Alton Christian Care Ltd – Company Number 08334039 Charity Number 1151471
Alton Christian Care Ltd
Report of the directors and audited financial statements for the year ended 31st March 2021.
Charity name : Alton Christian Care Ltd
Charity Registration Number :1151471
Company Registration Number : 08334039
Registered Office : Market House, 21 Lenten Street, Alton GU34 1HG
Directors and Trustees
L.Duncan R.Kemp ( appointed April 2020) T.Pinchen (Chair) P.Susans T.Thomas D.Weideman
Operations Manager : I.M. Dane Assistant Manager: S.Mills (wef 1[st] June 2020) Treasurer: M.Pamplin
Honorary Independent Examiner :
Felicity Brindley, Redcot, Gaston Lane, South Warnborough, Hampshire.
Bankers:
HSBC , Lansdowne House,74 High Street, Alton. GU34 1EZ
Associated Organisation : The Trussell Trust.
The Trussell Trust (registered Charity number 1110522 ) is the organisation to which the charity is affiliated and which sets out management and organisational standards.
Purpose and Aims
The charity's purposes are set out in the company's memorandum of terms but the primary purpose is to operate the Alton Foodbank.
The main focus is the collection and distribution of food in accordance with the rules and recommendations set out by the Trussell Trust who are the overarching sponsors for more than 400 foodbanks throughout the UK.
A secondary object has been established which is the operation of a school uniform bank for local schools in the immediate area.
The aims and objectives were expanded in 2020 at The Charity Commission and Companies House so as to ensure that the Trust could give financial contributions to other organisations operating in the same area. The Primary purpose of the amendment was to be able to use the Trusts accounts to pass through donations to the Alton Hardship Fund operated by the Alton Town Council with contributions and regulation from other registered charities in the Town.
Alton Christian Care Ltd – Company Number 08334039 Charity Number 1151471
How our activities deliver public benefit.
Food Supply
A wide range of people from all backgrounds and irrespective of race or belief derived benefit from our activities.
In the previous reporting year we distributed approx. 14.9 tonnes of food. However, this year we distributed some 29 tonnes. This was a dramatic increase, mainly due to the impact of the Covid situation on families and employment opportunities in the area. We redeemed 784 vouchers in the reporting period which covered 1320 Adults and 1301 children. This represents approximately 7863 days worth of food provided.
Low income now accounts for as many voucher referrals as benefit changes and delays together.
An analysis of the vouchers issued by location and type of crisis is given at annex one of this report.
Support is given to the SDAS women’s refuge in Alton. In addition we passed surplus food stocks to other Trussell Trust Foodbanks and a small amount to other local organisations such as another local charity, Bushy Leaze, to ensure that the Charity maintained appropriate levels of stock within the correct date parameters. This ensured that we avoided the situation whereby stock surpluses for particular date ranges were wasted. We also supported the breakfast clubs at two local schools, Eggars and Wooteys.
The Trussell Trust recommendation that we supply three days’ worth of meals for a maximum of three occasions has been followed with a few rare exceptions where circumstances required a more relaxed policy. In practice many of the people using our service have been the subject of benefit changes, cuts and delayed appeals etc. An increasing proportion are found to be on minimum wage flexible working hour contracts, with insufficient work periods to support a reasonable income during a working week. Analysis of the statistics is given below. In addition we have found organisations are less likely to be able to help clients stop being dependant on the foodbank. This has meant that we have had to be flexible in supporting some clients for a longer period or at less frequent intervals.
The Charity does not undertake assessments of need but relies on referrals with vouchers issued from Citizens Advice Bureau, Social Services, schools, doctors etc.
School Uniform Bank Policy
The Foodbank has continued to collect and offer school uniform for both primary and secondary schools. Because much of the school uniform is branded then if we do not have items of uniform available then we have introduced a system of direct purchase of the required items from suppliers.
