## **Trustees’ Annual Report to the Charity Commission for the period from 1 April 2022 to 31 March 2023** ## **Charity name: British Scouting Overseas Area Scout Council** ## **Charity registration number: 1151702** ## **United Kingdom Scout Headquarters registration number: 10000205** ## **Objectives and Activities** ||SORP reference||| |---|---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17||**The Purpose of Scouting**
**Scouting exists to actively engage and**
**support young people in their personal**
**development, empowering them to make a**
**positive contribution to society**
**The Values of Scouting**
**As Scouts we are guided by these values:**
**Integrity- We act with integrity; we are**
**honest, trustworthy and loyal.**
**Respect- We have self-respect and**
**respect for others.**
**Care- We support others and take care of**
**the world in which we live.**
**Belief- We explore our faiths, beliefs and**
**attitudes.**
**Co-operation - We make a positive**
**difference; we co-operate with others and**
**make friends**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19||**The Scout Method**
**Scouting takes place when young people,**
**in partnership with adults, work together**
**based on the**
**values of Scouting and:**
**- enjoy what they are doing and have fun**
**- take part in activities indoors and**
**outdoors**| **We prepare young people with skills for life** |||**- learn by doing**
**- share in spiritual reflection**
**- take responsibility and make choices**
**- undertake new and challenging activities**
**- make and live by their Promise**| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**British Scouting Overseas meets the**
**Charity Commission's public benefit**
**criteria under both the advancement of**
**education and the advancement of**
**citizenship or community development**
**headings **| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**The charity makes limited grants of £100**
**to assist in opening new Groups and new**
**Sections of existing Groups. The policy is**
**defined in the charity’s internal document**
**dealing with Governance and Compliance**| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|**British Scouting Overseas is entirely**
**volunteer managed and led. It is our policy**
**that no volunteer should be out of pocket**
**as a result of their voluntary work with the**
**charity. However, our volunteers often**
**donate financially as well as giving their**
**time and skills**| |Other||| ## **Achievements and Performance** SORP reference Summary of the main achievements of the charity, **Please refer to the attached copy of our** identifying the difference the **Annual Review** charity’s work has made to the circumstances of its Para 1.20 beneficiaries and any wider benefits to society as a whole. ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|**See above**| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|**The charity does not have sufficient funds**
**to invest in longer term investments. The**
**charity has therefore adopted a risk averse**
**strategy to the investment of its funds. All**
**funds are held in a mainstream bank**| |Other||| |---|---|---| |**Financial Review**||| |Review of the charity’s
financial position at the end
of theperiod|Para 1.21|**The trustees are of the view that the**
**charity is sufficiently resourced**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The charity’s policy on reserves is to hold**
**sufficient resources to continue the**
**activities of the charity should income fall**
**short**| |Amount of reserves held|Para 1.22|**Three months’ operating costs minimum**| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Membership subscriptions**| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| ||Para 1.46|**The trustees have identified the major risks**
**to which they believe the charity is**
**exposed and have compiled a risk register,**| |A description of the principal
risks facing the charity||**which is reviewed regularly, so that**
**mitigating activities can be evaluated**
**The charity has in place systems of internal**
**controls that are designed to provide**
**reasonable assurance against material**
**mismanagement or loss, these include two**
**signatories for all payments and**
**comprehensive insurance policies to**
**ensure that insurable risks are covered**
**The risk register covers risks under the**
**following headings:**
**- external risks (including reputational)**
**- regulatory and compliance risks**
**(particularly safeguarding and data**
**protection)**
**- financial risks**
**- operational risks (particularly health and**
**safety and loss/damage toproperty)**| |---|---|---| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||**British Scouting Overseas is a trust**
**established under its rules which are**
**common to all such units of The Scout**
**Association**| |---|---|---| |Type of governing document|Para 1.25|**The governing documents of British**
**Scouting Overseas are those of The Scout**
**Association. They consist of a Royal**
**Charter, which in turn gives authority to**
**the Bye Laws of the Association and The**
**Policy, Organisation and Rules of The**
**Scout Association**
**The charity has also adopted a Governance**
**and Compliance document to supplement**
**the above**| |How is the charity
constituted?|Para 1.25|**Unincorporated**| |---|---|---| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Election of six trustees (three-year terms,**
**with option for a further term of three**
**years, staggered retirement) plus the**
**Secretary and Treasurer: by the Council**
**(representing the membership and**
**supporters of British Scouting Overseas)**
**plus nomination at the AGM of the Chair**
**and up to six others with appropriate skills**
**and experience**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|**The charity provides induction and training**
**for trustees by using the materials and**
**facilities of The Scout Association,**
**including an initial programme tailor-made**
**for trustees in The Scout Association**| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**The charity operates as part of the**
**organisation and structure of The Scout**
**Association**| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charityname|**British Scouting Overseas Area Scout Council**| |---|---| |Other name the charityuses|**British Scouting Overseas; BSO**| |Registered charitynumber|**1151702**| |Charity’s principal address|**The Secretary**
**British Scouting Overseas**
**69 Five Ashes Road**
**CHESTER CH4 7QS **| ## **Names of charity trustees who manage the charity** |Trustee name|Office (if any)|Dates
acted (if
not for
whole
year)|Name of person (or body)
entitled to appoint trustee (if
any)| |---|---|---|---| |**Alex Hadley**|**Nominated**||**Commissioner**| |**Alice Mintoff**|**Elected**||**Council**| |**Anthea Meijer**|**Nominated**||**Commissioner**| |**Anthony Dunn**|**Elected**||**Council**| |**Becca Felgate**|**Nominated**||**Commissioner**| |**Ben Balaam**|**Treasurer**||**Ex officio**| |**David Bull**|**Secretary**||**Ex officio**| |**Dylan Burrows**|**Nominated**||**Commissioner**| |**Jan Miller**|**Elected**||**Council**| |**Jane Warne (Chair)**|**Nominated**||**Commissioner**| |**Matt Lightfoot**|**Elected**||**Council**| |**Nathan Prince**|**Commissioner**||**Ex officio**| |**Robin Ngeow**|**Co-opted**||**Trustees**| |**Sandro Pace-Bonello**|**Elected**||**Council**| |**Sarah Webber**|**Elected**||**Council**| |**Sébastien Eldridge**|**Nominated**||**Commissioner**| |**Victoria Mitchell**|**Nominated**||**Commissioner**| ## **Corporate trustees – names of the directors at the date the report was approved** |**None**||| |---|---|---| |||| |||| |||| |||| |||| |||| |**Name of trustees holding title**|**to property belonging to the charity**|| |Trustee name|Dates acted if not for whole
