## **Trustees’ Annual Report for the period from 1 April 2023 to 31 March 2024** **Charity name: British Scouting Overseas Area Scout Council (British Scouting Overseas)** ## **Charity registration number: 1151702 United Kingdom Scout Headquarters registration number: 10000205** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The Purpose of Scouting**
**Scouting exists to actively engage and**
**support young people in their personal**
**development, empowering them to make**
**a positive contribution to society**
**The Values of Scouting**
**As Scouts we are guided by these values:**
**Integrity - We act with integrity; we are**
**honest, trustworthy and loyal.**
**Respect - We have self-respect and**
**respect for others.**
**Care - We support others and take care of**
**the world in which we live.**
**Belief - We explore our faiths, beliefs and**
**attitudes.**
**Co-operation - We make a positive**
**difference; we co-operate with others and**
**make friends**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**The Scout Method**
**Scouting takes place when young people,**
**in partnership with adults, work together**
**based on the**
**values of Scouting and:**
**- enjoy what they are doing and have fun**
**- take part in activities indoors and**
**outdoors**
**- learn by doing**
**- share in spiritual reflection**
**- take responsibility and make choices**
**- undertake new and challenging**
**activities**
**- make and live by their Promise**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**British Scouting Overseas meets the**
**Charity Commission's public benefit**
**criteria under both the advancement of**
**education and the advancement of**
**citizenship or community development**
**headings**| |---|---|---| |**Additional information (optional)**
You may choose to include further statements where relevant about:||| |Policy on grant making|Para 1.38|**The charity makes limited grants of £100**
**to assist in opening new Groups and new**
**Sections of existing Groups. The policy is**
**defined in the charity’s internal document**
**dealing with Governance and Compliance**| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|**British Scouting Overseas is entirely**
**volunteer managed and led. It is our**
**policy that no volunteer should be out of**
**pocket as a result of their voluntary work**
**with the charity. However, our volunteers**
**often donate financially as well as giving**
**their time and skills**| |Other||| ## **Achievements and Performance** |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Please refer to the attached copy of our**
**Annual Review**| |---|---|---| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|**See above**| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|**The charity does not have sufficient**
**funds to invest in longer term**
**investments. The charity has therefore**
**adopted a risk averse strategy to the**
**investment of its funds. All funds are held**
**ina mainstream bank**| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
ofthe period|Para 1.21|**The trustees are of the view that the**
**charity is sufficiently resourced**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The charity’s policy on reserves is to**
**hold sufficient resources to continue the**
**activities of the charity should income fall**
**short**| |Amount of reserves held|Para 1.22|**Three months’ operating costs minimum**| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Membership subscriptions**| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|**The trustees have identified the major**
**risks to which they believe the charity is**
**exposed and have compiled a risk**
**register, which is reviewed regularly, so**
**that mitigating activities can be evaluated**| **The charity has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss. These include two signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered The risk register covers risks under the following headings: - external risks (including reputational) - regulatory and compliance risks (particularly safeguarding and data protection) - financial risks - operational risks (particularly health and safety and loss/damage to property)** Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||**British Scouting Overseas is a trust**
**established under its rules which are**
**common to all such units of The Scout**
**Association**| |---|---|---| |Type of governing document|Para 1.25|**The governing documents of British**
**Scouting Overseas are those of The**
**Scout Association. They consist of the**
**Royal Charter, which in turn gives**
**authority to the Bye Laws of the**
**Association and The Policy, Organisation**
**and Rules of The Scout Association**
**The charity has also adopted a**
**Governance and Compliance document**
**to supplement the above**| |How is the charity
constituted?|Para 1.25|**Unincorporated**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**According to vacancies at the time, the**
**charity’s annual meeting appoints up to a**
**total of twelve trustees (three-year terms,**
**with option for up to two further terms of**
**three years) including the Chair and the**
**charity’s Treasurer. The Trustee Board**
**has power of co-option, subject to the**
**maximum number of trustees remaining**
**at twelve**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|**The charity provides induction and**
**training for trustees by using the**
**materials and facilities of The Scout**
**Association, including an initial**
**programme tailor-made for trustees in**
**The Scout Association**| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**The charity operates as part of the**
**organisation and structure of The Scout**
**Association**| |---|---|---| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative Details** |Charityname|**British Scouting Overseas Area Scout Council**| |---|---| |Other names the charity
uses|**British Scouting Overseas; BSO**| |Registered charity number|**1151702**| |Charity’s principal address|**The Secretary**
**British Scouting Overseas**
**69 Five Ashes Road**
**CHESTERCH4 7QS**| ## **Additional Information (Optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |Type of
adviser
Name
Address||| |**Not**
**applicable**||| ## **Name of chief executive or names of senior staff members (Optional information)** ## **None** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **Not applicable** ## **Other optional information** **Not applicable** ## **Declarations** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |~~ee Cee~~|~~Cee~~|~~Cee~~| |---|---|---| |**Full name**
~~ee Cee~~
~~a~~|**Jane Maria Warne**
~~Cee~~|**David Bull**
~~Cee~~| |**Position**
~~a~~
~~Le~~|**Chair**
~~Le~~|**Secretary**
~~Le~~| |**Date**
~~Le~~
~~a~~|**17 October 2024**
~~Le~~|**17 October 2024**
~~Le~~| # a ‘ ¥ _ aj/ é a - a British Scouting Overseas ne eo a i éj | Annual Review 2024 5 a ee = RLY »¥ at Fa y aM, a s le ONGal = eyweer f +e iaats oses 7, aeai/%, reye ah i see_ re. og7 Let iV cetSf et M4 ee we nF =at?Cay he,¥ ne-m a yar?Fs iat | “> **Year ending: March 2024** tarts once Oe eke "y SEESonTOSaati,hdd Beem BRPLNd. AAA“af td5 NySEiBdeMfee[Og)] etiam bys[Lote] geefAnvehi[ke] Neal hatRsAgs4ie CS oeig hie6. ou re hy etalrh KN **Published: August 2024** ad ar ueSg *et a ia tsetGray¥ eetaa! NGire LLYgi rk | aesl ees & TD. [th eer ES J OT) Ses Cm ONE cag ie oe rE, 5H if yi WA’ ,. Pi vi fs Ce Nig 42: reg is Mog ve oe oe » Soe 29 , D6se Words from the Area President **"Together, we will continue to expand our reach, deepen our impact, and ensure that the values of Scouting flourish in every corner of the world"** **Integrity Respect Care Belief Co-operation** ## By John May OBE DL — It is with great pleasure that I write this welcome for the 2023/24 Annual Report of British Scouting Overseas. This year has been a testament to the unwavering commitment and dedication of our Area Team and the remarkable work of our Area's volunteers, who continue to inspire and empower young people across so many countries around the globe. In particular, I want to acknowledge and thank Nathan Prince for his boundless enthusiasm, energy and optimism over the last five years. Nathan, your leadership of our Area has been outstanding. The journey of Scouting is one of adventure, growth, and service, and this past year, despite the diverse challenges presented by our global environment, our leaders and volunteers have risen to the occasion with admirable spirit. Their tireless efforts have ensured that Scouting remains a beacon of hope, resilience, and community for countless young people, regardless of where they are in the world. I want to extend my deepest gratitude to each member of the Area Team. Your leadership and support have been crucial in steering our mission forward, fostering a sense of unity and purpose that transcends borders Your efforts have not only maintained the high standards of Scouting but have also brought innovative approaches to how we engage with our Scouts in different cultural contexts. To our volunteers working within Districts and individual Groups, your work does not go unnoticed. You are the heart and soul of British Scouting Overseas. In often challenging circumstances, you provide young people with opportunities to develop skills, build friendships, and contribute positively to their communities. Your passion and dedication are the foundations upon which our global Scouting family stands strong. As we reflect on the past year, let us also look forward with optimism and renewed energy. There is much to be proud of, and much more to achieve. Together, we will continue to expand our reach, deepen our impact, and ensure that the values of Scouting flourish in every corner of the world. I send my very best wishes to Graham Eden as he steps into the role of Area Lead Volunteer. Thank you once again for your incredible work and commitment. It is an honour to serve as your Area President, and I am inspired by all that you have accomplished. Let us move forward together, confident in the knowledge that we are making a profound difference in the lives of young people everywhere. John May Area President **Area President** 4 Words from the Area Chair **"Scouting provides so many opportunities for young people to develop skills not associated with a traditional curriculum. Instead, scouting develops skills for life"** **Integrity Respect Care Belief Co-operation** ## By Jane Warne — The Area Trustee Board has had a busy year supporting volunteer line managers in their roles of providing fantastic opportunities for young people. Being a trustee is a privilege and provides a backbone of support, in relation to financial management, monitoring and evaluating risk to the Area and its members, recruitment and fundraising, as well as liaising with community stakeholders. This year, the trustees have worked hard in their support of the Area’s unit for numerous events, including the Essex International Jamboree. We have continued our work with the Area team on new processes associated the Transformation, and have suitably challenged