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← Pitshanger Community Association

2024-03-31-accounts

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www.pitshanger.org.uk
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registered charity number 1151457

Our vision is to make the Pitshanger area a better place to live and work in by:

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ANNUAL REPORT FOR THE PERIOD 1 APRIL 2023 TO 31 MARCH 2024

Our charity objects are:

Executive Committee

The executive committee devote our resources so that we can our objects by:

We are very grateful for all the hard work of our events team which organises our two big events in 2023 and to our “director of tea urns”, Lynda Pullman, and her team of volunteers who run our Monday Tea Club for older residents and to Tina Moonen for running successful PCA street wars quizzes.

The executive committee for this period was:

Debbie Edwards (chair) Belinda Harrison (secretary) Grainne Taylor (treasurer) Will Blake Ray Harris (membership secretary) Natasha Rawley Tim Sumpter Annette Walsham

Kelvin Walker is our independent examiner.

Finance: the accounts for 2023-24 are attached. Our financial year runs from 1 April to 31 March. In 2023-24, we received £68,280 income and spent £68,438. As at 28[th] January 2025, we currently have some £32,800 in the bank, a smaller amount at this time than in previous years thanks to running a successful discretionary grants scheme and also paying for the first year of the new set of Christmas lights in Pitshanger Lane. We have a reserve policy of holding £15,000 to cover partial of costs of our major events in the event of adverse weather however, if we continue to run events on a smaller scale, we can reduce this. We will reserve a further £10,000 to fund the second year of our new lights.

Membership: we currently

Events: we ran Party in the Park and Light Up the Lane in June 2023 and November 2023 respectively. Both were very popular and well attended, with Party in the Park earning a good surplus but Light Up the Lane ran at a loss,

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thanks to less crowd-funding than before. Moreover, the run-up to Party in the Park was frankly very arduous for us. We had to go through two processes this year – firstly meeting the Ealing Council’s requirements for us to hire Pitshanger Park and in parallel applying for a premise license for the event. Both processes proved particularly arduous, with us getting through these increasing number of hoops shortly before the date of the event. Doing all this proved very stressful for all volunteers trying to fit the process into our professional and personal lives.

Each of these events attract up to 5000 attendees. The planning and work that goes into organising these events is enormous and is done by a small handful of volunteers who get increasing responsibility placed on them each year thanks to the requirements of Ealing Council licensing requirements. Therefore, in summer 2023, the executive committee agreed that we would take a sabbatical in 2024 from running our two main events. Although the aim was to bring them back in 2025, it was only with the hope that we could do so with some fresh blood and more community involvement.

Instead we ran Party in the Pub and Light Up the Pub in June 2024 and November 2024 respectively in collaboration with the Duke of Kent, Scotch Common. Both were family events and very much enjoyed and overall generated surpluses that were close to our surpluses on Party in the Park. The success of these (both in terms of feedback and also financials) and also availability of key volunteers in the first half of this year has led us to the decision to run another Party in the Pub in June 2025. We are also looking to see how we can reduce scale of Light Up the Lane for November 2025.

In addition, we hold another PCA Street Wars – the event works by each table representing a road in the area, bringing neighbours together to compete for the “brainiest road” of the year. This was very popular, and generated a surplus that helps finance our Tea Club for senior people and also the new lights.

We run a Monday Tea Club , thanks to the support of Pitshanger Methodist Church – some 20-25 senior locals meet up for sandwiches, cake and copious cups of tea. Sometimes, we offer up a quiz, are entertained by Questors Theatre Reminiscence Roadshow and local musicians. But on many weeks, those coming are just enjoying being with friends and simply like to chat and catch up. They pay towards the costs but the PCA is more than content to subsidise the Monday Club because we think it helps to bring a group in the community together and combat loneliness and isolation. In addition, we ran an annual Christmas party open to all elderly residents over 75 – some 60 people attended.

New Lights were installed in winter 2023. We’re not aware of other Christmas lights in Ealing being installed thanks to funding by a community association. Our previous schemes had been supported by funding from the Council but for the past two years, we have funded the lights ourselves through the surpluses built from our events and thanks to donations and support from the community. In 2023, the original proposals were good, but the installation was fraught with difficulties. On the day the Lights were switched as part of Light Up the Lane, of the 15 trees with lights, 10 actually worked and others subsequently failed. The installers attended to try and fix the situation many times but sadly, in doing so the scheme lost its coherence, and several lights still didn’t work. In January 2024, we wrote to the firm and asked for our deposit back and the lights to be removed. Our letter carefully set out all our concerns, a timeline of all the activity, the outputs and why we were concerned about the implementation. We explained that we felt they had exposed us to a considerable reputational risk as well as a financial one. To its credit, the company concerned agreed, repaid us all that we had paid within hours of the receipt of our letter and removed the lights in early 2024. We have since had lights installed in November 2024 by a very experienced company who provided a lovely design and 100% success.