year|| |**None**||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|**Not applicable**| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own
assets|| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser Not applicable Name of chief executive or names of senior staff members (Optional information)** **None** ## **Exemptions from disclosure** **Reason for non-disclosure of key personnel details Not applicable** ## **Other optional information** **Not applicable** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** Signatures: **Jane Warne David Bull** Full names: **Jane Warne David Bull** Position (eg Secretary, **Chair Secretary** Chair, etc): Date: **26 September 2023** # British Scouting Overseas Annual Review 2023 **Year ending: March 2023 Published: August 2023** _Miiii Words from the Area President **"Doing your best means much the same thing, no matter where in the world you may live, and how old you might be"** **Integrity Respect Care Belief Co-operation** ## By John May OBE DL It’s been an absolute pleasure, and actually rather a privilege, to follow the various goings on within the Area over the last twelve months. I’ve seen reports of weekly meetings, bringing young people together in challenge, fun and friendship. I’ve seen pictures and read diaries of camps, expeditions and adventures. I’ve been on Zoom with a number of Groups and Districts, celebrating the successes of young people from every corner of the world. And, just a couple of weeks ago, I was lucky enough to spend an hour or so with members of British Scouting Overseas’ Unit to the World Scout Jamboree, after the evacuation from the campsite and the relocation of the event to Seoul. On each occasion, I’ve been struck by a number of things. Firstly, that Scouting is as relevant as ever, genuinely helping young people build those skills for life that we all like to mention when talking to parents, schools and the general public. Secondly, it continues to be engaging, challenging and fun, thanks to the tireless efforts and enthusiasm of the adults who choose to volunteer, week-in, week-out. And thirdly, it transcends national barriers, cultures and creeds. Doing your best means much the same thing, no matter where in the world you may live, and how old you might be. I remain extraordinarily proud to act as your President. The youth work that I see within British Scouting Overseas is second to none, and I love to see the impact that it has on everyone involved. Thank you for all that you do to support young people. You really are, truly, amazing. John May Area President **Area President** 4 # Words from the Area Chair **"British Scouting Overseas is passionate about the contribution that young people provide in decision making"** **Integrity Respect Care Belief Co-operation** ## By Jane Warne The Area Trustee Board has had a busy year supporting volunteer line managers in their roles of providing fantastic opportunities for young people. Being a trustee is a privilege and provides a backbone of support, in relation to financial management, monitoring and evaluating risk to the Area and its members, recruitment and fundraising, as well as liaising with community stakeholders. British Scouting Overseas is passionate about the contribution that young people provide in decision making, and the Area Trustee Board is no exception. Currently the board has 5 young members, whom we are all proud to work with. This year, the trustees have worked hard in their support of the Area’s unit for the World Scout Jamboree, who I am sure you will agree, have been the most wonderful ambassadors for scouting, through considerable adversity. We have also worked with the Area Commissioner and his team in embedding the changes associated with The Scouts’ Transformation and have implemented the changes required to remain compliant. Being a trustee comes with considerable responsibility and requires a critical but supportive eye over the activities undertaken by the area. Working with these often unseen volunteers has been a joy and I am incredibly grateful for the time that each member of the trustee board gives in their support of scouting across the Area. This year, Irene Orford stood down from Scouting, as she moves on to different ventures. On behalf of the Trustee Board, I would like to extend my thanks to Irene for her contribution to Scouting over the years. The Trustee Board also says farewell this year to Matt Lightfoot, Alice Mintoff and Sarah Webber, who reach the end of their terms of office, as well as to the nominated and co-opted members. No doubt a number will return to the Board for next year. Thank you all for all of your contributions and guidance during the year. In particular, I would like to extend my thanks to Nathan Prince, the Area Commissioner for his tireless efforts and outstanding leadership of the wonderful area team. I would also like to make a special mention and express my gratitude to Ben Balaam, the Area Treasurer and David Bull, the Area Secretary. These gentlemen have supported my work as chair and that of the wider area immeasurably. I look forward to the next year with British Scouting Overseas and to all of the opportunities that are young people are afforded, thanks to our wonderful team of volunteers. Jane Warne Area Chair **Area Chair** 6 Words from the Area Commissioner **"By 2025 BSO will have prepared more young people with skills for life, supported by amazing leaders delivering an inspiring programme. We'll be growing, more inclusive, shaped by young people and making a bigger impact in our international communities"** ## By Nathan Prince Time goes so fast and I find it hard to believe that this is my fourth year as Area Commissioner. I’m immensely proud of all that we are achieving across BSO and I think this past year has been incredibly successful for us. ## **Growth** I’m really pleased to report that due to some extraordinary efforts across our Groups, we have seen a huge increase in youth membership this year. The Area grew by almost 17% over the last year and we are now at about 2017 numbers with a total membership of 3,351. There are indications that we are on-track for another year of growth. Since the launch of Squirrels for 4-6 year-olds last year, we have opened 8 Dreys in Naples, Kuwait, Brussels, Prague, Jakarta, Kuala Lumpur, The Falklands and Shape, with 6 more Dreys opening this year. ## **BSO @ Royal Events** ## **Lying-in-state** Shortly after the death of our patron, HM Queen Elizabeth, The Scouts put out a call for volunteers age 18-25 to assist with managing the lying-in-state. BSO Scout Network member Zoe Baxter from Telstar Scout Group in Luxembourg was successful in the selection and helped with managing the massive queue of people. Zoë, who received her Queen's Scout Award in 2020, joined as a Beaver Scout at aged 7 and has been involved in Scouting ever since. She was also one of the Assistant Unit Leaders in our World Scout Jamboree Unit. As Scouts, we all promise to help other people and we are immensely proud of Zoë. ## **Coronation Weekend** BSO Network were well represented for the Coronation of The King in London on Saturday 6th May 2023. BSO had ten Network members camping at Gilwell Park. Several members were helping at Hyde Park staffing the big screens. Whilst others were making sure people knew where to go, helping with crowd control in and around Green Park. A London newspaper also featured our members in a great news article with our Network looking very smart indeed. **Area Commissioner** 8 ## **Strategy** The aim of BSO is: “by 2025 BSO will have prepared more young people with skills for life, supported by amazing leaders delivering an inspiring programme. We'll be growing, more inclusive, shaped by young people and making a bigger impact in our international communities” In February, we hosted an ambitious BSO Development Weekend where, nearly all of the Area team along with District Commissioners came together at Paccar Scout Camp (between