 30,504 - Total resources expended Advertising Depreciation Donation Electricity Gas charges Hedge charges Insurance Kitchen and cleaning materials Lottery payments Maintenance and cleaning Miscellaneous costs New Windows Postage stamps Professional Services Secretarial services Bank charges School house refurbishment Shop rates Stationery Telephone Water charges Website design |
Total Funds Year to 30 Jun 2021 Total Funds Year to 30 Jun 2020 £ £ 466 5,117 725 1,040 13,000 14,417 10 10 14,715 5,992 1,382 - 206 - 30,504 26,576 Total Funds Year to 30 Jun 2021 Total Funds Year to 30 Jun 2020 £ £ - - 643 644 - 2000 1,443 1,542 1,204 1,298 320 100 3,177 2,923 59 687 - 950 3,550 2,066 185 50 16,624 - 74 60 455 6,157 144 582 90 90 11,816 190 - 277 - - - - 962 931 46 59 40,792 20,606 |
|---|---|
7. Total resources expended
Expenditure on charitable activities was £40,792 (2020: £20,606) of which £0 was restricted (2020 £0)
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EGGINTON MEMORIAL HALL
(COMPANY LIMITED BY GUARANTEE)
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 30 JUNE 2021
7. Operating surplus
Operating surplus is stated after charging:
| Year to | Year to | |
|---|---|---|
| 30 Jun | 30 Jun | |
| 2021 | 2020 | |
| £ | £ | |
| Accountancy fee | 420 | 420 |
| Depreciation | 643 | 644 |
8. Directors and key management personnel
During the year Trustees did not receive remuneration
The key management personnel of the charity consist of the Trustees.
9. Employees
There were no employees employed by the charity during the year,
10. Tangible fixed assets
| Hall Equipment Kitchen equipment £ £ Cost At 30 June 2020 16,263 490 Additions 633 - At 30 June 2021 16,896 490 Depreciation At 30 June 2020 10,693 260 Charge for the year 620 23 At 30 June 2021 11,313 283 Net book value At 30 June 2021 5,583 207 At 30 June 2020 5,570 230 |
Total £ 16,753 633 17,386 10,953 643 11,596 5,790 5,800 |
|---|---|
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EGGINTON MEMORIAL HALL
(COMPANY LIMITED BY GUARANTEE)
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 30 JUNE 2021
11. Investments:
| 2021 | 2020 | |
|---|---|---|
| £ |
£ | |
| Old Mutual Wealth | 62,150 | 62,150 |
| -------------------------------- | -------------------------------- | |
| 62,150 | 62,150 | |
| ================================ | ================================ |
The market value of the investment as at 30 June 2021 was £71,926 (2020: £60,793)
12. Debtors:
| 2021 | 2020 | ||
|---|---|---|---|
| £ |
£ | ||
| Trade debtors | 2,693 | 9,140 | |
| -------------------------------- | -------------------------------- | ||
| 2,693 | 9,140 | ||
| ================================ | ================================ | ||
| 13. | Creditors: Amounts falling due within one year | ||
| 2021 | 2020 | ||
| £ | £ | ||
| Trade creditors | 1,218 | 1,400 | |
| VAT | 879 | 1,908 | |
| -------------------------------- | -------------------------------- | ||
| 2,097 | 3,308 | ||
| ================================ | ================================ |
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EGGINTON MEMORIAL HALL
(COMPANY LIMITED BY GUARANTEE)
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 30 JUNE 2021
14. Statement of funds
General reserve Designated Funds Decorating and Floor Kitchen refurbishment School House Roof Boiler Stage etc Damp proofing Windows Professional Fees Total unrestricted funds Restricted Funds Total restricted funds Total funds |
At 30 June 2020 Incoming Outgoing Transfers At 30June 2021 £ £ £ £ £ 25,087 30,504 (20,292) (14,500) 20,799 5,000 - - 1,000 6,000 11,000 - - 1,000 12,000 11,000 - (10,500) 1,000 1,500 19,500 - - 1,500 21,000 19,000 - - 1,500 20,500 7,500 - - 500 8,000 5,000 - - - 5,000 10,000 - (10,000) - - - - - 8,000 8,000 88,000 - (20,500) 14,500 82,000 - - - - - - - - - - 113,087 30,504 (40,792) - 102,799 |
|---|---|
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EGGINTON MEMORIAL HALL
(COMPANY LIMITED BY GUARANTEE)
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 30 JUNE 2021
15. Analysis of net assets
| Analysis of net assets | |
|---|---|
| Tangible fixed assets Other net assets Unrestricted funds £ £ General reserve 5,790 15,009 Designated Funds Decorating and Floor - 6,000 Kitchen refurbishment - 12,000 School House - 1,500 Roof - 21,000 Boiler - 20,500 Stage etc - 8,000 Damp proofing - 5,000 Professional Fees - 8,000 Total designated funds - 82,000 Total funds 5,790 97,009 |
Total £ 20,799 6,000 12,000 1,500 21,000 20,500 8,000 5,000 8,000 |
| 82,000 |
|
| 102,799 |
16. Related party transactions
The charity had no related party transactions that required disclosure.
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