## **REGISTERED COMPANY NUMBER: 08410590 (England and Wales) REGISTERED CHARITY NUMBER: 1151533**
## **Report of the Trustees and**
## **Financial Statements**
**for the Year Ended 31st December 2023**
## **for**
**The White Horse Show Trust Limited**
Woodward Hale Chartered Accountants
38 Dollar Street Cirencester Gloucestershire GL7 2AN
**The White Horse Show Trust Limited**
## **Contents of the Financial Statements for the Year Ended 31st December 2023**
||**Page**|
|---|---|
|**Report of the Trustees**|1 to 3|
|**Independent Examiner's Report**|4|
|**Statement of Financial Activities**|5|
|**Balance Sheet**|6 to 7|
|**Notes to the Financial Statements**|8 to 11|
|**Detailed Statement of Financial Activities**|12|
## **The White Horse Show Trust Limited**
## **Report of the Trustees for the Year Ended 31st December 2023**
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31st December 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
## **OBJECTIVES AND ACTIVITIES**
## **Objectives and aims**
The company shall hold the income of The White Horse Show and any other income or property received, for the general charitable purposes for the benefit of the inhabitants of the three parishes of Uffington, Baulking and Woolstone. The trustees feel that the annual accounts demonstrate their ongoing support of worthy community projects.
## **Grantmaking**
The Show Trust Awards committee can only award grants to groups and charities on their own behalf and not to third parties. The company does not fully fund projects unless exceptional circumstances exist. All applicants need to provide evidence of "self help".
Applications are to be forwarded to Mrs E A Kelsey, Secretary of the White Horse Show Trust "Awards Committee", and they should include details of the project aims and objectives.
## **ACHIEVEMENT AND PERFORMANCE**
## **Fundraising activities**
The 2023 Show was again very well supported with strong visitor numbers enjoying warm and dry weather. With a surplus of just over £30,000 raised before grant expenditure, it was also one of our most successful.
The range of attractions continues to evolve thus ensuring an appealing mix of events. The feedback from attendees was again very positive. And much effort was made to keep control of costs which played an important part of the financial success of the Show.
On behalf of the Trust, we express our continuing thanks to the Organising Committee and all those involved in bringing together a successful and much enjoyed event.
## **FINANCIAL REVIEW**
## **Principal funding sources**
The principal funding source of the company is The White Horse Show.
## **Reserves policy**
It is the policy of the trustees to maintain sufficient reserves for two purposes. The first is to facilitate pre-Show operational expenditure and to act as a buffer against any unexpected calls on reserves should the Show need to be cancelled at the last minute or turnout is poor, perhaps due to the weather. The second is to retain funds to fulfil our charitable objectives and to satisfy any urgent applications which may be received.
The trustees are very aware of the hard work undertaken by the Organising Committee and all those involved in raising these monies and therefore intend to continue to act with all due diligence.
## **FUTURE PLANS**
The company amended the Articles of Association after the year end to henceforward benefit the inhabitants of a fourth parish, Kingston Lisle.
The company plans to continue its principal activities for the foreseeable future.
Page 1
## **The White Horse Show Trust Limited**
## **Report of the Trustees for the Year Ended 31st December 2023**
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governing document**
The White Horse Show Trust was originally established on 18th November 1981 and the salient points of "The 1981 Trust Deed" have been incorporated into the Memorandum and Articles of Association of the company.
## **Recruitment and appointment of new trustees**
The show relies on volunteers to organise and run it. The company places adverts in local papers to encourage those interested in volunteering to contact the Show Secretary. Trustees are appointed for a term of three years by resolution and the term of office will terminate automatically on the third anniversary of appointment but trustees can be re-appointed.
## **Risk management**
The trustees have identified and reviewed the risks to which the charity is exposed and have appropriate controls in place to provide reasonable assurance against fraud and error.
## **REFERENCE AND ADMINISTRATIVE DETAILS**
## **Registered Company number**
08410590 (England and Wales)
## **Registered Charity number**
1151533
## **Registered office**
Meadowgold Cottage Upper Common Uffington Faringdon Oxfordshire SN7 7RU
## **Trustees**
J J Boaler (resigned 25/3/2024) E C Preece P Whitfield T J J Swash C N R Skeat G F Ward (appointed 7/2/2024) B M Artus (appointed 2/11/2023)
## **Independent Examiner**
V E Cowling Woodward Hale Chartered Accountants 38 Dollar Street Cirencester Gloucestershire GL7 2AN
## **Bankers**
Barclays Bank Plc 28 Market Place Cirencester Gloucestershire GL7 2NP
Page 2
## **The White Horse Show Trust Limited**
## **Report of the Trustees for the Year Ended 31st December 2023**
## **REFERENCE AND ADMINISTRATIVE DETAILS**
## **Accountants**
Woodward Hale Chartered Accountants 38 Dollar Street Cirencester Gloucestershire GL7 2AN
## **PUBLIC BENEFIT**
The trustees have complied with their duty to have due regard to the guidance on public benefit published by the Charity Commission in exercising their powers and duties.