Heathrow and London) to discuss and shape our future strategy. The weekend allowed us to work towards creating a refreshed Area strategy. ## **The top 10 issues that were identified were** - DBS checks local/national along with compliance/non-compliance Access to adventurous activity permits and gaining night’s away permits Getting started in BSO (induction and training support) Safe Scouting and processes not always being followed Training is seen by some as optional - Help with recruiting new volunteers and retaining existing volunteers How to ensure we are delivering Youth Shaped Scouting Tackling resistance to change by some leaders - Accessing adult training - Issues with distances in BSO: Problems with communication, safety, sense of belonging. **Area Commissioner** 9 ## **Northern Europe District Camp 12-14 May** ## **Camps and Events** 2023 is one of the most exciting years for events in British Scouting Overseas’ history. This summer, our 40-person Jamboree Unit went to South Korea along with several BSO members on the International Service Team. 190 BSO members attended the Haarlem Jamborette in the Netherlands and a further 19 attended Kandersteg International Scout Camp 100. These three camps will be reported in more detail, later in the AGM. In addition to this, there have been many events and activities run by Districts and Groups around the Area. I’ve had the pleasure of meeting many dedicated volunteers whose passion and commitment to delivering exceptional experiences for our members is truly inspiring. I attended the Northern Europe Scouts District Camp at De Kluis campsite, near Brussels in Belgium where I met 460 BSO members from across the District. During the camp, I was honoured to lead the Penguin Song for the campsire. ## **Telstar, Waterloo & Prague at Intercamp 26-29 May 2023** Three Northern Europe District Scout Groups had an amazing time at Intercamp in Eifel National Park, in Vogelsang, Germany over the Whitsun weekend break. Intercamp next year is at Świeradow-Zdrój in Poland. We’ve been very busy: ## **World Scout Jamboree 27 July to 15 August** 36 Explorers from Unit 1 – “The Wild Ones”, under the leadership of Shelly Burrows, Brooke Lowe, Zoe Baxter and Lynn Millard attended the WSJ in South Korea. On top of this, nine members of BSO went as part of the adult International Service Team (IST). As you’ll have seen in the press and on social media, this particular WSJ proved to be an unparalleled test of mettle, a crucible of stress, trauma, and challenges that pushed the boundaries of even the most seasoned participants. Yet, against all odds, Unit 1 returned not only unscathed but enriched by an experience that defied the norm. A standing ovation is due for our remarkable Unit Leaders, steadfast IST and CMST members, and, of course, our exceptional young participants. Their resilience and dedication throughout this journey has left me truly amazed. They turned a disaster into an extraordinary WSJ, unlike any other. A heartfelt thank you for giving your best and embracing the challenge. Remember, it's during tough times that the strongest individuals emerge. Kudos to all! **Area Commissioner** 10 ## **Haarlem Jamborette 5-16 August 2023 Kandersteg Centenary 27 July - 8 August** This summer 190 BSO members joined 3,500 international participants at the Haarlem Jamborette in the Netherlands in four BSO camps comprising 1st Bougival, 1st Brussels, 1st Hague/1st Prague and the main BSO contingent. Our members embarked on a whirlwind of exhilarating escapades, including epic 40km hikes, immersive city tours, adrenaline-pumping adventure trails, breezy windmill cycling, shaded forest cycling, poignant visits to the Anne Frank Museum, thrilling water sports, zany sports tournaments, vibrant evening parties, Dutch theme park thrills, engaging sessions in arts, crafts, and technology and making new friends during the open day with a big BSO party. 16 Explorers and 3 adults from Northern Europe participated in the centenary celebrations of the Kandersteg International Scout Centre (KISC) at Kander100. The group enjoyed a massive range of adventurous and cultural activities, plus some epic parades and celebrations. Two weeks before this, 13 members of the 1st Waterloo Scouts and Explorers also attended Kandersteg for a week’s camp. 11 **Area Commissioner** ## **Closure of British Girlguiding Overseas** In April, Girlguiding UK gave an unexpected announcement about the cessation of all operations under the British Girlguiding Overseas (BGO) umbrella, effective 1st of September 2023. Both BGO and BSO, have a profound and interconnected tapestry of heritage that spans more than a century. Throughout this extensive history, we've enjoyed a close collaborative relationship, driven by a shared mission of nurturing and empowering our youth. We acknowledge the immeasurable contribution BGO has made to countless girls over the years. The positive ripple effect of BGO's influence on our local communities cannot be understated, and we're indebted to the lasting impact BGO leaves behind. The tapestry of our shared communities has been enriched through our joint engagement, and as we bid farewell, we're acutely aware of the void their absence will create. Finally, I extend my heartfelt gratitude to every individual who has played a role in shaping the landscape of Scouting within the BSO Area and our Districts. From the exceptional leaders who guide and inspire, to the dedicated managers who orchestrate behind the scenes, and the unwavering supporters who lend their strength, I am deeply appreciative. Your contributions, both seen and unseen, have left an indelible mark on the lives of those you've touched. Through our collective dedication we continue to make a positive impact on our youth and the world they will shape. Nathan Prince Area Commissioner 12 **Area Commissioner** 2022 2023 800 **----- Start of picture text -----**
Area
36
Middle East
Southern Europe 656
600 755
400
200
Northern Europe
Rest of the World
1062
842
0
Squirrels Beavers Cubs Scouts Explorers Network
**----- End of picture text -----**
Youth Membership Up 18.3% to 2468 Adult Membership Up 10.2% to 883 We have 1 leader for every 5 young people across BSO 4% increase in teenagers taking part in BSO Scouting ## Long Service Awards in BSO **25 Years Long Service Award** Jeff Piper Baz Pritchard **20 Years Long Service Award** Peter Cathcart Justin Fisher Nathan Prince **15 Years Long Service Award** Lynn Frank Leisel Hardy **10 Years Long Service Award** Shelly Burrows Sarah Lightfoot Alice Mintoff Yasma Osman Sandro Pace-Bonello Becca Taylor Every adult who gives their time to Scouting supports the development of young people and without them Scouting and the adventures it offers simply would not happen. ## Top Awards in BSO **Chief Scout's Commendation for Meritorious Conduct** Becca Felgate **King's Scout Award** Finn Adair **Silver Wolf** Jon Gill Simon Burgess **Silver Acorn** John Tranter Nathan Prince **Chief Scout’s Commendation for Good Service** Sonia Alvarez John Broxis Peter Endean Stuart Green Lucy Hammond Alastair Hammond Ursula Pucovska Chris Wait Robin Ngeow Fatma Zebadia Wayne Hinto Carmen GomezAdarme Clare Murray James Hull Jamie Wright Robert Willis Victoria Mitchell Catherine Fenton Dominique White John Pearce Thomas Thorne **Award for Merit** Jane Warne Lynn Frank Alice MIntoff Cynthia Williams Edward Gough Jordan McCullough Karen Kendall Mark Neves Matthew Shephard Nigel Stone Timothy Miller ## People We have seen a lot of change in the Peoples team this year. We have a number of new appointments to the team. Lucy Bridge has been appointed as AAC Development, Lucy has been extremely busy looking at ways BSO can support our friends from British Guiding Overseas (BGO) who were told in April that all groups will be closed at the end of August. Lucy has been looking at ways Districts can support any members of BGO. In September Lucy will be