Charity reglstration number 1151658 Company registration number 07265480 (England and Wales) WESTBOURNE HALL COMMUNITY TRUST ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MAY 2024
WESTBOURNE HALL COMMUNITY TRUST LEGALAND ADMINISTRATIVE INFORMATION Status Charitable company limited by guarantee Trustges David Wade Cynthia Ecdes Jennrfer Mortey Gareth Jones Simon Evans Philip Jackson Carol Brookshaw Roger Carter Sandra Kim Aspinall Charity number 1151858 Company number 07265480 Registered office Vvegtbourne Hall Community Centr8 Westboume Road West Kirby Wrral CH48 4DQ Indep8ndent examinar Stephen Leonard FCCA Counting for Communities Ltd 16 Holmwood Drive Liverpool L371PQ Bankers Unity Trust Bank PLC 9 Brindley Place Birmingham B12HB COIF Charities Deposit Fund Senator House 85 Queen Victoria Street London EC4V 4ET
WESTBOURNE HALL COMMUNITY TRUST CONTENTS Page Trustee8' report Independent examinerfs report statsment of financial activities Balance sheet Notes to the financial statements 7-13
WESTBOURNE HALL COMMUNITY TRUST TRUSTEES, REPORT (INCLUDING DIRECTORS. REPORT) FOR THE YEAR ENDED 31 MA Y 2024 The Trustees (who are also directors of the charity for the purposes of the Companies Act) present their annual report together with the financial statements of Westboumé Hall Community Trust (the charity) for the year ended 31 May 2024. The financial ststements have been prepared in accordance with the accounting policie8 set out in note 1 to th• financial statements and comply with the charity's governing document, the Companies Act 2006 and "Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to Charities preparing their aOUnts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)" ObJectlVe8 and actlvities a. Pollcies and obje¢tlv8s The objects of the charity are to further or benefit the residents of West Kirby and the neighbourhood and other districts the Trustees shall deem appropriate. without distinction of Sex, sexual orientation, race, or of political. religious or other opinions by associating together the said residents and the local authorities, voluntsry or other organisations in a common effort to advance education and to provide facilities in the interests of social wèlfare for recreation leisure time occupation with the objective of improving the conditions of lrfe for the residents. When planning and programming activities for the local residents, the Trustees are mindful of the Charity Commissions guidelines on Public Benefit. b. Activities for achieving objectives We aim to continue to provide a welcoming, safe environment for the community. refiecting local needs and activities, encouraging services supporting and contributing to the health and well-being of all ages and abilities. Westbourne Hall is available for hire by any individual or organisation in accordan with the stsndard hiring agreement and scale of charges adopted for the year. It is intended that the scale of charges be sufficient to generate enough income to meet the expenditure incurred in providing the hall on a day to day basis, with designated reserves held for planned fvture maintenance and development projects. Achievements and parforniance a. Raview of activities Income In the year ended 31 May 2024 the charity generated £42,337 (2023: £36,429) from communty hall hire, up 16% on the previous year, and the trustees are pleased to report that income levels have now retumed to pre-covid levels. Other income has been generated in the year from donations, fundraising, and interest, induding a very generous £2,000 donation from hall users the Concourse Singers. Hall hire income in the first half of the year was directly impacted by the Wrral Council restoration programme on the Ashton Park lake. but in the second half of the year the hall income has covered running costs and the trustees have been pleased to see the hall reach a brèak even position. The revised scale of charges in September 2023 were generally well received, and we remain gratefvl for the continuing sUPPOrt from hall users. Continuing efforts have also been made to manage costs as much as possible, and th8 overall deficit in the year 18 reduced to £3,076 (2023.. £12,127), part of which has been funded from designated funds. Stsfflng Our part-time members of staff, the Hall Manager and the Facilities & Administration Officer, remained highly committed in the year and their efforts in managing the ha51 and improving the facilities for users were On again very much appreaated by the Board. Their hard work has helped us to achieve the break-even position in the second half of 2023-24, and the board have reviewed and agreed 2 revised pay structure with effect from April 2024.
