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2020-12-31-accounts

ILKLEY COMMUNITY ENTERPRISE LIMITED

ANNUAL REPORT AND ACCOUNTS

For the year ended 31[ST] DECEMBER 2020

Ilkley Community Enterprise Ltd Year Ended 31[st] December 2020

CONTENTS

Section

1. Introduction and report from our Chair

2. Purpose, aims, operations and achievements

3. Structure, governance and management

4. Financial review

5. Plans for future periods

6. Financial statements and independent review

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Ilkley Community Enterprise Ltd Year Ended 31[st] December 2020

1.0 Introduction and report from the Chair

The Trustees are pleased to present their annual report together with the charity’s financial statements for year ending 31[st] December 2020: these are also prepared to meet the Companies Act requirements for a director’s report and accounts. The financial statements comply with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective
1 January 2015).

Chair’s report

We started the year continuing to grow our services and activities. Building on the phenomenal success of Outside the Box we were providing many new opportunities for more people with learning disabilities helping them to fulfill their potential and lead more independent, healthier and fulfilled lives. Alongside this, our care company, Carers and Companions, was delivering outstanding home and community care to more people, simultaneously creating new jobs for local people. That we continued with this delivery during the COVID pandemic, demonstrates the remarkable dedication of our workforce and all involved in supporting the charity.

We are also justifiably proud of how quickly and effectively we adapted to the COVID crisis. Following the forced closure, in March 2020, of our Outside the Box premises we launched a new model of service delivery that ensured ongoing support for our members and their families, many of whom were shielding at home for prolonged periods. Working to excellence in ‘COVID security’ our Carers and Companions team delivered consistently high quality care to all clients, many of whom were highly vulnerable. Moreover, we celebrated securing significant grant funding and progress on the development of new premises for Outside the Box café.

We are very grateful for the support we have received from our funding partners, donors, commissioning bodies and community during this challenging year. This has helped us to keep vital services running, continue with our social inclusion mission and to emerge in robust shape for recovery and future innovation and growth.

We recently won the region’s Social Investment Award, sponsored by Big Society Capital and run by Social Enterprise Yorkshire and Humberside. The judging panel assessed that we are “... a small but mighty organisation with so much passion and enthusiasm to make a real difference for their local community with clear evidence of using social investment to grow and innovate during a very challenging time.”

Thank you to everyone who has contributed time, energy, skills, expertise and resources to our ‘small but mighty’ organisation. Finally, I would like to thank our management team led by our CEO, Louise Hale. Over this challenging period the team has had to go that extra mile on numerous occasions. On behalf of everyone involved in the charity you really do deserve our sincere gratitude.

Graham Smith, Chairman

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Ilkley Community Enterprise Ltd Year Ended 31[st] December 2020

2. Purpose, objectives, operations and achievements

2.1 The charity purposes and aims

Our charity’s purposes as set out in the objects contained in the company’s Memorandum and Articles of Association are:

To promote social inclusion for the public benefit by preventing people from becoming socially excluded, relieving the needs of those people who are socially excluded and assisting them to integrate into society.

The aims of our charity are to increase the levels of social and economic integration, independence and inclusion for young people and adults with a particular focus on people with learning disabilities and the elderly.

2.2 Main Business Operations and Achievements

We deliver our purpose through a number of business operations. This year, these have included:

Outside the Box Community Café

Our inclusive community café is part of the local townscape in Ilkley and a destination of choice for local residents and visitors to the town. Running on a commercial model the café provides ‘real work environment’ opportunities for adults and young people with learning disabilities (our members). The café has been substantially impacted by the pandemic having to close during national and local lockdowns and with restricted operation e.g. take-out services, community shop and socially distanced dining, outside of these periods.

As the pandemic continued to impact over the year we took the decision that we would fully reopen the café in the planned new premises at The Arcade once they were completed and deploy the ‘old’ café premises for other OTB service delivery. A major programme of construction works has been implemented at the Arcade to remodel the space into a fully accessible and highly distinctive café and events venue. Scheduled to open in 2021, this will be both a real asset to the town and the platform for Outside the Box to become a leading centre of excellence in inclusive learning and employment for young people and adults with learning disabilities.

Outside the Box Choices

OTB Choices aims to enable young people and adults with learning disabilities to have full and active lives. It provides our members with a dynamic range of opportunities so that they can develop and showcase their creative talents, learn new skills, develop their confidence and social connections and improve their health, wellbeing and independence. This thriving service had to close all premises-based service delivery as a result of the pandemic only reopening under restricted ‘COVIDsecure’ procedures in April 2021. We used our new, ‘COVID-adapted’ service to deliver Choices activities during the year, as overviewed below.

