Charity No. 1151528 MArrERDALE COMMUNITY ASSOCIATION FINANCIAL STATEMENTS PERIOD ENDED 31", MARCH 2023 Trustees. Annual Report for the period Period start date PeTlod end date From 01 2022 To 31 03 2D23 Section A Reference and administration details Charlty name MATTERDALE COMMUNIry ASSOCIATION Regi8tsred Gharfty number 1151528 Charlty'• prfnclpal addr•ss The Old Vicarage Matterdale Penrith CA11 OLD Names of thg chartty trusts88 who manage the Charity actod If notlor whol Tru•ts• namo Offlc• Ilf any) year Veronica Gore Chair Jane Newport Mark Nixon Secretary Treasurer Emma Bray Brian Clark Peter Crofts Paul Goodman Resigned 519123 David Harrison Paddy Palmer Lucie Stockdale 10 Resigned 2018123 Section B Structure, governance and management Descrlptlon of the charfty's trusts Type of goveming document Constitlrtion dated 1511113 How the charity 18 Gonstituted Charitable Incorporated Organi8ation Trustee selection meth¢>Js Appointment by exlsting trustees Sectlon C Objectives and activities Summary of th8 objocts of the charity set out In Its uov•rnlng document {1) To promote for the benefft of the inhabitants of Matterdale and adjacent parishes without distinction of sex, sexual orientation, race or of political, religious or other opinions, by associating together the said inhabitants and the local authoritie8, voluntary and other organisations in a common effort to advance 8ducation and to provide facilities in the interests of social welfare for recreation and other leisure timè occupations with the objects of improving the condition8 of life of the said inhabitants. (2} to establish or secure the establishment of a communty centr8 (hereinafter called Yhè centre,) and to maintain and manage the same {whether alone or in co-operation with any local authority or person or body) in furtherance of Ihese objects. (31 To advance education for the beneffit of the public through the provision of 8duG8tional grants to young people under the age of 25 who are residant in Matterdale with any funds that are not required for the maintenance or developmerrt of the property. Summary ofthe maln activities undertaken for tho public benefit In relation to these objects Public Benefft Trustees confirTn that they have had regard to the guidance issued by the Charity Commission on public benefit as acts-vities have been planned and undertaken within the objects of the Matterdale Communlty Association during the period covered by this Trustees Report (April 2022 to August 2023) Please see the summary of the main activities in Section D b61ow. Section D Achievements and performance Summary of the main achlevements of th• charity durlng the y•ar Actlvbties Aprll 2022 to March 2023 Admlnlstratlon & Communlcatlons The trustees met approximately every two months durlng the year. During the year truslees agreed a process for assessing risk for events, and for the finan¢ing of evenls and activities organi$ed on behaff of the Trustees by the'virtual Village Hall. cammittee. Communication to members and the wider Gommunlty has been via our Wgbsite, emails to Members from the MCA 8e¢retary, and through Matterdale Nextdoor. Communlty Hall Two MCA truslee8, Jane N8WPOrt and Veronica Gore, have continued to participale as advisors in the work of the Steering Group é8tablished by Matterdale School Foundation {MSF) to establish a community hall for Matterdale Two further MCA tnjstees, Emma Bray and Davld's Harrison, are members of this steering group in their capacity as MSF trustees. Since it became clear that the original plans for a hall vMr8 too costly, tha steering group has been considering other options. Although no decision has been made about a possible reduced design. other options have been pursued. A pilot project was set up to see if loint event8, held at Watemiillock Village Hall, but organised jointly by MCA and Watemiillock Village Hall Gommittee, would attra¢t people from both areas. The report of the pilot indicated that the joint evenls were enjoyed and were well attended by some members of both Communit areas. MCA considered that Ihe was suffidently successful to contact WatermilloGk Village Hall commrttee to suggest further discussion of fvture joint working. The Parochial Church Counul has decided to make some charKJes to the Church and Chur¢h meeting room to facilitate a wider range of commursity activrties. MCA hopes that once these changes are made we will be able to work more close5y with the PCC to