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2021-03-30-accounts

REGISTERED COMPANY NUMBER: 08395631 (England and Wales) REGISTERED CHARITY NUMBER: 1151567

REPORT OF THE TRUSTEES AND

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

FOR

HANGLETON COMMUNITY ASSOCIATION

F1 CRT Limited Flat 24 Wellingtonia Court Laine Close Brighton East Sussex BN1 6TD

HANGLETON COMMUNITY ASSOCIATION

CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

Page
Report of the Trustees 1 to 4
Independent Examiner's Report 5
Statement of Financial Activities 6
Balance Sheet 7
Notes to the Financial Statements 8 to 14

HANGLETON COMMUNITY ASSOCIATION (REGISTERED NUMBER: 08395631)

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES Objectives and aims

Objectives

The objects of the Charity are to:-

a) Promote the benefit of the inhabitants of the area enclosed by the political ward boundaries of Hangleton (hereafter called "the area of benefit") without distinction of sex, sexual orientation, race or of political, religious or other beliefs or opinions, age or disability by associating together the said inhabitants and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interest of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants;

b) Establish, or secure the establishment of a Community Centre (hereinafter called "the Centre") and to maintain and manage the same (whether alone or in co-operation with any local authority or other person or body) in furtherance of these objects, and

c) Promote such other charitable purposes as may from time to time be determined.

Aims

Hangleton Community Associations' primary role is the management of Hangleton Community Centre, where it seeks to facilitate activities which improve the wellbeing of local residents and meet local needs, in addition the HCA also provide support to residents through information, signposting and volunteering opportunities.

Public benefit

The Trustees certify that they have had and paid due regard to the Charity Commission guidance on public benefit in deciding what activities the Charity should undertake. This they believe is demonstrated in this report.

Page 1

HANGLETON COMMUNITY ASSOCIATION (REGISTERED NUMBER: 08395631)

REPORT OF THE TRUSTEES

FOR THE YEAR ENDED 31 MARCH 2021

ACHIEVEMENT AND PERFORMANCE

Charitable activities

2020/21 was an unusual year for Hangleton Community Centre as, like much of the country, we were forced to close in March 2020 due to Covid-19.

By September we were ready to re-open for our resident Pre-School Little Ducklings and some groups that were allowed to re-start under government guidelines. Unfortunately this only lasted for a few weeks before activities were forced to cease again. We kept the Centre accessible to Little Ducklings until Christmas when the schools closed and the Centre shut completely. It did not re-open until after the end of this financial year.

Staff

During the pandemic our staff were furloughed and we received Job Retention Scheme payments from HMRC. We un-furloughed staff temporarily at various times to carry out building maintenance and admin that needed doing to manage the Centre.

We managed to avoid making staff redundant during this year but did lose our bank staff who moved away.

Activities and Bookings

Our only activities this year were some limited groups that ran for a few weeks in the autumn and rent from the Pre-School for a short while. We also received rent from our upstairs Office space. We were unable to host any parties or use the soft play due to Covid-19 Health & Safety.

Income and Fundraising

Despite losing our income from our regular groups and party hire this year, we received an unprecedented amount from grants set up to combat loss from Covid-19.

We received more funding from Brighton & Hove Council, Sussex Community Fund and the government Covid-19 Response.

Along with the JRS furlough payments we received, this left us in a good position to re-open the Centre in the new financial year and start running activities again.

FINANCIAL REVIEW

Financial position

The charity achieved a surplus in the year of £27,024 (2020: deficit £15,574) and this has been added to the reserves brought forward of £12,820 to leave £39,844 to be carried forward.

Investment policy and objectives

The Memorandum of Association allows the Trustees to deposit or invest funds in any manner (but to invest only after obtaining advice from a financial expert and having regard to the suitability of investments and the need for diversification).