teams in their delivery of safe scouting opportunities. Scouting provides so many opportunities for young people to develop skills not associated with a traditional curriculum. Instead, scouting develops skills for life, skills that can make the difference to university or job applications and skills that can help you solve a problem effectively. For adult volunteers, scouting is a privilege and comes with huge rewards through watching young people develop into successful adults. It also comes with responsibility and being a trustee is no exception. Trustees cast a critical but supportive eye over the activities undertaken by the area and provide a backbone of support to ensure that our leaders can operate at their very best. The Trustee Board is a team of unseen volunteers, and it has been my privilege to work with them again over the last year. I am incredibly grateful for the time that each member of the trustee board gives in their support of scouting across the Area. This year, we will be saying farewell to Neive Cosker, Trevor Plowright, Sebastian Eldridge, Victoria Mitchell and Becca Felgate. On behalf of the Trustee Board, I would like to extend my thanks to these wonderful trustees for their contributions, guidance and support. Of course, this year we are also saying farewell to the outgoing Area Lead Volunteer, Nathan Prince. I joined BSO at about the same time that Nathan began his tenure as the ALV and have had the pleasure of working with him, in both a commissioner and for the last three years, as the Area Chair of the Board of Trustees. I would like to extend my thanks to Nathan Prince, the Area Commissioner for his tireless efforts and outstanding leadership of the wonderful area team. I know that you will all join me in wishing Nathan all the very best in his new ventures. I would also like to make a special mention and express my gratitude to Ben Balaam, the Area Treasurer and David Bull, the Area Secretary. These gentlemen have supported my work as chair and that of the wider area immeasurably. I look forward to the next year with British Scouting Overseas and to all of the opportunities that are young people are afforded, thanks to our wonderful team of volunteers. Jane Warne Area Chair **Area Chair** 6 Words from the Area Lead Volunteer **"We have achieved nearly 14% overall growth in youth membership, with all Districts demonstrating significant growth."** **Integrity Respect Care Belief Co-operation** ## By Nathan Prince — Looking back over the past five years with British Scouting Overseas (BSO), I am filled with deep gratitude and pride for what we have achieved together. Being your Area Commissioner/Lead Volunteer has been one of the most rewarding and satisfying roles of my Scouting career. Our journey together has been marked by significant challenges, including navigating the COVID-19 pandemic, recruiting replacement District Commissioners, and welcoming members from British Guiding Overseas into BSO. These experiences have tested our resilience and flexibility, strengthening our commitment to Scouting. We have emerged from these trials stronger and more cohesive, with a clear sense of purpose and direction. I was delighted that after a rigorous selection process, Graham Eden was chosen as my successor. I want to express my heartfelt thanks for the unwavering support, dedication, and friendships I have experienced during my time in this role. While I am stepping back from my current responsibilities, my commitment to BSO and its mission remains as strong as ever. I urge you all to continue supporting Graham in continuing BSO's progress towards our strategic objectives and embracing the exciting changes that lie ahead. ## **Achievements and Progress** This year has seen significant progress across our strategic priorities: growth, inclusivity, youth-shaped initiatives, and community impact. ## **Growth** We have achieved nearly 14% overall growth in youth membership, with all Districts demonstrating significant growth. This trend is especially strong in the Middle East, with new Groups opening in Cairo (Egypt), Taif (Saudi Arabia), Dubai, and Abu Dhabi (UAE). We have also seen a new Group opening in Kotor Bay (Montenegro). BSO's robust recovery and growth trajectory postCOVID indicate our ongoing appeal to young people and volunteers alike. Our strong adult base should enable further growth in the coming year. As BSO stands ready to implement a new strategy and align with imminent changes within The Scouts, it is the right time for a change in leadership. I believe strongly in the benefits of new perspectives and continuous leadership evolution to meet BSO's evolving needs. **Area Lead Volunteer** 8 ## **Inclusivity:** There was significant interest from across the Area for representatives in most of the EDI areas. This ensures all our teams, from individual Group sections to the Area team, are as inclusive as possible. Our efforts in inclusivity have laid a strong foundation for a diverse and welcoming Scouting environment. ## **Youth Shaped** Our Youth Shaped objectives continue to progress, led by our Area Youth Lead, Charlotte Thompson, and our four District Youth Leads. A recent youth forum during the Essex International Jamboree indicated that 85-90% of young people feel listened to by their leaders. This strong foundation shows significant progress in incorporating youth feedback and ideas into the Scouting programme, with many young people being consulted more frequently than before. ## **Community Impact** While some of our members are doing great things in and for our communities, this is an area we need to work on as many groups continue to operate in isolation. This will be a focus in District strategies moving forward. **Area Lead Volunteer** 9 ## **Events and Activities** In April, I had the privilege of facilitating the Middle East District strategy weekend in Dubai, which was well supported by Group Lead Volunteers from across the District. As described by the District Lead, Shelly Burrows, it was "a very important and rejuvenating event for the District." The District now has a strategy where every Group has ownership, which will help the District continue to grow and offer more skills for life to young people. The other three Districts plan to run similar events in the next term This summer, we sent a patrol of eight to Roverway in Norway and 100 BSO members attended the Essex International Jamboree in the UK. Reports from both camps indicate our young members had an amazing time, creating memories for life. My gratitude goes to James Scott of 1st Madrid, who led a fantastic EIJ leadership team. I was delighted that he was awarded a Scouts Commendation at the end of the camp for his excellent leadership. As previously mentioned, our Area Youth Lead, Charlotte Thompson, ran a youthled session where participants voted on next year’s camp, choosing to attend the Kent International Jamboree (KIJ) once again. **Area Lead Volunteer** 10 ## **Closing Remarks** I conclude my final report by extending my heartfelt gratitude to all my Scouting friends who have helped us to achieve so much during my tenure. Together, we have shaped Scouting across the entire Area. My gratitude extends to the exceptional volunteers who lead and inspire, to the supporters and managers who work behind the scenes. Your contributions, both seen and unseen, have left an indelible mark on the lives of those you've touched. Through your collective dedication, I urge you to please continue to make a positive impact on our youth and the world they will shape. Go well. Nathan 11 **Area Lead Volunteer** 2023 2024 1000 **----- Start of picture text -----**
Area
39
Southern Europe
800 777 Middle East
930
600
400
Rest of the World
200
904
Northern Europe
1133
0
Squirrels Beavers Cubs Scouts Explorers Network
**----- End of picture text -----**
Youth Membership Up 13.9% to 2811 Adult Membership Up 10.1% to 972 We have 1 leader for every 5 young people across BSO 21% increase in teenagers taking part in BSO Scouting ## Long Service Awards in BSO **60 Years Long Service Award** David Bull **50 Years Long Service Award** Nigel Stone **40 Years Long Service Award** John May Phillip Middleton **30 Years Long Service Award** Christina Marr Holly Ruetten **25 Years Long Service Award** Neil Skinner **20 Years Long Service Award** Jonathan Copner Marc Gath ## **15 Years Long Service Award** Will Baldock Vanessa Bowell Clare Dunn Catherine Eliott Leisel Hardy Karen Kendall ## **10 Years Long Service Award** Sonia Alvarez Allan Christie Bruce Duxbury Robbie Gibson Lucy Hammond Hugo Hart Victoria Mitchell Tim Monk Hayley Montague Dominic Newstead Irina Nock Krishnan Sandro Pace-Bonello Rachel Tupholme Dale Turnbull Dominique White Jos Wittevrongel ## **5 Years Long Service Award** Lucie Adenaeuer Firas Al Amri Pierre Andre Mairi Mcmillan Rosalind Mercer Thomas Mortimer Alberto Nieto Lee Noble Mike O’Donohue David O’Gorman Marta Olmedo Fred Pereda Cristian Porcelluzzi Oliver Preuss Richard Purkiss Sandra Rayner Nafiseh Reshadi Chris Roberts Nana Samara Gemma San Juan Tirado Sanne Sannevik Damien Santer Miriam Scargill Clare Scott James Scott Nick Sloane Beth Smalley Simon Storey Peter Thomas Richard Todd Liezel Can Antwerpen Gemma Whitelaw Fran Williams William Wright Laura Bennett Paul Bethell Charles Bird Jannie Boardman Jonathan Collins June Davies Kirsty Doyle Lola Elerian Edward Entwistle Sergey Ershof Nadia Farcas Garth Fernandes Vicky Hanes Eleanor Hammond Alastair Hannaford Martin Harris Hess Mari Hashimoto Dye Rachel Haynes Wright Andrew Hipkins Andra Ionita Shagufa Jamaldeen Tristha Kewlani Gary Kotara Priyanka Kumar Kevin Layne Dave Maynard Elain Mazarello E Keuel Karen McConnachie Sarah MacGukian Every adult who gives their time to Scouting supports the development of young people and without them Scouting and the adventures it offers simply would not happen. ## Top Awards in BSO **Silver Acorn** Peter Cathcart **Award for Merit** Will Baldock Justin Fisher Richard Harvey Lisa James Mat Spencer Fi Watson-O’Hara **Scouts of the World Award** Alastair Hannaford **King's Scout Award** Alastair Modry Alastair Hannaford Faith Wittevrongel **Chief Scout’s Commendation for Good Service** Fiona Brunt Karen McConnachie Mike O’Donoghue ## **Commissioner Commendation** Laura Bennett Brad Clark Vicky Haines Bethany Taylor ## Volunteer Development As we start our transformation journey we are seeing changes in the team. Nilesh Tailor our Area Training Manager resigned earlier this year due to a change of Career. I would like to thank Nilesh for his contribution to the Area Training Team during his time in the role. I am pleased to announce that Irina Krishnan and Jos Wittevrongel have taken on the joint role of Area Training Manager. They are doing a tremendous job in ensuring all those leaders who are close to gaining their Wood Badge before the end of the year are achieving this. They have ensured all these leaders have been assigned a Training Advisor with a clear plan on how to move forward. They are working tirelessly to ensure BSO is ready for Transformation so that