External use
It should be recorded that the Foodbank makes available its premises for use as their base by the “Town Pastors” organisation during their work on Friday and Saturday evenings around the Town’s public houses, although this work was constrained this year due to Covid requirements. In addition at the end of the FY the Trustees agreed to the EH Citizens Advice could use the premises as an occasional interview room due to space and Covid secure requirements in their other shop unit also under the Town Hall.
Structure Governance, Management and Operation.
The Foodbank has continued to operate as a separate entity but with close links to other Alton Charities. The lead Church in the town continues to be the Butts Evangelical Free Church. Arrangements are in place to ensure that there is no conflict of interest between the two organisations since some Trustees have a dual role as members of the Butts Church (one as Trustee) as well as directors of the Charity. Our manager, Ian Dane, also has a role as a Trustee of the Grain House Trust and equally arrangements are in place to ensure that there are no conflicts of interest as that Trust is landlord of our Warehouse.
The Trust is governed by the Board of Trustees who are also the directors for Company Act purposes. The directors meet quarterly unless a special meeting is required although email decision making takes place where necessary.
The Trustees devolve day to day operation to their manager who is responsible for maintaining an operations board on which sit representatives of the local participating churches and which deal with the day to day operating issues. The operations board also meets quarterly or as required. .
In addition the Trustees appointed an assistant manager to help with all the Covid related administration and especially the distribution of food and liaison with the voucher issuing organisations. The first temporary 6 month
Alton Christian Care Ltd – Company Number 08334039 Charity Number 1151471
contract was extended and Trustees agreed, on the basis of experience gained, to convert this to a permanent post in February
There are some 40 volunteers overall, including Trustees and manager who give their time to staffing the distribution centre and running the warehouse. The turnover of volunteers is low and there is a waiting list. Apart from repayment of specific authorised expenses no remuneration is claimed by or paid to volunteers and Trustees other than the manager and the assistant manager. It should be additionally noted that a number of volunteers regularly use their own vehicles to transport crates of food between warehouse and distribution centre without payment and over the last year to individuals houses as part of the Covid response.
It is difficult to quantify the value of the activities carried out by volunteers, however, based on an average of three persons per minimum 2 hour session in warehouse and distribution centre twice a week it is easy to calculate that well in excess of 600 man hours is given freely by volunteers. As the time involved is greater than this per session plus additional times for special activities such as audit and dealing with Christmas bulges in donations this figure is likely to be a significant underestimate.
Although it is difficult to put a value of this volunteer activity it is likely that to provide this amount of help would be in the order of £8000 per annum if staff had to be paid at close to the minimum wage.
Serious Incidents
No financial fraud or safeguarding incidents were reported to the Trustees during the accounting period.
Property
The Trust continues to benefit from free accommodation for its warehouse facility from another charitable trust. The lease for the distribution centre, operating from a shop unit in the Market Square, Alton owned by the Town Council which was originally for one year continued with a new lease. The rent is less than market rent. It should be noted that in the current reporting year the Foodbank was given substantial rebate from Rent by the Town Council and also benefited from national business rent relief schemes operated through East Hampshire DC.
Business rates normally form a significant part of the charities unavoidable outgoings as well as the standing charges for Water and Sewage. Electricity is billed monthly by the Town Council as Landlords from their joint arrangements for the Town Hall.
Risk Management
The Trustees review the major risks to the Charity and are also responsible for Health and Safety. An induction pack covering operational systems and general H&S advice is given to volunteers. Data protection is monitored by one Trustee and another takes the lead on child and adult protection issues.
Two Trustees act as line managers for the employed members of staff and for management and other issues raised by volunteers that they feel that they wish to raise away from the manager.
The greatest risk identified at the end of the accounting period is the need to generate additional donations to match our continuing outgoings.
GDPR
The Trussell Trust produced documentation and guidelines for the use of its web sites, database and general handling of paper and other records Trustees believe that the charity is compliant with the legal requirements.
