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2022-07-31-accounts

ANNUAL REPORT AND FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 JULY 2022

THE FRIENDS OF ST EDMUND HALL BOAT CLUB

CHARITY REGISTRATION NUMBER 1151482

Independent Examiners Ltd Unit 2 The Broadbridge Business Centre Delling Lane Bosham PO18 8NF

THE FRIENDS OF ST EDMUND HALL BOAT CLUB

CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2022

Page
Legal and Administrative Information 3
Trustees' Report 4 to 5
Independent Examiner's Report on the Accounts 6
Statement of Financial Activities 7
Balance Sheet 8
Notes to the Accounts 9 to 16

THE FRIENDS OF ST EDMUND HALL BOAT CLUB

LEGAL AND ADMINISTRATIVE INFORMATION

CHARITY NUMBER

1151482

START OF FINANCIAL YEAR 01 August 2021 END OF FINANCIAL YEAR 31 July 2022 TRUSTEES AT 31 JULY 2022 David Hope Charles Ali Samir Salih Jenny Taylor Richard Jackson

The existing trustees appoint any new trustees following the provisions laid out in the Charity's governing instrument.

GOVERNING INSTRUMENT

Trust Deed Dated 30th June 2008 and as amended 31st May 2014

REGISTRATION DATE

2nd April 2013

OBJECTS

1) To advance physical education for the benefit of students of all abilities at St Edmund Hall, Oxford (The College) by participation in the sport of rowing through the provision of facilitates, equipment and financial support.

2) To apply the funds and other property of the Charity (including those held by the College wholly owned by the Charity) in pursuance of the above objects.

CORRESPONDENCE ADDRESS

PRIMARY BANKERS

INDEPENDENT EXAMINER

St Edmund Hall Queen’s Lane Oxford OX1 4AR Lloyds Bank plc 1-5 High Street Oxford OX1 4AA Donna Leppitt Independent Examiners Ltd Unit 2 The Broadridge Business Centre Delling Lane Bosham PO18 8NF

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THE FRIENDS OF ST EDMUND HALL BOAT CLUB

TRUSTEES' REPORT FOR THE YEAR ENDED 31 JULY 2022

Objectives and activities

The object of the charity is to enable and encourage students at St. Edmund Hall, Oxford to participate in the sport of rowing through the provision of facilities, equipment and financial support including the sponsorship of individuals or crews training for and participating in competitive events and thereby to assist in ensuring that due attention is given to the physical education and development of such students as well as to the development and occupation of their minds.

We work closely with the Captains of Boats of St Edmund Hall Boat Club in the provision and maintenance of equipment, principally racing boats, financial support of coaching and training camps and advice and support where and whenever appropriate.

The main aim of our activities is to ensure that the college at least maintains, at best improves its position in University regattas, chiefly Torpids and Summer Eights.

The trustees have taken into account Charity Commission guidance on the public benefit of the charity’s activities. Admission to St Edmund Hall is open to any individual who meets University imposed criteria and the sport of rowing at the college is open to any student to pursue.

All the activities of the trustees and members of the Management Committee are conducted on a voluntary basis.

Structure, governance and management

The charity was established by a Trust Deed dated 30th June 2008 as a society of St Edmund Hall (“the college”) in the University of Oxford and was registered as a charity on 2nd April 2013. The Trust Deed was amended on 31st May 2014.

The power to appoint new trustees is vested in the existing trustees who can appoint new trustees at a special meeting.

The day-to-day operations of the charity are delegated by the trustees to a Management Committee whose members consist of a Chair, the Senior Member of St Edmund Hall Boat Club, the Hon. Treasurer, and not less than two and not more than six other persons, all of whom are appointed by the trustees for a period not exceeding five academic years; they are eligible for reappointment. The Management Committee also comprises the Captains of Boats of St Edmund Hall Boat Club.

New trustees are informed of their duties and responsibilities as trustees and a full explanation of the charity’s activities and management of its assets is given. New trustees are recruited from among former members of the college who will probably have rowed for the college at some time.

Financial review

We have over 250 individuals who make a regular Standing Order - included in that number are Student Members who we hope will continue to support the Friends well into the future. Many other alumni have made one-off gifts from time to time. For all these contributions we are very grateful.

Our Restricted Funds recorded an increase of £9,603 for the year (2020/2021 £25,859). Income generated most of the net surplus in 2021/2022 while in the previous year the increase largely came from gains on investments.