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Ilkley Community Enterprise Ltd Year Ended 31[st] December 2020

Outside the Box Connections

This new service was swiftly developed following the forced closure of our premises in March 2020 and was designed to ensure that our members and their families continued to receive advice and support during the pandemic. With support, including ‘COVID crisis’ grants from the National Lottery Coronavirus Community Support Fund (CCSF), the Clothworkers’ Foundation and Charities Aid Foundation, we established and implemented this service using a new model combining online, telephone and one-to-one delivery. We sourced additional equipment to ensure members could get online at home, strengthened the digital capability of our staff team, developed and delivered bespoke information, advice and a diverse range of engaging content and set up an online parent/carer forum. We know that this really made a difference to our members and their families as they tried to cope with the sudden and dramatic change to daily routines, social isolation, anxiety and myriad of other issues brought by the pandemic and service closure and disruption. The initiative was highlighted as effective practice as part of a national evaluation study commissioned for the CCSF and we received consistently positive feedback on the service from members and their parents/carers and families.

“My daughter has missed the personal interactions enormously, although the digital zoom sessions have been extremely enjoyable for her and helped her to keep in touch”.

“ I enjoy the sessions and seeing my friends and other members”'

“We are so grateful for the continued support we receive from OTB. It is such a difficult time for our family as whole”

“It can be very isolating for everyone and is good to hear that other parents are in the same boat. We have had to adapt quickly, and bring back our caring responsibilities back into the home, which is very hard at times”

“The 1-2-1 support has gone really well. I could hear the chatter which was great, and they seem to really click .... really helped during these strange times”

“Its great to be getting creative again”

“OTB have done a wonderful job, keeping all members socially involved. I feel a lot has been achieved in each virtual session, with much pleasure and no infection risks”

Through OTB Connections we discovered that many of our members, with the right support and access to kit, were able to embrace using technology in a way that prior to the pandemic we had assumed would be demanding (in some instances overly so) for them. Some of our tacit assumptions e.g. on technical abilities, digital skills, online/video conferencing confidence, were rightly challenged as COVID drove us to operate alternative delivery models. Consequently we will continue to develop and deliver our digital offer as part of our future plans and investment.

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Ilkley Community Enterprise Ltd Year Ended 31[st] December 2020

Outside the Box Works

We are particularly proud of our achievements in enabling our members to secure permanent jobs with a wide range of employers. Prior to the pandemic we had a rapidly growing pool of partner employers, members in paid work and many about to enter employment or actively seeking jobs. From March 2020 we focused on supporting members who continuing to work, those who were facing redundancy or placed on ‘furlough’ and on maintaining the motivation and progress of members who had been on the edge of gaining employment e.g. delivering ‘Working Life’ sessions through our OTB Connections service. We know that as we emerge from the crisis we will need to work hard and in close partnerships with employers, to counter the opportunities lost over the past year.

Carers and Companions

Through this business, we deliver homecare and support to elderly people and people with health conditions, physical and learning disabilities. This year we have continued to build on our Care Quality Commission (CQC) rated ‘outstanding’ care quality and market-leading reputation as a good health and social care employer, delivering excellent care to our local community.

The COVID-19 pandemic has posed serious challenges for all health and social care providers with major challenges including: sourcing and working with PPE (personal protective equipment); intensive risk management for clients, their families and our staff; rapidly changing national guidance; high levels of anxiety about infection; changing mental and physical health impacts; and disrupted/delayed access to healthcare due to pressures in the NHS and wider healthcare system.

We are immensely proud of the Carers and Companions team who have worked with the highest levels of commitment, care and dedication to help keep all our clients, and each other, safe and well. The team has gone ‘above and beyond’ in their vital efforts to maintain the highest standards of care for those in need frequently doing so in the face of pressures on staffing as the pandemic impacted e.g. having to manage and deliver services in the context of isolation requirements and recruitment difficulties as well as rapidly changing infection control procedures.

Our unstinting focus on delivering the best and most responsive care for our clients has been widely recognised, as illustrated by the following feedback.

“I want to say a massive thank you to David and the team at Carers and Companions. They do a fantastic job caring for my father meaning he can stay at home with my mother .... if there is an award I would like to nominate them for it”

“I am so grateful to all the team, you have really set my mind at rest and the fact that you are taking Mum’s shopping for her is such a relief for me”

“Quite a team...very kind, helpful and compassionate in so many ways .. thank you all”

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Ilkley Community Enterprise Ltd Year Ended 31[st] December 2020

2.3 Our staff team

Over the year, as we have responded to the pandemic, we have managed a mix of HR and workforce issues. These have included: aligning our staffing arrangements to meet the changing needs of our clients and members; supporting, training and rewarding our staff e.g. PPE use, infection control, working through COVID payments; using the Government’s Coronavirus Job Retention (furlough) Scheme to retain and re-engage staff; and continuing efforts to recruit new employees to both maintain service delivery and support our restart and recovery. Recruitment continues to be a priority, demanding a focused effort within the context of ‘COVID and Brexit’ related skills shortages and labour market pressures

We thank all our employees for their commitment and contribution: without their hard work and extra-ordinary effort we would not have been able to accomplish so much as a charity over the past year.