Responsibilities of the Trustees
Trustees as directors are required to prepare financial accounts for each financial year which give a true and fair view of the state of affairs of the charitable company as at the balance sheet date and of its incoming resources and application of those resources, including income and expenditure, for the financial year.
Alton Christian Care Ltd – Company Number 08334039 Charity Number 1151471
Grants and income
The Trust has received several grants from organisations for which the Charity is grateful. In addition there have been a substantial number of small cash donations, through collecting tins, standing order or simple cash receipts. It is the policy of the Trust to acknowledge all receipts personally, but that individual donors shall remain anonymous unless publicity is authorised.
In 2020 the Aton Town Council sponsored the setting up a of a town hardship fund to help those people and organizations in particular financial or practical need. There was involvement with the Local Lions Club, other churches and organizations. The Foodbank Chairman was invited to the help with the start up of the fund but to avoid conflicts of interest declined to participate in the grant decision making process. However the Trustees noted that we had received a donation from Sir James Scott and that the EHDC Covid business support grant was unexpected (and until pressed by EHDC ) unapplied for. Trustees agreed (with the consent of Sir James Scott) to pass these funds directly to the Hardship scheme to help act, with other donations as the initial funding. However for accounting purposes the funds are recorded as passing through the Trusts bank account.
Fresh Vegetables
One of the originating deficiencies of the Foodbank format when it was originally set up was the inability to be able to give out fresh vegetables and fruit to supplement the tinned food diet. However, the response by local firms to Covid increase deliveries of these products has meant that the Charity has entered into contractual arrangements with “Fresh and Fruity Ltd” to deliver a box a week to those families presenting vouchers. This is for a trial period and only covers 2 months of the last part of the reporting period and being well received. Trustees have budgeted in the next financial year to continue this trial for a whole year.
Financial Balance levels
These appear high but are artificially enhanced by the various Covid grants and the rent and rate freeze. Trustees have taken steps to reduce the balance by:
-
a) Removing the Golden Giving web link for a while
-
b) Noting that they were expending substantial cash funds on the fresh food trial mentioned above c) Noting the need for additional staff and adding the temporary appointment of a distribution manager. This post was converted into a substantive appointment right at the end of the accounting period.
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d) Asking donors whether they would like to support other charities in the area including Bushy Leaze Children’s centre and the Alton Hardship fund.
-
e) Checking with Trussell Trust to ensure that other TT local organisations around us are not short of funds.
-
f) Noting that as part of our strategic review with our TT Area Manager that there seemed to be limited support being given to clients to help sort out their individual problems. Because of the close working relationship already developed with the local East Hampshire Citizens Advice Bureau it has been agreed that the Foodbank will pay for a dedicated case worker whose role will be to liaise with our distribution manager to offer help to claimants to try and reduce their dependency of the foodbank. Although a prepayment appears in these accounts the majority of the cost will fall in the next financial year after a trial 6 month period.
Trussell Trust Audit
Because of Covid there was no formal audit by TT this year, however Trustees held a review meeting and discussed future strategy with our area TT manager in February.
It should be noted that food is recorded by weight to one decimal place only and over time reasonable assumptions made as to the weight of boxes and cartons can affect the overall calculations as can the rounding elements in the weighing process. Steps are taken to regularly check for items becoming out of date and a significant element in the figure for goods that had to be disposed relates to items donated that were already out of date or damaged.
Stock take
The Trust was unable to undertake a stock take last year due to Covid shutdown. However this year the Manager was able to conduct a stock take on the 1[st] April, which theoretically is in the next financial year but in practice reflected the situation as at 31[st] March.. Trustees were pleased to note that the discrepancy was minimal over the last two years and amounted to only a small balance sheet charge this year and considerably below the minimum suggested by the Trussell Trust.
Alton Christian Care Ltd – Company Number 08334039 Charity Number 1151471
However, analysis of the figures showed that we had dispensed just over 100 tonnes of food since the Foodbank was first set up and as previously reported well over 29 tonnes of this had been in the current financial year.