Our long-term expenditure plan helps synchronize the timing of our fundraising and capital expenditure on boats and equipment.

4

THE FRIENDS OF ST EDMUND HALL BOAT CLUB TRUSTEES. REPORT (continued) FOR THE YEAR ENDED 31 JULY 2022 Reserves and Investment Policy Our reserves on 31 Juty 2022 are expected to be adequate to meet C4Jr ¢ommfcmen¢ to supp¢Yi the Halls Boat Club over the cwrse rf the next financial year. Our reserves pdicy is to buikl up and mantaln a of Investments over time so that the income generat&1 frrxn those investments tojether with annual sub5cript¥Jns paid by former ro+ers will be sufftient to fund cMJr nlxmal aCtwit￿s. We do ntt empk)y staff nor have any hnancial ctxnmitments beyMd those already not&1 in ihese financlal 5tatemaits. We do not c￿s¥jer that we ne&1 to keep free reserves beycnd a minimum kvel to fund immed&4te r84¥wements. Our current investment pdry is to invest in Accumukn unlts in the SUTL Cazenove Char￿Y EQu￿V Inc(ffte Fun¢J. managed by Schriyjer Unit Trusts knmr(ed. The investment objectwe of the Fund i4 to prov¥Je a p(rtfdK) yeWJ in excess of the FtSE All Share Inde¥ thr(yJ9h investlng predoMInant￿ In UK equtiies. InC￿e prOV￿ll￿ L4 the primary objective. The Fund's secondary tar9et B to p￿￿de Cap￿al grth¥th so that trtal rtturn excegjs that rl the ￿SE All Share Index over a rdling fvtryear per￿￿. TnLStees' ReSpor￿1b1lhtIes The Charrcies Act 2011 requlre5 the trustees to prepare flnancial statements for financ￿￿ year whKh p￿ents true and tsir view of the state (f aftsirs ( the Ch4ry and of the surplus rrf the Charity tr that p&1￿1. In preparing those financel staternents the trustees are required to.. l) Sd&t Suitab￿ ￿¢(￿Jnting and appty them C(￿S￿$tentIV 11) Make Judgements and estitnates that are re¥￿ab￿ and prudent lil) Prepare financh?I stat￿nentS cffj the gixng c￿e￿n basis Un￿SS ￿ $ inapprLprbte to presume that the trust WMI C￿tInUe in existence. The Trustee5 are resp(xisibk for keeping prcper ELcounting r&ords, whth dsck6e wych r￿(Mab￿ curacy at anv time the financial pos1tKx) the Charity. They are also tsprmsible for safeguarding the a55ets d the Charty and hence for taknng reasonab￿ steps fLY the preventK)n and d&ect%)n offraud and fxher Irregul3rt￿. K approve the atrachwj statement L finale￿ xtlvkks bak7nce sheet and c(ffiflrm th I have maje avaLle an rnatK)n necessary ftt r($ preparat*Jn. Approvaj by the Trvstees cn............ Sonoj on thek beh4f by Trusttr......... Ftinted Name: HOP¢

THE FRIENDS OF ST EDMUND HALL BOAT CLUB

INDEPENDENT EXAMINER’S REPORT ON THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2022

Report to the trustees/ members of The Friends of St Edmund Hall Boat Club on the accounts for the year ended 31st July 2022.

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.

It is my responsibility to:

Basis of independent examiner’s statement

My examination was carried out in accordance with general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention

  1. which gives me reasonable cause to believe that in, any material respect, the requirements:

  2. to keep accounting records in accordance with section 130 of the Charities Act; and

  3. to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act

  4. have not been met; or

  5. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Donna Leppitt Independent Examiners Ltd Unit 2 The Broadridge Business Centre Delling Lane Bosham PO18 8NF

Date: 24th April 2023

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THE FRIENDS OF ST EDMUND HALL BOAT CLUB