working with Districts to see if we can reduce the waiting lists some group have. Nilesh Tailor has been appointed as Area Training Manager. Nilesh and his team are looking at ways we can support those leaders who need to complete training but struggle with attending any of the Area’s courses. They are looking at videoing some of these courses so leaders can watch them when they have time and then meet up with a Training Advisor to validate what they have learnt. Bernie Steadman has joined the Lone Scout Group as Cub Leader. Bernie will be working closely with Alastair Hannaford who is the Group Scout Leader of the Lone Scout Group One piece of exciting news is that our Lone Scout Group has now started. Our first Beaver Scout attended Northern Europe’s District camp and camped for the weekend. He was awarded his Beaver Bronze Award at the camp and is looking forward to starting Cubs in September. The Lone Scout Group has been set up to help those who move to an area around the World who cannot access Scouting due to long distances between where they live and the nearest Scout Group can join this group with other members in the same situation. This group will be available to all of our Youth Sections from Squirrels to Scout Network, where we will be offering a balanced programme for our members. We hope that we will get a chance to meet up during one of the many large camps BSO attend. Rikki Bilverstone (Area Training Manager,) Victoria Mitchell (Young Leader Leader) and Jordan McCullough (AAC Diversity & Inclusion) have all left their roles to focus on different roles. Rikki is still helping with Training in the Area, but also in his home town. Victoria is still involved in ROW but is also concentrating on Scouting in Cumbria. Jordan is now the DC for Southern Europe. I would like to thank them all for the dedication they have shown to BSO during their time in the roles. We are still looking for a new Young Leader Leader and AAC Diversity & Inclusion. If you are interested in either of these roles please contact me for a chat. Debbie Phillips Deputy Area Commissioner (People) **People** 16 ## Programme 2022/23 has been a busy year with a wide range of activity across the area. During the year, I have continued to focus on: - making sure the permit scheme works effectively and enables safe activity. - helping to get more camping / - adventurous activities taking place. providing support for those looking to gain activity or nights away permits. - helping support the International Award in BSO. - supporting DC’s, Assessors and Nights Away Advisors in their roles. I have run online sessions to talk about the night away and activities scheme, running online training for Module 16 (Residential Experiences) and helped with training where needed. I continue to promote how we can help more leaders across BSO gain permits. In 2023/24 we run module 25(Nights Away) to qualify more nights away advisors across the area I was pleased to support the Jamboree Unit with their camp in Prague. This was hold them in excellent stead for the jamboree proper in Korea. By the time this report is published we will be able to hear all about the jamboree from Shelly, Lynn, Zoe and Brooke and am sure they all had a good time. It was great to 1st Prague gaining climbing and archery permits. Thanks to Dave Sneddon from Lincolnshire Scouts who assessed the climbing permits. The Area can arrange (subject to numbers) assessor visits should you have scouters who either need training to are experienced enough to gain a permit. BSO was honoured to be invited to lead the British Memorial Service at Bayeux during the Normandy Boy Scouts of America Transatlantic Council Camporee in April 2022. 2022 was the 10th Normandy Camporee and we are recognized by the French Republic with the title “Custodians of Omaha Beach”. The Camporee was open to all Scout Families from around the globe, including those of other Scout Associations, and not just members of the Boy Scouts of America. An excellent memorial was delivered with the help of Yves Gagnon, Paris Explorers, Bob Thorpe (former D.C. Southern Europe) and others. Network continues to go from strength to strength under the leadership of Becca Felgate. I have been delighted by the range of events and greater activity with our network members. It has been a real pleasure seeing them gain Kings Scout awards, take part in the sad events of HM the Queen’s funeral as well as the happier King’s coronation. **Programme** 17 ## Programme We have also purchased additional equipment to support events during the year which I know will be very useful for both Haarlem Jamborette and Gilwell Reunion. Finally, I would like to thank everyone who has helped support BSO groups on programme in the year. This includes member of the programme team as well as countless leaders who have contributed during the year. I am also keen to hear form people who would like to join me in helping on the team in BSO. If you are interested in helping or have a question on permits or activities, please get in touch using my email which is howard.nelson@britishccoutingoverseas. org.uk. I would be happy to hear from you. Howard Nelson Deputy Commissioner (Programme) **Programme** 18 ## Perception The last year has been a year of consolidation and incremental improves within our perception strand. Building on the previous successes of our Microsoft 365 rollout and new website, we've focussed this year on our Social media channels. As part of the Area mini conference at Gilwell Reunion 2022, we've engaged in having a youth led socials team and were delighted to welcome Rachel & Edward to form our Social Media team. Internally our Far & Wide newsletter continues to be an important source of communicating with members and over the next yea we'll be focussed on how we can improve this valuable communications tool for our members. We've further integrated our social media channels onto the BSO website with our Instagram feed promoted on the home page, further showcasing the vibrancy of scouting across BSO. Continuing externally, we've continued to take on feedback from members and visitors of our website to continue to update and improve usability, further enhancing the importance of our website as a tool to aid members. My thanks to all those who continue to support Perception (Comms) with particular thanks to the team; Richard, Will, Sarah, Jordan, Rachel, Edward, Michael, Matt, and Tony Graham Eden Deputy Area Commissioner (Perception) A key upcoming project is to share our heritage of UK scouting overseas online, which is in tandem with our Area Heritage Manager Tony, with both interest and usability being key requirements. **Perception** 19 **Every week, we give more than 2,400 young people aged 6-25, the skills they need for life.