It should also be noted that at the height of the pandemic the Trussell Trust authorised the removal of the need to date food. This was because the stocks were being turned over so quickly that it was unlikely that food would be come out of date. The Trustees were concerned that some of the food stocks with short dates would become out of use quickly, however by careful management this did not happen and the amount of unusable food, mostly from out of date donations rather than stock going out of date, has remained low.
Response to Covid
This report follows the end of last years in that it is unusual because it covers the period when there were substantial changes to the way in which the charity had to operate to accord with the Government guidelines and restrictions on movement.
Trustees continued to keep the shop closed and just distribute prepacked bags and boxes by home delivery of prepacked food bags. The number of volunteers available reduced due to health conditions and their need for selfisolation. We are able to keep systems running by allowing cohabiting groups to operate alone packing bags and putting food onto the shelves. Two local firms, Gorilla Spirits and Cutting Edge Media offered the use of their vans and drivers to deliver the food parcels and directors agreed to pay their expenses. As reported above demand for our services dramatically increased. Equally because of the shortages in shops our donated food levels fell and stock levels were reduced to a minimum, requiring substantial purchases of food. To start with we benefited from using other organisations “Cash and Carry” warehouse cards but later on obtained our own.
During the summer the situation eased and the shop was reopened for distribution of prepacked bags. This situation then changed again in the Autumn at least twice.
The Trustees wish to record their appreciation of the support given by the Manager and Assistant Manager for their ability to keep track of the changing needs and operating requirements. In addition the Volunteers responded tremendously to the changing needs of the operating models. The Trustees also wish to thank G.Jacobs as the rota coordinator for her unending support in reordering the volunteer rotas, seemingly almost every other month to cope with the changing situations.
The additional governance actions that were put in place at the end of last year as a risk control measures were continued, but thank fully did not need to be drawn upon, although meetings still had to be held electronically and effective processes put in place for electronic payments and passing of invoices in as Covid secure way as possible.
As mentioned Trustees decided to employ an assistant manager. Originally to help introduce the “Evoucher system” but generally to help with the distribution of the food. Many organisations welcomed the ability to operate the “Evoucher” system as being an efficient method under Covid working restrictions as this involved less physical contact and could be operated by staff working from home. The system was found to be quite intensive in monitoring as many of the voucher holders had substantial staff changes, all of whom needed training and organising. However, the system has been found to work effectively and efficiently. Equally the work load has increased so the assistant manager position was made a permanent appointment.
The past year has seen a continuation of an extraordinary set of circumstances and the Trust has shown that it can cope and be resilient to the regular change of events . On this basis, and with a high balance of funds the directors have confidence that the charity can sustain its operations with a high level of purchases for the following year.
T.Pinchen Chairman of Trustees
Report approved by Trustees on 9[th] September 2021
Alton Christian Care Ltd – Company Number 08334039 Charity Number 1151471
Annex 1
Alton Foodbank - 2020/21 Financial Year – background statistics
Vouchers by ward
| Ward Totals |