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 JULY 2022

Notes
INCOMING RESOURCES
Donations & Legacies
3a
Investment Income
3b
TOTAL INCOMING RESOURCES
PAYMENTS
Costs of Charitable Activities
4a
Costs of Generating Funds
4c
NET INCOMING/(OUTGOING) RESOURCES
6
Balances Brought Forward
BALANCES CARRIED FORWARD
TRANSFERS BETWEEN FUNDS
Unrealised Gain/(Losses)
NET MOVEMENT IN FUNDS
RECONCILIATION OF FUNDS:
RESOURCES EXPENDED
Unrestricted
Restricted
Total
Total
Funds
Funds
2021/22
2020/21
£
£
£
£
22,407
-
22,407
43,053
3
14,618
14,621
10,987
22,409
14,619
37,028
54,040
1,558
23,856
25,414
25,462
1,680
-
1,680
3,825
3,238
23,856
27,094
29,287
19,171
(9,238)
9,934
24,753
(11,204)
11,204
-
-
-
7,637
7,637
54,515
7,968
9,603
17,571
79,268
55,021
348,074
403,095
323,827
62,989
357,678
420,666
403,095

Movements on all reserves and all recognised gains and losses are shown above. All the organisation's operations are classed as continuing.

The notes form part of these financial statements, found on pages:-

9 to 16

7

Unrestricted Unrestricted Restricted T o t a l TO TO
Fund Fund 3 1 - J u l - 2 2 3 1 - J u l -
£ £ £ £
A s s e t s Notes
Tangible Assets 2 - 4 7 , 6 5 6 4 7 , 6 5 6 6 0 , 3 0 8
Investment Assets a 6 8310,022 3 1 0 , 0 2 2
3 1 0 , 0 2 2
2 8 7 , 7 6 6
2 8 7 , 7 0 0
C u r r e n t Assets ~ 3 5 7 , 6 7
l
e
8 3 5 7 , 6 7 8
e e ll
o
c 3 4 8 , 0 7 4
Debtors & Prepayments 8 - - - °
Cash at bank and in hand 7 6 6 , 0 4 9 - 6 6 , 0 4 9 5 7 , 8 7 1
T o t a l C u r r e n t Assets 6 6 , 0 4 9 - 6 6 , 0 4 9 5 7 , 8 7 1
O O F
C r e d i t o r s : amounts falling due 9 3,060 - 3 , 0 6 0 2 , 8 5 0
within one year
NET C U R R E N T ASSETS 6 2 , 9 8 9 - 6 2 , 9 8 9 5 5 , 0 2 1
T O T A L ASSETS less current liabilities 6 2 , 9 8 9 3 5 7 , 6 7 8 4 2 0 , 6 6 6 4 0 3 , 0 9 5
C r e d i t o r s : amounts falling due in more 10 - - - -
than one year
NET ASSETS 6 2 , 9 8 9 3 5 7 , 6 7 8 4 2 0 , 6 6 6 4 0 3 , 0 9 5
FUNDS O F THE C H A R I T Y ?
General Funds 62,989 - 6 2 , 9 8 9 5 5 , 0 2 1
Restricted funds 5 - 3 5 7 , 6 7 8 3 5 7 , 6 7 8 3 4 8 , 0 7 4
T O T A L FUNDS O 6 2 , 9 8 9 3 5 7 , 6 7 e
8
4 2 0 , 6 6 6 4 0 3 , 0 9 5
e S O O O _ _ 4 0 3 , 0 9 5

THE FRIENDS OF ST EDMUND HALL BOAT CLUB

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 JULY 2022

1. ACCOUNTING POLICIES

The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year.

Basis of preparation:

The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2015) - (Charities SORP - FRS102) and the Charities Act 2011.

The Charity meets the definition of a public benefit entity under FRS102. Assets and liabilities are initially recognised at historical cost unless otherwise stated in the relevant accounting policy notes.

Assessment of Going Concern

Preparation of the accounts is on a going concern basis. The trustees consider that there are no material uncertainties about the Charity's ability to continue as a going concern.

Recognition of Incoming Resources

These are included in the Statement of Financial Activities (SOFA) when:

Incoming Resources with Related expenditure

Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resources and related expenditure are reported gross in the SOFA.

Grants and Donations

Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.

Tax Reclaims on Donations and Gifts

Incoming resources from tax reclaims are included in the SOFA at the same time as the tax reclaim is received.

Contractual Income and Performance Related Grants

This is only included in the SOFA once the related goods or services has been delivered.

Gifts in Kind

Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount actually realised. Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or distributed by the charity. Gifts in kind for use by the charity are included in the SOFA as income receivable.

Volunteer Help

The value of any voluntary help received is not included in the accounts and is described in the Trustees' Report.

Donated Services and Facilities

These are only included in incoming resources (with an equivalent amount in resources expended) where the benefit to the charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the charity of the service or facility received.