Reserves policy

The level of reserves is regularly monitored by the Trustees and is currently considered to be reasonable given the nature and scale of the Charity's activities. The Trustees would consider a level of unrestricted reserves equivalent to 3 months expenditure to be appropriate to be held at any one time and this target has since been achieved.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

Hangleton Community Association was incorporated on 8 February 2013 (registered company number 8395631). It received charitable status on 8 April 2013 (registered charity number 1151567) and took over the assets, liabilities and activities of the Unincorporated Charity, Hangleton Community Association (registered charity number 298517) on 1 May 2013.

Charity constitution

The Charity is a company limited by guarantee and is governed by its Memorandum and Articles of Association dated 8 February 2013.

Page 2

HANGLETON COMMUNITY ASSOCIATION (REGISTERED NUMBER: 08395631)

REPORT OF THE TRUSTEES

FOR THE YEAR ENDED 31 MARCH 2021

STRUCTURE, GOVERNANCE AND MANAGEMENT Recruitment and appointment of new trustees

The Trustees (Directors for Companies Act purposes) are listed in this report. The subscribers to the Memorandum are the first Trustees of the Charity, and when complete the Board should consist of at least 3 but not more than 9 individuals.

One third (or the number nearest one third) of the Trustees must retire at each AGM, those longest in office retiring first and the choice between any of equal service being made by drawing lots. A Trustee retiring under this Article may stand for re-election.

A potential Trustee is invited to meet the chairperson and/or one other Trustee for an informal discussion and given an information and expression of interest form to complete. This information is taken to a board meeting and if the individual is deemed appropriate for the committee they are notified in writing along with a copy of the HCA Trustee handbook. The successful candidate is invited to attend a Committee Meeting whereby they are formally elected onto the board subject to DBS clearance.

REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number

08395631 (England and Wales)

Registered Charity number

1151567

Registered office

Hangleton Community Centre Harmsworth Crescent Hove East Sussex BN3 8BW

Trustees

I R E Farrell Mrs H Macleod Ms J I Cohen Ms R A O'Leary (resigned 28.6.21) Mrs B R Rohowsky-Miller (resigned 1.5.21) A May (resigned 10.9.20)

Company Secretary

Miss G V Powell

Independent Examiner

Christopher Robert Tyler FCA DChA FCIE Institute of Chartered Accountants in England and Wales F1 CRT Limited Flat 24 Wellingtonia Court Laine Close Brighton East Sussex BN1 6TD

Bankers

CAF Bank Limited 25 Kings Hill Avenue Kings Hill West Malling Kent ME19 4JQ

Page 3

HANGLETON COMMUNITY ASSOCIATION (REGISTERED NUMBER: 08395631)

REPORT OF THE TRUSTEES

FOR THE YEAR ENDED 31 MARCH 2021

STATEMENT OF TRUSTEES' RESPONSIBILITIES

The trustees (who are also the directors of Hangleton Community Association for the purposes of company law) are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing those financial statements, the trustees are required to

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approved by order of the board of trustees on 31 January 2022 and signed on its behalf by:

Mrs H Macleod - Trustee

Page 4

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF HANGLETON COMMUNITY ASSOCIATION

Independent examiner's report to the trustees of Hangleton Community Association ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2021.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Christopher Robert Tyler FCA DChA FCIE Institute of Chartered Accountants in England and Wales F1 CRT Limited Flat 24 Wellingtonia Court Laine Close Brighton East Sussex BN1 6TD

31 January 2022

Page 5

HANGLETON COMMUNITY ASSOCIATION

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2021

2021
Unrestricted
fund
Notes
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
2
78,242
Charitable activities
5
Community Centre Income
12,536
Other trading activities
3
-
Investment income
4
4
Total
90,782
EXPENDITURE ON
Raising funds
6
-
Charitable activities
7
Community Centre Expenditure
63,758
Total
63,758
NET INCOME/(EXPENDITURE)
27,024
RECONCILIATION OF FUNDS
Total funds brought forward
12,820
TOTAL FUNDS CARRIED FORWARD
39,844
2020
Total
funds
£
9,116
67,539
646
16
77,317
1,892
90,999
92,891
(15,574)
28,394
12,820

The notes form part of these financial statements

Page 6

HANGLETON COMMUNITY ASSOCIATION (REGISTERED NUMBER: 08395631)

