REGISTERED COMPANY NUMBER: 08124849 (England and Wales) REGISTERED CHARITY NUMBER: IJS1552 Reportlof the Trustees and Unudlt¢d FIDAncIAI Statement$ for the Year Ended 31 March 202S for Colehlll Communlty Llbrnry Llml¢¢d Ward Go an Audit serrf1 Ltd 4 Cedar Park Ferndown Industrial E5tste Wirnbome Dorset BH217SF AE7ROYMR• 2810712025 COMPANIES HOUSE A12
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Colehill Community Llbrary Lirnited Contents of the Fln9nclal Statements for tbe Year Ended 31 March 2025 PAge Report of lh¢ Tru$t¢eJ IDdtp¢ndent Examiner's Report Stat¢meD¢ of Flnonclal Actlvlll¢$ Ba140¢e Sb¢¢t 7 to 8 Noles to the FiDanci#l Statement$ 9 to 13
Col¢hlll Community Library Limited (Registered number: 08124849) Report of the Trustees for the Year Ended 31 March 2025 The trustees who are also directors of the charity for the Purposes of the Companies Act 2006. present their report with the financial ststements of the ¢haTity for the year ended 31 March 2025. The trustees have adopted the provisions of Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Ftnancial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective l January 2019). OBJECTIVES AND ACTIVITIES Objectives and aims The object of the ¢haTity Is "The advAn¢ement of education for the benefit of the publi¢ in Colehill and surrounding area by the provision of a community library facility and associated activities" Publit b*Deflt Trustees have had due Tegard to the Charity Commission guidance on publi¢ benefit. The Community Library is a benefit for "the public in g¢neral, that is, 811 the memb¢rs of the public. The library service has operated for the fvll year during l April 2024 to 31 March 2025. It provides access to library premises for sla1, recreational and educational purposes. and also provides access to all books, newspapers and toys hous within the library, in addition to r¢sour¢¢$ availabl¢ from the entire Libraries South West catalo8ue. As a Public benefil w¢ are required to support people who need to a¢c¢$$ the Universal benefits $ch¢me, and to other gov¢rnment-provided servi¢¢s. but who do not otherwise have access to compulers. The library's 'public network compuler, service was available to members of the public throughout the year, in addilion to free technical 8uidan¢e and advice from library volunteers to rnembers of the public. During the year, the volunteers maintained the premises to a good stand8Td. Thanks to a generous 8rant from Omaze. the competition company. we have been abl¢ to pur¢hAse Some moveable bookshelves which enable us to host lar8er 8roup$ and meetin8$ Wlthin the library Confines. We will continue to seek alternative and new sources of fvnding, Looking to the future, we will continu¢ to seek ways to make th¢ library more environmentally friendly and to Teduce our use of fossil fvels. VoluDteers The thlty is very involved in the Colehill community,. The library relies on more than sixty volunteers who a$si$t in the running of the library, and who Continuc to provide additional vital service5 such as cleanin8, gardening, fund Taising and leadin8 special interest groups who meet in the library. During the year we have been able to hold some fundraisin8 activities in the libTary itself. benefittin8 volunteers and members of the public. For 811 these contributions from the volunteers, we are extremely gratefijl. It remain5 true that without this valuable and vital support, w¢ would not Ix able to provide the ex11ng exc¢lleni library servirx to our community. Page I
Colehill Community Llbr2ry Lpmited (Registered number: 08124849) Report of the Trustees for the Year Ended 31 March 2025 FINANCIAL REVIEW FiDaneiAI posldon Income exceeded Expendilure by £16,369 in the year, the main reason for this being the Omaze grant mentioned above. Som¢ of this gront money (£2.592) was spent on the new mobil¢ bookshelv¢s tO8ether with additional chairs (£786) in order to accomrnodate larger social gatherings in the Library. The exterior of the buildin8, in ternis of repair and decorytion, w&s also fvnded from this wnount at a cost of £7,259. Colehill Parish Council approved & 8rant of £12,100 for 2024r25. Grant income has been Provided by Colehill Parish Council since the Community Library was launched. Colehill residents were &sked at the inception of the Community Library whether an increase in the Parish Precept to pay.. for the Community Library service was acceptable. They agreed to the increase. and a¢wrdin8ly. provision was made in the Council budget for thi5 Brant to b¢ made each year. For as long a9 this Colehill Parish Council 8rant.in¢om¢ wntinues, we should be able to continue providing a basic librnry facility. As a result of all of the above, the finan¢iil futur¢ of th¢,library is in a 8ood place in the short to medium tenn, at lea$t. We still however need to fijndraise to pay for any additional