Investment Income

This is included in the accounts when receivable.

Investment Gains and Losses

This included any gain or loss on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year.

This page does not form part of the statutory financial statements

9

THE FRIENDS OF ST EDMUND HALL BOAT CLUB

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2022

1. ACCOUNTING POLICIES (continued) Expenditure and Liabilities

Liability Recognition

Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.

Governance Costs

Include costs of the preparation and examination of statutory accounts, the costs of the trustees meetings and cost of any legal advise to trustees on governance or constitutional matters.

Grants with Performance Conditions

Where the charity gives a grant with conditions for its payment being a specific level of service or output to be provided, such grants are only recognised in the SOFA once the recipient of the grant has provided the specified service or output.

Grants Payable without Performance Conditions

These are only recognised in the accounts when a commitment has been made and there are no conditions to be met relating to a grant which remain in control of the charity.

Investments

Investments quoted on a recognised stock exchange are valued at market value at the year end. Other investment assets are included at trustees' best estimate of market value.

Fund Accounting

Funds held by the charity are either:

1. Unrestricted funds

These are funds which can be used in accordance with the charity's objectives, at the discretion of the trustees.

2. Restricted funds

These are funds that can only be used for particular restricted purposes within the objects of the charity.

3. Designated funds

These funds are funds set aside by the trustees out of unrestricted general funds for specific purposes or projects.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Fixed Assets

Fixed Assets are capitalised if they can be used for more than one year and cost at least £1,500. They are valued at cost or, if gifted, at the value to the charity on receipt.

Depreciation Expense

Depreciation is calculated at a rate to write off the cost of tangible fixed assets over their estimated useful lives. The rates applied are as follows:

Fixtures, Fittings, Equipment

10%

Change of Accounting Policies and Rules and Methods of Valuation.

There has been no change to the accounting polices (Variation rules and methods of accounting) since last year.

This page does not form part of the statutory financial statements

10

THE FRIENDS OF ST EDMUND HALL BOAT CLUB

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2022

2. TANGIBLE FIXED ASSETS

Additions
Charge for the Year
At 31st Jul 2022
Net Book Value
At 31st Jul 2022
At 1 Aug 2021
Cost
At 1 Aug 2021
At 31st Jul 2022
Accumulated Depreciation
At 1 Aug 2021
Unrestricted
Equipment
Restricted
Equipment
2021/22
£
£
£
-
132,743
132,743
-
-
-
-
132,743
132,743
-
72,435
72,435
-
12,652
12,652
-
85,088
85,088
-
47,656
47,656
-
60,308
60,308

The annual commitments under non-cancelling operating leases and capital commitments are as follows:

31st July 2022 : None 31st July 2021 : None

This page does not form part of the statutory financial statements

11

THE FRIENDS OF ST EDMUND HALL BOAT CLUB

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2022

3. INCOMING RESOURCES

3. INCOMING RESOURCES
Note
b) Investment Income
Bank Interest Received
Other investment income
a) Donations & Legacies
Gifts, Offerings & Donations
Sponsorships
Unrestricted
Restricted
Total
Total
Funds
Funds
2021/22
2020/21
£
£
£
£
7,407
-
7,407
18,053
15,000
-
15,000
25,000
22,407
-
22,407
43,053
3
-
3
3
-
14,618
14,618
10,984
3
14,618
14,621
10,987

This page does not form part of the statutory financial statements

12

THE FRIENDS OF ST EDMUND HALL BOAT CLUB

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2022

4. RESOURCES EXPENDED
Note
b) Cost of Generating Funds
Annual Dinner
Fundraising Commission
Depreciation expense
Governance costs:-
Independent Examiner Fee
a) Charitable Activities
Coaching & Training Camps
Equipment Costs
Office Costs
Grants (to other charities)
Unrestricted
Restricted
Total
Total
Funds
Funds
2021/22
2020/21
£
£
£
£
-
11,204
11,204
9,269
27
-
27
1,462
370
-
370
1,026
231
-
231
286
-
12,652
12,652
12,520
930
-
930
900
1,558
23,856
25,414
25,462
180
-
180
-
1,500
-
1,500
3,825
1,680
-
1,680
3,825