2.4 Our volunteers

At the start of 2020, our flourishing and highly valued Outside the Box volunteer team was providing a major contribution to our work. Our diverse team, of over 60 community volunteers, spanned retired people, professionals, unemployed people, self-employed, parents, students, young people and parents/carers of people with a learning disability. We estimate that over the course of a normal year our volunteers contribute in the region of 6,000 hours to the charity which if expressed as an economic benefit would represent in excess of £50,000 of value to our work and their local community. In addition, volunteering also provides private benefits to our volunteers in terms of personal development and confidence, better networks and reduced social isolation, wellbeing, health and, in some cases, specific skills and employability.

The pandemic forced us to largely ‘stand down’ our volunteer team for much of 2020 and into the early part of 2021 and we very much missed their direct involvement with us. Re-engaging our ‘pre-COVID’ volunteers and recruiting new ones is now a key part of our restart and recovery planning for Outside the Box.

2.5 Our approach and values

Central in our approach to delivering our charitable objectives is the design and delivery of the highest standards of services and support for our members, clients, volunteers, customers and our local community. We recognise and value the contribution that can be made by all and are committed to treating everyone regardless of ability, age, gender, experience, status, faith or ethnic group with respect and to providing a positive, supportive and welcoming environment across all our business operations.

Our core values, informing all that we do, are as follows:

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Ilkley Community Enterprise Ltd Year Ended 31[st] December 2020

3.0 Structure, governance and management

3.1 Governing Document

The organisation is a charitable company limited by guarantee, incorporated on 18 October 2012 and registered as a charity on 19 April 2013. The company was established under a Memorandum and Articles of Association identifying the objects and powers of the company and is governed by this document.

3.2 The Board

The Directors of the company are also charity Trustees for the purposes of charity law and comprise the Board for the charitable company. All Directors/Trustees give their time voluntarily and receive no benefits from the charity.

The following changes in Trustees/Directors occurred in period:

Appointments

Phillip Howell 21[st] October 2020 Tim Brooke 19[th] May 2021

The Board is well represented in terms of the expertise and skills necessary to effectively lead and manage the charity with our Trustee Directors providing a broad knowledge and skills base. This includes:

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Ilkley Community Enterprise Ltd Year Ended 31[st] December 2020

The Board is supported by our CEO, Louise Hale. One of the founders of the charity, Louise is highly qualified (MBA, PGCE in Adult Education) with over 35 years’ experience in strategic, operational and consultancy roles in post-16 education, training and employment, business development, regeneration, research and competitive tendering and funding.

We are committed to maintaining a broad and appropriate skills mix on the Board and to ensuring a diversity of membership that adequately reflects our overall business, the scope of our services and the needs of our members, volunteers, customers and stakeholders. We openly communicate opportunities for Board involvement and Trustee recruitment and have a clear procedure for recruiting and selecting potential new Trustees.

3.3 Trustee Induction and Training

Trustees are familiar, through their involvement with other charitable organisations and practical involvement with the charity, with both the obligations of Board members and the detailed operations of the charity. New Trustees are provided with appropriate induction and training, including briefing sessions by the Chief Executive and managers, and an annual review is implemented to identify and agree action to address training and support needs of all Board members.

3.4 Management and Structure

The Board is responsible for the strategic direction, leadership, management and policy of the charity. The Board is supported in its work by the Chief Executive and an Accountant and Company Secretary (paid, part-time). The Board meets monthly and uses sub-groups e.g. project development, quality, to support delivery of strategic and operational priorities with the charity’s management team. The Chief Executive and business/service managers work to agreed levels of delegated authority reporting to the Board on a monthly basis.

We monitor, and revise as appropiriate, our organisational structure and staffing to ensure that we have the right resources, skills and expertise to fully deliver our charitable objects. During the last year we have, as a result of the pandemic, flexed parts of our stucture to respond to the demands of the crisis: as we restart, recover and re-grow our services in 2021 and beyond we will continue to review and refine our structure to maintain best fit with our business priorities.

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Ilkley Community Enterprise Ltd Year Ended 31[st] December 2020

3.5 Related Parties

We work with a wide range of organisations, groups and individuals in the delivery of our objects. These include: the families of our members and clients; Local Authorities; local NHS staff, GP surgeries and health centres; funding and commissioning bodies; local businesses and community organisations; educaion and training providers; civic bodies; and many other charities and social enterprises. We continue to strengthen and expand our links to support the delivery of our objects and ensure that we meet the changing needs of our members, volunteers, clients, customers and local community.