** **info@britishscoutingoverseas.org.uk Registered charity number: 1151702** **BSO - 2022/23 Audited Accounts** **Annual Accounts For year** **1[st] April 2022** **to** ## **31[st] March 2023** ## **AUDITED ACCOUNTS** ## **August 2023** ## British Scouting Overseas **Ben Balaam – BSO Area Treasurer** **9 Pipit Place, Upper Horsebridge, Hellingly, East Sussex, BN27 1FT. United Kingdom** **T: +44 (0)1323 842 580 M: +44 (0)7917 091 868 E: ben.balaan@britishscoutingoverseas.org.uk** **W: www.britishscoutingoverseas.org.uk Registered charity number 1151702** Page **1** of **15** BB/BSO-2022-2023 Accounts/25.08.2023 **BSO - 2022/23 Audited Accounts** ## **PREFACE COMMENTS** ## **1. BSO ACCOUNT MANAGEMENT** ## 1.1. **The BSO Accounts** - 1.1.1.Collated and recorded from income and expenditure which has been notified/received during the last accounting year. ## **1.2. Area Treasurer** - 1.2.1. Member of the BSO Executive Committee / Trustee Board - 1.2.2. Ben Balaam – Area Treasurer Appointed to the role of British Scouting Overseas on 5[th] September 2014. ## **1.3. Transactions** - 1.3.1.Instigated and implemented by the Area Treasurer on the receipt of the appropriate expense claim, being approved by the appropriate authority for expenditure approval, or in accordance with the funds holding in question i.e. TSA Membership Fees, Camps / Activities / Event accounts / Held in BSO Account on behalf of / etc. etc. ## **2. BSO ACCOUNT FUNDS LOCATION** - 2.1. These are held in the one Bank Account and no cash or cheques are held outside of this. - 2.2. Active Account is ‘British Scouting Overseas – Community Account’ with Barclays Bank. ## **3. FUND HOLDING CATEGORIES** ## **3.1. Unrestricted Funds** - 3.1.1. Open for general operational usage - 3.1.2. No account funds are currently held in cash, only within Bank Account and fully accounted in the Bank Statements ## **3.2. Reserved Funds for TSA Membership Fees** - 3.2.1. These are transfer funds; only transferred through the BSO account for ease of The Scout Association’s collection process and thus only recorded to agree with BSO bank statements. - 3.2.2. These are The Scout Association’s (TSA) funds and would be referenced accordingly in TSA’s Accounts. - 3.2.3. These cover Headquarters collected fund receipts for Capitation and Jamboree payments and do not contribute to or influence BSO primary accounting records, in accord. - 3.2.4. _**Note:**_ 2023 Membership Fees received before end of 2022-23 Financial year’s closure for transfer during 2023-24 financial year, are recorded collected and held over into 2023-24 accounts, at which time when all collections complete, the portion for HQ Membership Fees will be transferred to TSA and the Member Fees for BSO apportioned in accord. Page **2** of **15** BB/BSO-2022-2023 Accounts/25.08.2023 **BSO - 2022/23 Audited Accounts** ## **3.3. Designated Funds** - 3.3.1. There are no accountancy restrictions in the application of these funds and thus pending Executive agreement can be re-accounted, if necessary, as unrestricted. ## **3.4. Designated / Restricted Event Funds** - 3.4.1. BSO Account includes collection of attendance fees from participants and stage payment of funds at appropriate times to Event Organisers. - 3.4.2. Current funds held from Events during the accounting year includes: - World Scout Jamboree 2019 - WINGS - Kent International Jamboree - World Scout Jamboree 2023 - Hill Walking - Haarlem Jamborette 2023 ## **3.5. Restricted Funds Held on behalf of others** - 3.5.1. Where funds are transferred through BSO Account towards others, these are held restricted on their behalf until claimed pending appropriate funds release approvals, in most cases applicable being restricted expenditure for designated uses only! ## **3.6. Endowment Funds** - 3.6.1. No funds held by BSO in this type of account. ## **4.0 ALLOCATIONS AND DESIGNATIONS OF 2021-22 BSO ACCOUNTS** - **4.1 2022/23 ACCOUNTS** - **4.2 DESIGNATED FUNDS HELD WITHIN ABOVE ACCOUNTS** - **4.3 RESERVED TRANSFER FUNDS** - **4.4 EVENT FUNDS CURRENT STATUS** - **4.5 BSO EVENTS SURPLUS/DEFICIT FUNDS** - **4.6 FUNDS HELD IN BSO 2022-23 ACCOUNT FOR OTHERS** - **5.0 Notes to accompany 2022-23 Financial Report** - **6.1 2022-2023 BUDGET REPORT** - **6.2 2023-2024 DRAFT BUDGET PLAN** Page **3** of **15** BB/BSO-2022-2023 Accounts/25.08.2023 **BSO - 2022/23 Audited Accounts** ## **4.1 2022/23 ACCOUNTS** ## **(all of the account figures are in GBP)** BSO Account opening balance _**(Note 5.1)**_ £ 84,038.66 Total income 2022/23 £ 287,347.37 Total funds 2022/23 £ 371,386.03 Total expenditure 2022/23 _**(Note 5.2)**_ £ -225,220.56 2022/23 BSO Account’s closing balance _**(Note 5.3)**_ **£ 146,165.47** ## **4.2 DESIGNATED FUNDS HELD WITHIN ABOVE ACCOUNTS** **BSO SUPPORT FUNDS** _**(Note 5.4)**_ Opening balance Hardship Funds Young People £ 1,000.00 Adults £ 1,000.00 WSJ Attendee £ 290.00 Jamboree – Start-up Loan Fund £ 1,500.00 Jamboree Leader Support Fund £ 3,000.00 Group Development – Start-up Grant £ 1,000.00 £ - 300.00 Emergency Fund £ 5,000.00 Opening Fund Holding £ 12,790.00 Total expenditure from Funds 2022/23 (Start-up Grants made) £ -300.00 2022/23 closing balance for held Support Funds **£ 12,490.00** ## **4.3** ## **RESERVED TRANSFER FUNDS** **Transferred through to The Scout Association and not retained or covered by BSO.** TSA Capitation collected and transferred TSA 2022 Membership Fees _**(Note 5.5)**_ £ 79,700.00 £ -79,700.00 **£ Zero** ------------------------- TSA 2023 Membership Fees received _**(Note 5.5.2)**_ Before end of 2022/23 year to for carry over to 2023/24 accounts: - **£ 57,084.77** Page **4** of **15** BB/BSO-2022-2023 Accounts/25.08.2023 **BSO - 2022/23 Audited Accounts** ## **4.4 EVENT FUNDS CURRENT STATUS** **World Scout Jamboree 2019** _**(Note 5.6)**_ 2021-22 Balance = £ 4,327.74 Transferred to Event Surplus/Deficit sub-account £ -2000.00 Current Balance at close 2022-23 = **£ 2,327.74** Balance uplifted from 2021-22 to cover Unclaimed & production WSJ-19 Photo Book cost ------------------------------------------------ **WINGS 2020** _**(Note 5.7)**_ Sub-Account balance from 2021-2022 £ 4,768.35 Refunds claimed 2022-23 £ -555.00 Remaining balance to be transferred to Event Surplus/Deficit sub-account = **£ 4,213.35** _**Supplementary Event Note: [Wings was cancelled due to Covid]**_ ## **--------------------------------------------** ## **Kent International Jamboree 2022** _**(Note 5.8)**_ Balance from 2021-22 £ 6,798.48 Income 2022-23 £ 4,380.00 Total Income = £11,178.48 Expenditure 2021-22 £ -10,120.48 Remaining balance to be transferred to Event Surplus/Deficit sub-account = **£ 1,058.00** --------------------------------------------- ## **World Scout Jamboree 2023** _**(Note 5.9)**_ Total Income 2021-23 £ 146,594.61 Total Expenditure 2021-23 Balance into 2023-24 = £ -132,719.13 **£13,875.48** ---------------------------------------------- Page **5** of **15** BB/BSO-2022-2023 Accounts/25.08.2023 **BSO - 2022/23 Audited Accounts** |**Hillwalking 2022****_(Note 5.10)_**
Total Income 2021-23
£ 300.00
Expenditure 2022-23
Balance (Loss) =
----------------------------------------
**Haarlem Jamborette 2023**
Total Income 2022-23
£ 35,503.03
Total Expenditure 2021-23
Balance into 2023-24 =|£ -311.30
**£ -11.30**
£ -26,093.16
**£ 9,409.87**| |---|---| |**4.5**
**BSO EVENTS SURPLUS/DEFICIT FUNDS**
Events Funds opening balance
£ 2,522.35
Additions/Deletions
£ 2,000.00
Income total 2022-23 =
£ 4,522.35
Expenditures 2021-23
Events sub-account closing balance 2022-23 =|**_(Note 5.11)_**
£-1,757.16
**£ 2,765.19**| |**4.6**
**FUNDS HELD IN BSO 2022-23 ACCOUNT FOR OTHERS**
**_(Note 5.12)_**
**St Helena Scout Group**
**_Donations:_**
for their next WSJ attendee
£ 400.00
Refund added from WSJ-19
£ 100.00
**£ 500.00**
**Ascension Scout Group**
For Equipment purchase only
£ 1,518.58
Equipment purchased 2022-23
£ ZERO
Balance held =
**£ 1,518.58**|| Page **6** of **15** BB/BSO-2022-2023 Accounts/25.08.2023 **BSO - 2022/23 Audited Accounts** _**Donations:**_ for Ascension’s next WSJ attendee £ 400.00 Refund added from WSJ-19 £ 100.00 **£ 500.00** Total Ascension funds held = **£ 2,018.58** ------------------------------------------- **1st Salmiya, Kuwait** £ 40.00 **1[st] Selangor** £ 200.00 £ -126.83 **2[nd] Selangor** £ 300.00 £ -126.82 **1[st] Prague Squirrels** £ 100.00 **Northern Europe District** £ 427.00 £1,067.00 £ -253.65 2022-23 Balance = **£ 813.35** ------------------------------------------- **RoW DDC-L,M&D – “Rest of the World” District (Ben Balaam)** Business donation for BB use in Scouting Role £ 1,000.00 Transferred into RoW Account £ -1,000.00 Balance = **£ Zero** -------------------------------------------2022-23 Funds Held Total for others **= £ 3,331.93** ## **5.0 Notes to accompany 2022-23 Financial Report** - 5.1 Opening Balance take from BSO account Bank statement issued on 11[th] April 2022 showing the balance on 31st March 2022; this being the closing balance for British Scouting Overseas prior year’s accounts 2021-22. - 5.2 Includes transfer funds for member fees payments to The Scout Association (TSA) - 