our leaders and their training journey transfer smoothly. Reuben Sellers has joined us as the Young Leader Leader. Reuben will be looking at ways to support leaders on how to get the most out of their Young Leaders. He will also be running Young Leader Training for Young Leaders across the Area. Lucy Bridge has continued to help Districts where needed to start up new groups. A number of British Guiding Overseas (BGO) groups who were all closed last September have now set up as Scout Groups and sections. They have been really excited about making their sections open to both females and males. We now need to look at how we can reduce waiting lists. The Area is about to set up a working group looking at how we can ensure BSO is Inclusive to all. The Area Inclusion Team will be looking at how we improve our accessibility for all so that there are no barriers to stop members from joining. Our Lone Scout Group under the Leadership of Bernie Steadman is starting to grow with our members taking part in Scout meetings online. The group take part in UK Scouting activities and work towards badges each week. One of our Cubs joined Northern Europe at their District Camp earlier this year and had a great time making new friends and taking part in lots of Scouting Activities. During the Summer break 3 of our members actually met Face to Face in the UK when they were there visiting family. The 3 were amazed at how tall each other were as they normally only see each other in a box on screen. I think the 2 mums were most excited as they had met each other many years ago when they were Guides and part of the National Scout & Guide Orchestra. Our aim is to actually take the group to a BSO camp where they can all camp together. We will be starting a recruitment drive to grow our group. If you have members moving away from your group or are in hospital and there is no Scouting Provision then please let us know even if it is temporary. We meet every other week on a Saturday morning. Debbie Phillips Area Volunteer Development Lead **People** 15 ## Programme rr Firstly, I would like to say a big thank you to Howard, for all the support and help he has given to groups and wish him well in his new role as Lincolnshire Lead Volunteer. We have had another busy year of scouting with many groups attending camps and events throughout the year, including a large contingent at Essex International Jamboree and Roverway this summer. We have leaders taking part in training and assessments for activity permits and this is an area we will continue to develop in coming months, enabling groups to increase the activities they can add to their programs. There are new training requirements to be announced in terms of safety training and this will need to be addressed in all sections, as will moderation for current activity assessors and nights away advisors. Jan Waite Area Programme Team Lead (Acting) **Programme** 16 ## Support The last year has been a year of further incremental improvements across or new Support stand. With Communications being the current main task of the team, we have continued to develop our Social Media, with a marked increase in both the quantity and quality of posting of the great activities from across BSO. My thanks to Rachel who continues to lead this effort and in boosting BSO’s profile Work continues on cataloguing our heritage with Tony progressing through years of old Far & Wide magazines which we’re aiming to publish shortly. Our technical team of Richard & Will have continued to managed our technical infrastructure, working to ensure we continue to have our Microsoft 365 provision with the recent changing in the license conditions. Lastly, but by no means least, I was pleased to welcome Lynne Armitage onto the team to lead our revamped Far & Wide Magazine. This new termly magazine newsletter of happenings from across BSO as well as pushing important information to members has been very well received thus far. With this being my final report as Support Team Lead, I’d like to take time to express my deepest thanks to all those who have contributed to the success of the team during my time involved. Soon the leadership of the team will fall to a new person to shape and develop to further support the membership, bringing in new areas to broaden the Support Team going forward. Thank You Graham Eden Area Support Team Lead **Support** 17 **Every week, we give more than 2,800 young people aged 6-25, the skills they need for life.** **info@britishscoutingoverseas.org.uk Registered charity number: 1151702** **BSO - 2023/24 BSO Accounts Report (Pre-audit approval)** ## **Annual Accounts** **For year** ## **1[st] April 2023** **to** ## **31[st] March 2024** ## **PENDING AUDIT VERIFICATION** ## **BSO ACCOUNTS REPORT** ## **August 2024** ## British Scouting Overseas **Ben Balaam – BSO Area Treasurer** **9 Pipit Place, Upper Horsebridge, Hellingly, East Sussex, BN27 1FT. United Kingdom** **T: +44 (0)1323 842 580 M: +44 (0)7917 091 868 E:** ben.balaam@britishscoutingoverseas.org.uk **W:** www.britishscoutingoverseas.org.uk **Registered charity number 1151702** Page **1** of **11** BB/BSO-2023-2024 Accounts/25.08.2024 **BSO - 2023/24 BSO Accounts Report (Pre-audit approval)** ## **INDEX** 1. Preface comments on BSO Account Management 2. BSO Accounts funds locations 3. BSO Fund holding categories 4. BSO Accounts – Opening and Closing figures 5. BSO Accounts for Financial Year 2023 to 2024 - a. Reserved & Designated funds held - b. The Scout Association’s Membership Fees & BSO Levy - c. BSO Administration - d. BSO Maintenance - e. BSO Merchandise - f. BSO Travel & General expenses - g. BSO Adult’s Learning & Development - h. BSO – Events attendance - i. BSO Sections support - j. Funds held in BSO Account for others - k. Funds for and from events BSO has attended or are to attend 6. 2024-25 Financial Year – BSO Trustee Board Agreed Budget Sheet Page **2** of **11** BB/BSO-2023-2024 Accounts/25.08.2024 **BSO - 2023/24 BSO Accounts Report (Pre-audit approval)** ## **1. PREFACE COMMENTS - BSO ACCOUNT MANAGEMENT** ## 1.1. **The BSO Accounts** - 1.1.1.Collated and recorded from income and expenditure, which has been notified/received during the 2023-24 accounting year. ## **1.2. Area Treasurer** - 1.2.1. Member of the BSO Trustee Board - 1.2.2. Ben Balaam – Area Treasurer Formally appointed to the role for British Scouting Overseas at AGM on 5[th] September 2014. ## **1.3. Transactions** - 1.3.1. Instigated and implemented by the Area Treasurer on the receipt of the appropriate expense claim, being approved by the appropriate authority for expenditure approval, or in accordance with the funds holding in question i.e. TSA Membership Fees, Camps / Activities / Event accounts / Equipment Insurance / Held in BSO Account on behalf of / etc. etc. ## **2. BSO ACCOUNT FUNDS LOCATION** - 2.1. These are held in the one Bank Account and no cash or cheques are held outside of this. - 2.1.1. Cheques occasionally received and paid into account soonest able. - 2.2. Active Account is ‘British Scouting Overseas – Community Account’ with Barclays Bank. ## **3. FUND HOLDING CATEGORIES** ## **3.1. Unrestricted Funds** - 3.1.1. Open for general operational usage - 3.1.2. No account funds are currently held in cash, only within Bank Account and fully accounted in the Bank Statements ## **3.2. Reserved Funds for TSA Membership Fees** - 3.2.1. These are transfer funds; only transferred through the BSO account for ease of The Scout Association’s collection process and thus only recorded to agree with BSO bank statements. - 3.2.2. These are The Scout Association’s (TSA) funds and would be referenced accordingly in TSA’s Accounts. - 3.2.3. These cover Headquarters collected fund receipts for Capitation and Jamboree payments and do not contribute to or influence BSO primary accounting records, in accord. - 3.2.4. _**Note:**_ 2024 Membership Fees received before end of 2023-24 Financial year’s closure for transfer during 2024-25 financial year, are recorded collected and held over into 2024-25 accounts, at which time when all collections complete, the portion for HQ Membership Fees will be transferred to TSA and the Member Fees for BSO apportioned in accord. Page **3** of **11** BB/BSO-2023-2024 Accounts/25.08.2024 **BSO - 2023/24 BSO Accounts Report (Pre-audit approval)** ## **3.3. Designated Funds** - 3.3.1. There are no accountancy restrictions in the application of these funds and thus pending Trustee Board agreement, can be re-accounted, if necessary, as unrestricted. ## **3.4. Designated / Restricted Event Funds** - 3.4.1. BSO Account includes collection of attendance fees from participants and stage payment of funds at appropriate times to Event Organisers and recorded in sub-accounts with the appointed Event’s Treasurer. - 3.4.2. Funds from Events during the 2023/24 accounting year included ## **3.5. Restricted Funds Held on behalf of others** - 3.5.1. Where funds are transferred through BSO Account towards others, these are held restricted on their behalf until claimed, pending appropriate funds release approvals, in most cases applicable being restricted expenditure for designated uses only! ## **3.6. Endowment Funds** - 3.6.1. No funds held by BSO in this type of account. ## **4. 2023/24 ACCOUNTS - OPENING and CLOSING FIGURES** _**(Notes 5.1 to 5.3)**_ ## **(all of the account figures are in GBP)** BSO Account opening balance _**(Note 5.1)**_ £ 146,165.47 Total income 2023/24 £ 138,546.29 Total funds 2023/24 £ 284,711.76 Total expenditure 2023/24 _**(Note 5.2)**_ £ -132,520.19 2023/24 BSO Account’s closing balance _**(Note 5.3)**_ **£ 152,191.57** ## **4.1 NOTES: -** - Opening Balance take from BSO account Bank statement issued on 11[th] April 2023 showing the balance on 31st March 2023; this being the closing balance for British Scouting Overseas prior year’s accounts 2022-23. - Includes transfer funds for member fees payments to The Scout Association (TSA) - Closing Balance on 31[st] March 2024 verified against BSO account Bank statement issued on 8[th] April 2024. Page **4** of **11** BB/BSO-2023-2024 Accounts/25.08.2024 **BSO - 2023/24 BSO Accounts Report (Pre-audit approval)** **5. BSO Accounts Budgeted Income and Expenditures** ## **for Financial Year 2023 to 2024** ## **BRITISH SCOUTING OVERSEAS** ~~a~~ **Financial Year - 2023-24 BSO ACCOUNTS INCOME / EXPENDITURE** |~~a~~|~~a~~|~~a~~|~~a~~||||||| |---|---|---|---|---|---|---|---|---|---| |~~a~~||**BRITISH SCOUTINGRITISH SCOUTINGSCOUTINGCOUTING**
**OVERSEASVERSEAS**
~~a~~|||**Financial Year - 2023-24**
**BSO ACCOUNTS**
**INCOME / EXPENDITURE**||||**BSO ACCOUNTS**
**INCOME / EXPENDITURE**| |~~a~~||**BUDGET**
**REFERENCE**
~~a~~|**TOPIC**
**HEADER**
~~a~~|**TOPIC**
**BUDGET FIGURE**
**ENCOMPASSES**|**BUDGET /**
**START**
**FIGURE**|**INCOME /**
**ADJUSTMENTS**|**EXPENDITURE**|**BALANCE**|| |||**R & D**|**RESERVED & DESIGNATED INDIVIDUAL FUNDS HELD**||||||| |||**NOTES: -**| These are funds set aside by BSO to cover operational need requirements
when called upon; they are not restricted and can be used for other use, if
appropriately agreed by BSO Trustee Board.

