Charity No. 1151528 MATTERDALE COMMUNITY ASSOCIATION FINANCIAL STATEMENTS YEAR ENDED 31st MARCH 2025
Penod start date Period end date From 01 2024 To 31 03 2025 Section A Reference and administration details Charity name MAERDALE COMMUNITY ASSOCIATION Registered charity number 1151528 Charlty's prlnclpal address The Old Vicarage Matterdale Penrith CA11 OLD Names of the charlty trustees who manage the charlty Date8 acted If not for whol• year Trustse n•me Offic• (If any) Veronica Gore Chair Jane Newport Mark Nixon Secretary Treasurer Alison Ball Simon Ball Emma Bray Brian Clark Peter Crofts David Hamson 10 Paddy Palmer Anna Williams 12 Steve Williams
Section B Structure, governance and management p.,:,:: Descriptlon of the charity's trusts Type of governing document Constitution dated 1511113 How the charity is constituted Charitable Incorporated Organisation Trustee selection methods Appointment by existing trustees or election at the AGM by members present, Section C Objectives and activities Summary ofthe objects ofthe charity set out in its governlng document (1) To promote for the benefit of the inhabitants of Matterdale and adjacent parishes without distinction of sex, sexual orientation, race or of political, religious or other opinions, by associating togetherthe said inhabitant8 and the local authorities, voluntary and other organisations in a common effort to advance education and to provide faalities in the interests of social welfare for recreation and other leisure time occupations with the object of improving the conditions of lrfe of the said inhabitants. (2) to establish or secure the establishment of a communty centre {hereinafter called 'the centre,) and to maintain and manage the same (whether alone or in co-operation with any local authorrty or person or body) in furtherance of these obj'ects. (3) To advance education for the benefft of the public through the provision of educational grants to young people underthe age of 25 who are resident in Matterdale wrth any funds that are not required for the maintenance or development of the property.
Summary of the main activities undertaken for the public benefit in relation to these objects Public Benefit Trustees confim that they have had regard to the guidance issued by the Charity Commission on public benefit as activities have been planned and undertaken wrthin the objects of the Matterdale Community Association dunng the period covered by this Trustees Report (April 2024 to May 2025) Please see the summary of the main activities in Section D below. Section D Achievements and performance Summary ofthe maln achievements of the charity durlng the year Activitie8 April 2024 to March 2025 Administratlon & Communications Th8 trustees meet approximately every two or three months during the year. Communication with members and the wider community has been through the MCA websrte, emails to members from the MCA Secretary, Ullswater Together, posters, Matterdale Nextdoor and through social media. As well as advertising MCA events we also provide links to websites of other village halls and have advertised some of their upcoming events. Community Hall There have been significant developments gardIng the possible replacement community hall for the valley. The communty has been very fortunate that a local designer has worked for a nominal consideration to show that a smaller, but useful, building would be achievable wrthin budget. The revised plans were presented to the communty on two open days in October 2024 by the Matterdale School Foundation (MSF) and were supported by the majonty of those who made comments. Suggestions for activities and events were also received. The Lake Distnct National Park (LDNP) has now given planning permission for this smaller replacement facility. MSF subsequently requested that MCA revise the previous Business Case to take account of the smaller facilty. Trustees have spent the first few months of 2025 working on this document which is nearing completion and will be presented to MSF in May 2025. MSF are yet to make a final decision on whether to proceed with the revised plan which will be dependent on the viability of the Business Plan, and fuller build costings coming In wrthin budget. MCA trustees were invited to a meeting with Hellen Aitken from Action wilh Communities in Cumbria (ACT), organised by Matterdale Pansh MPC . At this meetin Council L the relationshi between the three
organisations (MSF. MPC, MCA) was discussed wrth a view to clanfying the opts'ons for ownership of the proposed new facilty and site, and some aspects of the lease agreement with MCA for the running of the Centre. This work Is ongoing. Community Events The planning and organising of events are undertaken by the Virtual Village Hall committee (WH), a subcommrttee of MCA compnsed of trustees and members. In the absence of a dedicated space, events are organised in a number of venues. The new owner of The Royal Hotel made available, on a lemporary basis. a large room called The Studio, at the back of the Hotel, for MCA organised events and activities. This enabled the VVH to expand the range of events and activrties offered. It has also enabled MCA to have an easily aCSSIble venue for meetings