3.6 Responsibilities of the Board

Company law requires the Board to prepare financial statements for each financial year that give a true and fair view of the state of affairs of the charitable company as at the balance sheet date and of its incoming resources and application of resources, including income and expenditure for the financial year.

In preparing the financial statements, the Trustees are required to:

The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities. The Trustees are responsible for the maintenance and integrity of the corporate and financial information.

3.7 Supporters and donors

The charity was founded with substantial support from a wide range of sources and we have continued to benefit from the generous contributions of many individuals, organisations, businesses and grant-making bodies. This financial support has been particularly appreciated during the last year as we, along with other charities, contended with the sudden and dramatic impact of the pandemic on our normal income streams including the loss of trading income from closure of OTB café and the additional costs we have had to carry such as for PPE.

We thank all those organisations who have provided us with financial support over the year including the following: Igen Trust; The Wolfson Foundation; National Lottery Coronavirus Community Support Fund and Development Fund; Lloyds Bank

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Ilkley Community Enterprise Ltd Year Ended 31[st] December 2020

Foundation; DCMS; Baily Thomas Charitable Trust; Charities Aid Foundation; Neighbourly; The Clothworkers’ Foundation; The Masonic Fund (Ilkley); The Graham and Diana Smith Charitable Trust; Natwest Bank (Bounce Back Loan); and Charity Bank. We also thank all those who have made private donations to the charity.

4.0 Financial Review

The charity, through the meticulous management of our cashflow, substantial success in securing grant and other funding and continuing service delivery through Outside the Box and Carers and Companions, secured a positive financial outcome for the year ending 31 December 2020. Net income for the year was £32,135 including a net loss of £19.00 on unrestricted funds and net income of £32,154 on restricted funds. Unrestricted reserves at year end were £140,746 at year end.

4.1 Principal Funding Sources

The main income streams for the charity comprised: fee income for OTB member services; grant funding; and contributed trading income from Carers and Companions. Other income was from a number of sources including: donations; rental income from tenants at The Arcade; and trading income from OTB café during the periods it was able to open.

4.2 Main expenditure

The major expenditure of the charity related to: the operation of Outside the Box (Café, Choices and Connections); service delivery by Carers and Companions; and investment into the refurbishment of the Arcade.

4.3 Investment Policy

Aside from retaining a prudent level of reserves each year, the charity’s funds will be invested in activities to further the objects as set out in our Memorandum and Articles of Association. The Board is committed to reinvesting any surplus funds and will on an annual basis review the charity’s investment priorities and agree relevant investments to meet identified needs and opportunities aligned to our objects.

4.4 Reserves Policy

The charity implements a reserves policy, agreed by the Board, that addresses the main risks to the organisation, ensures that unrestricted funds and operating surpluses are maintained at a sufficient level to enable activities to be continued at a sustainable level in the event of significant changes in our business operation.

The charity, in line with our loan agreement with The Charity Bank, retains a designated £15,000 in a Charity Bank account.

4.5 Risk Management

The Trustees have a risk management strategy that comprises:

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Ilkley Community Enterprise Ltd Year Ended 31[st] December 2020

identified in the annual review; and

The Board, at its monthly meetings, reviews safeguarding risks and issues, the currency of accreditations and training for relevant risks including health and safety, food hygiene and information security. These risks are managed by ensuring accreditation is up to date, having robust policies and procedures in place, and regular training for staff and volunteers working in all relevant operational areas.

Our risk management policies, procedures and protocols were revised to respond to the COVID-19 pandemic and associated national and local government guidance and regulation. This included ensuring that our business premises operated comprehensive COVID-19 secure assessments and plans and all our staff, members, customers, volunteers and others involved in our work had fully adequate stock and supply of all appropriate PPE. As national legislation and guidance changes we will review, revise and implement updated policies, procedures and protocols to ensure that we fulfill our commitment to safeguarding the safety and welfare of our staff, volunteers, members, clients, customers and wider community.

5.0 Plans for Future Periods

We have obviously had to considerably revise our plans for 2021 in light of the pandemic. However, having weathered the storm over the last period, we now have a clear focus on a full recovery, renewed growth and increased service reach and impact across all our business operations. Our plans for the future have been developed to reflect a number of key factors including:

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Ilkley Community Enterprise Ltd Year Ended 31[st] December 2020

Our plans will continue to be refined as we progress through 2021 and to take account of the national COVID-19 ‘roadmap’, needs of our client communities, enterprise opportunities and other key influences.

6. Financial Statements and Independent Review

In line with recommended best practice from the Charity Commission, the charity’s financial statements for year ending 31 December 2020 have been subject to Independent Review and approved by a fully qualified Independent Reviewer.