put on more community events at Matterdale Church. Communty Events The planning and organization of events is undertaken by the Ifirtual Village Hall committee IWHI, a subcommittee of MCA comprised of members of MCA and trustees. In the absence of a de81gnated community hall for Matterdale, events have taken place In the local pub, the Church, the Church meeting room, individuals private homes and a locally owned bam. This year, the WH has also run events at Watermillock Village Hall. The VVH organlzes a number of regular 8vents.' a weekly outdoor fitnes$ group, a bi-monthly quiz", a monthly film c]ub. The two Steel Band group8 meel weekly. The Nature Watch group, tog81her with another local charity (the Friends of Ullswater Way). initiated the organttation of a habitat survey in Matterdale. Volunteers have been trained, and a number of srtes have been surveyed over the year. They also initiated, wrth the support of Matterdale Parish CounrAI, a "low mow. regime for Dockray Village Green for 2022. There have been several collgborative evènts with the Matterdale Church. A well-altended Easter Day event was arranged after the Easter 8eNice. This included an easter egg hunt, a cupcake competition and refreshments. At the Carol SeNic8 in December. refreshments were provided by the Ukrainian guests who arè being hosted in th8 valley. Unfortunately, the Icy weather made it impo55ible for the steel pans to b8 moved to the Church, and the band was therefore not able to playthe large repertoire of carol8 and other calypso tunes it had rehearsed. The Royal Hotel was used as a venue for a successful and enjoyable event to celebrat6 the Queen's Platinum Jubilee. This Sncluded Ghildren's races, a family dog show, a perfomiancé by the sleel band, folk music and ceilidh. MCA was successful in gaining funding for a marquee for the event and for a commemorative bench for Ihe DoGkray Village Green. The Royal Hotel yvas also the venue for a successful folk night showGasin9 Cumbrian talent. The photography group continued to send in photos and another su¢ce6sful calendar was produced for 2023. Two walks were organised to raise money and awareness of an appeal for a new publiG bench off the lane above Matterdale End which became known as °Pete's Bench" in August and on New Year's Day. Refreshments were provided on both occasions. The bench was SUCC8ssfully installed in November 2022. The group organizin9 Ihe pilot of jOTnt working between MCA and WMVH (Watermillock Village Hall) put on several su&￿sSfUl events vrith the support of both organEations. These included a Pop-up cafe which was a fundraiser for Ukraine., a Ha￿est supper and Hop in the aukumn, featunng music and line danang: a Christmas Fair took place in late Novembér and attracted a wide range of local stall holder8 and many visitors. A Bums Night was also arranged wrth a piper, speeches, and a ilidh. All these events V￿re very enjoyable, v￿e organized and run by membefs of both organizatsons, and were attended by a range of residents from both communrties. A weekly badminton evening was organized at Watermil]ock Village Hall dunng the autumn and spring terms. A 'Big Qui£ organized by Rev Cathy Helm, w88 held at Watemiillock Village Hall with support from both WMVH and MCA Reports on the pilot hav8 tten written by the organtzing group indicating that the pilot had been a s￿nIficant success. The reports will now be consKlered by both MCA and MSF. MCA has supported otsr organizations by advertising their events, for example, Friend of Ullswater Way, the Matterdale Breakfast meeting, and Watemillock Village Hall. We hav8 also raised funds for Ukraine through the Disasters Emergenw Committee and supported a collection for the local Food Bank. Actlvftlos Aprll to August 2023 Trustees met member8 of Waterniillock Village Hall committee to discuss drfferent ways ofjoint workln9. The discussions were incondusive, but MCA hopes a way will be found in the future to conbnue joint workin9. Communlty Ev•nts Several crept that inveslnEnts are shtrwn at mark8t value} in accordan￿ with.. . AccountJng and Reporting ty Charii*s- slate￿Ent of R￿nTrnded Practice (SORP 2005): and with A£counting Standards, and wrth the Charities Act. 1.2 Change In baslB of accountlng There has been no change to the a￿)untsTrg polKies (valuation Nles and r￿0d5 of o(N>>untlng) since last year. 1.3 Changes to previous accounts No changes have bèen nHde to aw>unts for previous years. 