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← Ourside Youth Association

2024-03-31-accounts

REGISTERED COMPANY NUMBER: 08153433 (England and Wales) REGISTERED CHARITY NUMBER: 1151415

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST MARCH 2024 FOR

OURSIDE YOUTH ASSOCIATION

REGISTERED CHARITY LIMITED BY GUARANTEE

1

OURSIDE YOUTH ASSOCIATION

REFERENCE AND ADMINISTRATIVE DETAILS FOR THE YEAR ENDED 31ST MARCH 2024

TRUSTEES K C Hartwell C E Elwell J Westlake R Hobbs K Pearson REGISTERED OFFICE Ourside Youth Association Broadway Road Evesham Worcestershire WR11 1BH REGISTERED COMPANY NUMBER 08153433 REGISTERED CHARITY NUMBER 1151415 INDEPENDENT EXAMINER Anthony Smith AFA Anthony Smith Accountancy Services 2 Tylea Close The Reddings Cheltenham Gloucestershire GL51 6RB BANKERS Co-Operative 1 Balloon Street Manchester M60 4EP

2

OURSIDE YOUTH ASSOCIATION

TRUSTEES’ REPORT FOR THE YEAR ENDED 31ST MARCH 2024

The trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31st March 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015).

CONSTITUTION

The charity is a company limited by guarantee which is governed by its Memorandum and Articles of Association adopted on 12 July 2012. In accordance with Section 60(1)(a) of the Companies Act 2006, the company is exempt from the requirements of that Act to include 'Limited' as part of its name. The charity was registered with the Charity Commissioners on 27 March 2013. The charity registration number is 1151415 and the company registration number is 08153433.

DIRECTORS AND TRUSTEES

The directors of the company are its trustees for the purposes of charity law and throughout this report are collectively referred to as the trustees.

The trustees who served during the year and further changes to the date of this report were as follows: K C Hartwell

C E Elwell

K Pearson J Westlake R Hobbs T Clack

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing Instrument

The members of the company are those individuals appointed as trustees. In the event of the company being wound up, the liability in respect of the guarantee is limited to £10 per member of the company.

Appointment of Trustees

The first subscribers of the company on incorporation are appointed as charity members, trustees and directors. There shall be at least three trustees appointed.

The charity is governed by its trustees who are responsible for formulating the strategies and policies of the charity including the exercising of financial controls.

Trustees Training and Induction

All new trustees are given an induction session where they are made aware of their legal obligations as trustees of a corporate charity.

All trustees give their time voluntarily and receive no remuneration or benefits from the charity.

Public Benefit

The trustees have referred to the guidance contained in the Charity Commissions’ general guidance on public benefit when reviewing the aims and objectives of the charity.

3

OURSIDE YOUTH ASSOCIATION

TRUSTEES’ REPORT (Continued) FOR THE YEAR ENDED 31ST MARCH 2024

STRUCTURE, GOVERNANCE AND MANAGEMENT (continued)

Risk Management

The trustees have reviewed the principal areas of the charity’s operations and considered the major risks faced.

In the opinion of the trustees, the charity has established resources and review systems which, under normal conditions, should allow these risks to be mitigated to an acceptable level in its day-to-day operations.

OBJECTIVES, ACTIVITIES AND FINANCIAL REVIEW

We are a charity dedicated to helping support young people in the community. We provide free support and engaging activities in a youth led environment.

We understand how important it is for teenagers and young adults to have a place to go where they can find support and talk to someone that empathises with them.

Our youth centre, the only one in the area, provides a safe and welcoming space for anyone between the ages 11-19, and for people with disabilities aged up to 25.

Here, we offer accessible support alongside targeted youth work.

Through our outreach work we visit local schools and provide pop up youth clubs and services, including substance awareness sessions and sexual health clinics.

Across all our social channels, we provide a safe and inclusive space for young people to get involved and stay connected to a reliable support system

REVIEW OF ACTIVITIES AND FINANCIAL RESULTS

2023/2024

—------

2023/24 We replaced a number of staff members and due to a clear charity ethos we were able to promote internally and add three new members to the team. This also fell in line with creating a clear staff payment banding and structure providing clarity to staff on their progression options. This included a new senior youth worker role who would be able to support the centre manager in times of absence and create more security for evening sessions. We also recruited additional evening staff and two outreach workers who’s aim is to develop the programme further to meet the needs of young people who are choosing not to engage in evening sessions.

The Positive Activities funding went out for Tender and Ourside were successful in this at the value of £31,000 per year for 3 years, with continuation subject to funding until 2029. This has provided massive financial security for the charity in terms of staff wages. Meaning we were able to reallocate reserves funding to cover core costs.

We have seen unprecedented numbers of young people attending sessions with our busiest summer programme yet and there seems to be no slow down. We have split the evenings with young people needing to select one evening to attend opposed to two to reduce numbers per session to around 40 instead of 60. This has helped in delivering quality youth work. We are looking at several other unrestricted funding applications in progress which should see us be able to grow the services on offer. Maintaining an evening at McDonalds helps to support young people who choose not to access the centre but still gives them a point of contact.

Cost of living continued to affect us with the increased running costs and cost of general expenses. The cost of day to day items and project resources means we are needing to do more with less. We continue to have a focus on reviewing all services to ensure best value for money

4

OURSIDE YOUTH ASSOCIATION

TRUSTEES’ REPORT (Continued) FOR THE YEAR ENDED 31ST MARCH 2024

REVIEW OF ACTIVITIES AND FINANCIAL RESULTS

2023/2024 (continued)

including internet and insurance. We were successful in a Cost of Living fund grant to cover running costs and increased staffing needs from Sept 23 - Mar 24 alongside providing food vouchers to families and everyday essentials.