Reference and Administrative Information

Charity Name: Ilkley Community Enterprise Ltd
Charity Registration Number: 1151706
Company Registration Number: 08259045
Registered Office: Outside the Box Cafe
2-4 Bridge Lane
Ilkley
West Yorkshire
LS29 9HN
Operational Address (1): Outside the Box Cafe
2-4 Bridge Lane
Ilkley
West Yorkshire
LS29 9HN
Operational Address (2): Carers and Companions
54 Skipton Road
Ilkley
West Yorkshire
LS29 9EP

Accountant and Company Secretary

Ms Jody Kendall ACA

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Ilkley Community Enterprise Ltd Year Ended 31[st] December 2020

Acknowledgments

The work and achievements of the charity would not be possible without the advice, support and generosity of many individuals, groups and organsiations. We wish to express our thanks and appreciation for all those who support us.

The Trustees Ilkley Community Enterprise Ltd

Outside the Box

2-4 Bridge Lane Ilkley, West Yorkshire LS29 9HN T: 01943 431173 E: cafe@outsidetheboxcafe.com W: www.outsidetheboxcafe.com

Carers and Companion s

54 Skipton Road Ilkley, West Yorkshire LS29 9EP T: 01943 609484 E: info@carersandcompanions.co.uk W: www.carersandcompanions.co.uk

Ilkley Community Enterprise Ltd Company number 08259045 Registered Charity Number 1151706

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Ilkley Community Enterprise Ltd Year Ended 31[st] December 2020

ACCOUNTANTS' REPORT TO ILKLEY COMMUNITY ENTERPRISE LIMITED ON THE UNAUDITED ACCOUNTS

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (“the Charities Act”) and that an independent examination is needed. The charity’s gross income exceeded £250,000 and I am qualified to undertake the examination by being a qualified member of the FCCA.

It is my responsibility to:

Basis of Independent Examiner’s Statement

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent Examiner's Statement

In connection with my examination, no matter has come to my attention

  1. which gives me reasonable cause to believe that in, any material respect, the requirements:

  2. to keep accounting records in accordance with section 130 of the Charities Act; and

  3. to prepare accounts which accord with the accounting records and comply with the accounting requirements

  4. of the Charities Act

have not been met; or

  1. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed

Date

Michael Daly FCCA 103 The Gills Otley West Yorkshire LS21 2BY

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Ilkley Community Enterprise Ltd Year Ended 31[st] December 2020

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31st DECEMBER 2020

Income
Donations and legacies
Fundraising, Donations and Grants
Donations from subsidiary
Income from charitable activities
Café and Choices
Income from other trading activities
Other income
Victorian Arcade Rental income
Total Income
Expenditure
Costs of raising funds
C & C Goodwill amortisation
C & C Valuation write down
Victorian Arcade expenses
Victorian Arcade depreciation
Expenditure on charitable activities
Operation of Café and Choices
Total Expenditure
Net income/(expenditure) and net
movement in funds for the year
Reconciliation of funds
Total funds brought forward
Total Funds Carried Forward		 2020
2019
Unrestricted
Funds
Restricted
Funds
Total Funds
Total Funds
£
£
£
£
171,769
185,821
357,590
71,995
19,039
-
19,039
73,869
171,795
-
171,795
344,860
-
-
-
19,180
19,139
-
19,139
38,830
381,742
185,821
567,563
548,734
2,289
2,289
36,806
33,752
33,752
0
89,284
7,907
97,191
67,155
63,531
63,531
192,905
145,760
338,665
392,683
381,761
153,667
535,428
496,644
(19)
32,154
32,135
52,090
140,765
60,173
200,938
148,848
140,746
92,327
233,073
200,938

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Ilkley Community Enterprise Ltd Year Ended 31[st] December 2020