projects, including any future major building maintenance worK and any additional social benefits for the local community. Forlun8telys during 2024125, our Fundraisin8 Trusts¢ and his assistants (all volunteers) continued to work tirelessly. We have been active in looking for other sources of income. We have had some well attended coffee mornin8slbook ¥les. A volunteer Continue5 to knit finger puppets and sells them- donattng the proceeds to the library. In 2024125 we hop¢ to in¢rease our inwme by continuing to raise money from &$ many sources as we Can. to make fijnds available for any other library buildin8 or repair projects. Initiatives being looked at includ¢ a stall at the Wimborne Minster Folk Festival, %vhich will raise library aworeness as well As some anticipated funds. We are also investl8atin8 the provision of a coffee f&cility of some sort - likely durin8 Library closin8 times - but this is still at an carly sta8e. Res¢rves policy and golng conc¢rn The Trustees ¢onsider that the level of reserves needs.,to reflect arrears of maintenance projects As well As a margin for Contingency peCts. To a¢hi¢ve this purpos¢, r¢serves may amount to one y¢ar's in¢om¢ or mor4 i.e. approximately £17.000. The charitable company maintains free reserves at a sufficient level to deliver charitsble objectives for the next twelve months. Free reserves are calculated by dedudin8 fixediassets from the unrestricted (and und¢si8n&ted) reserves held at the year-end. Tot81 funds at year ¢nd w¢re £77,475, of which £11,031.w¢r¢ designated funds (the unspent portion of the OMAZE grant). Free reserves at the balance sheet date totalled £66,444 f'.2024: £61,106) Pa8e 2
ColehAII CommuDIty Library Limited (Registered number: 08124849) Report of the Trustees for th¢ Year,'EDded 31 March 2025 LIBRARY OPEIL4TIONS Dorsct Council has been operatiTh8 the full library service throughout 2024-25. Dorset Libraries has been providing books to Community Libraries as agreed and the computer library, mana8¢ment system (LMS) has been available for them to access, despite som¢ technical difficulties with the new Libr*ry'M8nagement System as described below. We continue to have a stron8 and reliable Volunteer team. Our "Rhyme Time" toddler sessions ar¢ very popular as is tli¢ Summer Reading Challenge. In Summer 2024, the numbers of children who sigried up for the challenge at our library were the hi8h¢sl of all of the Dors¢t Community mana8ed Libraries. Dorset Council has contracted to continue to provide support services, including bth)k sto¢k, up to January 2026 unless temiinated. The Community Library has the right to cancel at 6 months, notice. Dorset Council, in ¢onjunction with Libraries West introduced a new Library Mana8ement system at the end of May 2024. Unfortunately, it was insufficiently tested and. to date. is still not working as it should. This, combined with a new staffing system in Dorsel has placed unftecessary stress and extra working on both management and volunteers. Th¢ Summer Reading Challenge also benefited from th¢ Omaze 8rant which led to increased participation in a si8nifieAnt way. Over 200 participants si8n¢d up for this Readiy8 Challenge, and approximately 170 participants completed the hallen8e. STRUCTURE, GOVERNANCE AND MANAGEMEIYT GovernlDg doeument The Charity is controlled by its governin8 document, memorandum, and articles. and constitutes a limited company, limit¢d by guaraniee, as defined by the Companies Act 2006. R¢¢rultm¢nt and gppolntmtnt of ntw Iru$le¢$ The charity is governed by its Memorandum and Articles of Association which provides for the Members to ele¢t the Directors. Th¢ Articles provide for a minimum of 3 D,'ir¢ctor5. During 2024r25, Susan Cowsill resigned as Director and Chair of the Library, She was replaced in October 2014 by Paul Gunovsky. Going into 2025126 Colehill Library h&5 6 Dlr¢ctor•. Organlsatlonal 8truttur¢ The Dir¢¢tor$ set out th¢ obje¢tive5 and strategy of the Gharity. The Management Committee's remit is to organise and train volunte¢rs, to implement a8r¢ed policies, to maintain the buildings Ind grounds and to raise funds. At the Annual General Meeting {AGM), under the Articles, one-third of the Board will retire annually in thrn. This year Andrew Foot and Mary Redman will retire but will stand for re-election at the AGM, (18St year it was Ken Redman). Wld¢r Detwork Anyone resident in Col¢hill can apply to become a Member of the Limited Company, subject to the approval of the Dire¢tOTS. A Member has a contingent liability to pay a surn of up to £10 in the event of the compAny being insolvent when wound-up. Members totsl 57 (2024.'57) (2023.59) R¢lated parties Durin8 2024125 there has been no related party representstion on the Board of Trustees or Management Cornmittee. The Parish Council has no representation in the mana8¢ment of the library althou8h during 2024125 Councillor Ni8el Bridle has continued to attend mcctings ag an observer. Rl$k man8gemeDt The trustees have a duty to id¢Dtify r¢view the risk¥ to which the charity is exposed and to ensure appropriat¢ ¢ontrols are in pla to provide reasonable assur8nce against fraud and error. The Mana8ement Committee maintsin a Risk Re8iSter. REFERENCE AND ADMINISTRATIVE DETAILS Registered CoD)paDy number 08124849 (En818Ad and Wales) Page 3
