## **Friends of Bungay Community Library Annual Report of the Trustees April 2024** We are so lucky to have a first class Community Library with an inspirational manager and an excellent team of staff. As Friends, it has never been our role to deliver core services but instead to extend and enhance the work of the Library through practical and financial support. Suffolk Libraries, as our overarching service provider, continues to create an environment in which our Library can flourish and we strongly hope this will continue for years to come, despite ever present financial pressures and the current review of service provision by Suffolk Local Authority. It is important to remember that the Friends guiding objects, summarised from our constitution, are: 1. To advance the education of the general public in Bungay, and the surrounding area, through the provision of a library. 2. To benefit local residents by providing facilities in the interests of education and social welfare with the objective of improving conditions of life. Over the last twelve months we have continued to pursue our aims in the following ways. - We have provided funding to support a range of children’s craft activities during the school holidays and throughout the year on Saturday mornings. - With the targeted financial support of Bungay Lions we have continued to support the excellent work that Maxine carries out with local schools and playgroups. The story telling sessions and the provision of book boxes are particularly welcomed by participating schools. - Stay & Play on Tuesday mornings for under school age children along with parents / carers, and the After School Club on Thursdays, remain popular. - The 2023 Summer Reading Challenge was as well attended as ever with Friends volunteering to staff the sessions and providing additional rewards. - The courtyard garden continues to develop and flourish following last year’s major refurbishment. - Our support has helped to ensure that the Warm Rooms offer continues. We know that many local residents are grateful for the offer of a chat and cup of tea or coffee. - The hygiene packs, menstrual products, pet food donations and emergency food packs which can be obtained from the Library are clearly a welcome lifeline for many. - The ‘extra’ activities we support, such as Scrabble, Cribbage, jigsaw table and newspapers, continue to be popular and well used. - We have enjoyed hosting the Allotment Society Seed swap, Bungay Open Gardens and the very well supported launch of the book celebrating the work of the Bungay Sea Scouts. We are grateful for the financial donations they, in turn, made to us. Quite clearly none of these ongoing activities are possible without our partner organisations and individuals who give generously. Our thanks go to: - Luke Wright for the proceeds from his evening performance at Fisher Theatre - Bungay Lions - Bungay United Charities - The Co-Op - East Suffolk Communities Fund - District Councillor, Judy Cloke - And numerous anonymous donors. The main focus of our energy this year has been the replacement and extension of the Library foyer. The good news is that we now have planning permission, architects plans and sufficient funding to complete the project. We have recently put the work out to tender and we are optimistic that the work will finally be completed by the end of the summer. We look forward to holding an opening celebration, once the work is completed, when we will be able to express our enormous thanks to all those who have shown so much generosity with their donations. As always, we are indebted to Amanda, Maxine and the rest of the staff team for their hard work and commitment in creating the warm and welcoming environment so highly valued by the community. Christine Douglas Chair of Trustees of the Friends of Bungay Community Library March 2024 REGISTERED COMPANY NUMBER: CE000346 (England and Wales) REGISTERED CHARITY NUMBER: 1151649 REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2023 FOR FRIENDS OF BUNGAY COMMUNITY LIBRARY <> vandijk ACCOUNTANTS INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF FRIENDS OF 8UNGAY COMMUNI￿ LIBRARY CHARITY NUMBER 1151649 FOR THE YEAR ENDED 30 SEPTEMBER 2023 We report on the accounts of the Friends of Bungay Community Library for the year to 30 September 2023, whith are set out on pages 2 and 3. Respective responsibilities of Friends and oxaminor The Chanvs trustees are responsible for the preparation of Ihe accounts. The Charitys trustees consider that an audit is not required for this year under seetion 144121 of the Charities Act 2011 (the Chartties Act) and that an independent examination is needed. It is our responsibility lo.. examine the accounts under secb'on 145 of the 2011 Act lo follow the procedure laid down in the general Direcb'ons given by the Charty Commission under section 14515llbl of the 2011 Act lo slate whether part￿lar matters have ￿rne to my attenb'on Basis of Independent examlnerfs report Our examination was carried out in ac¢J)rdance ¥Mth the general Directions given by the Charity Commission. An examination includes a review of the accA)unting records kept by the charity and a comparison of the accoLtnts presented those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees conceming any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequenUy no opinion is given a5 to whether the accounts present a kn and far viev/' and the report is limrted to those set out in the statement below. Independent examlnefs sL*ement In connection with our examinats"on. no matter has come to our attention ￿leh gives us reasonable cause to ￿lIeVe that in any matenal respect the requirements.. the accounting records were not kept in ac¢Ndance wth section 130 of the Charities Act or the accounts did not accord wth the accounting records,. or the accounts did not compty with the appluble requirements COr￿eming the fomi and content of accounts set out in the Charib'es (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a.true and fai¢. v￿W which is not a matter considered as part of an independent examinab'on. We have come across no other matters in connection with the examination to whith attention should be dr•vm in this report in order lo enable a proper understanding of the accounts to be reached. J van Dijk FMAAT van Dijk Accountants 11 Trinity Street Bungay Suffolk NR35 1EH Dale.. 15-Nov-23 FRIENDS OF BUNGAY COMP•lUNftY LIBRARY CHARITY NUMBER 1151649 RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 30 SEPTEMBER 2023 2023 2022 UNRESTRICTED FUND RECEIPTS Sales Fundraising Misc Interest Grants Donations 5.791 4.216 6,146 1,615 95 850 3,169 400 TOTAL RECEIPTS 14.121 8.167 PAYMENTS Purchases Repairs and renewals Event costs Cornrnission paid Staff Post and stationery Donats'ons Accountancy General expenses 4,142 2,424 1,499 816 1,062 112 180 975 773 TOTAL PAYMENTS 14,337 S,738 RECEIPTS LESS PAYMENTS Bank balance and cash in hand at 1 October 2022 {216) 26,136 2,429 23,707 Bank balance and cash in hand at 30 September 2023 25.920 26.136 FRIENDS OF BUNGAY COMMUNI￿ LIBRARY CHARITY NUMBER 1151649 STATEMENT OF ASSETS AND LIABILrriES FOR THE YEAR ENDED 30 SEPTEMBER 2023 2023 2022. MONETARY ASSETS Lloyds Treasurers Account Savings Account Cash in hand 15,682 10,000 238 15,931 10,000 205 25,920 26.136 The financial stslements We￿ approved by the trustees and signed on its behaw by. Chairperson - C Douglas Date-