## **LEGAL STATUS OF THE CHARITY AND LIABILITY OF MEMBERS**
The charity is a company limited by guarantee and has no share capital. The liability of each member in the event of winding-up is limited to a sum not exceeding £1.
Approved by order of the board of trustees on 11th June 2024 and signed on its behalf by:
T J J Swash - Trustee
Page 3
## **Independent Examiner's Report to the Trustees of The White Horse Show Trust Limited**
## **Independent examiner's report to the trustees of The White Horse Show Trust Limited ('the Company')**
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31st December 2023.
## **Responsibilities and basis of report**
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
1. accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
V E Cowling
The Institute of Chartered Accountants in England and Wales
Woodward Hale Chartered Accountants 38 Dollar Street Cirencester Gloucestershire GL7 2AN
18th June 2024
Page 4
## **The White Horse Show Trust Limited**
## **Statement of Financial Activities for the Year Ended 31st December 2023**
|2023
Unrestricted
fund
Notes
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
2
-
Other trading activities
3
78,727
Investment income
4
3,186
**Total**
81,913
**EXPENDITURE ON**
Raising funds
5
49,052
**Charitable activities**
Grants and donations
9,072
Support costs
1,227
**Total**
59,351
Net gains/(losses) on investments
2,205
**NET INCOME**
24,767
**RECONCILIATION OF FUNDS**
Total funds brought forward
150,473
**TOTAL FUNDS CARRIED FORWARD**
175,240|2022
Total
funds
£
9,608
97,720
599
107,927
44,629
12,260
1,013
57,902
(337)
49,688
100,785
150,473|
|---|---|
The notes form part of these financial statements
Page 5
## **The White Horse Show Trust Limited**
## **Balance Sheet 31st December 2023**
|2023
Unrestricted
fund
Notes
£
**FIXED ASSETS**
**Investments**
Investments
8
15,125
Social investments
9
1,400
16,525
**CURRENT ASSETS**
Cash at bank
168,599
**CREDITORS**
Amounts falling due within one year
10
(9,884)
**NET CURRENT ASSETS**
158,715
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
175,240
**NET ASSETS**
175,240
**FUNDS**
Unrestricted funds
175,240
**TOTAL FUNDS**
175,240|2022
Total
funds
£
10,520
-
10,520
146,123
(6,170)
139,953
150,473
150,473
150,473
150,473|
|---|---|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31st December 2023.
The members have not required the company to obtain an audit of its financial statements for the year ended 31st December 2023 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
The notes form part of these financial statements
Page 6
## **The White Horse Show Trust Limited**
## **Balance Sheet - continued 31st December 2023**
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on 11th June 2024 and were signed on its behalf by:
T J J Swash - Trustee
The notes form part of these financial statements
Page 7
## **The White Horse Show Trust Limited**
## **Notes to the Financial Statements for the Year Ended 31st December 2023**
## **1. ACCOUNTING POLICIES**
## **Basis of preparing the financial statements**
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention, with the exception of investments which are included at market value, as modified by the revaluation of certain assets.
## **Critical accounting judgements and key sources of estimation uncertainty**
The trustees do not consider that there are any sources of estimation uncertainty at the reporting date that have a significant risk of causing a material adjustment to the carrying amount of assets and liabilities within the next reporting period.
## **Income**
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
## **Expenditure**
Expenditure is recognised once there is a legal or constructive obligation to make a payment, it is probable that settlement will be required and the amount of the obligation can be measured reliably. All expenditure is accounted for on an accruals basis. All expenses including support costs and governance costs are allocated or apportioned to the applicable expenditure heading based on the proportion of time spent on each of these areas of work.
Grants payable are charged to the statement of financial activities in full when approved by the trustees and communicated to the recipient. Grants awarded but unpaid at the balance sheet date are recognised as grant commitments within provisions for liabilities. Grants cancelled or repaid in the year are credited to the statement of financial activities. Charitable activities include support costs associated with grants payable.
## **Taxation**
The charity is exempt from corporation tax on its charitable activities.
## **Fund accounting**
The charity maintains one type of fund being general unrestricted funds that represents income that is expendable at the discretion of the trustees in furtherance of the objects of the charity.
## **Going concern**
The trustees consider that there are no material uncertainties about the charitable company's ability to continue as a going concern.
Page 8
## **The White Horse Show Trust Limited**
## **Notes to the Financial Statements - continued for the Year Ended 31st December 2023**
## **2. DONATIONS AND LEGACIES**
The donation of £9,608 represents funds received from The White Horse Show Commitee for the purpose of bringing all of the financial activities of the Show's organisation fully under the Trust.