of various kinds. The VVH organises several regular events including a weekly outdoor fitness class led by a local fitness instructor held on the meadow at the Royal Hotel. The Royal also hosts the well-attended bi-monthly quiz. One quiz was held in aid of Another Way, a local environmental charrty for young people. Badminton is organised weekly at Watermillock Village Hall from September to June. There is also a monthly film club which was held In people's homes. but which may move more regularly to the Studio now that Is available. The two steel pans groups continue to meet in a local bam, and it's planned that they will perfonn at an event to mark VJ Day in August 2025. The availability of the Studio has also enabled WH to organise number of craftlskills sharing workshops and games evenings, and to start showing a series of films as part of the communrty cinema initiative led by Cine North. A local teacher took a popular yoga session for a few weeks, but unfortunately had to stop because of other commitment3. Other events at the Royal Hotel included a Halloween event with pumpkin carving, dressing up and other Halloween fun, and a Beetle Drive. l August saw the second Matterdale Summer Day held on the recation field. This was a well-attended and successful event wrth Dog Agilrty demonstrations, family dog show, local produce and information stalls, talks, the Paris(h) Olympics, live music, dancing Thanks are due to MPC and Westmorland and Furness Council for their support in hiring a large marquee: to Cury's Builders for providing the portable toilets, to the donors of items for the 'Wishing Tree.; Katie's K9s dog agilty., ! the musicians (Bald Mountain String Band, The Moorland Ukelele i Group and The Coats featuring Alex Wilkinson),. The Royal for running the bar and to all the stsll holders, helpers, and those who lent equipment. A treasure trail around the valley was also well supported and great fvn and showed how much you can see when you really look. The annual Matterdale croquet toumament was held at Langwathby as in previous years and was enjoyed by all who attended. At Watermillock Village Hall we organised a Harvest Hop and Supper Jointly with VNVH committee. This comprised a bring-and-share supper and very enjoyable attempts at line dancing. MCA also or anised a Burns Ni ht includin eches. a much-en ed ceilidh
provided by the local Bald Mountain String Band with their caller Sally. as well as Haggis and Neaps and a piper to pipe the haggis in. The WH also supported Matterdale Church by organising an Easter I egg hunt and refreshments at the Easter Sunday service, and by | decorating the church windows for Christmas. Habltat Survey and Nature group The habitat suryey group re-met in April 2024 to review mapping and practise surveying in preparation for the next season. This was followed by a 3 day group survey of land at the Knotts and Binks Moss. We were fortunate to be joined by 3 members of the Cumbria Flora group who did an extensive species list of these areas. Surveys continue to be digitised by Carla Pont. Further surveys were completed dunng the summer Including land at Baldhowend, Spnngbank and Iwalloway. Approximately 10 days of meetings and surveys were held. Members of the group gave a presentation about the project to the Ullswater Breakfast in June. Nature Educatlon The Habitat group organised 2 sessions of moth trapping led by Peter McQueen. the first at Foxhill and the second at Crookwath, which were very well attended and enjoyed by all. In Autumn the group were approached by the Cumbria Biodiversity Data Centre to be involved in a project for 2025 on Improving Ecological Skills. There are only 3 community groups involved so this is a great opportunrty for the Matterdale group. Oral Hlstory Project In October 2024 an Oral History group was set up to capture membered histories of life in Matterdale. The group had an initial meeting with the Ambleside Oral history group who have been active since the 1970's and were keen to give advice. Following this the group met and a project outline was drawn up and a training session arranged with Ambleside in January. The group successfully acquired funding from the MCA and the FOUW (£300 from each) for equipment and software. The group have also met with the Carlisle Library Archive who are happy to support the project and accept any audio files and transcnpts to their archive. Interviews commenced in February with local people, and to date 8 interviews have been conducted, transcribed and edited. The project is ongoing and has so far met with enthusiasm. l A launch is planned for later in the year. l The group has had 7 planning and review meetings so far. Curlew group This group was set up In Spring 2024 by Chnstopher Smith involving volunteers from Matterdale. Monitonng over set areas occurred I through spnng and summer and a review meeting was held at the end l of the season. Unfortunately, results were disappointing. An inrtial meeting was held in February 2025 which was very well attended and presentation was given by Chnstopher and volunteers recruited for this year. A field day was also arranged to practice protecting nest sites 'th electric fencing. The project is ongoing.