No. Vouchers fulfilled 784 |
Adults 1320 |
Children 1301 |
Total 2621 |
|---|---|---|---|---|
| Alresford and Itchen Valley | 2 | 2 | 0 | 2 |
| Alton Amery | 13 | 17 | 28 | 45 |
| Alton Ashdell | 67 | 101 | 56 | 157 |
| Alton Eastbrooke | 211 | 358 | 411 | 769 |
| Alton Holybourne | 43 | 61 | 64 | 125 |
| Alton Westbrooke | 40 | 60 | 38 | 98 |
| Alton Whitedown | 53 | 101 | 118 | 219 |
| Alton Wooteys | 176 | 305 | 340 | 645 |
| Bentworth & Froyle | 11 | 20 | 0 | 20 |
| Binsted, Bentley & Selborne | 38 | 78 | 81 | 159 |
| Buriton & East Meon | 1 | 1 | 0 | 1 |
| Farnham Shortheath and Boundstone | 5 | 5 | 15 | 20 |
| Four Marks & Medstead | 82 | 155 | 125 | 280 |
| No Fixed Abode | 15 | 19 | 1 | 20 |
| Ropley, Hawkley & Hangers | 13 | 13 | 0 | 13 |
| Unknown | 7 | 10 | 13 | 23 |
| Upper Meon Valley | 1 | 1 | 2 | 3 |
| Whitehill Hogmoor & Greatham | 5 | 11 | 6 | 17 |
| Whitehill Pinewood | 1 | 2 | 3 | 5 |
Alton Christian Care Ltd – Company Number 08334039 Charity Number 1151471
| Crisis | Household age groups | Household age groups | ||
|---|---|---|---|---|
| Types of Crisis | No of Vouchers fulfilled |
Age Group | Number of people |
|
| Totals | 784 | Total | 2621 | |
| Benefit Changes | 37 | Adults (17 - 24 yrs) | 143 | |
| Benefit Delays | 16 | Adults (25 - 64 yrs) | 1124 | |
| Child Holiday Meals | 42 | Adults (Over 65 yrs) | 20 | |
| Debt | 7 | Adults (unknown age) |
33 | |
| Delayed Wages | 4 | Children (0 - 4 yrs) | 267 | |
| Domestic Violence | 6 | Children (12 - 16 yrs) | 377 | |
| Homeless | 15 | Children (5 - 11 yrs) | 642 | |
| Low Income | 367 | Children (unknown age) |
15 | |
| No recourse to public funds | 3 | |||
| Other | 34 | |||
| Sickness | 253 |
Number of vouchers by age range
----- Start of picture text -----
1200
1000
800
Number of
600
vouchers
400
200
0
----- End of picture text -----
----- Start of picture text -----
Couple
Vouchers by Family Size 9%
Single
Parent
24%
Family
Single 37%
20%
Other
10%
----- End of picture text -----
Alton Christian Care Ltd – Company Number 08334039 Charity Number 1151471
| Alton Christian Care Ltd | Alton Christian Care Ltd | Alton Christian Care Ltd | Alton Christian Care Ltd | |||||
|---|---|---|---|---|---|---|---|---|
| Audited Statement of Financial Activities | ||||||||
| For the | year ended 31 March | 2021 | ||||||
| Unrestricted | Restricted | Total | Total | |||||
| Funds | Funds | Funds | Funds | |||||
| 2020-21 | 2019-20 | |||||||
| Notes | £ | £ | £ | £ | ||||
| Incoming resources | ||||||||
| Incoming Resources from | ||||||||
| Generated funds: | ||||||||
| Voluntary income: | ||||||||
| Donations |
2a | 115257 | 7510 | 122767 | 27507 | |||
| Investment Income | 2b | 17 | 17 | |||||
| Incoming resources from | ||||||||
| Charitable activities: | ||||||||
| Donated food stock |
3 | 52775 | 52775 | 25700 | ||||
| Other Incoming resources: | ||||||||
| Gift-aid tax refund | 2c | |||||||
| ------------------------------------------------------------------------- | ||||||||
| Total Incoming resources | 168049 | 7510 | 175559 | 53207 | ||||
| Resources Expended | ||||||||
| Costs of generating funds: | ||||||||
| Costs of generating voluntary | ||||||||
| Income | 4a | 50731 |
5060 | 55791 | 34053 | |||
| Charitable activities: | ||||||||
| Cost of food distributed | 4b | 52250 |
52250 | 26599 | ||||
| Stock Take nominal loss | 4b | 105 |
105 | |||||
| Governance costs | 4c | - |
- | - | - | |||
| ------------------------------------------------------------------------- | ||||||||
| Total resources expended | 103086 | 5060 | 108146 | 60652 | ||||
| Net incoming/(outgoing) | resources | |||||||
| Before other recognized | ||||||||
| Gains or losses | 5 | 64963 | 2450 | 67413 | (7445) | |||
| Net movement of funds | ||||||||
| Reconciliation of funds | ||||||||
| Total funds brought forward 2020 | 30758 | 803 | 31561 | |||||
| Total funds carried forward | 2021 | 96523 | 2450 | 98973 |
All incoming resources and resources expended derive from continuing activities.