5.3 Closing Balance on 31[st] March 2023 verified against BSO account Bank statement issued on 03[rd] April 2022. Page **7** of **15** BB/BSO-2022-2023 Accounts/25.08.2023 **BSO - 2022/23 Audited Accounts** - 5.4 These are funds set aside by BSO to cover operational need-ship requirements when called upon; they are not restricted and can be used for other use, if appropriately agreed by BSO Executive/Trustee Board. - 5.4.1 Note that the funds; asides WSJ hardship figure; are reset each year - 5.5 This fund is collected on behalf of The Scout Association for Membership Fees and is finally recorded in their accounts. - 5.5.1 It is therefore only shown as a transfer fund within BSO Accounts and therefore is not included as part of BSO’s financial figures for Charity Commission Reporting. - 5.5.2 Membership Fees received this year 2022-23 in advance of following year’s payment to TSA & BSO thus, are carried over to 2023-24 Financial Year for said purpose. - 5.5.3 TSA Membership fees collected are restricted funds and transferred to The Scout Association and account settled in due accord. - 5.5.4 BSO Area Fees collected, are the unrestricted balance being available for budgeted expenditure planning. - 5.6 It is now four years since the WSJ-19 event, however an additional expense was sort for Photobooks and as such this Sub-account shall be closed during 2023 once produced and cost covered. - 5.6.1 WSJ-19 unclaimed funds remaining, Payees shall have final notice given to claim by end of August 2023. The WSJ-19 sub-account shall thereafter be closed at the end of September 2023 with Photobook claim completed. - 5.6.2 Donations made from refunds have been transferred within BSO Account into a WSJ Hardship Fund sub-account where any unclaimed figures shall be added. - 5.6.3 Any remaining balance of non-claimable funds, shall be transferred into the BSO Events Surplus/deficit Sub-account and the WSJ-19 account shall be closed at the end of September 2023. - 5.7 WINGS Event 2020 and 2021 were both cancelled due to Covid however, the sub- account still remained live for reasons to follow: - - 5.7.1 All refunds requested to end of 2021-22 Financial Year have been bank transferred on receipt of details. The WINGS Leader & Treasurer have been chasing others to complete with minimal response to date. - 5.7.2 As the funds were paid for a dedicated purpose the Wings Sub-account shall remained open in Financial Year 2022-23. Page **8** of **15** BB/BSO-2022-2023 Accounts/25.08.2023 **BSO - 2022/23 Audited Accounts** - 5.7.3 The WINGS Event Treasurer for BSO has contacted all Payees that have not claimed back with a Final Notice to have claimed by Midnight on Sunday 27[th] November 2022 following which the sub-account shall be closed. - 5.7.4 All balance thereafter shall be transferred into BSO Event Surplus/Deficit sub-holding in 2023-24. - 5.8 Kent International Jamboree 2022 is completed and as such all remaining funds shall be transferred into BSO Event Surplus/Deficit sub-account in 2023-24. - 5.9 World Scout Jamboree – 2023 is currently a live funding and as such all remaining funds are retained and transferred to 2023-24 Financial Year. - 5.10 Hillwalking Event is now closed. - 5.11 The Events Sub-account has been separated to maintain a track of Events Surplus/Deficits and in turn to support events when needed from this fund holding, by agreement of the BSO Executive Committee/Trustee Board. - 5.11.1 All events surplus shall be placed into this sub-account and equally deficits covered from this sub-account, whilst amount is positive. - 5.12 These funds are held in BSO Account for others on their behalf and BSO restricted for said applications only. - 5.12.1 As stated with said restrictions of use i.e. Donation to Ascension remaining for sole use of equipment purchase - 5.12.2 Donations held for Ascension & St Helena each, for their next WSJ selected attendee. - 5.12.3 Other Group funds held from Start-up Grants for UK expenditures to save on Bank transfer charges - 5.12.4 Funds held for Northern Europe for UK expenses - 5.12.5 DDC-AS&T RoW (Ben Balaam) was donated £1000.00 for undertaking of role, restricted to use by BB as wished for role held in supplement to BSO/RoW expenses - 5.13 The Budget expenditure for 2022-23’s Financial Year is shown for information only and has no direct bearing on the reported account figures. - 5.14 The Draft Budget for 2023/24 accounts is shown for information only _**The following does not form part of the statutory accounts, only budgetary comparisons and 2022/23 funding targets…**_ Page **9** of **15** BB/BSO-2022-2023 Accounts/25.08.2023 **BSO - 2022/23 Audited Accounts** ## **6.1 2022-23 Budget Sheet** _**(Note 5.13)**_ ## **BRITISH SCOUTING OVERSEAS** ## **Budget Year End 31st March 2023 Pending Audit** |||||||||| |---|---|---|---|---|---|---|---|---| |||**BRITISHSCOUTINGOVERSEAS**
**Budget Year End**
**31st March 2023**
**Pending Audit**
||||||
| |||**BUDGET**
**REFERENCE**|**TOPIC**
**HEADER**|
**BUDGET**
**FIGURE**|**ADJUSTMENT**
**ONINCOME or**
**EXPENDITURE**|**EXPENDITURE**|**BALANCE**|| |||||||||| |||**AE-01**|**District Chair Meetings **|£0.00||£0.00|£0.00|| |||||||||| |||**AS-01**|**Administration Duties**|£150.00||-£49.50|£100.50|| |||||||||| |||**AT-01**|**Bank charges**|£150.00||£0.00|£150.00|| |||**AT-02**|**Start-Up Grants**|£1,000.00||-£300.00|£700.00|| |||**AT-03**|**Area Equipment Insurance**|£1,000.00||-£962.76|£37.24|| |||**AT-04**|**WSJ**|£1,000.00||£0.00|£1,000.00|| |||||||||| |||**BM-01**|**Purchases & Free Issues**|£350.00|£651.00|-£617.30|£383.70|| |||||||||| |||**AC-01**|**ME Support**|£300.00||£0.00|£300.00|| |||**AC-02**|**NE & SE Support**|£300.00||£0.00|£300.00|| |||**AC-03**|**Area Team Development**|£1,500.00||£0.00|£1,500.00|| |||**AC-04**|**Awards Celebration**|£100.00||£0.00|£100.00|| |||**AC-05**|**Interface Meeting with BGO**|£150.00||£0.00|£150.00|| |||**AC-06**|**Travel incidentals**|£200.00||-£807.20|-£607.20|| |||**AC-07**|**Development of Community Impact**|£200.00||-£21.98|£178.02|| |||**AC-08**|**UK Conferences**|£920.74|£218.00|-£2,150.46|-£1,011.72|| |||||||||| |||**INT-01**|**Notional sum to facilitate dialogue**
**and information exchange with BSO**
**Host Country NSOs. Potential travel**
**and resource/ registration fees.**|£1,000.00||£0.00|£1,000.00|| |||||||||| |||**GD-01**|**Direct Local Support**|£1,200.00||£0.00|£1,200.00|| |||||||||| |||**SG-01**|**Safeguarding**|£0.00||£0.00|£0.00|| |||||||||| |||**AAC-01**|**Appointments Committee Expenses**|£0.00||£0.00|£0.00|| |||||||||| |||**AP-01**|**Awards Panel Expenses**|£0.00||£0.00|£0.00|| |||||||||| |||**YC-01**|**Youth Shaped**|£500.00||£0.00|£500.00|| |||||||||| |||**SQ-01**|**Squirrels Development**|£0.00||£0.00|£0.00|| |||||||||| |||**NW-01**|**Costs (venue hire) for first meeting**
**UK BSO Network section and**
**materials for day**|£0.00||£0.00|£0.00|| |||||||||| |||**TA-01**|**DofE IA Leader Training**|£300.00||£0.00|£300.00|| |||**TA-02**|**Awards**|£100.00||£0.00|£100.00|| |||**TA-03**|**International Award Expedition prep**
**expenses**|£100.00||£0.00|£100.00|| |||||||||| |||**ACT-01**|**Travel for Permits weekend and visit**
**to SE nights away permit**
**assessment.**|£600.00||£0.00|£600.00|| |||||||||| Page **10** of **15** BB/BSO-2022-2023 Accounts/25.08.2023 **BSO - 2022/23 Audited Accounts** |||**EV-01**|**Gilwell Reunion**|£500.00||-£356.95|£143.05|| |---|---|---|---|---|---|---|---|---| |||**EV-02**|**Equipment maintenance**
**/replacement**|£1,500.00||-£139.00|£1,361.00|| |||**EV-03**|**Area conference**|£1,500.00||£0.00|£1,500.00|| |||**EV-04**|**Travel**|£400.00||£0.00|£400.00|| |||||||||| |||**DI-01**|**Travel**|£400.00||-£113.20|£286.80|| |||**DI-02**|**Team strategy weekend**|£500.00||£0.00|£500.00|| |||||||||| |||**TRG-01**|**visit to ME district camp, training**
**provision**|£1,000.00||£0.00|£1,000.00|| |||**TRG-02**|**visit to SE/NE district camp, training**
**provision.