**Note**that the funds; asides WSJ hardship figure; are reset each year by the
BSO Trustee Board||||||| |~~Eo~~||**SUG**
~~Eo~~|**Start-up Grants**
~~lr~~|Held and issued to
support New Groups &
Sections
~~lr~~|**£1,000.00**|£0.00|-£300.00|£700.00|| |~~Eo~~|~~Eo~~|**HF-YP**
~~Eo~~|**Hardship Fund**
**Young Persons**
~~lr~~|Held if YP hardship claim
~~lr~~|**£1,000.00**|£0.00|£0.00|£1,000.00|| |~~Eo~~
~~Poh~~|~~Eo~~
~~Poh~~|**HF-L**
~~Eo~~
~~Poh~~|**Hardship Fund**
**Leaders**
~~lr~~
~~Poh~~|Held if Leader hardship
claim
~~lr~~
~~Poh~~|**£1,000.00**
~~Poh~~|£0.00
~~Poh~~|£0.00
~~Poh~~|£1,000.00
~~Poh~~|~~Poh~~| |~~Poh~~||**HF-WSJ**
~~Poh~~|**Hardship Fund**
**WSJ**
~~Poh~~|Donations here for &
thus restricted for said
use only
~~Poh~~|**£740.00**
~~Poh~~|£0.00
~~Poh~~|£0.00
~~Poh~~|£740.00
~~Poh~~|~~Poh~~| |~~Poh~~||**WSJ-L**
~~Poh~~|**WSJ Start-up**
**Loan Fund**
~~Poh~~|Start-up loan fund held,
if used replaced by the
WSJ borrowing
~~Poh~~|**£1,500.00**
~~Poh~~|£0.00
~~Poh~~|£0.00
~~Poh~~|£1,500.00
~~Poh~~|~~Poh~~| |||**WSJ-LS**|**BSO**
**Contribution**
**for**
**BSO’s attending**
**WSJ Leaders**|Target sum agreed by
Exec some years back
from budgeted figure
below of £1.5k/year
saved.
BSO support to
appointed Leaders with
10% of the WSJ cost
(Cost unknown until
announced thus only
anticipated to
sufficientlycover!)|10% of the WSJ cost
**£1,500.00**|£0.00|£0.00|£1,500.00|| |||**WSJ-LT**|**WSJ Leader**
**Travel Support**
**Fund**|**WSJ Leader**
Fund to support any
internal BSO WSJ travel
needs for meeting
Contingent before WSJ;
separate to WSJ travel
costs for attending WSJ
Leader meetings & WSJ
itself these being within
contingents WSJ budget|**£1,500.00**|£0.00|£0.00|£1,500.00|| |||**ERF**|**Emergency**
**Reserved Fund**|Designated and held to
cover any BSO agreed
emergency requiring
immediate finance|**£5,000.00**|£0.00|£0.00|£5,000.00|| |||**BSO-C**|**BSO**
**Area**
**Conference**|**BSO**
Funds set aside each
year between
conferences|**£1,500.00**|£0.00|£0.00|£1,500.00|| ||||||||||| |||**EBH**|**Events Balance**
**Holding**|**Events Balance**
Surplus or Deficit from
end of Events being
unrestricted for use to|**£14,805.36**|£0.00|£0.00|£14805.36|| Page **5** of **11** BB/BSO-2023-2024 Accounts/25.08.2024 **BSO - 2023/24 BSO Accounts Report (Pre-audit approval)** |~~ft~~
~~**a**~~|~~ft~~
~~**a**~~|~~ft~~
~~**a**~~|~~ft~~
|balance future events,
equipment purchase or
similar, as agreed at time
bythe BSO Trustees

