Friends of Summer’s Field
Trustees’ Annual Report
Year Ended 30 November 2024
Structure and Governance
Friends of Summer’s Field (FOSF) was originally set up as a Charitable Company limited by guarantee, incorporated on 29 November 2011 and registered as a charity by The Charity Commission. In August 2022, an application was accepted by The Charity Commission to convert the Charitable Company to a Charitable Incorporated Organisation (CIO). FOSF is governed by a Constitution based on the “Association Model” provided by The Charity Commission.
Charity registration number 1151689 Registered Office Granary Court, Church Road, Doynton, Bristol BS30 5SU
Trustees as at 30[th] November 2024:
Mrs L Williams Mr P Drayton Mrs C Wakefield-Wylde
All trustees give their time voluntarily and receive no benefits from the charity.
Objectives and Public Benefit
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(1) The preservation and conservation for the public benefit of the flora and fauna of Summer’s Field Community Orchard and wildflower meadow
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(2) To provide Summer’s Field Community Orchard and wildflower meadow as a facility for recreation or other leisure time occupation for the benefit of the inhabitants of Doynton and the surrounding area in the interests of social welfare, and with the object of improving the condition of life of the said inhabitants.
FOSF Activities
In line with our objectives, Friends of Summer’s Field carried out the following activities during the year under review :-
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Regular work parties to maintain the orchard and wildflower meadow as a facility for recreation as well as to foster the environment and to encourage wildlife.
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Harvesting and producing apple juice from the orchard crop.
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Organising a cream tea to help foster good community relations, as well as to raise funds for the maintenance of the orchard.
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Organising a function in the village hall to raise awareness of the orchard and to raise funds for the maintenance of the orchard.
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Organising an annual Wassail to raise awareness of, and to continue with, the ancient customs associated with local orchards.
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Installation of a mini pond to encourage wildlife into the orchard.
Friends of Summers Field – Registered Charity No 1151689
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- Progress has been made on three information boards, funded by the Coronation Fund, to explain the flora and fauna of the orchard. It is hoped that they will be installed in Summer 2025.
Financial Summary
At the end of the 2023-24 Financial Year FOSF held a cash balance of £5,995.98 .
Income of £4,416 was derived as follows :-
Donations £ 840 Fundraising Activities £1.624 Apple Juice £ 701 Open Gardens £ 951 Other £ 300
Expenditure of £2,713 was incurred on the following :-
| Rent | £ 550 |
|---|---|
| Insurance | £ 204 |
| Orchard Maintenance | £ 229 |
| Costs related to fundraising | £1,730 |
FOSF has no outstanding debts at 30[th] November 2024
The Financial Statements for the period 1[st] December 2023 to 30[th] November 2024 are attached.
Future Plans
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To continue to develop Summer’s Field Community Orchard in order to preserve and conserve the flora and fauna.
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To hold a Cream Tea in the orchard as a popular community event, as well as to help raise funds for maintenance of the orchard.
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To hold a wassail in January to promote the ancient customs of local orchards.
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To continue to harvest our crop in order to produce fruit juice.
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To raise the profile of Summer’s Field within the community, in order to ensure continued support and funding, and to encourage more volunteers to assist in work parties.
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To hold an Autumn Feast and barn dance on Saturday 14[th] October.
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To establish links with other community orchards with a view to sharing ideas.
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To make educational links to other organisations e.g. schools, to promote Forest School activities for the children, using the orchard as a teaching resource..
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To instal a kestrel box in one of the larger trees in the orchard.
Ron Ritchie
Chair – Friends of Summer’s Field
Friends of Summers Field – Registered Charity No 1151689
Non-Business#
Friends of Summer's Field
INCOME & EXPENDITURE REPORT - 1st Dec 2023 to 30th Nov 2024
| Year ended | Year ended | |||
|---|---|---|---|---|
| INCOME | 30th Nov 2024 | |||
| Donations | DHHM | £150 00 | ||
| Our Small Farm | £100 00 | |||
| Sundry Donations | £590 00 | |||
| £840 00 | ||||
| Fundraising | Rectory Open Garden Teas | £951 35 | ||
| Cream Tea | £58 52 | |||
| Apple Juice Sales | £700 70 | |||
| Autumn Feast - Ticket Sales | £1 095 00 | |||
| Autumn Feast - Bar Sales | £470 30 | |||
| £3 275 87 | ||||
| Other income | Refund - Bottling Costs | £300 00 | ||
| £300 00 | ||||
| TOTAL INCOME | £4 415 87 | |||
| EXPENDITURE | ||||
| Administration | Insurance | -£204 03 | ||
| Rent | -£550 00 | |||
| -£754 03 | ||||
| Maintenance | Mower Repair | -£64 94 | ||
| Mini Pond | -£72 00 | |||
| Gate Posts | -£92 24 | |||
| -£229 18 | ||||
| Cost of Fundraising | Expenses for Cream Tea | -£23 84 | ||
| Autumn Feast - Village Hall Rent | -£90 00 | |||
| Autumn Feast - Food | -£287 59 | |||
| Autumn Feast - Drink | -£418 54 | |||
| Autumn Feast - Band | -£300 00 | |||
| Apple Juice - Bottling | -£609 54 | |||
| -£1 729 51 | ||||
| TOTAL EXPENDITURE | -£2 712 72 | |||
| NET INCOME / EXPENDITURE | £1 703 15 | |||
| RECONCILIATION | OF FUNDS | |||
| Funds at start of reporting period | £4 292 83 | |||
| Funds at end of reporting period | £5 995 98 | |||
| Signed by Trustee:. | ||||
| PAUL DRAYTON | 27/01/2025 | |||
| Signature | Print Name | Date |
Signature