2024-07-31-accounts - Lockswood Community And Sports Association

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Lockswood Community and Sports Association

Annual Report of the Trustees For the year from 1 August 2023 to 31 July 2024

Lockswood Community and Sports Association is a charitable incorporated organisation, registered as a charity in England and Wales no: 1151561

1 REPORT OF THE TRUSTEES MANAGEMENT COMMITTEE ~~-~~ August 1 2023 to July 31 2024 Reference and Trustees/Administrative Information Charity Name: Lockswood Community and Sports Association Charity Registration Number: 1151561 Operational address : Lockswood Community Centre

Lockswood Community Centre Locks Heath District Centre 2 Centre Way Locks Heath Southampton SO31 6DX

Trustees/Management Committee

Mr Raymond Randall Chairman/Treasurer Mr Geoffrey Eales Mrs Jacqueline Palmer Mrs Dee Readhead Publicity – Retired July 2024 Miss Kirsten Skinner Councillor Susan Bayford Appointed Fareham Borough Council Representative Mr Werner Schoffer Miss Hannah Foden New Trustee – March 2024 Employees Mrs Beverley Colborne Office Manager Miss Katrina West Assistant Office Manger Mrs Nikola Wilkes Cleaning Duties/Casual Office Cover Mrs Rhianne Wilson Resigned (Due to Health Problems) June 2024 Mrs Sarah Rowland Office Support (Finance) Independent Examiner Mandair & Co Chartered Accountants Partnership House 84 Lodge Road Southampton SO14 6RG

Bank HSBC -Eastleigh SO50 9YW

2 Our Aims and Objectives: Our Charity aims are as set out in our Constitution which was approved on 8 February 2013. y The aims of the Association are to benefit the residents of Locks Heath and the wider neighbourhood without distinction of gender, sexual orientation, race or political, religious, or other opinions. This can be achieved by improving the running of the Centre to provide facilities in the interests of social welfare, health, and wellbeing for recreation leisure.

Ensuring our work delivers its Aims:

This is our eleventh review of our aims and activities this year ending 31 July 2024. This review looks at our achievements in the previous 12 months. The review looks at success and benefits our users have obtained due to our efforts. Trustees can then access if they have achieved aims and objectives over 12 months.

The focus of the work carried out during the 12 months:

LCSA’s previous very lucrative energy deal with our gas and electricity suppliers, Pozitive Energy came to an end resulting in a very large increase in utility bills. This less attractive deal finishes September 2026. One of our trustees (Werner) has extensive experience of seeking utility deals and will investigate a new provider once we have ended the contract with Pozitive Energy. LCSA have unfortunately had to transfer funds from our reserve funds (Saving Account) to subsidise the shortfall in the Current Account during the winter period. The total moved was £10,000.

After discussions with FBC we have commissioned a representative from Liberty Gas and SSE controls to report on ways to improve the amount of energy costs we can save. The report was received the end of September.

The annual library recharge payment has now been agreed. The amount this year is: £19,485.

We had a complete sports hall floor refurbishment over the Christmas shutdown. Works carried out included 3 x seals, new badminton and football lines at a cost of £7,200. We applied for a grant from FBC of £5,000 which was granted, LCSA provided the remainder of the cost. The Sports Hall provides us with the largest income.

Our annual increase was introduced in April 2024 with an inflation linked hire charge rise of 5.5%.

One of our cleaners (Rhianne)resigned due to health issues and the charity have now found a replacement (Lisa) who is settling in very well.

– The very hard-working office staff led by Beverley and Katrina they are still the backbone to the LCSA success.

Dee Readhead, who is one of the founder trustees, is retiring after 12 years.

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Ray Randall gave 1 years’ notice of his retirement at the 2023 November AGM. Ray also is a founder trustee.

A new trustee joined us in March 2024- Hannah Foden.

LCSA are still actively looking for new trustees but finding it difficult to recruit them.

Trustees decided to delay the office refurb once again due to finances.

Fareham Borough Council carry out a Community Building Health Check every year and this was carried out in May 2024. Once again the result was very positive and FBC were pleased with the current management and running of the Centre. The Health Check brought up no issues.

Although FBC have agreed and offered the charity a further 10-year sub lease of the Community Centre we still have not received a copy of the lease.

Encouragingly new groups have stared hiring with us and the future is looking stable. We still have a healthy reservice of £90,000. However, due to the ongoing rise in utility bills a substantial increase in hire charges will be required in April 2025.

As a retiring Chairman and trustee:

“ I would like to report that I have enjoyed my 12 years working with the trustees and the wonderful staff – or, as we call them ‘work family’. A big thank you also to our valuable loyal hire groups for their continued support. ” - Ray Randall.