This page does not form part of the statutory financial statements

13

THE FRIENDS OF ST EDMUND HALL BOAT CLUB

NOTES TO THE ACCOUNTS (continued) FOR THE YEAR ENDED 31 JULY 2022

5. RESTRICTED FUNDS

CURRENT FINANCIAL YEAR

Balance Gains & Balance
01-Aug-21 Income Expenditure (Losses) Transfer 31-Jul-22
£ £ £ £ £
Friends of the Boat Club 348,074 14,618 (23,856) 7,637 11,204 357,677
348,074 14,619 (23,856) 7,637 11,204 357,678
PREVIOUS FINANCIAL YEAR
Balance Gains & Balance
01-Aug-20 Income Expenditure (Losses) Transfer 31-Jul-21
£ £ £ £ £
Friends of the Boat Club 322,215 21,476 (21,788) 54,515 (28,344) 348,074
322,215 21,476 (21,788) 54,515 (28,344) 348,074

Friends of the Boat Club Fund – Restricted funds comprise funds received for the Friends of the Boat Club Fund, a specific fund which has been established to produce income for coaching and training as well as the purchase of equipment.

The restricted funds are represented by the Charity's cash reserves, tangible fixed assets and fixed asset investments. The restricted funds are to be expended as specified above.

This page does not form part of the statutory financial statements

14

THE FRIENDS OF ST EDMUND HALL BOAT CLUB

NOTES TO THE ACCOUNTS (continued) FOR THE YEAR ENDED 31 JULY 2022

6. INVESTMENTS

6. INVESTMENTS
Unrestricted Restricted Total Total
Funds Funds 31-Jul-22 31-Jul-21
£ £ £ £
Market value as at 01-Aug-21 - 287,766 287,766 222,268
Income Received - 14,618 14,618 10,984
Investment Assets - Revaluation Gain/(Loss) - 7,637 7,637 54,515
Market value as at 31-Jul-22 - 310,022 310,022 287,766
7. CASH AT BANK AND IN HAND
Unrestricted Restricted Total Total
Funds Funds 31-Jul-22 31-Jul-21
£ £ £ £
Current Account 24,969 - 24,969 16,794
Deposit Account 41,080 - 41,080 41,077
66,049 - 66,049 57,871
8. DEBTORS AND PREPAYMENTS
The Charity held no Debtors during this or the previous financial period.
9. CREDITORS AND ACCRUALS AMOUNTS FALLING DUE WITHIN ONE YEAR
Unrestricted Restricted Total Total
Funds Funds 31-Jul-22 31-Jul-21
£ £ £ £
Sundry Creditors 2,130 - 2,130 1,950
Independent Examiner's Fee 930 - 930 900
3,060 - 3,060 2,850

This page does not form part of the statutory financial statements

15

THE FRIENDS OF ST EDMUND HALL BOAT CLUB

NOTES TO THE ACCOUNTS (continued) FOR THE YEAR ENDED 31 JULY 2022

10. CREDITORS AND ACCRUALS AMOUNTS FALLING DUE IN MORE THAN ONE YEAR

The Charity held no long term liabilities during this or the previous financial period.

11. STAFF COSTS AND NUMBERS

The Charity employed no members of staff during this or the previous financial period.

12. TRUSTEES AND OTHER RELATED PARTIES

No payments were made to trustees or any persons connected with them during this financial period. No material transaction took place between the organisation and a trustee or any person connected with them.

(2020/21- None)

13. RISK ASSESSMENT

The Trustees actively review the major risks which the charity faces on a regular basis and believe that maintaining the free reserves stated combined with the annual review of the controls over key financial systems carried out on an annual basis will provide sufficient resources in the event of adverse conditions. The Trustees have also examined other operational and business risks which they face and confirm that they have established systems to mitigate the significant risks.

14. RESERVES POLICY

The Trustees have considered the level of reserves they wish to retain, appropriate to the charity's needs. This is based on the charity's size and the level of financial commitments held. The Trustees aim to ensure the charity will be able to continue to fulfil its charitable objectives even if there is a temporary shortfall in income or unexpected expenditure. The trustees will endeavour not to set aside funds unnecessarily.

15. PUBLIC BENEFIT

The Charity acknowledges its requirement to demonstrate clearly that it must have charitable purposes or ‘aims’ that are for the public benefit. Details of how the charity has achieved this are provided in the Trustees report. The Trustees confirm that they have paid due regard to the Charity Commission guidance on public benefit before deciding what activities the charity should undertake.

This page does not form part of the statutory financial statements

16