|~~TT~~
|~~TT~~
|~~TT~~
||| |---|---|---|---|---|---|---|---|---|---| |~~ft~~
~~**a**~~|~~ft~~
~~**a**~~|~~ft~~
~~TT~~
~~**a**~~|||||||| |~~ft~~
~~**a**~~||**Flex**
~~ft~~
~~**a**~~|**Pre-audit &**
**new process**
**review**
~~ft[oT~~
|Contingency of Budget
& Designated Funds held
~~[oT~~
|Contingency of Budget
**£3,400.00**
~~[oT~~
~~TT~~
|£0.00
~~[oT~~
~~TT~~
|£0.00
~~[oT~~
~~TT~~
|£3,400.00
~~[oT~~
|~~[oT~~
| |~~ft~~
~~**a**~~|~~ft~~
~~**a**~~|~~ft~~
~~**a**~~|~~ft[oT~~
|~~[oT~~
|~~[oT~~
~~TT~~
|~~[oT~~
~~TT~~
|~~[oT~~
~~TT~~
|~~[oT~~
|~~[oT~~
| |~~ft~~
~~**a**~~|~~ft~~
~~**a**~~|~~ft~~
~~**a**~~|**Total Reserved or Restricted =**
~~ft~~
~~a~~||**£33,117.62**