**|£1,000.00||£0.00|£1,000.00|| |||**TRG-03**|**Possible financial support for ROW**
**District visits**|£1,000.00||£0.00|£1,000.00|| |||**TRG-04**|**Online delivery tools i.e. Ahaslides**|£50.00||-£41.78|£8.22|| |||**TRG-05**|**Expenses for KIJ training provisions**|£100.00||£0.00|£100.00|| |||||||||| |||**YL-01**|**Young Leaders**|£0.00||£0.00|£0.00|| |||||||||| |||**PER-01**|**Travel**|£400.00||£0.00|£400.00|| |||**PER-02**|**Team strategy weekend**|£400.00||£0.00|£400.00|| |||**PER-03**|**Social Media Advertising**
**(Vacancies & News)**|£200.00||£0.00|£200.00|| |||||||||| |||**ENG-01**|**Canva Pro Software**|£0.00||£0.00|£0.00|| |||**ENG-02**|**Heritage**|£225.00||£0.00|£225.00|| |||**ENG-03**|**Mailchimp for Far & Wide**|£0.00||£0.00|£0.00|| |||||||||| |||**TS-01**|**Website and Booking Calendar**|£225.00||£0.00|£225.00|| |||**TS-02**|**Web Domains and SSL Certificate**|£25.00||£0.00|£25.00|| |||**TS-03**|**BSO Helpdesk**|£0.00||£0.00|£0.00|| |||**TS-04**|**Office 365 for BSO**|£0.00||£0.00|£0.00|| |||||||||| |||||||||| |||||**£20,545.74**|**£869.00**|**-£5,560.13**|**£15,854.61**|| |||||||||| |||||||||| |||||||||| |||||||||| ||||**Events Balance Holding**||£4,522.35|-£1,757.16|£2,765.19|| ||||**Hardship Fund YPs**|£1,000.00||£0.00|£1,000.00|| ||||**Hardship Fund Ldrs**|£1,000.00||£0.00|£1,000.00|| |||**Exec**|**WSJ Start-up Loan Fund**|£1,500.00||£0.00|£1,500.00|| |||**Chair**|**BSO Contribution for**
**BSO WSJ Leaders**|£1,500.00||£0.00|£1,500.00|| ||||**WSJ Leader Travel Support Fund**|£1,500.00||£0.00|£1,500.00|| ||||**Emergency Reserved Fund**|£5,000.00||£0.00|£5,000.00|| |||**Area**
**Treasurer**|**Pre-audit & new process review**|£3,400.00||£0.00|£3,400.00|| |||||||||| |||||||||| |||||**£14,900.00**|**£4,522.35**|**-£1,757.16**|**£17,665.19**|| |||||||||| |||||||||| Page **11** of **15** BB/BSO-2022-2023 Accounts/25.08.2023 **BSO - 2022/23 Audited Accounts** ## **6.2 2023/24 DRAFT BUDGET** _**(Note 5.14)**_ ## **BRITISH SCOUTING OVERSEAS** ## **2023-24 Executive Committee / Trustee Board Draft Budget Pending Audit** |||||||||| |---|---|---|---|---|---|---|---|---| ||**BRITISHSCOUTING**
**OVERSEAS**
**2023-24**
**Executive Committee /**
**Trustee Board Draft Budget**
**Pending Audit**|||||||

| ||**BUDGET**
**REFERENCE**|**TOPIC**
**HEADER**|
**BUDGET FIGURE**
**ENCOMPASSES**|**BUDGET FIGURE**|**INCOME**|**EXPENDITURE**|**BALANCE**|| |||||||||| |||**RESERVED & DESIGNATED INDIVIDUAL FUNDS HELD**||||||| ||**SUG**|**Start-up Grants**|Held and issued to support
New Groups & Sections|**£1,000.00**|£0.00|£0.00|£1,000.00|| ||**HF-YP**|**Hardship Fund**
**Young Persons**|Held if YP hardship claim|**£1,000.00**|£0.00|£0.00|£1,000.00|| ||**HF-L**|**Hardship Fund**
**Leaders**|Held if Leader hardship claim|**£1,000.00**|£0.00|£0.00|£1,000.00|| ||**HF-WSJ**|**Hardship Fund**
**WSJ**|Donations here fore & thus
restricted for said use only|**N/A**|£290.00|£0.00|£290.00|| ||||Start-up loan fund held, if|||||| ||**WSJ-L**|**WSJ Start-up**
**Loan Fund**|
used replaced by the WSJ|**£1,500.00**|£0.00|£0.00|£1,500.00|| ||||borrowing|||||| |||**BSO Contribution**|Target sum agreed by Exec
some years back from
budgeted figure below of
£1k/year saved.
BSO support to appointed|||||| ||**WSJ-LS**|**for**|
Leaders with 10% of the WSJ|**£1,500.00**|£0.00|£0.00|£1,500.00|| |||**BSO WSJ Leaders**|cost
(Cost unknown until
announced thus only
anticipated to sufficiently
cover!)|||||| |||**WSJ Leader**|
Fund to support any internal
BSO WSJ travel needs for
meeting Contingent before|||||| ||**WSJ-LT**|**Travel Support**|WSJ; separate to WSJ travel|**£1,500.00**|£0.00|£0.00|£1,500.00|| |||**Fund**|costs for attending WSJ
Leader meetings & WSJ itself
these beingwithin its budget|||||| ||||Designated and held to cover|||||| ||**ERF**|**Emergency**
**Reserved Fund**|
any BSO agreed emergency|**£5,000.00**|£0.00|£0.00|£5,000.00|| ||||requiring immediate finance|||||| ||**BSO-C**|**BSO**
**Area Conference**|
Funds set aside each year
between conferences|**£1,500.00**|£0.00|£0.00|£1,500.00|| ||**EBH**|**Events Balance**
**Holding**|
Surplus or Deficit from end of
Events being unrestricted|**N/A**|£4,342.93|£0.00|£4,342.93|| |||||||||| |||**Pre-audit &**|
|||||| ||**Flex**|**new process**|10% Contingency of Budget +
Desinated Funds|**£3,417.72**|£0.00|£0.00|£3,417.72|| |||**review**|g|||||| |||||||||| |||**Total Reserved or Restricted =**||**£17,417.72**|**£4,632.93**|**£0.00**|**£22,050.65**|| |||||||||| |||||||||| |||||||||| ||||**ADMINISTRATION**|||||| ||**AD**|**Stationery**|Stationery, Postage, etc.|||||| |||**Bank Charges**|Bank Charges|**£150.00**|£0.00|£0.00|£150.00|| Page **12** of **15** BB/BSO-2022-2023 Accounts/25.08.2023 **BSO - 2022/23 Audited Accounts** |||**BSO <> NSOs**|Information exchange with
BSO Host Country NSOs.|||||| |---|---|---|---|---|---|---|---|---| |||||||||| |||**BSO MAINTENANCE**||||||| ||**MA**|**Equipment**|Maintenance & Purchase|**£3,040.46**|£0.00|-£2,393.83|£646.63|| |||**BSO Profile**
**Promotion**|BSO image & recruitment
needs|||||| |||**Comms Team**|Web site maintenance & IT
needs|||||| |||||||||| |||**BSO MERCHENISE**||||||| ||**ME**|**Clothing &**
**Badges**|Clothing review, purchases &
Start-up free issue badges|**£1,195.00**|£0.00|£0.00|£1,195.00|| |||**Neckers**|Neckers for Lone Group &
Network|||||| |||||||||| |||**TRAVEL & GENERAL EXPENSES**||||||| ||**T&G**|**Travel**|All individual travel costs
collated
|||||| |||**General**
**Expenses**|All individual general
undesignated expenses
|**£7,625.00**|£0.00|£0.00|£7,625.00|| ||||collated|||||| |||||||||| |||**ADULT LEARNING & DEVELOPMENT**||||||| ||**ALD**|**DoE Leader**
**Training**|Training costs for DoE
International course|||||| |||**Training Tools**|Training materials|**£560.00**|£0.00|£0.00|£560.00|| |||||||||| |||**BSO EVENTS**||||||| ||||Attendance costs for Reunion|||||| |||**Gilwell Reunion**|i.e. van hire for equipment|||||| ||**EV**||taking|||||| |||**BSO Promotion**|Promotions etc. of BSO at
Reunion|**£7,531.71**|£0.00|-£68.29|£7,463.42|| |||**Other BSO**
**Events**|Expenses for event
attendance non-travel|||||| |||||||||| |||**BSO SECTIONS**||||||| |||**Section Support**|Equipment & tools related to
Sections|**£225.00**|£0.00|£0.00|£225.00|| ||**SN**|||||||| |||||||||| |||**Total unreserved or unrestricted =**||**£20,177.17**|**£0.00**|**-£2,462.12**|**£17,865.05**|| |||||||||| |||||||||| |||||||||| |||**TOPIC HEADER**||**BSO RESTRICTED**
**INCOME FUNDS**
**HELD**|**ADJUSTMENT**
**ONINCOME**
**or**
**EXPENDITURE**|**EXPENDITURE**|**BALANCE**|| |||||||||| |||||||||| ||||**HELD FUNDS FOR OTHER PARTIES**|||||| |||||||||| ||||Balance of donation made to|||||| ||**ASC**|**Ascension Held**
**Funds**|1st Ascension for sole purpose|N/A|£1,300.63|£0.00|£1,300.63|| ||||topurchase equipment|||||| ||**A-WSJ**|**Ascension Held**
**WSJ Donation**|Donation for next WSJ
attendee from 1st Ascension|N/A|£500.00|£0.00|£500.00|| Page **13** of **15** BB/BSO-2022-2023 Accounts/25.08.2023 ## **BSO - 2022/23 Audited Accounts** ||||Donation for next WSJ|||||| |---|---|---|---|---|---|---|---|---| ||**SH-WSJ**|**St Helena Held**
**WSJ Donation**|attendee from 1st Jamestown|N/A|£500.00|£0.00|£500.00|| ||||St Helena|||||| |||**1st Salmiya,**||||||| ||**SKF**|
**Kuwait Held**|Winnings from TSA
cometition|N/A|£40.00|£0.00|£40.00|| |||**Funds**|p|||||| ||||
Start-up Grant for new Group|||||| ||**2SF**|**2nd Selangor**
**Held Funds**|

held in BSO Account for them|N/A|£173.18|£0.00|£173.18|| ||||atpresent|||||| ||||
Start-up Grant for new Group|||||| ||**1SF**|**1st Selangor**
**Held Funds**|

held in BSO Account for them|N/A|£73.17|£0.00|£73.17|| ||||atpresent|||||| ||**2 KLS**|**2nd Kuala**
**Lumpur Squirrels**|Start-up Grant for new Group
held in BSO Account for them
atpresent|N/A|£100.00|£0.00|£100.00|| ||||
Start-up Grant for new Group|||||| ||**1 PS**|**1st Prague**
**Suirrels**|

held in BSO Account for them|N/A|£100.00|£0.00|£100.00|| |||**q**|atpresent|||||| |||**Northern Europe**||||||| ||**NED**|