How our Activities benefit the local people:

The areas we cover include: Warsash, Park Gate, Sarisbury Green, Titchfield Common and Locks Heath. Our charitable activities are focused on improving the health and wellbeing of all our users aged from birth to 90+ years, of all genders, sexual orientation, race, political, religious, or other options. We encourage disabled and disadvantaged members of the public to use our facilities and ensure everyone is happy with our efforts in achieving this.

Financial Review

Funding Sources

As from April 2024 we increased our hire charges in line with inflation by approx. 5.5%.

Financial Costs

Sports Hall flooring refurbished/resealed/relined - £7,200.00 of which £5,000 grant was received from FBC.
High Utility bills which resulted in the necessity to transfer funds from our reserve account (Savings Account).

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Reserves Policy

The Trustees Management Committee has monitored the charity’s requirement for reserves in light of the possible risks to the organisation. Fareham Borough Council will continue to pay for maintenance of the heating system and any outside bills for the Community Centre.

Plans for Future Periods

As the Community Centre building is over 40 years old we are continually looking at ways to improve the Centre and demonstrate to our users that we are continuing to make the building as attractive and welcoming as possible. Our aim is to make the Community Centre more professional and encourage new hirers to use our facilities. We will endeavour to ensure a visit to our Community Centre is a very positive experience. Office refurbishment still on hold due to high utility costs.

Structure, Governance and Management

Governing Document:

The Lockswood Community and Sports Association is a Charitable Incorporated Organisation and was registered as a charity on 8 February 2013. In the event of the CIO being wound up the Trustees/members of the CIO have no liability to contribute to its assets and no personal responsibility for settling its debts and liabilities.

Recruitment and Appointment of Trustees/Management Committee

The directors of the company are also charity trustees for the purposes of the charity law. The trustees are elected to serve for a period of 3 years after which they must be re-elected at the next Annual General Meeting. AGM took place November 2023- Ray Randall gave 1 years notice to retire from his roles within LCSA.

Risk Management

The Trustees/Management Committee has conducted a review of the major risks to which the charity is exposed. The main risk to the charity is the loss of users resulting in the charity making a loss which could result in the closure of the Community Centre. The Community Centre is part of Locks Heath Shopping Village which is privately owned by New River Retail. Also, a possible risk could be that as the building is over 40 years old it may have increased maintenance costs in the future. Procedures are in place to ensure the compliance with Health & Safety regulations for our staff, Trustees, hirers, and visitors of the Centre. These procedures are reviewed periodically to ensure that they meet the needs of the charity. We are fully GDPR compliant.

Organisational structure

The Lockswood Community & Sports Association has a Management Committee of five – trustees, and an FBC representative Cllr Mrs Susan Bayford. Regular meetings take place and trustees are responsible for the policy of the charity. The five trustees are from various backgrounds. Although office staff attend meetings they have no voting rights.

Res onsibilities of the Mana ement Committee Company Law requires the Management Committee to prepare financial statements for each year which give a true and fair view of the state of affairs of the charity. The balance sheet date and its incoming resources and application of resources, including income and expenditure for the financial year. In preparing these statements the Management Committee should follow best practice and: l. Select suitable accounting policies and then apply them consistently 2. Make judgements and estimates that are reasonable and prudent 3. Prepare the financial statements on the going concern basis unless it is not appropriate to assume that the charity will continue on that basis. The Management Committee is responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company with the Companies Act of 2006. The Management Committee is also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Members of the Mana ement Committee Members of the Management Committee who are trustees for the purpose of charity law who senied during the year and up to the date of this report are set out at the beginning of this report. In accordance with charity law as the Associations Trustees confirm that." As far as we are aware there is no relevant information for which the Association's Independent Examiner is unaware of. As the Trustees of the Association, we have taken steps that we ou8ht to have taken in order to make ourselves aware of any relevant information and to establish that the Independent Examiner is aware of that information. Inde endent Examiner Mandair & Co, Chartered Accountants carried out the Independent examination on the accounts for 2023/24. They have expressed their willingness to continue in that capacity. Approved by the Management Committee on the: signed on its behalf by: and Mr Ray Randall {Chairman) Mr Geof Eales (Trustee) Date: 11"(9trf