| Activitles April onwards Community Events During these two months, in addition to our regular events, MCA held the second Community Film night. We are planning a concert by a local folk band 'Tatties' Ankles", supported by 'Muckle Spree., to be held in late May in Matterdale Church. This is jointly organised wrth the Church and is held in aid of the church improvements. We also plan to hold some events during Big Green week in June and are planning an event at the Royal Hotel to mark VJ Day in August wrth music and games. Thanks There are too many people to thank. MCA would not function wrthout all those who contribute to organise events, chair meetings, wrile reports. perfomi at events, wrrte minutes, send out emails, update the websrte, send photos of events out on social media, support or sponsor our events. Thanks too to all those who came along and took part in the events and who we hope enjoyed themselves, leamt something new, felt fitter, met someone new, and had fun. Section E ¥.. Financial review i Flnancial Rev•ew The MCA generated a surplus of £151 for the year to 31* March 2025, and helped raise £413 for local charity Another Way and £70 for the Salvation Amiy Food Bank at the Summer Day. Reserves Policy It is the policy of The Charity to hold a level of reserves sufficient to maintain its current level of activities into the followin Section F Declaration The trustees declare that they have approved the tru8tee8' report above. Signed on behalf of the charlty's trustees Signature(s) Full name(s) Veronica Gore Position Chair Date 31o12JlS
MATfERDALE COMMUNITY ASSOCIATION
Annual accounts for the
Charrty No
eriod
1151528
Pwiod start d
0110412024
date
3110312025
Section A
Statement of financial activities
Restrlcted
income
funds
Recommended
catsgorie8 by acllvity
Unrestrict
funds
Endowment Total th18
funds
year
Total last
year
Incomlng mources (Not8 3)
F01
F02
F03
F04
F05
70
70
738
5,268
5,268
2,218
Totsl Ancomlng rnsources
Resou8 expended (Notes 4)
Co•ts of Genernn0 Fund•
5,268
70
CharWab acUt*S
4,629
488
4,629
558
70
693
Total rnSOu•s axpended
N•t Incomknty(outgolng) rnsourcu beforn
70
2.052
151
151
903
Gro88 transfer8 between fund8
hl•t lncomlnty{outyngJ resourcos befor•
othw rncognl$•d gaIn[lou•s)
Other rocognised gain311108808)
Gains and losses on revaluat1 of fixed assets
for the charity's M use
Gains and losses on investment assets
151
151
903
S17
S18
Net movement in funds s19
Total funds brought forward
Total fun
Section B Balance sheet es income funds Unrostricted funds Endowment Total this funds year Tolal last year Fixed assets Tangible assets F01 283 F02 F03 F04 F05 283 283 Investsnents Total fi a8$0ts 283 Current assets Stock and work In progras8 Debtors (Short temi) Investments Cash at bank and in hand Total current assets 283 283 150 5,922 6,072 6,005 6,005 Creditors: amounts falllng due within one year 282 282 500 Not current assets/(Ilabilltles) 5,723 5,723 5,572 Total assets less current Ilabllltles 6,006 6,006 5,855 Creditors: amounts falling due aftèr one year Provisions for liabllities and charges Net assets 6,006 Funds of the Charity Unrastrictod funds 6,006 5,855 5,855 151 5,855 151 4,952 903 Restrictsd Income funds Endowment fund3 Total funds 6,006 5.855 Signed by one trustee on behaff of all the trustees Signature Print Name roval M A NIXON
Sectioii C Notes to the accounts Not6 1 Basis of preparatlon 1.1 Ba818 of accounting These accounts have been prepared on the basis of histonc cost (except that investments are shown at market value> in accordance wrth Accountsng and Reporting by Chanbes - Statement of Recommended Practice {SORP 2005); and wilh Accountsng Standards,. and with the Chanties Act. 1.2 Change In basls of accountlng There has been no change to the accounting policles Ivaiuats'on rules and methods of accounting) since last year. 1.3 Changes to previous accounts No changes have been made to accounts for previous years.