Colehlll Community LlbTATV Limlted Report of the TThMees for the VeariEnded 31, March 2025 Reglsterod Ch4b4ty number 1151552 Regl$tered offlee 4 Cedar Park Cobham Road Fernd0 Industrial Estate Wimbom¢ Doiset BH217SF Trusttts M T Rednian Ms S J Cow5ill (resi 9.10.24) MSJ R Holman K J Redman DrASFoor B Mortimer {appointed 26.8.241 P GUn0ty (appointed 26.824) I.s..My.. Jo4.Cand signed on its behalf b>: Approved by orderofihe board of trustees on ... . Mr5MT . Trust¢e Page 4
IndepeDd¢nt Examiner's Report to the Trustees of Colehill Coiiiinunity Library Limited Indep¢nd¢nt ¢xaminer's report to the trustees of Colehlll CommunSty Libr#ry Lfimited {'the Company,) I report to the charity trustee$ on my examination of the accounts of the Company for the year ended 31 March 2025. Responsibiii¢les #Dd basis of report As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requilements of the Comp#nies Act 2006 ('the 2006 Ace). Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and ar¢ eligible for independent ¢xamination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of th¢ Charities Act 2011 ('the 2011 Aet,). In catrying out my examination I hav¢ followed the Directions ven by the Charity Commission under Section 145(5) (b) of the 2011 Act. IDdtp¢nd¢Dt ¢x&miner'$ slotement I have cornpleted my examination. I confirni that no matters have come to my attention in connection with the examination 8iving me cause to believe.. accounting records were not kept in respect of th¢ Company as required by S¢ction 386 of the 2006 Act: or the accounts do not accord with thosc records. or the accounts do nol comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the aw)unts give a true and fa'ir view which is not a matter considered as part of an independent examination; or the a¢counts hpdve not been pr¢par¢d in ¢Ordance with the methods and principles of th¢ Stslement of liecommended Practice for accounting and reporting by charities (applicable to charities prepATing their acwunts in accordan¢¢ with th¢ Financial Reporting Standar,d appli¢abl¢ in the UK and Republic of Ireland (FRS 102)). I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understsnding of the accounts to be reached. l M Rodd Bsc FCA FCCA Ward Goodman Audit ServirKs Ltd 4 Cedar Park Femdown'lndustrial Estate Wimbome Dorset BH2) 7SF Date: .. Page 5
Col¢hill ComDJunity Library Limiled ststement of Financial Aetivlties (Ineorporaling an liieome and Expenditure Aecount) lor the Year Ended 31 March 2025 2025 Totsl funds 2024 Total funds Unrestricted funds Restri¢ted funds Notes INCOME AND ENDOWMENTS FROM Donations and Subscriptions 37,703 1,235 38,938 11.671 Other trading activities Investment income Other income 1,374 1,697 774 1,374 1,697 774 2,625 1,542 Tot21 EXPENDITURE ON Raising fimds 80 Ch*rltabl¢ actlvltle8 Library running costs 235 Totsl NET INCOMEI(EXPENDITURE) 16,369 16,369 (2,329) RECONCILIATION OF FUNDS Total funds brought forward . 61.106 61,106 63,435 TOTAL FUNDS CARIUED FORWARD The notes forni part of these financial statements Page 6
Colehill Community Library Limlted (Reglslered numb¢r: 08124849) B4laD¢e Sheet 311 Mgrcb 202S 2025 Totsl funds 2024 Total funds Unrestricted funds Restricted funds Notes CURRENT ASSETS Debtors Cash at bank and in hand 10 1,471 1,471 1.251 79,283 79.283 62.431 CREDITORS Amounts falling due within one year {1,808) (1,808) (1,325) NET CURREhT A&SETS TOTAL ASSETS LESS CUIiRENT LIABILITIES 77,47S 77,475 61,106 NET ASSETS FUNDS Unrestrict¢d funds 12 TOTAL FUNDS The charitabl¢ wmpAny Is entitl io ¢x¢mption from, audit under S¢¢tion 477 of the Companies Art 21K16 for th¢ year ended 31 March 2025. The members have not r¢quir¢d the company to obtsin an audlt of its financial statements for the yeor ended 31 March 2025 in acGordancc with S¢ctioTr 476 of th¢ Companies Act 2006. The trustees knOwledge their responsibilities for (a) ensuring that the charitable company kexp$ accounlin8 records Ih&t Gomply with Sections 386 and 387 of the Companies Act 2006 and preparin8 financial statements which give a true and fair view of the state of aff8irs of the charitable Company as at the end of each financial year and of its surplus or deficit for each financial year in accordan¢e with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of th¢ Companies A 2006 r¢lAting to financial statements, so far as applicable to the charitable company. (b) The notes form pan of these financial ststements Page 7 continued...