LOCKSWOOD COMMUNrfY AND SPORTS ASSOCIATION INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 JULY 2024 Independent Examinerfs Report to the TnteeS of Lockswood Communty and Sports Association We report on the accounts of the association for the year ended 31 July 2024 which are set out on pages 7 to 12. Rèsponsibilities and basis of report As the charity trustees of the association you a responsible for the preparation of the 2ccount$ in accordance with the requirements under section 144(2) of the Chartties Act 2011 (the 2011 Ad). Having satisfied ourselves that the accounts of the association arè not required to be audited under section 144(2) of the 2011 Act and are eligible for independent examination. report in respect of our examination of the association's accounts as carried out under sedion 145 of the 2011 Ad In carrying out our examination we have followed the directions given by the Charity Commission under section 145{5)(b) of the 2011 Act. Independent Examlnefs Statement We hav8 completed our examinab'on. We Confinn that no material matters have come to our attention in Connection with the examination giving us Cause to believe that in any material respect: accounb'ng records yre not kept in respect of the association as required by section 130 of the 2011 Act,. or 2. the accounts do not accord with those records: or the accounts do not comply with the applicable requirements conceming the form and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view whi¢h is not a matter considered as part of an independent examination. We have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable 8 proper understanding of the accounts to be reached. /4ondth, I Co Mandalr& Co Chartered Accountarrts Partnership House. 84 Lodge Road Southampton S014 6RG Date..

LOCKSWOOD COMMUNITY AND SPORTS ASSOCIATION Registered Charity Numbor 1151561 STATEMENT OF FINANCIAL ACTnirtlES (including Income & Expendlture Account) FOR THE YEAR ENDED 31 JULY 2024 2024 Unrestrlctsd Restricted Total Funds Funds Fundg 2023 Totsl Funds Note Incornlng resourc88 Activities for generating fijnds.. Voluntsry income - donations Income earned from assets 1.837 1,837 698 Income resources from charftable activltles: Hire of facilide$ Fund raising events (net) Grants - for charstabl8 purposes 120,497 250 120,497 250 107.515 1,416 1,250 Other In¢ome'. Grants- FBC re Leisure funding 4.999 4,999 Total Incoming resourceg 122,584 4,999 127,583 110.879 ROUrceS expendgd C08ts of 9eneratlng fvnd8'. Charltsble activities Govemants costs 126,922 4,999 131.921 684 93,619 Total resources expended 127,606 4,999 132,605 94.279 Net movement in funds - (deficit)Isurplu$ 5,022 5,022 16,600 Recon¢iliatlon of funds Total funds brought fomard 124.023 124,023 107,423 Total funds carried forward 12 119,001 119,001 124,023

LOCKSWOOD COMMUNITY AND SPORTS ASSOCIATION Registered Charity Number 1151561 BALANGE SHEET AT 31 JULY 2024 2024 2023 Note Fixed Assets Tangible assets 1,353 1.803 Current Assets Debtors Cash at bank and In hand 10 19,901 100,810 19.876 103,984 120.711 123,860 Credltors: Amounts falling duo within one year 11 1,640 Net Current Assets 117,648 122,220 Net Assets 119,001 124,023 Tho funds of the charity: Unreslricted funds R8Stricl8d funds 12 12 119,001 124,023 Total Funds 119,001 124,023 The Twstees have acknovAedged their responsibilitie$ for preparfng accounts whlch give a true and fair view of the Chartty's activlUes for the year then ended in accordance w¢th applicable accountin9 stsndards and the ChaTltles Accounting Statement of Recommend8d Pra¢ti¢6 (SORP- effectlve January 2015). Signed on behalf of Ihe Trustees: Trusteo Date 11 LQ'14 The note on pages 9 to 12 fo part of these accounts

LOCKSWOOD COMMUNITY AND SPORTS ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2024 1. ACCOUNTING POLICIES Basis of preparation The aGcounts have been prepared on the historical cost basis and in compliance wlh FRS 102, the Financial Reporting Standard appll¢able In the UK and the Republic of Ireland, the Staternent of ReGommended Prac applicable to charities prepartng thelr accounts In accordance with the Finantial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Charitias SORP {FRS 102)} and the Charttle$ Act 2011. The currency Is sterfing, which is the functional currency of the association. Fund accountlng policy Unrestrlcted income funds are gen8r81 funds that are available for use at the trustees, d15cretion in furtherance of the objectives of the charity. Restricted fvnds are those donatsd for use in a partlcular area or for specffic purposes, the use of whlch 1$ r6stricted lo that area or purpose. Designatsd fund8 are unre8tricted funds set aside at the disGrelon of the trustees for specific purposes. There are no designated funds durlng the year. In¢omin9 roaourG¢¥ Donations gre recognl$ed whare there is entitlement. certainty of receipt and the amount can be measured vaith sufficlent reliability. Income from charitable actlvtties Indude8 income reGOgni8ed a8 earned (as the related goods or setvices are provld8d) under contrart Rasources expended Liabllitles ar8 recognisod as soon as théré is a legal or ¢ortstructive obligation committing the ¢harity to the expendrture. All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the ¢ategory. Charitable expondityra comprises those costs incurred by the charity in the delivery of Its actie$ and servlces for its benefictarles. It includes both costs that can be allocated dlre¢tly to such activities and those costs of an indirect nature ne¢e$$ary to $upport them. Gov•rnan¢e cost• Govemance costs include costs of the preparation and examinatian of the statthory accounts, the ¢ost$ of trusteo meetings and the cost of any legal advice to trustees on govemance or constltutional matters. IrRGoverable VAT Irrecoverable VAT is charged a9alnst the category of rosources expended for whlch tt wa8 incurred. Flxed as8ats Indivldual assets are initlally rocorded at eost ntdl...