~~TT~~
~~a~~|**£0.00**

~~TT~~
~~a~~|**-£300.00**

~~TT~~
~~a~~|**£32,645.36**

~~a~~|~~a~~| |~~**a**~~|~~**a**~~|~~**a**~~|~~a~~||~~TT~~
~~a~~|~~TT~~
~~a~~|~~TT~~
~~a~~|~~a~~|~~a~~| |~~**a**~~
~~|~~|~~**a**~~
~~|~~|~~TT~~
~~**a** a~~
|||||||~~a~~
~~O~~| |~~**a**~~
~~|~~|~~**a**~~
~~|~~|~~TT~~
~~**a** ~~
|||||||~~O~~| |~~|~~||**BUDGET**
**REFERENCE**
~~|~~|**TOPIC**
**HEADER**
~~|~~|**TOPIC**
**BUDGET FIGURE**
**ENCOMPASSES**
~~|~~|**BUDGET /**
**START**
**FIGURE**
~~a~~|**INCOME /**
**ADJUSTMENTS**
~~a~~|**EXPENDITURE**
~~a~~|**BALANCE**
~~a~~|~~O~~
~~a~~| |~~| ~~||**MF23**
~~|~~|**SCOUT ASSOCIATION MEMBERSHIP FEES AND BSO LEVY****_(Note 5.5)_**
~~|~~
~~|a~~||||||~~O~~
~~a~~| |||**NOTES: -**| Membership Fees are collected on behalf of The Scout Association and is
finally recorded in their accounts; balance of collected funds is for BSO
operational funding.
 It is therefore only shown as a transfer fund within BSO Accounts and
therefore is not included as part of BSO’s financial figures for Charity
Commission Reporting.
 Membership Fees received this year 2023-24 in advance of following year’s
payment to TSA & BSO thus, are carried over to 2024-25 Financial Year for
said purpose.
 TSA Membership fees collected are restricted funds and transferred to The
Scout Association and account settled in due accord.
 BSO Area Fees collected, are the unrestricted balance being available for
budgeted expenditure planning.||||||| |~~rT~~||**MF23**|**2023**
**TSA FEES**
**& BSO Levy**|**2023**
TSA Membership fees &
BSO Levy total income
~~a~~||£95,899.27||£0.00|~~a~~| |~~rT~~|~~rT~~|||**TSA FEES**
TSA Fees paid
~~a~~|||-£81,649.00||~~a~~| |~~rT~~
~~a~~|~~rT~~
~~a~~|||BSO Levy into BSO Funds
~~a~~
~~a~~|||-£14,250.27||~~a~~
~~fz~~| |~~a~~|~~a~~|~~a~~
~~|_|~~|||||||~~fz~~| |~~a~~
~~J~~||**MF24**
~~**|**~~|**2024 TSA FEES**
**& BSO Levy**
**received in**
**2023 Accounts**|**2024 TSA FEES**
Funds received before
end of 2023-24 financial
year and carried over to
2024-25
~~a~~
~~_|~~|~~_|~~
~~|_|~~|£37,873.00
~~_|~~
~~|_|~~|£0.00
~~_|~~
~~|_|~~|£37,873.00
~~_|~~|~~fz~~
~~_|~~| |~~J~~|~~J~~|~~**|**~~|~~_|~~||~~_|~~
~~|_|~~|~~_|~~
~~|_|~~|~~_|~~
~~|_|~~|~~_|~~|~~_|~~| |~~J~~|~~J~~|~~**|**~~
~~_|~~
~~|_|~~|||||||~~_|~~| |~~a~~|~~a~~|~~|_|~~
~~a~~|||||||~~a~~| |~~SSS~~||**BUDGET**
**REFERENCE**
~~SSS~~|**TOPIC**
**HEADER**
~~SSS~~|**TOPIC**
**BUDGET FIGURE**
**ENCOMPASSES**
~~SSS~~|**BUDGET /**
**START**
**FIGURE**
~~SSS~~|**INCOME /**
**ADJUSTMENTS**|**EXPENDITURE**|**BALANCE**|| |~~SSS~~||**AD**
**NOTES:-**
~~SSS~~|**BSO ADMINISTRATION**
~~SSS~~
~~ee~~||||||| |||| A funds budgeted set for administrativepotential costs
~~ee~~||||||| |~~rT~~
~~jot~~|~~rT~~
~~jot~~||**Stationery**
~~ee~~
~~|~~|Stationery, Postage, etc.
~~ee~~|**£900.00**
~~ee~~|£0.00
~~ee~~
~~—~~|£0.00
~~ee~~
~~iF~~||~~Z~~
~~iF~~| |~~rT~~
~~jot~~|~~rT~~
~~jot~~||**Bank Charges**
~~ee~~
~~|~~|Bank Charges
~~ee~~||£0.00
~~ee~~
~~—~~|£0.00
~~ee~~
~~iF~~||~~Z~~
~~iF~~| |~~rT~~
~~jot~~|||**BSO <> NSOs**
~~ee~~
~~|~~|Information exchange
with BSO
Host <> CountryNSOs.
~~ee~~||£0.00
~~ee~~
~~—~~|£0.00
~~ee~~
~~iF~~||~~Z~~
~~iF~~| |~~rT~~
~~jot~~|~~rT ~~
~~jot~~||||||||~~Z~~
~~iF~~| |~~Lee~~||**MA**
**NOTES: -**
~~Lee~~
~~pol~~|**BSO MAINTENANCE**
~~Lee~~||||||~~Lee~~| |~~pol~~||| Funds budgeted to cover the standard costs in maintaining BSO’s structure,
systems andprocess needs
~~pol~~||||||~~pol~~| Page **6** of **11** BB/BSO-2023-2024 Accounts/25.08.2024 |~~|~~|~~|~~|~~[|~~|**Equipment**
~~[||~~|Maintenance & Purchase
~~|~~|**£3,050.00**
|£378.00
~~==:~~|-£2,574.39
~~==:~~|-£2,574.39
~~==:~~|~~==:~~| |---|---|---|---|---|---|---|---|---|---| |~~|~~
~~|~~||~~[|~~
~~|~~|**BSO Profile**
**Promotion**
~~[||~~
~~Jf~~|BSO image &
recruitment needs
~~|~~
~~Jf~~
~~4~~||£0.00
~~==:~~
~~ee~~|£0.00
~~==:~~||~~==:~~
~~|~~| |~~|~~
~~|~~
~~a~~||~~[|~~
~~|~~
~~a~~|**Comms. Team**
~~[||~~
~~Jf~~
~~a~~|Web site maintenance &
IT needs
~~|~~
~~Jf~~
~~4~~
~~a~~||£0.00
~~==:~~
~~ee~~
~~ee~~|-£537.94
~~==:~~||~~==:~~
~~|~~
~~|~~| |~~|~~
~~|~~
~~a~~|~~|~~
~~|~~
~~a~~|~~[|~~
~~|~~
~~a~~|**Insurance**
~~[||~~
~~Jf~~
~~a~~|Equipment
~~|~~
~~Jf~~
~~4~~
~~a~~||£0.00
~~==:~~
~~ee~~
~~ee~~|-£666.80
~~==:~~||~~==:~~
~~|~~
~~|~~| |~~|~~
~~a~~
~~—eaeo-_“V“oew~~|~~|~~
~~a~~
~~—eaeo-_“V“oew~~||||||||~~==:~~
~~|~~
~~ess~~| |~~|~~
~~a~~
~~—eaeo-_“V“oew~~||**ME**
~~[|~~
~~a~~
~~—eaeo-_“V“oew~~|**BSO MERCHANDISE**
~~[| | | ==:~~
~~a~~
~~ee~~
~~—eaeo-_“V“oewess~~||||||~~==:~~
~~|~~
~~ess~~| |~~—eaeo-_“V“oew~~
~~_~~||**NOTES: -**
~~—eaeo-_“V“oew~~
~~_~~| Funds budgeted to cover the cost of procuring BSO clothing, badges, etc.
which are later in most cases sold on to BSO Adults.
~~—eaeo-_“V“oewess~~
~~Oe~~
~~_>_=n~~||||||~~ess~~
~~=n~~| |~~—eaeo-_“V“oew~~
~~_~~
~~a~~||~~—eaeo-_“V“oew~~
~~_~~|**Clothing &**
**Badges**
~~—eaeo-_“V“oew~~
~~Oe~~
~~_~~
~~a~~|Clothing review,
purchases & Start-up
free issue badges
~~—eaeo-_“V“oew~~
~~Oe~~
~~>~~|**£1,195.00**
~~—eaeo-_“V“oew~~
~~Oe~~
~~_~~|£248.50
~~—eaeo-_“V“oew~~
~~Oe~~
~~_~~
~~yy~~|-£525.10
~~—eaeo-_“V“oew~~
~~Oe~~
~~=n~~
~~yy~~||~~ess~~
~~=n~~
~~|~~| |~~_~~
~~a~~||~~_~~|**Neckers**
~~_~~
~~a~~|Neckers for Lone Group
& Network
~~>~~||~~_~~
~~yy~~|-£51.82
~~=n~~
~~yy~~||~~=n~~
~~|~~| |~~_~~
~~a~~|~~_~~
~~a~~||||||||~~=n~~
~~|~~| |||**T&G**
**NOTES: -**
~~fees~~|**BSO TRAVEL & GENERAL EXPENSES**||||||| |~~|~~
~~fees~~||| Budgeted funds to cover travel and other expenses incurred by the
leadershipTeam of BSO
~~On~~
~~ee~~
~~feesllOe~~||||||~~a~~
~~Oe~~| |~~|~~
~~fees~~||~~fees~~|**Travel**
~~On~~
~~ee~~
~~fees~~|All individual travel costs
collated
~~On~~
~~fees~~|**£7,625.00**
~~On~~
~~ll~~|£0.00
~~On~~
~~ll~~|-£1,544.45
~~On~~
~~llOe~~||~~a~~
~~Oe~~| |~~|~~
~~fees~~||~~fees~~|**General**
**Expenses**
~~ee~~
~~fees~~|All individual general
undesignated expenses
collated
~~fees~~|||||~~a~~
~~Oe~~| |~~fees~~|~~fees~~||||||||~~Oe~~| |~~fees~~||**ALD**
**NOTES: -**
~~fees~~
~~fF~~|**BSO ADULT’s LEARNING & DEVELOPMENT**
~~fees llOe~~||||||~~Oe~~| |~~7~~
yo||| Budgeted funds to cover any cost incurred to ensure our Leaders have the
facilities available to be appropriatelytrained
~~Oe~~
~~fF~~
~~| |~~||||||~~|~~| |~~7~~
yo||~~fF~~|**DoE Leader**
**Training**
~~Oe~~
~~fF—-+—|_~~|Training costs for DoE
International course
~~Oe~~
~~—-+—|_~~|**£560.00**
~~Oe~~
~~—-+—|_~~
~~|~~|£0.00
~~Oe~~
~~—-+—|_~~
~~| |~~|£0.00
~~Oe~~
~~—-+—|_~~
~~|~~||~~—-+—|_~~
~~|~~| |~~7~~
yo|~~7~~
yo|~~fF~~|**Training Tools**
~~fF—-+—|_~~|Training materials
~~—-+—|_~~|||-£57.84
~~—-+—|_~~
~~|~~||~~—-+—|_~~
~~|~~| |~~7~~
yo|~~7~~
yo||||||||~~—-+—|_~~
~~|~~| |~~7~~
yo||**EV**
**NOTES: -**
~~fF~~
~~LF~~
|**BSO EVENTS ATTENDANCE**
~~fF—-+—|_~~
~~| |~~
~~LF~~
L—OSSSSC‘(‘CCS@#“S||||||~~—-+—|_~~
~~|~~
L—OSSSSC‘(‘CCS@#“S| |~~|~~||| Budgeted funds to cover costs at events attended and representing BSO at
national events
~~LF~~
~~JF~~||||||~~F~~| |~~| ~~|||**Gilwell Reunion**
~~J~~|Attendance costs for
Reunion i.e. van hire for
equipment taking
~~J~~|**£7,600.00**
~~JF~~|£0.00
~~F~~|-£1,128.61
~~F~~||~~F~~| ||||||**BSO Promotion**
~~a~~|Promotions etc. of BSO
at Reunion|||||a| |~~jot~~|||**Other BSO**
**Events**
~~ft~~|Expenses for event
attendance non-travel
~~ft~~|||||~~i~~| |~~jot~~|~~jot~~||||||||~~i~~| |~~jot ~~||**SN**
**NOTES: -**


|**BSO SECTIONS SUPPORT**
~~ft~~||||||~~i~~| |~~a~~||| Budgeted funds to support any Section event needs i.e. Squirrels start-up
in BSO.
~~Oe~~
~~_|~~
||||||~~_|~~
| |~~a~~
~~a~~||~~a~~
|**Section Support**
~~Oe~~
~~a~~
|Equipment & tools
related to Sections
~~Oe~~
~~a~~
|**£225.00**
~~Oe~~
~~a~~
|£0.00
~~Oe~~
~~a~~
|£0.00
~~Oe~~
~~a~~
|£225.00
~~Oe~~
~~a_|~~
|~~a_|~~
| |~~a~~
~~a~~|~~a~~
~~a~~|~~a~~
|~~a~~
|~~a~~
|~~a~~