BALANCE SHEET

31 MARCH 2021

2021
Unrestricted
fund
Notes
£
CURRENT ASSETS
Debtors
14
2,066
Cash at bank
40,664
42,730
CREDITORS
Amounts falling due within one year
15
(2,886)
NET CURRENT ASSETS
39,844
TOTAL ASSETS LESS CURRENT
LIABILITIES
39,844
NET ASSETS
39,844
FUNDS
16
Unrestricted funds
39,844
TOTAL FUNDS
39,844
2020
Total
funds
£
2,066
11,834
13,900
(1,080)
12,820
12,820
12,820
12,820
12,820

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2021.

The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2021 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on 31 January 2022 and were signed on its behalf by:

H Macleod - Trustee

The notes form part of these financial statements

Page 7

HANGLETON COMMUNITY ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS102, have been prepared in accordance with the Charities SORP (FRS102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2019)', Financial Reporting Standard FRS102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

The accounts are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.

The trustees/directors consider that there are no material uncertainties about the company's ability to continue as a going concern. The trustees have taken advantage of the various sources of Government support during the COVID-19 pandemic and consider that it will not have a significant impact on the company's ability to continue trading. Income from trading activities is expected to reduce due to the lockdown conditions and steps are being taken to make cost savings. The trustees regard any impact to be short term rather than affecting the company's ability to continue as a going concern. There are no material uncertainties affecting the current year's accounts.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis including irrecoverable VATand has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Expenditure has been classified under the following relevant headings :

a). Costs of generating funds - those costs incurred in attracting grants, voluntary income and fees.

b). Charitable expenditure - those costs incurred by the charity in the delivery of its activities and services for its beneficiaries.

c). Support costs - those incurred in the governance of the charity and its assets and are primarily associated with constitutional and statutory requirements.

Tangible fixed assets

Tangible fixed assets costing more than £500 are capitalised and included at cost including any incidental expenses of acquisition.

Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows:

Equipment 4 years straight line

Assets funded from restricted monies have been written off in the year in which the expenditure has been incurred

continued...

Page 8

HANGLETON COMMUNITY ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021

1. ACCOUNTING POLICIES - continued

Taxation

The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 Finance Act 2010 and therefore it meets the definition of a charitable company for UK Corporation Tax purposes. Accordingly the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 Corporation Tax Act 2010 or Schedule 256 of Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Pension costs and other post-retirement benefits

The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.

Pension costs and other post-retirement benefits

The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.

2. DONATIONS AND LEGACIES

Donations
Grants
Grants received, included in the above, are as follows:
Brighton and Hove City Council
Co-op Local Community Fund
Sussex Community Foundation
Covid 19 Response
Carling Brewery
HMRC Job Retention Scheme
2021
£
2
78,240
78,242
2021
£
27,445
1,849
8,980
8,973
2,500
28,493
78,240
2020
£
116
9,000
9,116
2020
£
9,000
-
-
-
-
-
9,000

continued...

Page 9

HANGLETON COMMUNITY ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021

3.
OTHER TRADING ACTIVITIES
2021
£
Fundraising events
-
4.
INVESTMENT INCOME
2021
£
Deposit account interest
4
5.
INCOME FROM CHARITABLE ACTIVITIES
2021
Activity
£
Room hire etc..
Community Centre Income
11,010
Online filing incentive
Community Centre Income
1,526
12,536
6.
RAISING FUNDS
Raising donations and legacies
2021
£
Fundraising expenditure
-
7.
CHARITABLE ACTIVITIES COSTS
Direct
Support
Costs (see
costs (see
note 8)
note 9)
£
£
Community Centre Expenditure
62,318
1,440
8.
DIRECT COSTS OF CHARITABLE ACTIVITIES
2021
£
Staff costs
48,084
Light and heat
3,113
Repairs and renewals
4,712
Cleaning and waste
1,619
Rates and water
318
Insurance
1,203
Printing and stationery
-
Travel
-
Equipment (minor)
1,237
Professional fees
-
Training
-
Miscellaneous
1,540
Payroll charges
492
62,318
2020
£
646
2020
£
16
2020
£
67,539
-
67,539
2020
£
1,892
Totals
£
63,758
2020
£
67,776
5,332
5,012
4,077
4,807
825
681
47
382
(1,140)
199
1,317
274
89,589

continued...