BALANCE SHEET AS AT 31 DECEMBER 2020

Intangible assets
C&C Goodwill
Non current assets
Fixed assets
Investment in Subsidiary (C&C)
Current assets
Stock
Bank Current Account
Cash
Debtors
Total Assets
Current liabilities
Deferred income (note 13)
Current Liabilities (note 12)
Net current assets
Long Term Liabilities
Net Assets
Funds of the Charity
Unrestricted Funds
Restricted Funds		 2020
2019
£
£
£
£
0
2,289
0
2,289
572,969
491,186
-
572,969
33,752
524,938
1,367
3,257
258,251
115,255
-
656
103,099
362,717
90,508
209,676
935,686
736,903
(36,205)
(64,031)
(185,173)
(221,378)
(26,837)
(90,868)
714,308
646,035
481,235
445,097
233,073
200,938
140,746
140,765
92,327
60,173
233,073
200,938		 2020
2019
£
£
£
£
0
2,289
0
2,289
572,969
491,186
-
572,969
33,752
524,938
1,367
3,257
258,251
115,255
-
656
103,099
362,717
90,508
209,676
935,686
736,903
(36,205)
(64,031)
(185,173)
(221,378)
(26,837)
(90,868)
714,308
646,035
481,235
445,097
233,073
200,938
140,746
140,765
92,327
60,173
233,073
200,938		 2020
2019
£
£
£
£
0
2,289
0
2,289
572,969
491,186
-
572,969
33,752
524,938
1,367
3,257
258,251
115,255
-
656
103,099
362,717
90,508
209,676
935,686
736,903
(36,205)
(64,031)
(185,173)
(221,378)
(26,837)
(90,868)
714,308
646,035
481,235
445,097
233,073
200,938
140,746
140,765
92,327
60,173
233,073
200,938		 2020
2019
£
£
£
£
0
2,289
0
2,289
572,969
491,186
-
572,969
33,752
524,938
1,367
3,257
258,251
115,255
-
656
103,099
362,717
90,508
209,676
935,686
736,903
(36,205)
(64,031)
(185,173)
(221,378)
(26,837)
(90,868)
714,308
646,035
481,235
445,097
233,073
200,938
140,746
140,765
92,327
60,173
233,073
200,938		 2020
2019
£
£
£
£
0
2,289
0
2,289
572,969
491,186
-
572,969
33,752
524,938
1,367
3,257
258,251
115,255
-
656
103,099
362,717
90,508
209,676
935,686
736,903
(36,205)
(64,031)
(185,173)
(221,378)
(26,837)
(90,868)
714,308
646,035
481,235
445,097
233,073
200,938
140,746
140,765
92,327
60,173
233,073
200,938

140,746
92,327
481,235 445,097
233,073 200,938

200,938		 200,938
233,073

Date : 25[th] July 2021

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Ilkley Community Enterprise Ltd Year Ended 31[st] December 2020

NOTES TO THE ACCOUNTS AS AT 31 DECEMBER 2020

1 Basis of Preparation

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) and the Companies Act 2006. No restatement of prior year balances was required to bring the comparative figures in line with the accounting policies required by FRS 102 and the Charities SORP FRS 102.

The company is exempt from the preparation of a cashflow statement under FRS 102

The company is exempt from the preparation of consolidated accounts and an audit as the turnover of the combined entity is below £1million, as per the Charities Commission.

2 Accounting Policies

Going Concern

The Trustees have no material uncertainties that the Charity will not continue as a going concern.

Recognition of Incoming Resources

These are included in the Statement of Financial Activities (SoFA) when:

Incoming resources with related expenditure

Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resources and related expenditure are reported gross in the SoFA.

Grants and donations

Grants and donations are only included in the SoFA when the charity has unconditional entitlement to the resources.

Tax reclaims on donations and gifts

Incoming resources from tax reclaims are included in the SoFA at the same time as the gift to which they relate.

Contractual income and performance related grants

This is only included in the SoFA once the related goods or services have been delivered.

Gifts in kind

Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount actually realised. Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or distributed by the charity. Gifts in kind for use by the charity are included in the SoFA as incoming resources when receivable.

Donated services and facilities

These are only included in incoming resources (with an equivalent amount in resources expended) where the benefit to the charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the charity of the service or facility received.

Volunteer help

The value of any voluntary help received is not included in the accounts but is described in the trustees’ annual report.

Liability recognition

Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.

18

Ilkley Community Enterprise Ltd Year Ended 31[st] December 2020

NOTES TO THE ACCOUNTS AS AT 31 DECEMBER 2020

2 Accounting Policies (continued)

Grants with performance conditions

Where the charity receives a grant with conditions for its payment being a specific level of service or output to be provided, such grants are only recognised in the SoFA once the specified service or output has been met.

Grants payable without performance conditions

These are only recognised in the accounts when a commitment has been made and there are no conditions to be met.

Grants are released in line with the expenditure that meets the conditions of the grant. Where grants include the acquisition of fixed assets, the fixed assets are written off fully in line with the grant release to the SOFA.

Members Income

Members are invoiced at the end of each month that they work, based on their contracted hours in the month.

Assets

Non current assets

Tangible assets are valued at cost or net realisable value and amortised over 3 years. Intangible assets are held at cost and amortised over 4 years.

Stocks and work in progress

These are valued at the lower of cost or net realisable value.

Legal status of the Charity

The Charity is a Charitable Company Limited by Guarantee.

Corporation Taxation

The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects.