Section C Notes to the accounts (cont) Note 2 Accounting policies Thls Standard Ilst of accounting policies has been applled by the cha17ty except for those delet. Whern a dthrent or additional pollcy has been adopted then this Is detailed In the box below. INCOMING RESOURCES Recoonition of incoming resourcgs These are Included in the Statemeni of Financial Aclivtties (SOFA) when.. the chantv be)me$ entstled to the resources.. the trustees are virtuallv certain thev Mll receive the resources." and the monetary value can be measured wrth sufficient reliabilrtv. Where incoming resources have related expenditure (as fundraising or contract income) the Incoming resources and related expenditure are reported gross in the SOFA. Grants and donations are only Included In the SOFA when the charity has unC0ndrtnal entrtlement to the resources Incoming resources from tsx reclaims are induded in the SOFA at the same tsme as the gift to which they relate. This is only trluded In the SOFA once the related goods or services have been delivered Incoming rn8ourc•s with related expendlturn Grants and donation8 Tax reclalms on donatlons and glfts ContrnGtual Incomè and performan rglatod grnnts G1ft8 In klnd Gifts in kind are accounted for al a reasonable estimate of their value to the chanty or the amount actually realised. Gffts In kind for sale or distribution are included in the ac¢ounts a8 gffts onty when sold or distnbuted by the Charity. Grfts in klnd for use by the charity are included in the SOFA as incoming SOurceS **hen receivable. These are only Included In incoming resour9 Ivrfh an equivalent amount in resources expended) where the benefit to the charity Is reasonably quantrfiable, measurable and material The value placed on these resources Is the estimaled value to Ihe charrty of the service or facility received The value of any voluntary help received is not included in the accounts but Is described In the trustees, annual report. This Is included In the accounts when receivable. Investmant galns and1088M Thi8 indudes any gain or loss on the sale of investments and any gain or loss resulb'ng from revaluing Investments to market value at the end of the year Donatsd servlce8 and f4cllltie8 Voluntser holp Investmènt Income EXPENDITURE AND LIABILITIES Liablllty recognltlon Liabilities are recognised as soon as there is a legal or constructsve obligation committing it charity to pay out resources Include costs of the preparation and examination of siatutory accounts, the costs of trustee meetings and cosl ol any legal advice to trustees on governance or constitulional matters Where the charty gives a grant wrth conditions for rls payment being a specffic level of sen41ce or outpul to be provided. such grants are only recognised in the SOFA once the recipient of the grant has prowded the specified service or oulput. These are only recognised in the accounts when a commitment has been made and there are no conditions to be met relating to the grant which remain in the control of the chanty. Support costs include ¢entral funcbons and have been allocated to activity cost categories on a basis consistent wrth the use of resources. eg allocating property costs by floor areas, or per capita. staff costs by the time spent and other costs by their usage Govornanco costs Grants wlth perforniance conditlons Grants payable wlthout performanco condltlons Support Co8t8 ASSETS Tanglble fixed assets for uso These are capitalised rf they can be used for more than one year. and cost at least £500. They by charity are valued at cost or a reasonable value on receipt. Investments Investrnents quoted on a recognised stock exchange are valued at market value at the year end. Other investment assets are included at tnjstees. best estimate of rnarket value. Stocks and work In progress These are valued at the lower of cost or market value.
Section C Notes to the accounts Note 3 Analysls of incoming resourcos Th18 r La8t y•ar Voluntary incom• Donatsons Penrrth SA Food Bank 45 693 70 Total 70 738 fvnd• Total Incomlng r••ourco• frnm ¢TItabl• •ctlviti Summer Evorrt Bum's N ht Folk Ni hl Shan man Eveni oUN hts Film Ni hts Craft Fair uel 3.870 422 274 230 100 75 85 Totsl Note 4 Anatyg1$ of rnsource8 •xpended Th1• y••r L*t y•ar Fundral•lng tradlng co•ts Total Charltable aclivlts• mmar Even Bum's Ni hl ht Shan an Evenin Film Ni hls Other event cos Oral Hislo ro Websrte costs tin lance 2.967 622 183 139 132 137 ect 259 157 157 Total 4.629 Donatlons Another Wa Salvalion Arm Penfrth C 413 70 75 FoTrJ Bank lu 693 Totsl 558 693 CC17a {Excdl 0025
Section C Note S Debtor8 and prepayments Amounts falllng due within one yèar Th18 yoar Last vgar Amounts falllng du• aft•r mor• than o This Year Last yaar 8ummer Evont marquee deposlt 150 Total 150 Not• 6 Credltor8 and accrua18 An•ty818 of crodltorn Amounts tdlllng d wlthln one Thls vear Last yoar Amounts falling duo after morn than one Th18 year Last vur Oral Hlstory project Film hiro fees Grant rec•lvod for Summor Event marqu•0 (Aug 24 126 500 Total 282 500 CC17a IEx¢dl 05105r2025