10 LOCKSWOOD COMMUNifi AND SPORTS ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2024 1. contdl... Depr¢¢iation Depreciation is provided on tanglble fixed assets so as to wffite off the cost over thelr expected useful 8conomlc Ilfe as follows.. Fixtures, frttlngs and equlprnent - 25% straight line basls Pensions The charfty has some staff in the Hampshire County Counol Pension Schemg. The assets of the scheme are held Independently of the charlty and 8180 independently admlnistered. The charity makes an employer's contrlbLrtlon to the stheme whiGh Is shown in note 7. There were no outstsndlng or prepaid contributions at the end of the financial year. 2. TOTAL RESOURCES EXPENDED Charftsblg aGtivltie$ 2024 2023 Governance ¢05ts TOTAL 2023 2024 2023 2024 Dlrect costs * unrgstrlctsd funds Employment Gosts Establishment cost5 Repairg & maintonanc offi expenses Sundry & other costs Professlonal costs Depreciatlon of tsngible fixed assets e5.927 44,277 8,345 7,071 172 680 450 57,694 20,477 8,172 5,511 65.927 44,277 57,694 20,477 8,172 5,511 7,071 172 1,364 450 524 801 884 660 1,184 601 126,922 93,619 660 127,806 94,279 DireGt costs - rnstri¢ted funds Maintenance 4,999 4,999 131,921 93,619 684 660 132,605 94,279 3. DETAILS OF CHARrrABLE ACTIVITIES Actlvltles undortaken directly 2024 2023 Grant fundlng of a¢tivitles 2024 2023 Total 2024 2023 Unrestrictod Funds Charitsble activitses Restricted Funds Maintenance 126.922 92,369 1.250 126.922 93,619 4,999 4,999

LOCKSWOOD COMMUNrrY AND SPORTS ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2024 GOVERNANCE COSTS Independent examination (in¢lu(thng VAD 2024 2023 684 660 S. TRUSTEES. REMUNERATION AND EXPENSES No trustses received any remuneration or beneffts from the Challty during the year. 6. NET INCOME IS STATED AFTER CHARGING Depreciation of tsnglble fixed assets 2024 2023 450 601 7. EMPLOYEES. REMUNERATION The sverag8 number of persons employed by the charity (includin9 trustees) durlng the year was as follows.. 2024 Numb•r 10 2023 Number 10 Charitable activit188 The aggregate payroll costs of those persons worè as follows: 2024 2023 Wages and salaries Soclal seGurity Other ponsion w8ts 54,900 48,368 11,027 9,326 65,927 57,694 8. TAXATION Being a registered Charity the assocFats'on is exempt from taxab'on.

12 LOCKSWOOD COMMUNifi AND SPORTS ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2024 9. TANGIBLE FIXED ASSETS Fixtures & OfFJce Fittings Equipment Cost At 1 August 2023 Addibcn8 Total 1,907 7,167 9,074 At 31 July2024 Depreclation At 1 August 2023 Charge for the year At 31 July 2024 Net Book Valu• At 31 July 2024 1.907 7.167 9,074 1.253 163 6,018 287 7.271 450 1.416 6,305 7,721 491 882 1,353 At 31 Juty 2023 654 1,149 1,803 All the fixed a$sets above are usèd for charitable purposes. 2024 2023 10, DEBTORS Trade debtors Prepaymènts AcGrued income 5,104 417 14,355 418 19,485 19,901 19.876 11. CREDITORS Trade creditors Tax and social security 3,063 1,640 3,063 1,640 12. FUNDS AND NEfASSETS The fvnds and net assets of the Charlty are as follows". Unrestricted Restrlcted Funds Funds Total 2024 Total 2023 Aumulated Funds brought ford (Deficitysurplus funds for the year Accumulated Fund$ earrted foDNard 124,023 -5,022 124,023 -5,022 107,423 16.600 119,001 119,001 124,023