Alton chri.stian Care Ltd- Company Number 08334039 Charity Number 1151471 Alton Chrfstlan Care Ltd- Audfted Staternent of Financ1 Activities year ended 31 March 2021 Alton Chrlstlan Care Ltd Balance Sheet As at31 March 2021 2021 2020 FbÉed Assets T3¥ble A55ets Current A$55ets CIosln8 Stock Debtors Investment Cash at bank Savlngs AIC Newbury B 4713 4293 io 74244 20016 17268 98973 31561 Credltors amounts falllng thje after on• ar Ila Net current aets 98973 315fj1 Credltots: amounts tsllln8 Due after one year Ilb Net Assets Fund5 ofthe charlty Unrestrltted funds Rtstrlcledfvnds 96523 2450 30758 Totsl Funds 98973 31561 For ihe Ilnandal year In question the cornpany was enthlÈd to exemption under sertton 477 of tht CornpanlesAtt 21K16 relatln8 to small companles. No membefs have requlffjd the company to obtaln an audlt of Its a¢nts forth• year In que#knn In accordan¢e wlth secilon 476 olthe Companle5 Art 2006. The dlrectors acknowled8¢ thelr responslbllltyfor tomptying wlth the requlrements of the Aci wlth re5pectto atcountlnK records and for the preparatlon of accounts. These accounts have been prepared In accordance wlth the provlths appllcable to wmpanle5 subject to the small companlÈs' re8kne. Approved byall the Trustees on 2021 and s18ned on Its behalf by: Moya Pamplln. Treaswer
Alton Christian Care Ltd – Company Number 08334039 Charity Number 1151471
Notes forming part of the Financial Statements for the year ended 31 March 2021
1. Accounting Policies
The principal accounting policies are summarized below. The accounting policies have been applied consistently throughout the year.
(a) Basis of accounting
The financial statements have been prepared under the historical cost convention and in accordance with the companies Act 1985 and the Statement of Recommended Practice: Accounting and Reporting by Charities issued in March 2005.
The Trussell Trust’s basis of valuation for food stock is adopted. Currently it is £1.80 per kilogram.
(b) Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donors.
- (c) All incoming resources are included in the statement of financial activities when the charity is entitled to, and virtually certain to receive, the income and the amount can be quantified with reasonable accuracy. The following policies are applied to categories of income:
Voluntary income is received by the way of grants, donations and gifts and is included in full in the Statement of Financial Activities when receivable. Grants, where entitlement is not conditional on the delivery of a specific performance by the charity, are recognized when the charity becomes unconditionally entitled to the grant.
Donated services and facilities are included at the value to the charity where this can be quantified. The value of services provided by volunteers has not been included in these accounts.
(d) Resources expended
Expenditure is recognized on an accrual basis. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates:
Costs of generating funds comprise the costs associated with attracting voluntary income and costs incurred by the charity in the delivery of its activities and services for its beneficiaries.
Charitable expenditure denotes the value of food stock distributed to all beneficiaries.
(e) Fixed Assets
- Fixed assets costing below £1000 are not capitalized.