WESTBOURNE HALL COMMUNITY TRUST TRUSTEES, REPORT (INCLUDING DIRECTORS. REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MAY2024 Policiès and Procedures In prior years there has been a re-drdfting of our Conditions of Hire documentation and we also reviewed our Health and Safety and Computer Security procedures and there is an ongoing overview of policies and procedures to ensure they are ffit for purpose. We continue to monitor our hall charges in order to help ensure that the charity can continue to cover its operating costs in future years. Marketing It is an ongoing process to improve our marketing of the hall and its faalities and our staff have worked hard again this year to manag8 our online and social media presen. Building Improvement Projocts Further funds have been allocated this year for maintenance and development projects to maintain and improv8 the faGilitie$ for Hall users. of which £2,337 (2023: £2.411) is induded within the reported deficit for the year. Transfers have also been made from the maintenance fund to general funds of £Nil (2023". £15,000). b. Investment policy and pèrfomiance The majority of the funds of the Gharity are held in cash deposits with tsvo banks, being Unity Trust Bank and COIF Charities Deposit Fund. Two separate interest bearing deposit accounts have been set up with COIF Charities Deposit Fund to hold certain amounts designated by the Trustees for future Planned Maintenance and Development projects. Financlal review a. Golng concom After making appropriate enquiries, the Trustees have a reasonable expectats.on that the Gharity has adequate resources to continue in operational existence for the foreseeable future. For this reason they continue to adopt the going concem basis in preparing the financial statements. b. Risk Management The Trustees have assessed the major risks to which the charity is exposed and are satisfied that systems, policies and prOdUreS are in Pla to mitigate exposure to major risks. c. Reserves pollcy Designated Funds The balanS held in Designated Funds at 31 May 2024 represent specifi¢ unrestricted funds set aside for future Planned Maintenance and Development projects, to which fvnds will be moved appropriately and which may be drawn upon as necessary. General Funds The balan of £13,679 in respect of general unrestricted funds represents the remaining amounts retained from past activitl8s as well as any transfers from designated funds. The balan is accumulated so as to be available ft>r use when circumstances require and to cover a sufficient p•riod of expected future expenditure, with the aim being that funds held at the year end will Cover beleen three and six m¢nth8 of expe¢ted operational expenditure. d. Plans for future periods The trustees are hopeful that hall income levels ran be maintained tt) cover regular hall running costs in future periods. There are separate designated funds for Maintenan and development projects, and as there is a need to replace the stage lighting this may require the use of the maintenance fund in 2024-25, alongside any grant fvnding that can be Secured for the projecL
WESTBOURNE HALL COMMUNITY TRUST TRUSTEES, REPORT (INCLUDING DIRECTORS. REPORT) {CONTINUED) FOR THE YEAR ENDED 31 MAY2024 8truGturey govemance and management a. Constitutlon The charity is registered as a charitabl8 company limited by guarantee and was set up by a Memorandum of Association on 18 May 2010. The charity is governed by its Memorandum and Articles of Assouation (as amended on 9 March 2013) and is a registered charity number 1151658. Every person who is a member of the company agrees to contribute an amount not exceeding £10 in the event of the charity being wound up. There have been no changgs in the objectives since the last annual reporL b. Method of appolntment or election of Trustses The management of the charity is th8 responsibility of the Trust8es who are 81ected and COwOPted under the terms of the Articles of Association. The Trustees, who ar6 also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were: David Wade Cynthia