19

Ilkley Community Enterprise Ltd Year Ended 31[st] December 2020

NOTES TO THE ACCOUNTS AS AT 31 DECEMBER 2020

3 Income from charitable activities
Café - Takings
Members income
All income for 2020 and 2019 is unrestricted.
4 Expenditure on charitable activities
Café - Food & Drink
OTB Members
OTB Choices
OTB Presents
OTB Works
Green Hut
Wages (inc PAYE and NI)
CEO
Rent and rates
Promotion and website
Insurance
Gas and Electric
Print postage and stationary
Fixtures and fittings
Professional fees
Training
Green Hut Goodwill amortisation
Depreciation
Irrecoverable VAT
Restricted spend		 2020
2019
£
£
35,172
130,271
136,623
214,589
171,795
344,860
2020
2019
£
£
11,140
39,335
567
2,892
4,741
9,768
-
1,527
-
912
351
401
88,519
196,283
12,782
15,468
26,844
31,550
2,510
1,183
2,750
1,897
8,529
11,445
3,532
4,629
1,356
2,883
8,094
3,781
608
2,505
-
315
6,380
8,501
14,202
-
145,760
57,408
338,665
392,683

20

Ilkley Community Enterprise Ltd Year Ended 31[st] December 2020

NOTES TO THE ACCOUNTS AS AT 31 DECEMBER 2020

5 Fees for examination or audit of the accounts
Independent examiner’s or
auditors' fees for reporting on the
accounts
6 Paid Employees
6.1 Staff Costs
Gross wages, salaries and benefits in kind
Employer’s National Insurance costs
Pension costs		 2020
2019
£
£
-
-
2020
2019
£
£
182,260
223,056
10,519
10,524
2,702
2,616


195,481
236,196

Auto enrolment date was 1st July 2017, at this time all staff were invited to join the NEST scheme, staff members above the required threshold were automatically enrolled. Staff and company contributions are 3% from 1st April 2019, previously 2%.

During this financial year the grants have been received in relation to the Coronavirus Job Support Scheme (CJRS). In this financial year £64,013 has been claimed under this scheme. Grant claims have been recognised in line with the period to which the employees are furloughed. All shown within unrestricted funds

6.2 Average number of full-time equivalent employees in the year

The parts of the charity in which the employees work

employees work
2020 2019
Manager 1 1
Café 3 3
Members 4 3
Choices 4 3

No employees had employee benefits in excess of £60,000. Highest paid employee earned £40,332.

There has been no Trustee remuneration or any expense claims in this period or the prior period.

7 Fixed Assets

7 Fixed Assets
Assets
Brought Forward
Additions
Carried Forward
Depreciation
Brought Forward
Depreciation
Carried Forward
Written down value 2020
Written down value 2019		 Café
Kitchen
Equipment
Office
Equipment
fixtures and
Fittings
Art Shop
Green Hut
equipment
Total
£
£
£
£
£
£
3year life

11,769
3,329
14,350
20,228
1,260
54,875
-
-
908
-
-
908
11,769
3,329
15,258
20,228
1,260
51,844
11,648
3,162
14,350
13,856
1,260
44,276
121
167
303
5,789
-
6,380
11,769
3,329
14,653
19,645
1,260
50,656
-
-
605
583
-
1,188
121
167
-
6,372
-
6,660

21

Ilkley Community Enterprise Ltd Year Ended 31[st] December 2020

NOTES TO THE ACCOUNTS AS AT 31 DECEMBER 2019

7 Fixed Assets ctd

Long Leasehold premises was acquired on the 5th October 2018. See note 9

Victorian Arcade acquisition value
Acquisition expenses capitalised
Renovation expenses capitalised
Depreciation
The premises is valued at cost. Depreciated over 10
Depreciation charge £63,531.		 2020
2019
£
£
466,000
466,000
5,956
5,956
163,356
12,570
635,312
484,526
63,531
0
years.

Contracted costs as at 31st December 2020 were £104,030, these are included in capitalised costs and Trade Creditors (2019: none).

22

Ilkley Community Enterprise Ltd Year Ended 31[st] December 2020

NOTES TO THE ACCOUNTS AS AT 31 DECEMBER 2020

8 Transactions with Related Parties

A loan was entered into on 29th March 2016 with The Graham & Diane Smith Charitable Trust (1115178) for the sum of £40,000, the rate of interest was 5% per annum, paid quarterly.

During 2018 The Graham & Diane Smith Charitable Trust donated the £40,000 loan outstanding at the on condition that it was designated a restrictive fund to be used for purposes agreed with the Trustees of the Trust

G and D Smith Charitable Trust Loan Interest 2020
2019
£
£
4,900
10,500

This restricted fund has been shown as deferred income in the Balance Sheet and deferred to future periods.

During 2018 the Charity entered into a new loan with the G and D Smith Charitable Trust see Note 11 for details.

9 Acquisition of Victorian Arcade

On the 5th October 2018 the Charity acquired the Victorian Arcade (South Hawksworth Street, Ilkley).