10 Section C Notes to the accounts lcontl Note 2 Accounting policies INCOMING RESOURCES R•cognition of r8sour¢gs These are in¢￿ded in the Statell￿tt of Flnancial Athities (SOFA) ￿en.. Ihe charity beperyJitt>re las bmlh fundraisir4J or contract In¢on*} 1he incorrirKJ r8sourc8s and reL*ed gVKlilure ara (gN)rt￿l gross in tre SJFA. GT8nts and dolla￿0￿$ ar8 On￿ incknthd in the SOFA the charty has enlilenEnt to the resource& knconmng r￿oUrC￿ wittb reknted expendlture Grnnts and donatlon• Tax rnclakni on donatk>rt8 Incoming r8source8 from tax r￿181￿$ ore Inckthd In tr* SOFA at th8 88rre aB the grftto and ghl¥ which ihey rekn. Contra¢tu•l kncon* and Ihi8 18 On￿ I￿￿d￿d in th& SOFA onco tho rekgted or￿& N 8eThices t*en dekered. p*rforM￿ r0knt￿ gronts Gifts in kknd Glfts In kind are fcff al a ra&qOnab￿ e8fjmate of their wluo to Iha cl￿rIty or Iho anxunt actua￿ ieal58d (>ft8 kind f￿ sale or distribulon ￿ IncWed in th8 accounts as gifts 8dd 18tribut8d by ts ¢h¥ity. fts in knnd tr UFO by Ihe oharity are 1ncbjd￿l in th8 SOFA aB incorring resource8 receI￿b￿?. Those arg only IncbJ(1od In Irthning ref4Jurces IvAth an ewiwknt ¥rrntmt In reP￿urceS awdedl Yther¢ Ihe beneftt to Ihg charity 18 reasonabty qU8n1tlab￿, ￿￿TatAe and nwlerlal. Th8 bglug *ed on thB68 regJurceB 1$ Ihe *Jue to th8 chthty of 5tsTr4ce or I￿lI[ty [￿8*￿￿. Th8 vdknè of any ￿lUnIory hdp rocelK•d 1$ not in¢knded in the 8c¢ounl8 bth 1$ de8¢ribe4J in ihe Iruste88' amu81 report. This 18 Inelud8d in Ihg accoun18 recelvatr Donot•d s•T¥lco8 and facwu Voluntogr h•lp WO•tnwnt g•lna •nd lo•￿ IhlB Inclthyes ary galn ￿ Ios8 on the sabj of Inwtn*rts and any gain or loss r•suRlro from re￿luIng i￿￿￿nIS tr) mgrket ￿lue at the end of Ihe year EXPENDITURE AND LIABILrriES U•blNty r8cognltk L18bili￿.&8 arg rgcTr3nlserJ as s￿￿ as Ihere is a or cfflStr￿tiW o￿lga￿On corr￿th￿g Ihè harity to r)ay out r88(xJrce8. Ir¢lude costs of the pr¢p8T8*on aTrJ thtrinattcm OF stsluty a¢¢ourts, ¢08ts of trust88 rrnetsrrfJs ond cost ot ad￿Ce lo trustees on gown8nG¥ or consoknbonal r(MtsTS Where cl)arity gi¥fs a grant ￿1th con￿￿On8 f￿ Its payment bBing a 6Fecific of serbieè or output to te pro￿ded. FJJch grants are onty TecoJni8ed In the SOFA onco the r￿1plent of ts grant h88 proKéded Ihe s￿l[led 5efki¢e or ￿trUt. These are onty recognlsed In the 8cctyJnL8 bthen a cornib7Ent has been made 8ThJ there ¥e no c(AKlrlions to be t￿t re￿ts'n9 to lh9 grant vthich re[￿In In the control of Ihe Charity. Suwgrt Costs include G￿traI lunctiorks and been akKaipd to actimty cost caiegortes on basis consistontvith use gf Tesources, ga akncatirrfj property c0318 by fbor areas. cr pw cap)la. staff ci*ts by tha timg 8wII and other costs by Ihdr usag&. Grants wlth wfornwn ¢￿d5110n9 Grnnt¥ payabkn W￿hoUt Support Costs ASSETS T*ngW fixed a•80ts for These are c¥taU*J If can b6 USod for nx)Fe Ihan one year, 0Th1 ¢ost 8t teasl £5(KJ. by GhaTIty llw are ￿￿jed at cosk or a reasonaUe on recdpt, Imestnwsts ¢woled ￿ a recognised strK eKhang8 are at nTrrket ￿lJe *lhe yeaT end. Cxher inwtrrw)t assels are lrtluded at Irustees, best eSti￿￿te of mrket ￿lUe. Stocks and w￿rk in progre•s Those are ￿lU￿1 3t th8 of cost or market ￿￿18. 11 Section C Notes to the accoiint5 Icontl &)te 3 Analys18 of incomSng resources This year Layt ytar Ana $1$ Voluntary Income Donations Gift Adlsmall Donations Schent Tax redaim Pele's bench fundraisin 430 120 1.173 Total 1,173 550 A¢tlvltl¢g for g&nèrntlng lund¥ Calend8r8 Totsl 720 1.080 Totsl 720 1.080 Incomlng rosour¢•8 from charltable actlvltl•g Jubilèè Event & ben¢h Jubilee Bench sUn￿￿T Event Othor a¢tivi1108 1,404 777 2.489 153 447 Totsl 2.628 Nots4 Anaty•h of r•8ouTCO0 oxpondod Thi• y•ar L••t yo•r Anal •1• Fundrnl•lng lrndSng ¢￿ts Calendar8 415 480 Total 415 ChNrflabl? a¢tlvltl•• Juljllee Event Jubllee Bench 994 971 Sunvner Event Meelin & finance ctssls Insurance Websitelplvertisin Othèr event costs 1,948 237 157 74 51 44 157 Total 2,217 1467 Donations DEC Ukraine P6te'$ bench al 409 1,173 Tt)tsl 1.582 Section C Notes to the accounts Icontl Note 5 Analysls of debtors Amounts falling due within one year Th1• y•ar Last year Amounts falling due 3ft&r more than one year Th18 yoar Last yoor Accyued InGome: Gift Aidlsmall Donatlon8 Tax rnclaim Pr•pald In$ur•n 68 157 19 225 19 Note 8 Credliors and a¢crual• An¥ly•h of ¢r•dhor4 Amounts falllng due wlthln onè year This yéar last y•ar Amounts falllng due after more than one year Th18year Last yoar Pete'8 b•n¢h Gr•nt ye￿I¥•d for Jublle• marqu•• lJun• 2022) 995 13