Eccles Jennifer Morfey Gareth Jones Simon Evans Philip Jackson Simon Trout Carol Brookshaw Roger Carter Sandra Kim Aspinall (Resigned 4 December 2023) (Appointed 4 December 2023) Organisational structure and docision making Westbourne Hall Community Trust is run by a Board of Trustees who have control of the charity, Its property and funds. There are up to four First Trustees, elected by the members, and up to four Trustees elected by representstives of user groups. Up to a further four Trustees may also be cQpted for particular projects or expertise. First Trustees retire in rotation, over a 3 year period, and may be rwlected in accordance with our Articles of Association. User Group & Co-opted Trustees stand down every year bLrt may be r&elected or co-opied in accordance with our Artides of Association. The Board establishe8 a programme of meetings at the beginning of each year with an average of 5 meetings. Day to day running of the Hall is by a part-time Manager assisted by a part-time Fa¢iliti8s and Administration Offlr and a rots of Community Volunteers. The Trustees. report was approved by the Board of Trustees. Simon Evans Trustee
WESTBOURNE HALL COMMUNITY TRUST INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF WESTBOURNE HALL COMMUNITYTRUST I rept to tho Tru¥tees on my exarninallon of the ffinana8J statèmènts of Westboufflè Hal Community Trust (the charity) for the year 31 May 2024, which are sot on pages 5 to 13. Responslbllltles and ba51$ of report As the Tnjstees of the charity (snd also ils dirBGtsrs thB purposes of o)mpany law) are SPOnSIble for tho proparation of th8 flnancial statements in 8cLxxdan( wlth the rewlrements of the Companles Act 2Q06 (the 2006 Act). Havlng satlsfigd myself that tho finandal statements of the charity are not to bp audlbj under Part 16 of the 2006 Act and are eligtAe for Independenl examinatlon, I report in respect of my examlnallon of the charity's ffnancial ststemants eArrl8d out ut7dOT s6ciion 145 of th6 Charities Act 2011 {thé 2011 Act). In Carn9 out my ex•nination I have fcdlovjed 811 the appUGable Oirectkns gt¥en by the Charity Commission under section 145{51(b) of the 2011 knt. Independent examlnrfs sLom¢rrt I hava completed my examlnatlon. I cctrffli that no matters have rnrne to my attentton In l¥nectIOn wlth th examinallon glylng me llse to belleve that in any maiorial respeGL a¢rxJunllng records were nol kept in respe¢t of the chaiity as wutred ty sectlcm 386 of the 2(106 Act, or the fin8nclal tststaments do nol 8c¢ord viith those records. Of the finanGial 6tatunants do not 1mplY vth tho accounting requirements of 58dion 396 of the 2006 Act other than any requirement that the acUnts give a tru8 and f8ir which is not e matter rk>nsidered as Part of en independent examin8tion: or the finan¢4al stalements hav8 nol bg8n prepared kn awdance wtlh thg mothods 8nd prirKiple8 of th8 statement of Recommended Practlce for acwunling and reportEng by charllles applicable to Charle$ preparing their accounts in accordance with the Financial Reporting Slandard applicablo in the UK and Republlc of Ir8lantl (FRS 102). I have no concems and have come across no other matters kn CJnnedlon wlth the ex8mln8tion to whlch attention shoukl be drawn In this report In order to enable a proper understandlng ol Ihè fin81 statemenls io be r88¢hed. Stèphen Leonard FCCA Cwnting for Communities Ltd 16 Holmwood Drive Llveroool L37 1PQ
WESTBOURNE HALL COMMUNITY TRUST STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MAY2024 Unrestrictsd Unrestrlcted funds funds 2024 2023 Notes Income from: Donations and legacies Charitsble aclivities Other trading activities Investments 2.001 42,337 1.134 3,561 18 36,429 681 2.091 Total income 49,033 39,199 Charitable ac*vities 52,109 51,326 Nat eXpondIre and movement in funds (3,076) (12,127) Raconciliation of funds: Fund balances at 1 June 2023 83.697 95.824 Fund balances at 31 May 2024 80,621 83,697 The statement of finan¢tal activities indudes all gains and1088es recognised in the year. All income and expenditure derive from continuing activities.