Alton Christian Care Ltd – Company Number 08334039 Charity Number 1151471
2(a) Donations
| Donations | |||
|---|---|---|---|
| Unrestricted | Restricted | ||
| Total | |||
| Donors | £ | £ | £ |
| Total Gift Aided Donations | 19204 | 19204 | |
| Total Non Gift Aided Donations | 62935 | 7510 | 70445 |
| Gift Aid received | 9285 | 9285 | |
| (Golden Giving £8752 20/21) | |||
| (Food Bank £533 19/20) | |||
| Resilience Fund | 13025 | 13025 | |
| EHDC Grant £10000 |
|||
| Sir James Scott £1000 | |||
| Zebra Accountants £1500 | |||
| Grants over £1000 | |||
| Methodist Church Alton £525 | |||
| GRANTS: Trussell Trust £3175 | 10825 | 10825 | |
| EHDC Councillor Grants £3450 | |||
| Alton Parishes £1700 | |||
| EHDC Shielding Grant £1500 | |||
| Other Grants total £500 | |||
| ----------------------------------------------------------- | |||
| TOTAL DONATIONS | 122784 |
(b) Building Society Interest of £16.71 received in the tax year 2020/2021
Other incoming resources
(c) Gift-aid tax has been reclaimed to 31 March 2021 from Food Bank Donations This will appear in the next financial year. Amount expected £4767.
3. Incoming Resources from charitable activities
As our main charitable activity is that of food distribution, the donated food stock is valued at Trussell Trust’s recommended valuation of £1.80 per kilogram and treated as an incoming resource. The value of food stock received from 1 April 2020 to 31 March 2021 was 29319.5 kg x £1.80 per kg = £52775
| 4. Total Resources expended (a) Costs of generating voluntary income: £ Staff Salaries PAYE Rent & Rates (Water only) Insurance Premises Fees General expenses Warehouse move expenses Distribution Centre expenses Other (food, uniform, fuel) CAB Local Project Alton Council Resilience Fund Total expenses |
13437 3099 681 942 2472 1156 1760 14219 5000 13025 55791 |
|---|---|
Alton Christian Care Ltd – Company Number 08334039 Charity Number 1151471
Additional explanation for section 2a and 4a
In 2020 the Alton Town Council sponsored the setting up of a town hardship fund to help people and organisations in particular financial or practical need. There was involvement with the local Lions Club, Church and local Organisations. The Foodbank Chairman was invited to help with the start up of the fund, but to avoid conflicts of interest declined to participate in the grant decision making process. However, the Trustees noted that we had received a donation from Sir James Scott, and a Covid Grant from EHDC which was unexpected and until pressed by EHDC unapplied for. Trustees agreed (with the consent of Sir James Scott) to pass these funds directly to the Hardship scheme to help act, with other donations as the seedcorn funding. However, for accounting purposes the funds are recorded as passing through the Trusts bank account.
The Trustees have decided that to cover the current shortfall in advice to claimants the Trust should fund the support of a case worker from the East Hants Citizens Advice, a prefunded payment of £5000 has been made and the support will come into effect in 21/22 financial year.
(b) Charitable activities:
The value of food stock distributed from 1 April 2020 to 31 March 2021 was 29028 kg x £1.80per kg = £52250 (includes 383.4kg Stock lost/destroyed being damaged or out of date (nominal value £690) Stocktake held 1 April 2618.4kg at £1.80/kg £4713 (a nominal loss of £105 which is within parameters according to TT allowances)
The Trussell Trust has suggested a figure per kilogram of food in previous years, but advised that this should be amended by local situation. The Food Bank undertook a reconciliation exercise based on our local Sainsbury’s price list and on the average standard distribution list for a client and the Trustees are satisfied that the figures used represent a reasonable cost of the food stocks donated.
(c) Governance costs:
- Our honorary independent examiner does not charge a fee for her services.
5. Net incoming/Outgoing Resources for the period
The trust benefited from a rent rebate as well as rate rebate as part of Covid support, therefore the normal expenditure is lower than in the previous year.
This is stated after charging the part-time manager’s and assistance of £13437. No employee received emoluments of more than £10,000 p.a.