Colehlll CommnIty Ubr•ry Llmtted (Re8ts¢tt¢d number: 08124849) B4l*nc¢ Sheet- contln4ed 31 Mar¢b 202S The financial Aitements hav¢ been prepared in accordan¢e Imih th¢ provlsions applicabk to chariiable ccffiponie5 subject to the sm811 ¢ompani¢s regime. The finan¢ial wert awoved by ihe Boud of Trlte¢S and authorised for issue on ... werE sl8ned on Its behalf by: /8 an. Tn1 The notes fomi part of these financial statements Page 8
Colebill Community Library Limit¢d Nott$ to the Financial Stat¢ments for the Yeari Ended 31 Mar¢h 2025 LEGAL FORM Colehill Community Library Limited is a charity re8lStered in the UK (registered charity number 1151552) and is a company limited by guarantee, re8lStered in Eri8land and Wales (re8iSt¢r¢d company number 08124849). Further details on page 4. The charity is a public benefit entity. ACCOiFNTING POLICIES Ba$1$ of preparln8 the fin4nclal $tstem¢otg The financial statements of the Charitsble company, which is a public benefit entity under FRS 102. have b¢en prepared in accordance with the Chartties SORP (FRS 102) 'Accounting 8nd Reporting by Charities.. Staternent of Recommended Practice applicable to ¢harilies p'reparing their accounts in accordance with the Financial Reporting Stsndard applicable in the UK and Republic of ,,Ireland (FRS 102) (effective l January 2019),, Financial Reporting Standard 102 'The Finaftcial Reporting Standard applicable in the UK and Republic of Ireland, and the Companies Act 2006. The financial statements have b¢¢n preped under the historical cost convention. Ineome All income is reco8nised in the Statement of Financial Activities once the charity has entitlement to th¢ funds. it 1$ probable that the income will b¢ r¢¢eiv¢d th* amount can be measured r¢liably, Grants (including those received from government bodies) are recognised where there is entitlemenc certainty of receipt the amount can be measured with sufficient reliability. Grant inrne is deferred when the donor $pecifi¢s use of the 8rant to be in the futur¢, or wh¢re th¢r¢ are ¢onditions for full ¢ntitlernent and those wnditions have not yet been satisfied. ExpeDditure Liabilities are recognised as expenditure as soon there is a legal or constructive obligation eommitting the charity to that expenditure, it is probable that a tr8nsfer,of economic benefits will be required in settlement and the amount of the obli8ation can be measured reliably. Expenditure is a¢counted for on an accruals basis and has been classified under headin8s that a8gregate all cost related to'.the cat¢80ry. Where costs cannot be directly attributed to particular headings they have been allOted to activities on a basis consistent with the use of resources. Taxatlon Th¢ charity is exempt from corporation tsx on iv charitable activities. Fund accounting unrestrict funds can be used in accordanrx with ih¢ chgritabl¢ objectives at the diretIOn of the trustees. Restricted funds can only be for particular restricted purposes within the objc¢ts of the charity. Restri¢tion8 arise when specified by the donor or when fund5 are raised for particular restricted purposes.Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. Deblors and prepiymentg D¢btor5 and prepayments are reGognised at the.transaction pri where an ¢ntity a present obligation resulting from a past cvcnt that will probably result in th¢ tran5f¢r of funds from a third party to the charity and the arnount due to settle the obligation can be me&sured or e'stimat reliably. Credltors and provlsionj Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount du¢ to settle the obligatioft can be measured or estimated reliably. Creditors and.provisions are nonnally re¢o8nised at their transaction price after allowing for any trade discounts due. Pag¢ 9 ¢ontinued...