WESTBOURNE HALL COMMUNITY TRUST BALANCE SHEET ASAT31 MAY2024 2024 2023 Notss Fixed assets Tangible assets 11 18 Current assets Debtors Cash at bank and in hand 12 2,956 79,605 4.199 81,556 82,561 85,755 Credltors: amounts falling due withln one year 13 1.940 2.076 Net current assets 80,621 83.679 Total assets less current liablliti88 80,621 83,697 The funds of the charity Unrestricted funds 80,621 83.697 80,621 83,697 The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 May 2024. The directors acknowledge their responsibilities for Complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements. The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476. These financsal statements have been prepared in accordance with the provisions applicable to mpanIeS subject to the small companies regime. The financial statements were approved by the Truste88 on .. 2tyZS Simon Evans Trust00 Company registration number 07265480 (England and Wales}
WESTBOURNE HALL COMMUNITY TRUST NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MAY2024 Accounting policies Charity infom)ation Westboume Hall Community Trust is a private company limited by guarantee incorporated in England and Wales. The registered Offi is Westboume Hall Community Centre, Westbourne Road. West Kirby, Wrral, CH48 4DQ. 1.1 Accounting ¢onventlon The financial statements have been prepared in accordance with the charity's goveming document, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practic8 applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) {effective l January 2019)" The charity is a Public Benefit Entity as defined by FRS 102. The Charity has tsken advantage of the provisions in the SORP for Charities applying FRS 102 Update Bulletin 1 not to pr8par8 a Statement of Cash Flows. The financial statements are prepared in sterling, which is the functional currency of the tharity. Monetary amounts in these finaneial statements are rounded to the nearest £. The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below. 1.2 Going concern At the time of approving the finanaal statements, the Trustees have a reasonable expectation that the charity has adequate resourcès to continue in operational existence for the foreseeable future. Thus the Trustees continue to adopt the going ¢on¢em basis of accounting in preparing the financial statements. 1.3 Charltable funds Unrestricted funds are available for use at the discretion of the Trustees in furtherance of their Charitable objectives. Designated funds comprise fvnds which have been set aside at the discretion of the Trustee8 for specific purposes. The purposes and uses of the designated funds are set out in the notes to the financial statements. Restrided funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of any restricted funds are set OLrt in the notes to the financial statements. 1.4 Income Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably. and it is probable that income will be received. Cash donations are recognised on reipt. Other donations are recognised once the charity has been notified of the donation, unless perfomance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift AÈd or deeds of covenant is recognised at the time of the donation. Legacies are recognised on receipt or otherwise if the charity has been notffied of an impending distribution, the amount is known, and receipt is expected. If the amount is not known. the legacy is treated as a contingent asset.
WESTBOURNE HALL COMMUNITY TRUST NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MAY 2024 Accounting pollcies {Contlnugd) 1.6 Expenditure Expenditure is recognised On there is a legal or constructive obligation to transfer economic benefit to third party. it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is dassified by activity. The costs of each activity are made up of the total of direct Costs and shared costs, including support costs involved in undertaking each activity. DireGt costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned beeen those activities on a basis Consistent with the use of resources. Central staff costs are allocated on the basis of time spent. and depreciation Gharges allocated on the portion of the asset's usé. Govemance costs are those incurred in connection with administration of the charity and Complian with constitutional and statutory requirements. Costs of generating funds are costs incurred in attrading voluntsry income. and those incurred in trading activities that raise funds. Charitable activities and govemance costs are costs Inrred on the charitys operations. including support costs and costs relating to the govemance of the charity apportioned to charitable activities. All resources expended are indusive of irrecoverable VAT. 1.6 Tanglble fixed assets Tangible fixed assets are initially measured at cost and subsequently measured at Cost or valuation, net of depreciation and any impaiment losses. Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their usefijl lives on the following bas8S'. IT and other equipment 3 to 5 years straight line The gain or loss arising on the disposal of an asset is determined as the difference btheen the sale proceeds and the carying value of the asset, and is recognised in the statement of financial activities. 1.7 Impaimiont of fixed assets At each reporting end date, the charity reviews the carrying amounts of ¢ts tangible assets to determine whether there is any indication that those assets have suffered an impaimient loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any). 1.8 Cash and cash equlvalents Cash and cash equivalents indude cash in hand, deposits held at call with banks and other short-tem liquid investments with original maturities of three months or less. 1.9 Financlal Instruments The charity has elected to apply the provision8 of Section 11 'Basic Financial Instruments, and Section 12 'Other Financial Instruments Issues, of FRS 102 to all of its financial instruments. Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument. Financial ass6ts and liabilities are offset, with the net amounts presented in the financial stateménts, when Ihere Is a legally enforctablc right to set off the rew9nised amounts and thère is an intèntion to settl8 on a net basis or to realise the asset and settle the liability simultaneously.