## **3. OTHER TRADING ACTIVITIES**
|Gate receipts
Franchise income
Rent from trade stands
Country pursuits
Other income
**4.**
**INVESTMENT INCOME**
Deposit account interest
**5.**
**RAISING FUNDS**
**Other trading activities**
Field costs
Arena events
Non-arena events
Other costs
Website
Marketing and promotion
**6.**
**GRANTS PAYABLE**
Grants and donations|2023
£
62,492
6,984
5,755
3,333
163
78,727
2023
£
3,186
2023
£
26,401
8,900
10,177
2,639
925
10
49,052
2023
£
9,072|2022
£
79,159
9,493
4,378
2,821
1,869|2022
£
79,159
9,493
4,378
2,821
1,869|
|---|---|---|---|
|||97,720||
|||2022
£
599
2022
£
25,337
9,885
7,406
1,253
633
115|2022
£
599|
|||44,629||
|||2022
£
12,260||
Page 9
## **The White Horse Show Trust Limited**
## **Notes to the Financial Statements - continued for the Year Ended 31st December 2023**
## **6. GRANTS PAYABLE - continued**
The total grants paid to institutions during the year was as follows:
|Uffington Sports & Social Club
St. Mary's Church, Uffington
Uffington Primary School
Uffington Parish Council
Wantage Silver Band
Uffington Players
Uffington Museum
Uffington Guides
Uffington Cricket Club|2023
£
-
-
349
1,578
180
1,400
1,500
171
3,894
9,072|2022
£
7,000
5,000
100
-
160
-
-
-
-|
|---|---|---|
|||12,260|
## **7. TRUSTEES' REMUNERATION AND BENEFITS**
There were no trustees' remuneration or other benefits for the year ended 31st December 2023 nor for the year ended 31st December 2022.
## **Trustees' expenses**
During the year, one trustee was reimbursed for costs relating to trading activities. The total amount reimbursed was £1,832.
## **8. FIXED ASSET INVESTMENTS**
|**FIXED ASSET INVESTMENTS**||
|---|---|
||Listed|
||investments|
||£|
|**MARKET VALUE**||
|At 1st January 2023|10,520|
|Additions|2,400|
|Revaluations|2,205|
|At 31st December 2023|15,125|
|**NET BOOK VALUE**||
|At 31st December 2023|15,125|
|At 31st December 2022|10,520|
The listed investment is composed entirely of shares in the Legal & General Global 100 Index fund. The objective of this fund is to provide growth by tracking the performance of the S&P Global 100 Index. The constituent investments are located both within and outside the UK.
Page 10
## **The White Horse Show Trust Limited**
## **Notes to the Financial Statements - continued for the Year Ended 31st December 2023**
## **8. FIXED ASSET INVESTMENTS - continued**
Cost or valuation at 31st December 2023 is represented by:
|||Listed|
|---|---|---|
|||investments|
|||£|
|Valuation in|2023|3,825|
|Cost||11,300|
|||15,125|
## **9. SOCIAL INVESTMENTS**
|**MARKET VALUE**
New in year
**NET BOOK VALUE**
At 31st December 2023
At 31st December 2022|Loans
£
1,400|
|---|---|
||1,400|
||-|
The social investment of £1,400 represents an interest-free loan repayable in one year to Uffington Players for the purchase of audio equipment.
## **10. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
|Grant commitments
Accruals and deferred income|2023
£
8,894
990
9,884|2022
£
5,000
1,170|
|---|---|---|
|||6,170|
## **11. RELATED PARTY DISCLOSURES**
There were no related party transactions for the year ended 31st December 2023.
Page 11
## **The White Horse Show Trust Limited**
## **Detailed Statement of Financial Activities for the Year Ended 31st December 2023**
|**INCOME AND ENDOWMENTS**
**Donations and legacies**
Donations
**Other trading activities**
Gate receipts
Franchise income
Rent from trade stands
Country pursuits
Other income
**Investment income**
Deposit account interest
**Total incoming resources**
**EXPENDITURE**
**Other trading activities**
Field costs
Arena events
Non-arena events
Other costs
Website
Marketing and promotion
**Charitable activities**
Grants to institutions
**Support costs**
**Governance costs**
Sundry expenses
Independent examiner's remuneration
Independent examiner's remuneration for
accounts preparation
Total resources expended
**Net income**|2023
£
-
62,492
6,984
5,755
3,333
163
78,727
3,186
81,913
26,401
8,900
10,177
2,639
925
10
49,052
9,072
81
528
618
1,227
59,351
22,562|2022
£
9,608
79,159
9,493
4,378
2,821
1,869|
|---|---|---|
|||97,720
599|
|||107,927
25,337
9,885
7,406
1,253
633
115|
|||44,629
12,260
23
480
510|
|||1,013|
|||57,902|
|||50,025|
This page does not form part of the statutory financial statements
Page 12