Colehill Commllnlty Librnry Limit Notes to the Finapcial Sta¢ements- continued for the Year, Ended 31 March 2025 ACCOUNTING POLICIES - eontlnued Casb it B*nk and ID hand Cash at bank and in hand includes cash and short terni highly liquid invesknents with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account. DONATIONS AND SUBSCRIPTIONS 2025 2024 Donations and $ubs¢ription$ Gift aid Grants 423 180 344 327 Grants received. included in the above, are as follows: 2025 2024 Parish council grant Omaze 13,335 11.000 OTHER TRADING ACTtVlTIES 2025 2024 Fundraising evenL8 Library income Spe¢i&l interest groups 776 588 10 2.184 441 INVESTMENT llYCOME 2025 2024 Deposit account interest Page 10 continued...
Coleblll Cornm,uoity Library Limlted Notss to the Flnancial Stalements- eontinued for tkne Year,'Ended 31 March 2025 CHARITABLE ACTIVITIES COSTIS Direct Costs Support eosts Totals Library running wsts NET INCOMEI(EXPENDITURE) Net income/{¢xpenditur¢) is ststed after ¢har8ingl(¢r¢ditin8); 2025 2024 Independent Examiners fe¢ No independent examination required in theiprior year. TRUSTEES. REMUNERATION AND BENEFITS There were no trust¢¢s' remun¢ration or other benefits for the year ended 31 March 2025 nor for the y¢ar ended 31 March 2024. Tr1¢¢&, expense8 During the yeAr ended 31 March 2025, no trustees (2024.. 1) were reimbursed expenses (2024: £23). COMPARATIVLS FOR THE STATEMENT,OF FINANCIAL ACTIVITIES Unrestricted funds Re$tri¢ted fund$ Total funds IThCOME AND ENDOWMENTS FROM Donations and SubriptIOns 11,671 11,671 Other trading activities Investment income 2,625 2,625 Total EXPENDJTURE ON Rai5in8 funds 80 80 Cb*rltsbl¢ actlvllAes Library running costs Total NET INCOMEI(EXPENDITURE) (2.329) (2.329) RECONCILIATION OF FUNDS Totsl ndS brought forward 63.435 63,435 ,P88¢ 11 continued...
Coleblll CommuDity Library LSmlted Notts to tbe Flnancial St&tement$ - ¢outlDU for the YeAfi Ended 31 March 2025 COMPARATIVES FOR THE STATEMENT,OF FtNANCIAL ACTIVITIES- Continued Unrestricted Restricled fund$ nds Total fvnds TOTAL FUNDS CARIUED FORWARD io. DEBTORS.. AMOUNTS FALLING DUE WITHIN ONE YEAR 2025 2024 Prepayments and accrued income Ji. CREDITORS: AMOUNTS FALLIiYG DUE WITHIN ONE YEAR 2025 2024 Trade creditors Accruals and deferred income 359 357 968 12. MOVEMENT IN FUNDS Net movement in fvnds At 31.3.25 At 1.4.24 Unres¢rl¢ted funds General fund 61,106 5,338 66,444 TOTAL FUNDS N¢t movem¢nt in fvnds, included in the Al)ove ar¢ as follows.. Incoming resources Resources exp¢nded Movement in fvnds Uorestrieted funds General fund 16,548 (11,210) 5,338 41,548 (25,179) 16,369 Restricted funds Noliceboard 1,235 (1,235) TOTAL FUNDS .Pa8e 12 ontinued...
Colehill Community Library Limited Notes to tbe Fillantial Ststements- eontiDued for the Ytari Ended 31 March 2025 12. MOVEMENT IN FUNDS- contlnued compariVe$ for mov¢m¢Dt in fundg Net movement in funds At 31.3.24 At 1.4.23 Unr4$trl¢ted fuDd8 General fund 63,435 (2,329) 61,106 TOTAL FUNDS Comparative net movement in funds, included in the above are as follows: Incoming resources Resour¢¢s expended Movement in funds UDrestrieted General fund 15,838 (18,167) (2,329) TOTAL FUNDS Purposes of Rtrfr¢¢ed Funds Noticeboard - To purchase &nd instsll a noticeboard that will be us¢d to inform the local community about library openin8 hours, fundraising aTJd social ev¢nts bcipg organised by the library. Purposes of De$lgnat¢d Funds Omaze - To fvnd the Summer Reading Club and the library repair works, 13. RELATED PARTY DISCLOSURES There were no related party transactions for the year ended 31 March 2025. Page 13