**funds held in**|Advanced holdings for N.
Euroe District to call on|N/A|£1,143.30|-£152.55|£990.75|| |||**BSO**|p|||||| |||||||||| ||**Total of Restricted Accounts held for other Parties =**
**£3,930.28**|||||**-£152.55**|**£3,777.73**|| |||||||||| |||||||||| ||**FUNDS HELD FOR ACTIVE OR FROM CONCLUDING EVENTS**|||||||| ||**WSJ19**|**WSJ-19**|CONCLUDING 2022-23
EVENT BALANCE||£2,327.74|£0.00|£2,327.74|| ||**WG20**|**WINGS 2020**|CONCLUDING 2022-23
EVENT BALANCE||£4,213.35|-£4,522.31|-£308.96|| ||**KIJ**|**Kent**
**International**
**Jamboree 2022**|CONCLUDING 2-22-23
EVENT BALANCE||£1,058.00|£0.00|£1,058.00|| ||**WSJ23**|**WSJ-23**|LIVE EVENT 2022-23 BALANCE||£13875.48|£0.00|£22,731.98|| ||**HJ-23**|**Haarlem**
**Jamborette 2023**|LIVE EVENT 2022-23 BALANCE||£9,409.87|£0.00|£9,409.87|| |||||||||| ||**Total of Restricted Accounts held for Events =**||||**£45,119.79**|**-£9,528.90**|**£35,590.89**|| |||||||||| |||||||||| ## **The 2022/23 Annual Accounts, together with this Financial Report, are prepared and collated for presentation to the Independent Examiner:** ## Ben Balaam **---------------------------------------------** _signature_ **Ben Balaam CEng. MSc BSc DMS CGLI MIET MCMI FIDiagE** - **British Scouting Overseas - Area Treasurer** For and on behalf of **British Scouting Overseas** **------------------ < > ------------------** Page **14** of **15** BB/BSO-2022-2023 Accounts/25.08.2023 **BSO - 2022/23 Audited Accounts** ## **AREA TREASURER’S ADDITIONAL COMMENTS** My sincere congratulations to all across British Scouting Overseas on the way we have mutually progressed with active participation in and at events being held both within Districts as well as within and outside UK, with motivating Leadership throughout; we are and shall be all mutually…. ## **“BSO - SCOUTING PROUD”** As said before, my Treasury workload; not seen or you’ve even considered as the most exciting aspect of Scouting; has still experienced a considerable financial movement over the past year with and from the events participation of BSO Members as well as those of future attendees at likes of the World Scout Jamboree 2023 in South Korea and Haarlem Jamborette 2023 in Nederlands Our Scouting objectives and goals I believe across British Scouting Overseas and within our Districts still remain as firm as ever, if not becoming increasingly stronger as time progresses! The challenges of the past couple of years now behind us from whish BSO has built therefrom! The Executive Committee and now called The Trustee Board has trialled a broad Budget listing and next year from this has been collated into smaller collective portions. I do not usually mention names, in case forget to say someone thus, I thank all whom have given their support to me being fully deserving of my thanks and appreciation. In particular, to the Exec Team, Event Managers and of course our District Treasurers in their related role functions, encompassing their annual task of collection and transfer of Membership Fees and in their undertaking of local District Accounting! My best wishes and thanks to you all for this year as well as our future years of BSO Scouting together! ## Ben Balaam **British Scouting Overseas: Area Treasurer** Page **15** of **15** BB/BSO-2022-2023 Accounts/25.08.2023 BSO - 2022/23 Audited Accounts Scouts Independent Ewlnefs Report to the Tn￿tee$ of the BRITISH scoLmNG OVERSEAS AREA scoirr COUNCIL I repyl on the a¢x(xmts d the Area for the yew ended on 3191 March 2tr23, ￿lch cornprise the Statemwrt ol F¥wcial Adiwljes, the Balance Sheel and rela￿ notes set out pages 2 to 9 of the BSO Acc¢Jmts Repo(t This rewrt is made solely lo the trustees in accordarKe Vitth Secti(Jn 145 of Ctroritse5 Act 2011. My work has been undertaken so that I migtrt stste to the charivs truSta6s those matters l am required to te to them in an IrKI￿nd￿t Examr*s rewt arKI for rK> other FArpose. To ftllest extert RwKffjve responslbllltles of Tntstees and Examlner audit is not requI￿d fot ttrms year (under secti￿ 144 of ts Charities Act 2011 (ts Charities Ad)) tt is my resp(mibility to: Examine (Lnjer sedK￿ 145 of the Chwities Ad): To fo*)w tr*e rAocedures lad in the General Directions gven by the Charity C￿￿￿SSIOnerS {WKler Seclion 1445)(b) of the Charibes Pd); and Bas15 of ￿￿eP￿rKl8nt Examénets report My examinati1￿ was carried in accordan￿ the Gwal Directions by the Charity Commissi(Nws. An examinati￿ incknes a re¥￿ of the ￿untIrvj records kept ty the GrwTXsth"ct sual items ￿ disdosures account5, arKI seeking expknations fr￿n ycw as tr￿tee5 corwnirYJ any such matters. The procethjres wMJert8k￿ (k) not provide all the eviderK2 that wDuld be required in audit. and consequenlty no opinion is given as to whether the accoLxts wes*rt a 'true and fairf view Ihe report is limrted to lIN￿e matters set ¢Xrt in the statement below. Ind8p8ndent EXa￿￿￿e¢S statefnent In CQMection ￿ my exarTThli(xi. M m*er has C£￿ to my attention {￿her tt)an that disdosed below J: to vthich. in my opinion, *nticm sh(XAkl be tran in cAder to ￿aLle a proper underSt￿ftg of the Mr Jeremy Fozzard - FCCA Qualifi￿1￿. Fellthv Member of Association of Chartered Certsr￿d Accountants 8818￿2022.13 A<¢ounts12S.08.2023 Pagelofl