Grants – we were delighted to award grants to the following local organisation:

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schoolchildren from across the borough of Ealing to perform at the Royal Albert Hall on Tuesday 25th June 2025.

We also supported “Team Amara”, a group of local children running the Ealing Half Marathon’s mini mile. The team raised over £6000 for Child Bereavement UK in memory of Amara Arora.

Planning: we were invited to be on the Gurnell Sounding Board in 2023, ie a group brought together by Ealing Council to consider the redevelopment of the Gurnell Leisure. Although the PCA fully supported the provision of a new leisure centre, we were concerned by the argument that the project could only go ahead if it were supported by the development of some 300 residences on Metropolitan Open Land, the equivalent of green belt. Several hundreds of people commented in a similar vein on the planning application but the Council has nevertheless decided to go ahead with a new leisure centre funded by development.

Prepared and presented by the PCA Executive Committee 28[th] January 2025

Signed on behalf of the committee by Debbie Edwards

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CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of t,. Naqir. Pitshanger Communrty Association On accounts for the year ended 31st March 2024 Charity no (if any) 1151457 Set out on pages 1and2 FemeTvber lo include the page iLJiibeTh ol addst.O-. ial shee:.il I report to the trustees on my examination of the accounts of the above charity ('the Trust.) for the year ended 31. 03 201f Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 {"the Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5){b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no cOn￿mS and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed: Date: th 29 January 2025 Name: KELVIN WALKER Relevant professional qualification{s) or body (if any): FCCA Association of Chartered Certified Accountants Address: 5 Pendlewood Close London W5 1UB Section B Disclosure Only complete if the examiner needs to highlight matters of con￿rn (see CC32, Independent examination of charity accounts: directions and guidance for examiners). IER October 2018

Give here brief details of any items that the examiner wishes to disclose. IER October 2018

PITSHANGER COMMUNITY ASSOCIATION PITSHANGER COMMUNITY ASSOCIATION PITSHANGER COMMUNITY ASSOCIATION PITSHANGER COMMUNITY ASSOCIATION PITSHANGER COMMUNITY ASSOCIATION PITSHANGER COMMUNITY ASSOCIATION 1151457 1151457
Receipts and payments accounts Receipts and payments accounts CC16a
For the period
from
~~ee~~		 Period start date
01/04/2023
~~ee~~		 To
~~ee~~		 Period end date
31/03/2024
Section A Receipts and payments
Unrestricted
funds		 Restricted funds Endowment
funds		 Endowment Total funds Last year
to the nearest
£		 to the nearest to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Fundraisingincome 58,746 - - 58,746 57,197
Members' Subscription 6,039 - - 6,039 7,409
Gift Aid 1,340 - - 1,340 1,374
Tea Club 1,945 - - 1,945 1,416
Donations 210 - - 210 -
- - - - -
- - - - -
- - - - -
Sub total(Gross income for AR) (Gross income for AR) 68,280 - - - - 68,280 67,396
A2 Asset and investment sales,
(see table).
-
-
-
-
-
-
-
-
-
Sub total -
-
-
-
-
Total receipts
68,280
-
-
68,280
67,396
~~=———~~
A3 Payments
Fundraising Expenditure 60,936 - - - - 60,936 48,920
Grants 500 - - - - 500 950
Printing, postage, staionery and
computer 1,634 - - - - 1,634 947
Insurance 976 - - - - 976 1,941
General expenditure 267 - - - - 267 503
Tea Club 4,125 - - - - 4,125 4,344
- - - - - - -
- - - - - - -
- - - - - - -
**Sub total ** 68,438 - - - - 68,438 57,605
A4 Asset and investment
purchases, (see table)
-
-
-
-
-
-
-
-
Sub total -
-
-
-
-
Total payments
68,438
-
-
68,438
57,605
~~—————~~
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end		 - 158
-
- - 158
9,791
-
- -
-
-
52,876
- -
52,876
-
52,718
-
-
52,718
9,791
~~===>~~

CCXX R1 accounts (SS)

31/01/2025

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Section B Statement of assets and liabilities at the end of the period

Categories
Signed by one or two trustees on
behalf of all the trustees
B5 Liabilities
B3 Investment assets
B2 Other monetary assets
B4 Assets retained for the charity’s
own use
B1 Cash funds		 Details
Details
Total cash funds
(agree balances with receipts and
payments account(s))

Co-Op Bank
Pay Pal
Details
Details
Details
Signature		 Unrestricted
funds
Restricted funds
to nearest £
to nearest £
51,875
-
843
-
-
-
52,718
-
OK
OK
Unrestricted
funds
Restricted funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
-
-
-
-
-
Print Name
DEBORAH EDWARDS		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of approval
DEBORAH EDWARDS

CCXX R2 accounts (SS)

31/01/2025

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