Trustees. Annual Report for the period PerK*J start dale Period end date 01 Juty 2024 30 June 2025 From To Section A Reference and administration details Charity name Mid Norfolk Foodbank Other names charity is known by Registered charity number lrfany) 115.541 Charity's principal address lo Wellspring Family Centre 35 Neatherd Road Dereham Postcode NR19 2AE Names of the charity trustees who manage the charity Dates acted rf not for whol Trustee name Offieè lif any) Name of p•r8on lor body) entitled toa Int tru8ts9 Ifan Graham Edwards Jean Shaw Smith Chaimian 28 August 2024 - date 28 August 2024 - date Treasurer ITRF) Safeguarding Officer Candida Jill Rogers Trevor Chartes Theobald Tom Stephens David Pearson 28 August 2024 - date 1 July- 6 Nov 2024 (Retired) 10 12 13 14 15 16 17 18 19 20 Names of the trustees for the charity, if any, (for example. any custodian trustees) Name Dates acted rf not for whole ear TAR March 2012 Names and addresses of advl$ers {Optional inforniation) e of adviser Name Address Independent Examiner Name of chief executlve or names of senior staff members {Optional inforniation) Section B Structure, overnance and mana ement Descriptlon of the charity's trusts Type of goveming document CIO Foundation Constitution adopted 01 March 2019 How the charity is constituted CIO Foundation apwoved by the Charity Commission on 22 March 2019 Trustee selection methods In accordan￿ with Constitution Section 10. By recommendation from the existing truste8S. Additional governance issues (Optional inforniation) Mid Norfolk Foodbank is consts'tuted as a stsnd-alone Charitable Incorporated Organisation and operates as a member Of the Trussell network of food banks. Our policies and procedures are guided by the Franchise Agreement and Operating Manual of Trussell and all statutory legislation. You may choose to include additional infomiation, where relevant, about.. policies and procedures adopted for the induction and training of trustees,. the charity's organisalional slructure and any wider ne￿ork with which the charity works., relationship wrth any related parties.. Trustees, consideration of major risks and the system and procedures to manage them. The Foodbank is registered with th& Information Commissioner and Food Standards Agency. The Trustees meet quarterfy and are responsible for the strategic direction and policies of the CIO. The Trustees are also responsible for the financial and legal administration of the CIO. The Trustees are supported by a small management team of volunteers, with one paid member of staff (Operations Manager). The Foodbank is deemed to be a low-risk project which can be temiinaled at short notice wtth no detriment to the charity or trustees. The accounts show that the annual operating ¢osts of the Foodbank are covered by reserves to sustain the project for at least 2 yeats for the benefit of local le in need. Section C Ob"ectives and activities TAR March 2012 The object of the CIO is: {1) To relieve persons in the Unrted Kingdom and elsewhere in the world who are in conditions of need, hardship or dislress (beneficiaries) in such ways as the trustees shall from time to time think fit. Summary of the objects of the charity set out in its governing document (2) Nothing in the Articles shall authorise an application of the propety of the charity for purposes which are not charitable in accordance with section 7 of the Charities and Trustee investment (Scotland) Act 2005 andlor section 2 of the Chartties Act (Northern Ireland) 2008 The principal purpose of Mid Norfolk Fo¢xlbank is to provide three- day emergency food boxes and low-level signposting to local people who have found themselves in financial crtsis and unable to afford to buy food for themselves and their family. After several years of significant increase in numters mainly due to the ongoing cost of living crisis, our 3 centres in Dereham, Fakenham and Swaffham have seen a decrease in the use of the seNice this year1-9.3%). We have a team of more than 65 volunteers across the ne￿Ork wrthout whom we would not be able to maintain our service. Many, though not all, of these volunteers have links with local Churches and all 3 ￿ntreS run out of church buildings. During the year we were supported by several supermarkets and were blessed with many donations of money, much of it from individuals who were unable to donate food and chose to give t¢)wards the running costs of the charity. Summary of the main actlvltles undertaken for the public benefit in relation to these objects (include within thls section the ststutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) Throughout the year we have given out food to more than 5.000 people, 40% of whom were children. We have been supported by a steady inflow of food donated by individuals, schools, churches, other community organisations and local businesses. We have also been supported by Tesco, Waitrose, Morrisons and the East of England Cooperative Society supermarkets. who have allowed us lo collect food at their stores on a regular basis with Femanent collection points in store. We continue to operate our warehouse on Rashes Green in Dereham where donations are sorted and stored and the food parcels are packed. We are grateful to the Wellspring Family Centre in Dereham, the Baptist Church in Swafftiam and the Salvation Arniy in Fakenham who continue to provide rooms for the Distribution C8ntr8S to operate during the week, free of charge. The Foodbank operates on a voucher scheme and the