~~|~~|~~a~~

~~||~~|~~a~~

~~|[vy~~|~~a_|~~

~~[vy~~|~~a_|~~

~~[vy~~| |~~a~~||~~|_|~~|**Total unreserved or**
**unrestricted =**

~~|_|~~||**£21,155.00**

~~|_|~~
~~|~~|**£626.50**

~~|_|~~
~~||~~|**-£7,086.95**

~~|_|~~
~~|[vy~~|**£14,694.55**
~~_|~~
~~|_|~~
~~[vy~~|~~_|~~
~~|_|~~
~~[vy~~| |~~a~~|~~a~~|~~|_|~~|~~|_|~~||~~|_|~~
~~|~~|~~|_|~~
~~||~~|~~|_|~~
~~|[vy~~|~~_|~~
~~|_|~~
~~[vy~~|~~_|~~
~~|_|~~
~~[vy~~| |~~a~~|~~a~~|~~_|~~
~~|_|~~
~~||[vy~~|||||||~~_|~~
~~|_|~~
~~[vy~~| |||~~| | [vy~~|||||||~~[vy~~| Page **7** of **11** BB/BSO-2023-2024 Accounts/25.08.2024 **BSO - 2023/24 BSO Accounts Report (Pre-audit approval)** |||**BUDGET**
**REFERENCE**|**TOPIC**
**HEADER**|**TOPIC**
**BUDGET FIGURE**
**ENCOMPASSES**|**BUDGET /**
**START**
**FIGURE**|**INCOME /**
**ADJUSTMENTS**|**EXPENDITURE**|**BALANCE**|| |---|---|---|---|---|---|---|---|---|---| |||~~2~~|**FUNDS HELD IN BSO ACCOUNT FOR OTHERS**||||||| |||**NOTES: -**
~~2~~| These fund are held to reduce the incurrence of transfer bank charges,
some below are donations for specific use, others surplus received from a
transfer or feepaid or similar.||||||| |||**ASC**
~~2~~|**Ascension Held**
**Funds**|Balance of donation
made to 1st Ascension
for sole purpose to
purchase equipment|£1,518.58|£0.00|£0.00|£1,518.58|| |||**A-WSJ**
~~a~~|**Ascension Held**
**WSJ Donation**|Donation for next WSJ
attendee from 1st
Ascension|£500.00|£0.00|£0.00|£500.00|| |||**SH-WSJ**
oe|**St Helena Held**
**WSJ Donation**|Donation for next WSJ
attendee from 1st
Jamestown St Helena|£500.00|£0.00|£0.00|£500.00|| |||**SKF**
~~7~~|**1st Salmiya,**
**Kuwait Held**
**Funds**|Winnings from TSA
competition|£40.00|£0.00|£0.00|£40.00|| |||**2SF**
~~7~~|**2nd Selangor**
**Held Funds**|**2nd Selangor**
Start-up Grant for new
Group held in BSO
Account for them at
present|£173.18|£0.00|£0.00|£173.18|| |||**1SF**|**1st Selangor**
**Held Funds**|**1st Selangor**
Start-up Grant for new
Group held in BSO
Account for them at
present|£73.17|£0.00|£0.00|£73.17|| |||**2 KLS**|**2nd Kuala**
**Lumpur**
**Squirrels**|Start-up Grant for new
Group held in BSO
Account for them at
present|£100.00|£0.00|£0.00|£100.00|| |||**1 PS**|**1st Prague**
**Squirrels**|Start-up Grant for new
Group held in BSO
Account for them at
present|£100.00|£100.00|£0.00|£200.00|| |||**NED**|**Northern**
**Europe funds**
**held in BSO**
**(Now CLOSED)**|Advanced holdings for N.
Europe District to call on|£427.00|£1,534.30|-£1,961.30|£0.00|| |~~|~~||**SED**
~~a~~
~~|~~
~~|~~|**Southern**
**Europe funds**
**held in BSO**
~~|~~|Advanced holdings for S.
Europe District to call on
~~|~~|£0.00
~~|~~|£19.00
~~|~~|£0.00|£19.00|| |~~|~~||**RoW**
~~|~~
~~|~~|**Rest of the**
**World funds**
**held in BSO**
~~|~~|Advanced holdings for S.
Europe District to call on
~~|~~|£0.00
~~|~~|£121.50
~~|~~|£0.00|£121.50|| ||~~|~~|~~|~~
~~|~~|~~|~~|~~|~~|~~|~~
~~e~~|~~|~~
~~eee~~|~~eee~~|~~eee~~|| ||~~|~~|~~|~~
~~|~~
~~e~~|**Balance in BSO Account =**
~~|~~
~~| ~~
~~e~~||£3,431.93
~~|~~
~~e~~~~**e**~~
~~e~~|£1,774.80
~~|~~
~~**e**~~
~~eee~~|-£1,961.30
~~**e**~~
~~eee~~|**£3,245.43**
~~**e**~~
~~eee~~|| |||~~e~~|~~e~~|~~e~~|~~e~~~~**e**~~
~~e~~|~~**e**~~
~~eee~~|~~**e**~~
~~eee~~|~~**e**~~
~~eee~~|| |||~~e eee eee eee~~|||||||| |~~a~~|~~a~~||||||||| |||**BUDGET**
**REFERENCE**
~~a~~|**TOPIC**
**HEADER**|**TOPIC**
**BUDGET FIGURE**
**ENCOMPASSES**|**BUDGET /**
**START**
**FIGURE**
~~a~~|**INCOME /**
**ADJUSTMENTS**|**EXPENDITURE**|**BALANCE**|| |||~~fo~~|**FUNDS FOR AND FROM EVENTS BSO HAS ATTENDED****_(Note 5.6)_**
**OR BOOKED TO ATTEND****_(Note 5.6)_**
~~fo~~||||||| |||**NOTES: -**
~~fo~~|1. WSJ-19, KIJ and HJ remaining small balances transferred into BSO Event
surplus/deficit sub-account; some equipment damage from use at these events
which balance shall cover.
2. WINGS cancelled twice during Covid years; all WINGS Event payees were
formally contacted if wished to claim a refund by a set date which a number
did. Balance transferred into BSO Event surplus/deficit sub-account.
3. A small balance remained potentially from any fund raising undertaken; all
payees have been formallynotified if wish to claim the Trustee Board
~~fo~~||||||| **BUDGET / BUDGET TOPIC BUDGET FIGURE INCOME / START EXPENDITURE BALANCE REFERENCE HEADER ENCOMPASSES ADJUSTMENTS** ~~a a~~ **FIGURE FUNDS FOR AND FROM EVENTS BSO HAS ATTENDED** _**(Note 5.6)**_ **OR BOOKED TO ATTEND** _**(Note 5.6)**_ 1. WSJ-19, KIJ and HJ remaining small balances transferred into BSO Event surplus/deficit sub-account; some equipment damage from use at these events which balance shall cover. 2. WINGS cancelled twice during Covid years; all WINGS Event payees were **NOTES: -** formally contacted if wished to claim a refund by a set date which a number did. Balance transferred into BSO Event surplus/deficit sub-account. 3. A small balance remained potentially from any fund raising undertaken; all ~~fo~~ payees have been formally notified if wish to claim the Trustee Board Page **8** of **11** BB/BSO-2023-2024 Accounts/25.08.2024 ## **BSO - 2023/24** ## **BSO Accounts Report (Pre-audit approval)** designated small refund by the end of May; also notified that thereafter then the account is closed and any balance, including unclaimed refunds, shall be transferred into BSO Event surplus/deficit sub-account 4. Roverway and E.I.J are both live collections and expenditures at present, to carry over into 2024-25 Financial Year. |||**BSO Accounts Report (Pre-audit approval)**|**BSO Accounts Report (Pre-audit approval)Accounts Report (Pre-audit approval)(Pre-audit approval)**
Scouts|**BSO Accounts Report (Pre-audit approval)Accounts Report (Pre-audit approval)(Pre-audit approval)**
Scouts|**BSO Accounts Report (Pre-audit approval)Accounts Report (Pre-audit approval)(Pre-audit approval)**
Scouts|**BSO Accounts Report (Pre-audit approval)Accounts Report (Pre-audit approval)(Pre-audit approval)**
Scouts|**BSO Accounts Report (Pre-audit approval)Accounts Report (Pre-audit approval)(Pre-audit approval)**
Scouts|**BSO Accounts Report (Pre-audit approval)Accounts Report (Pre-audit approval)(Pre-audit approval)**
Scouts|Scouts| |---|---|---|---|---|---|---|---|---|---| ||||designated small refund by the end of May; also notified that thereafter then
the account is closed and any balance, including unclaimed refunds, shall be
transferred into BSO Event surplus/deficit sub-account
4. Roverway and E.I.J are both live collections and expenditures at present, to
carry over into 2024-25 Financial Year.y over into 2024-25 Financial Year.over into 2024-25 Financial Year.||||||| |||**WSJ19**|**WSJ -19**
**remaining**
**funds**
**(Now CLOSED)**|Donations transferred to
WSJ Hardship|£2,327.74||-£450.00|£0.00|| |||||Transferred to Events