Page 10

HANGLETON COMMUNITY ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021

9. SUPPORT COSTS

SUPPORT COSTS
Governance
costs
£
Community Centre Expenditure 1,440
Support costs, included in the above, are as follows:
2021 2020
Community
Centre Total
Expenditure activities
£ £
Independent examination 1,440 1,410

10. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 March 2021 nor for the year ended 31 March 2020.

Trustees' expenses

No trustee received any reimbursed expenses during the year (2020: one trustee was reimbursed mileage of £47 and another trustee reimbursed childcare costs of £120).

11. STAFF COSTS

Staff costs during the year were as follows:

2021 2020
£ £
Wages and salaries 46,502 64,437
Social security costs 1,526 3,063
Pension costs - 276

No employee received remuneration in excess of £60,000 (2020 none).

The average monthly headcount for the year was 6 (2020 7).

The charity considers its key management personnel comprises the trustees. No employment benefits were paid to its key management personnel (other than disclosed in note 8).

continued...

Page 11

HANGLETON COMMUNITY ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021

12. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
Unrestricted
fund
£
INCOME AND ENDOWMENTS FROM
Donations and legacies 9,116
Charitable activities
Community Centre Income 67,539
Other trading activities 646
Investment income 16
Total 77,317
EXPENDITURE ON
Raising funds 1,892
Charitable activities
Community Centre Expenditure 90,999
Total 92,891
NET INCOME/(EXPENDITURE) (15,574)
RECONCILIATION OF FUNDS
Total funds brought forward 28,394
TOTAL FUNDS CARRIED FORWARD 12,820
13. TANGIBLE FIXED ASSETS
Fixtures
and
fittings
£
COST
At 1 April 2020 and 31 March 2021 4,168
DEPRECIATION
At 1 April 2020 and 31 March 2021 4,168
NET BOOK VALUE
At 31 March 2021 -
At 31 March 2020 -

continued...

Page 12

HANGLETON COMMUNITY ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021

14. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

2021 2020
£ £
Other debtors 1,237 1,237
Prepayments and accrued income 829 829
2,066 2,066
15. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
2021 2020
£ £
Social security and other taxes 366 -
Accrued expenses 2,520 1,080
2,886 1,080
16. MOVEMENT IN FUNDS
Net
movement At
At 1.4.20 in funds 31.3.21
£ £ £
Unrestricted funds
General fund 12,820 27,024 39,844
TOTAL FUNDS 12,820 27,024 39,844
Net movement in funds, included in the above are as follows:
Incoming Resources Movement
resources expended in funds
£ £ £
Unrestricted funds
General fund 90,782 (63,758) 27,024
TOTAL FUNDS 90,782 (63,758) 27,024
Comparatives for movement in funds
Net
movement At
At 1.4.19 in funds 31.3.20
£ £ £
Unrestricted funds
General fund 28,394 (15,574) 12,820
TOTAL FUNDS 28,394 (15,574) 12,820

continued...

Page 13

HANGLETON COMMUNITY ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021

16. MOVEMENT IN FUNDS - continued

Comparative net movement in funds, included in the above are as follows:

Incoming Resources Movement
resources expended in funds
£ £ £
Unrestricted funds
General fund 77,317 (92,891) (15,574)
TOTAL FUNDS 77,317 (92,891) (15,574)

17. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 March 2021.

18. SHARE CAPITAL

The charitable company is limited by guarantee not having a share capital. In the event of the company being dissolved each member is liable up to a maximum of £1 towards the cost of dissolution and liabilities incurred by the company while he/she was a member.

If the charity is dissolved any assets remaining after providing for all its liabilities shall be transferred to one or bodies with the same or similar objects.

The company's registered number and registered office address can be found in the 'Legal and Administrative Information' section of the accounts.

Page 14