WESTBOURNE HALL COMMUNITY TRUST NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MAY2024 Accounting pollcles (Continuad) Basic flnancial assets BasiG financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequentty carried at amortised cost using th6 effective interest method unless the arrangement consts"tutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of irrterest. Financial assets dassified as re1vable within one year are not amortised. Baslc financial liabilities Basic financial liabilities are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted al a market rate of interesL Financial liabilities dassified as payable within one year are not amortised. Debt instruments are subsequently carried at amortised cost, using the effective interest rate method. Trade creditors are obligations to pay for goods or setwices that have been acquired in the ordinary course of operations from suppliers. Amounts payab18 are classified as current liabilities if payment is due within one year or less. If not, th8y are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method. Derecogniti'on of financial liabilitios Financial liabilities are derecognised when the charity's contractual obligations expire or are discharged or cancelled. 1.10 Employee benefits The cost of any unused holiday entitlement is recognised in the period in which the employee's servi$ are received. Temiination benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide termination beneffts. 1.11 Retirement benefits Payments to defined contribution retirement benefit schemes are ¢harged as an expense as they fall due. Incom8 from donatlons and legacies Unrestrictsd Unrestrlcted funds funds 2024 2023 Donations and gifts 2,001 18 Grants receivable for core actlvities
WESTBOURNE HALL COMMUNITY TRUST NOTES TO THE FINANCIAL STATEMENTS {CONTINUED) FOR THE YEAR ENDED 31 MAY2024 Income from charitable activities Unrestrictsd Unrestricted funds funds 2024 2023 Hire of premises and related income 42,337 36,429 Other trddlng actlvlties Unrestricted Unrestricted funds funds 2024 2023 Fundraising events 1,134 Investrnents Unrostrictgd Unrostricted fund$ funds 2024 2023 Interest receivable 3,561 2,091 Charitsble a¢tlvttl8s 2024 2023 staff costs Depreciation and impaimient Premises and other dired c08ts Bank charges 31,613 18 20,120 108 31.389 206 19,371 110 51,859 51,076 Share of governanc8 costs {see note 7) 250 250 52,109 51.326 10-
WESTBOURNE HALL COMMUNITY TRUST NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MA Y 2024 Support costs Support Govomancé osts costs 2024 2023 Basis of allocation Independent examination fee 250 250 250 Governan 250 250 250 Analysed beeen Charitable activities 250 250 250 Trustees None of the Trustees (or any persons connected wth them) r1Ved any remuneration or benefits from the charity during the year. Employees The average monthly number of employees during the year was: 2024 Number 2023 Numbar Facilities management and administration Employment costs 2024 2023 Wages and salaries Other pension costs 31,056 557 30,838 551 31,613 31,389 There were no employees whose annual remuneration was more than £60.000. 10 Taxation The charity is exempt from taxation on its activities because all its income is applied for charitsble purposes. 11
WESTBOURNE HALL COMMUNITY TRUST NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MAY2024 11 Tangible fixed as8ets IT and othér oqulpment Cost At l June 2023 1,031 At 31 May 2024 1,031 Dopreclation and Impairnient At l June 2023 Depreciation charged in the year 1,013 18 At 31 May 2024 1,031 Carrying amount At 31 May 2024 At 31 May 2023 18 Westt)oume Hall is held under a 99 year lease from Wrral Borough Council, effective from 13 November 2013. 12 Debtors 2024 2023 Amounts falling due within one year: other debtors Prepayments and amed income 1,919 1,037 1,266 2,933 2,956 4,199 13 Creditors: amounts falllng due wlthln one yoar 2024 2023 Accruals and deferred income 1,940 2,076 12-
WESTBOURNE HALL COMMUNITY TRUST NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MA Y 2024 14 Unrestri¢tsd funds The unrestricted funds of the Charity comprisè the unexpended balances of donations and grants which are not subject to specific conditions by donors and grantors as to how they may be used. These include designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes. At 1 Juno 2023 Incoming resources Resourcos expended Transfers At 31 May 2024 Maintenance Fund Development Fund General ftJnd8 44,540 24,739 14,418 (2,337) 42,203 24,739 13,679 49,033 {49,772) 83.697 49,033 (52.109) 80,621 Previous yaar: At 1 Juno 2022 Incoming Resources resources oxpended Transfers At 31 May 2023 Maintenance Fund Development Fund General funds 61,951 24,739 9.134 {2,411) (15,000) 44,540 24,739 14,418 39.199 (48.915) 15,000 95,824 39,199 (51,326) 83,697 13-