Surplus/deficit funds|||-£128.09||| |||||Refunded|||-£400.00||| |||||Photobook produced|||-£1,349.65||| |||**WG20**|**Wings 2020**
**(Now CLOSED)**|All payees notified to
claim, balance
transferred to Events
Surplus/deficit funds|£4,213.35||-£4,213.35|£0.00|| |||**KIJ**|**Kent**
**International**
**Jamborette**
**(Now CLOSED)**|**Jamborette**
Surplus funds from event|£1,058.00||-£1,058.00|£0.00|| |||**WSJ23**|**WSJ-23 Funds**
**(Closing after**
**end of May**
**2024)**|Start of year balance|£13,875.48|||-£22.55|| |||||Income||£16,168.18|||| |||||Expenditure|||-£30,066.21||| |||**HJ23**|**Haarlem**
**Jamborette**
**(CLOSED)**|Start of year balance|£9,409.87|||£0.00|| |||||Income||£1,520.80|||| |||||Expenditure|||-£6,422.68||| |||||Balance transferred to
Events Surplus/deficit
funds|||-£4,507.99||| |||**RW-24**|**Roverway**
**Event**|Income|£0.00|£14,589.50||£12,189.50|| |||||Refunds to pull-outs
payees|||-£2,400.00||| |||**E.I.J.-24**|**Essex**
**International**
**Jamboree**|Income|£0.00|£27,037.72||£27,037.72|| |||||Expenditure|||£0.00||| ||||||||||| |||**Total of Restricted Accounts held for other**
**Parties =**|||**£73,238.92**|**£17,688.98**|**-£51,723.23**|**£39,204.67**|| ||||||||||| ||||||||||| Page **9** of **11** BB/BSO-2023-2024 Accounts/25.08.2024 **BSO - 2023/24 BSO Accounts Report (Pre-audit approval)** ## _**The following does not form part of the statutory accounts,**_ _**and only for information on plans for coming year’s**_ ## _**Financial Controls**_ ## **6. 2024-25 Financial Year – BSO Trustee Board Agreed Budget Sheet** **Reserves / Designated Funds £19,740.00 Administration £900.00** ~~A eee~~ **Maintenance £2,120.00** ~~iee~~ **Merchandise £700.00** ~~a~~ **Travel & General Expenses £7,125.00** ~~i eee~~ ~~**e** a~~ **Learning & Development £1,860.00 Sections £225.00** ~~ee eee~~ **BSO Events £2,600.00** ~~ae ee eee a0 es~~ _**Budgeted total =**_ **£35,270.00** ~~RG~~ **The 2023/24 Annual Accounts, together with this Financial Report, are prepared and collated for presentation to the Independent Examiner:** ## Ben Balaam **---------------------------------------------** _signature_ **Ben Balaam CEng. MSc BSc DMS CGLI MIET MCMI** **British Scouting Overseas - Area Treasurer** For and on behalf of **British Scouting Overseas** **------------------ < > ------------------** Page **10** of **11** BB/BSO-2023-2024 Accounts/25.08.2024 **BSO - 2023/24 BSO Accounts Report (Pre-audit approval)** ## **AREA TREASURER’S ADDITIONAL COMMENTS** Transformation of, within and across our Scout Association, is steadily activating and going live; compliant with our personal aims and targets to maintain and improve our relational workings in and for all we do in Scouting. The building of team-working between us all, to ease and share our knowledge together, as well as with task encounters in Scouting that we each individually experience; all towards generating good, motivational and effective Scouting for ourselves, from which our Young Members to learn and grow in themselves! ## **“BSO - SCOUTING PROUD”** As prior years and by now you know, I do not usually mention names, in case forget to say someone thus, I thank all whom have given their support to me and being fully deserving of my thanks and appreciation. In particular, to the Trustee Board Team, Event Managers/Treasurers and of course our District Treasurers in their related role functions, encompassing their annual task of collection and transfer of Membership Fees and in their undertaking of local District Accounting! My best wishes and thanks to you all for this past year as well as our future years of BSO Scouting together! ## Ben Balaam **British Scouting Overseas: Area Treasurer** Page **11** of **11** BB/BSO-2023-2024 Accounts/25.08.2024 BSO- 2023/24 Audited Accounts Scouts Independent Examinerfs Report to the Trustees of the BRrnSH SCOirnNG OVERSEAS AREA scour COUNCIL I report on the accounts of the the year ended on 31* March 2024. which comprise the Statement of Flnanclal Activltles. the Balance Sheet and related notes set out on pages 2 to 9 of the BSO Accounts Report. This report is made solely to ts trustees in accordgnce thryth Section 145 of the Charities Act 2011. My work has undertaken so th* I might state to the ctiarttls trustees tfmise matters l am required to state to them in an Independent Examinerfs report and for other purpose. To the fullest extent pemjitted by law, I do not accept or awme reSp￿Sibility to anyone other than th8 charity and the charitys trustees for my exarnination wyk. Respectlve responslbllltles of Trustoes and Examlnor The Group'slDistricYs trustees are resp￿sIble for the weparali'on of the accounts. They consider that an audit is not required for this year (under Seclion 144 of the Charities Act 2011 (the Charities Act)) and that an independent examination is neÈded. It is my responsibilty to: Examine the accounts (under Section 145 of the Charities Act): To follow the prttedures taid in the General Direc*orts gven by the Charity Commissioners (under SecAion 145(5)(b) of the Charities Aci): arrfl To slate whether particjjlar matters have c(￿e to my attention. 8asls of Independent Examlnefs report My examination was carried ￿t in acc(xdance with Ihe Gen8ral Oirections given by the Charity Commissioners. An examinatton indudes a revtew of the accounting records kept by the GrouplDistrict and a comparison of the accounts pyesented %Mth those records. It also indudes consideration of any unusual items or disclosures in the accounts. and seeking explanations from you as trustees conceming any such matters. The procedures ur#dertaken do not provide all the eviden￿ that would be required in an audit and consequenty rKJ opinion is given as to whethw the accounts Ixesent a IDJe arKI fairf VIL and the r8Wrt is limited to those matters set oui in the ststement belryw. Independent Examlnofs statement In Connection wilh my examination, no matter has come to my attention (olher Ihan that disdosed below.): whith gives me reasrywble cause to believe that in any mtsial respe(a the requireTh*nts to keep accujnting records In accordance ¥￿th Section 130 of the Charities Art to prepare accounts *thich accord *ith the act￿ntir￿j record8 and comply with ts accounting requirements of the Charities Act have not been met: or to whlch. in my opinicjn, attention sh(xAd be dra￿ in ￿der to enable a proper ￿derstanthng ol the accounts to be reached. . Please delete the in brnckets ifu￿y (*) not appty Name: Mr Jeremy Fozzard - FCCA Qualfficats'on: Fellow Member of Association of Chartered Certified Accountants Address: 5 Duckets wfArf. Bislw's Stortford. H￿l￿d5h1r8. CM23 3AR Date: 8BI8Y>2023-24 Ac(ounisl25.08.2024 Pagelofl