number of local care agencies issuing vouchers, such as Breckland District Council, is sleadily increasing. The Trussell data system enables clients to quickly obtain an electroniG voucher by calling or visiting an agency vthile also seeking longer tenn support or wraparound care depending on the reason for their crisis. Durin the ear we were successful in re￿IVIn other rants to be M8ich 2012 TAR able to help food bank clients with their energy costs. These grants amounted to £5,500 which enabled us to help about 40 households with their domestic fuel bills through the issuing of digital energy vouchers. The Trustees believe the Foodbank continues to be a real success, not only in serving local people, but also in bringing local churches and the communty together to serve the community in a simple and practical way. The charity continues to raise the funds it needs to cary out its objectives from a variety of sources, including grants and donations. The financial results for the year are set out in the accounts that accompany this report. The Trustees have had due regard to the Charity Commission guidance on public benefft. They recognise that it is their responsibility to ensure that the benefits are offered in Dereham, Fakenham and Swaffliam and the surrounding areas. Additional detalls of obiectives and activities (Optional infomiation) The Foodbank would not have been successful rf it weren't for the continued support we have had from many of the local churches {bLrt nol exclusively) in providing volunteers who man the distribLrtion centres and help in the warehouse. The Trustees express their sincere appreciation to everyone. You may chooso to includ8 further statements. where relevant, about: policy on grantrnaking: policy programme relat8d investment", contribution made by volunteers. TAR March 2012 Section D Achievements and performance Summary ofthe maln achievements of thè ¢harity durlng the year 1 Although extra pressure has been pla￿d on the running of the Foodbank because of the cost-of-living cnsis, the financial security of the project has been maintained through careful management of funds. The distribution centres in Dereham. Swaffham and Fakenham have been provided rent free by Wellspring Family Centre, Swaftham Baptist Church and Fakenham Salvation Army. 2. Mid Norfolk Foodbank's sole purpose is to collect food from lo¢al people and distnbute rt to olher local people in need through emergency food boxes. Over the accounting period we have collected 45,500kg of non-perishable food and given oul 46.OOOkg. 3. Over the year Y￿ have had a volunteer base of approximately 65 and a management team of 8. All volunteers and management give their lime free of charge, except for the Operations Manager who is employed for 22 hours a week to carry OLrt the day-to4ay administrative duties and manage the warehouse. 4. The charity's founder and chair of trustees David Pearson relired at the end of 2024 and his 13 years, dedicated Servi￿ was marked with a send- off when he was thanked by the incoming Ghair Graham Edwards. Two further trustees have been recruited so there is currently a board of five. With the help of Trussell, the board and management have begun working towards drawing up a Strategic Plan. This plan will set out its objectives on ending hunger today, together and forever while tackling hunger and hardship at a societal level. TAR Mar¢h 2012 Section E Financial review Brief statsment of the charity's policy on reserves We hold cash at bank of£94.553.01 Ofthis £2,001.85 is carried fornard as restricted funds for food and energy vouchers. These funds are held in order to meet any change in cir¢umstances, for example to employ further staff or rent extra space. We intend to keep at least 2 years of funding in resenie. Details of any funds materially in deficit Further financial revlew detsils (Optlonal infomiationl You may choose to include additional information, where relevant about: the charity's principal sources of funds (including any fundraising)., how expenditure has supported the key objectrves of the charity- investment policy and objectives including any ethical investment policy adopted. Section F Other optional information Section G Declaration The trustees dèclare that thoy have approved the trustees, report above. Signed on behalf of the charity's trustses Signaturels) Full name(sl Position (eg Secretary, Chair. etc) Trustee Responsible for Finan TRF Date TAR Marth 2012 CHARITY COMMISSION FOR ENGiANO AND WALES MID NORFOLK FOODBANK 1151S47 Receipts and payments accounts CC16a For the period from PencNI slart dale Period end date 30-Jun-25 To 01-Jul-24 Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds Last year to th• rwrg¥t£ to th• n￿￿*1£ tothe ne•rost to the I￿11•81£ A1 Rrt•lpts DonaiEon & Legatyes Gift Cost ol Fund Gr8nt8- Other 34.768 16YS 34,768 3.675 38.358 tt>ta ro￿ Income or AR) 43,943 86.788 ètan l$e• tabl•l. Inv8stm•nt sa A3 Pa mènts OpeBung Fees Pr¢fession81Seprfes P*kaY￿r￿j Travelliw exw)ses 18.031 f,387 14,098 1,358 549 2.127 2,306 732 7,147 562 1,770 I.TTO Ir￿U[an¢t PrinurylP05tayelSlatiL Purchase Van Running Co$is Grant ￿paYMent Premises F*1 VoLthrs Ublibes Rebrandng Sundne$ 1,030 4,49B 1,625 1.625 1,880 8,496 3,000 779 7.526 4,000 552 632 1,180 43,461 552 632 1.180 2,046 44,554 Sub total &491 A4 Ass•t and investment urehas•s see table Motor Vehlcle 32.S10 Sub total 32,510 34.963 8,498 ,461 77,064 Net 0frn¢eip￿(P0yrnents) A5 Tran8fer¥ btrtw￿n funds A6 Cash funds last year end Cash fun