The average number of employees during the year, calculated on the basis of full-time equivalents, was as follows:
| employee received emoluments of more than £10,000 p.a. The average number of employees during the year, calculated on the basis equivalents, was as follows: |
of full-t |
|---|---|
| Part-time Manager for warehouse and distribution centre: | 0.5 |
| Part-time Assistant to Manager for warehouse and distribution centre: | 0.4 |
6. Trustee Renumeration & Related Party Transactions
No member of the management committee received any renumeration during the year. No Trustee or other person related to the charity had any personal interest in any contract or transaction entered into by the charity during the year.
Alton Christian Care Ltd – Company Number 08334039 Charity Number 1151471
7. Taxation
- As a charity, Alton Christian Care Ltd is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 256 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects. No tax charges have arisen in the Charity.
8. Tangible Fixed Assets None has been purchased
9. Current Assets
Stock: This is the value of the closing food stock calculated as follows:
| Opening Food stock as at 1 April 2020 Add donated food stock (Note 3) Less distributed food stock (Note 4b) Less stock adjustment TOTAL Closing food stock as at 31 March 2021 Audited Physical stock check 1 April 2021 |
£4293 £52775 £57068 (£52250) (£ 105) £4713 £4713 |
|---|---|
10. Debtors
(For information only, consistent with previous years)
| Prepayment Insurance | 681 |
|---|---|
| Trussell Trust Fees | None |
| Date Protection fees | 35 |
| Gift Aid Refund outstanding | |
| For 2020/21 | 4767 |
11. Creditors
Amounts falling due within one year: None
CHARI FOR EN Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to th• trusto081 mombors of ALTON CHRISTIAN CARE LIMITED On accounts for the year ended 31103r21 Ch•rlty no (If any 1151471 Sol out on p•g 1&2 I report to the trustees on my examination of the accounts of the above d)arity (Ihe Tru8f) for the year erKled 31103r2021 Responslbllttlos and As the charity trustees of the Twst, you a Sponsible for the preparation of ba•ls of feport the accounts in accordance with the requirements of the Charities Act 2011 ('the Act.). I report in SpeCt of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applirAble Directions given by the Chanty Commission under section 14515) (b) of the Act. I have completed my examination. I confimi that no material matters have come to my attention in connection wrth the examination which gives me cause to believe that in. any material resF*d'. accounting records were not kept in accordance with section 130 of the Ador the accounts do not accord with the accounting records Independent oxamlnerf8 statement I have no concems arrfj have come across no other matters in connection wrth the examination to whith attention should be drawn in order to enable a proper urKlerstanding of the accourrts to be reached. Slgnod: Date: 18108121 Name: FELICITY BRINDLEY Relevant professional qualification(s) or body lif any): Address: REDCOT, GASTON LANE SOUTH WARNBOROUGH. HAMPSHIRE. RG29 1 RH
CHARI FOR EN Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to th• trusto081 mombors of ALTON CHRISTIAN CARE LIMITED On accounts for the year ended 31103r21 Ch•rlty no (If any 1151471 Sol out on p•g 1&2 I report to the trustees on my examination of the accounts of the above d)arity (Ihe Tru8f) for the year erKled 31103r2021 Responslbllttlos and As the charity trustees of the Twst, you a Sponsible for the preparation of ba•ls of feport the accounts in accordance with the requirements of the Charities Act 2011 ('the Act.). I report in SpeCt of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applirAble Directions given by the Chanty Commission under section 14515) (b) of the Act. I have completed my examination. I confimi that no material matters have come to my attention in connection wrth the examination which gives me cause to believe that in. any material resF*d'. accounting records were not kept in accordance with section 130 of the Ador the accounts do not accord with the accounting records Independent oxamlnerf8 statement I have no concems arrfj have come across no other matters in connection wrth the examination to whith attention should be drawn in order to enable a proper urKlerstanding of the accourrts to be reached. Slgnod: Date: 18108121 Name: FELICITY BRINDLEY Relevant professional qualification(s) or body lif any): Address: REDCOT, GASTON LANE SOUTH WARNBOROUGH. HAMPSHIRE. RG29 1 RH