Purchase price
Charity Bank Loan
Loan from the G & D Smith Charitable Trust		 £
466,000
266,000
200,000
466,000

The terms of the Charity Bank Loan, a 20 year loan at 3.5% above the B of E base rate, monthly repayments of capital and interest.

A condition of the loan is to hold £15,000 in a bank account at Charity bank, this is shown within current account.

Loan arrangement fee of £1,160 has been expensed in 2018.

The terms of the G & D Smith Charitable Trust Loan, at 4.5% above the B of E base rate. Interest accruing on the loan in the year is included in creditors at the year end.

23

Ilkley Community Enterprise Ltd Year Ended 31[st] December 2020

NOTES TO THE ACCOUNTS AS AT 31 DECEMBER 2020

10 Net income/(expenditure) for the year

This is stated after charging
Depreciation
Bank Interest Payable		 2020
2019
£
£
6,380
8,500
9,930
11,017
16,310
19,517

11 Debtors

11 Debtors
Members debtor
Accrued income
C&C donation
Prepayments
Deferred expense		 2020
2019
£
£
11,151
17,284
76,567
0
15,381
62,339
0
4,765
0
6,120
103,099
90,508

12 Creditors: amounts falling due within one year

12 Creditors: amounts falling due within one year
Trade Creditors
Tax and social security
G&D Smith accrued interest
Charity Bank Loan
Nat West Loan		 2020
2019
£
£
148,552
8,753
8,079
6,410
7,525
2,625
10,369
9,049
10,648
185,173
22,103

13 Deferred income

IGEN
BMDC
Bailey Thomas
Skipton Building Society
G&D Smith restricted fund (note 10)		 2020
2019
£
£
0
24,328
0
1,590
0
0
0
1,000
36,205
37,113
36,205
64,031

24

Ilkley Community Enterprise Ltd Year Ended 31[st] December 2020

NOTES TO THE ACCOUNTS AS AT 31 DECEMBER 2020

14 Creditors: amounts falling due after more than one year

14 Creditors: amounts falling due after more than one year
Secured Charity Bank loan (falling due in less than 5 years)
Nat West Loan (falling due in less than 5 years)
Secured Charity Bank loan (falling due in more than 5 years)
G&D Smith Trust unsecured loan		 2020
2019
£
£
45,298
40,397
39,352
0
196,585
204,700
200,000
200,000
481,235
454,492

The secured bank loan is secured on the Victorian Arcade property which has a carrying value of £466,000, the terms of the security provide for the lender to claim title to the property in the event of a default on principal and interest payments of more than 6 months in duration. Nat West Loan is a Bounce back loan for £50,000, the loan is Government backed. The Nat West bounce back loan repayments commence in July 2021.

The loan from the G&D Smith Trust is an unsecured loan. Default occurs if interest payments are not made or the loan is not repaid on the repayment date.

15 Analysis of Charitable funds

Analysis of movement in unrestricted funds
Opening unrestricted funds
Movement in the year
Closing unrestricted funds		 2020
2019
£
£
140,765
91,568
(19)
49,198
140,746
140,766

25

Ilkley Community Enterprise Ltd Year Ended 31[st] December 2020

NOTES TO THE ACCOUNTS AS AT 31 DECEMBER 2020

16 Analysis of Charitable funds

Analysis of movement in restricted funds 2020

Opening Closing
Balance Income Expenses Balance
IGEN Trust 24,327
0
(24,327)
0
BMDC 1,590
18,000
(18,943)
647
Skipton Building Society 1,000
0
(1,000)
0
G&D Smith restricted fund 37,113
0
(908)
36,205
European Social Fund (3,857)
3,857
0
0
CAF COVID 19 4,150
(4,150)
0
Neighbourly 400
(400)
0
Clothworkers 4,400
(4,400)
0
National Lottery Development Fund 20,000
(20,000)
0
National Lottery C19 Fund 46,947
(46,947)
0
Bailey Thomas CT 10,000
(10,000)
0
Masonic Fund 1,500
(1,500)
0
Lloyds DCMS Community Match Challenge 76,567
(21,092)
55,475
60,173
185,821		 (153,667) 92,327

Analysis of movement in restricted funds 2019

Analysis of movement in restricted funds 2019
Bailey Thomas
IGEN Trust
BMDC
European Social Fund
School for Social Entrepreneurs
Skipton Building Society
G&D Smith restricted fund		 Opening
Balance
Income
Expenses
Closing
Balance
3,339
0
(3,339)
0
13,942
19,300
(8,915)
24,327
0
18,000
(16,410)
1,590
16,000
(19,857)
(3,857)
6,000
(6,000)
0
1,000
0
1,000
40,000
0
(2,887)
37,113
57,281
60,300
(57,408)
60,173

26