We have also received the rest of the funding required to complete our gender neutral toilet project with match funding from National Lottery Fund and Wychavon totalling £22k - it will be a major improvement to the centre.

We were awarded the King’s Award for Voluntary Service, which is the equivalent of an MBE for groups. This was a massive achievement and really celebrates the hard work of all the volunteers.

The main income stream still remains grant funding which totalled £142,358.91, A proportion of this is paid in advance and therefore needs to be carried over to fund future work. for the year compared to donations of £4,460.73. We were also able to generate £2,570.47 of income through energy generation, centre hire, textile donations and electricity generated.

2024/25

2024/25 we are focussing on securing some multi year funding to replace existing multi year grants coming to an end. We will look to prioritise grant funders who support charities to respond to the changing needs of the charity. Any mutli-year grants coming to an end are at staggered intervals which gives us time to focus on each element in turn and better financial security,

Key focus areas include, mental health support, outreach work and maintaining strong management and safeguarding at the centre.

The needs of young people and their families still continues to be surrounding the cost of living, so we do not foresee a change in the requirement to provide food and basic essentials to young people at sessions. Continuing the relationship between Ourside and the Droitwich Food bank means we are able to provide weekly food bags to families. The need for this has increased from a minimum of 40 to 60 per week. We will also continue to find funding when available to distribute food vouchers to families.

Ensuring good value for money on running costs will also continue to be a key focus for the trustees. We are currently looking at funding to make building improvements which will see our running costs decrease through energy saving measures. As a lot of monthly bills are increasing on an average of 30% we need to decrease the amount of energy we use to help save money.

Increasing the support from volunteers will also help us in reducing costs and we are looking at ways to achieve this.

INVESTMENT POWERS AND POLICY

Under the Memorandum and Articles of Association, the charity has the power to invest in any way the trustees wish. The charity does not invest funds elsewhere and does not have sufficient surplus reserves at present to enter into any long-term investments.

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OURSIDE YOUTH ASSOCIATION

TRUSTEES’ REPORT (Continued) FOR THE YEAR ENDED 31ST MARCH 2024

INVESTMENT POWERS AND POLICY (continued)

Reserves Policy

The trustees are aware of the requirement to review the level of reserves in line with the charity’s future plans. The charity considers its reserves on an annual basis and will regularly review the need for additional fundraising activities. Income is guaranteed under a contract with Worcestershire County Council until 31st August 2023 and a second contract with Young Solutions until August 2025and this income is treated as restricted in line with the terms of the agreement. The Garfield Weston Fund Grant of £60,000 awarded in 2018 still has £22,000 remaining and will cover any building and running costs until 2025.

Plans for Future Periods

The organisation will focus on expanding the existing provisions by:

STATEMENT OF TRUSTEES RESPONSIBILITIES

The trustees (who are also directors of Ourside Youth Association for the purposes of company law) are responsible for preparing the Trustees’ Report and the financial statements in accordance with applicable law and United Kingdom accounting standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing those financial statements, the trustees are required to:

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website.

This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.

Approved by the board of trustees on 18[th] November 2024 and signed on its behalf by:

C E Elwell - Trustee

6

REPORT OF THE INDEPENDENT EXAMINER TO THE TRUSTEES OF OURSIDE YOUTH ASSOCIATION

I report on the accounts of Ourside Youth Association for the year ended 31st March 2024 which are set out on pages 6 to 14.

Respective responsibilities of trustees and examiner

The charity's trustees (who are also the directors for the purposes of company law) are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year (under Section 144(2) of the Charities Act 2011 (the 2011 Act)) and that an independent examination is required.

Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:

Basis of the independent examiner's report

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view ' and the report is limited to those matters set out in the statements below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

have not been met; or

_______ ___

Anthony Smith AFA Anthony Smith Accountancy Services 2 Tylea Close Cheltenham Gloucestershire GL51 6RB

Date: 18[th] November 2024

7

OURSIDE YOUTH ASSOCIATION (A COMPANY LIMITED BY GUARANTEE)

STATEMENT OF FINANCIAL ACTIVITIES

FOR THE YEAR ENDED 31ST MARCH 2024

INCOME AND ENFOWMENTS FROM
Donations and legacies
Charitable activities
Other trading activities
Investments
Total income
EXPENDITURE ON
Raising funds
Charitable activities
Total expenditure
NET INCOME/(EXPENDITURE)
Transfers between funds
Net movement in funds
RECONCILIATION OF FUNDS
Total funds brought forward
TOTAL FUNDS CARRIED FORWARD		 Note
4
5
6
14		 Unrestricted
Funds
£
1,572
11,300
1,157
-
14,029
1,594
2,221
3,815
10,214
-
10,214
12,285
22,499		 Restricted
Funds
£
1,792
122,512
-
-
124,304
15,153
77,189
92,342
31,962
-
31,962
83,107
115,069		 2024
Total
£
3,364
133,812
1,157
-
138,333
16,747
79,410
96,157
42,176
-
42,176
95,392
137,568		 2023
Total
£
4,461
93,042
1,099
-
98,602
12,211
80,151
92,362
6,240
-
6,240
89,152
95,392

8

OURSIDE YOUTH ASSOCIATION

(A COMPANY LIMITED BY GUARANTEE) REGISTERED COMPANY NUMBER: 08153433

BALANCE SHEET AT 31ST MARCH 2024

FIXED ASSETS
Tangible assets
CURRENT ASSETS
Stock
Debtors
Cash at bank and in hand
TOTAL CURRENT ASSETS
CURRENT LIABILITIES
Creditors :amounts falling due within one year
NET CURRENT ASSETS
NET ASSETS
Funds
Restricted funds
Unrestricted funds		 Note
9
10
11
14
14		 2024
£
4,170
100
1,554
132,226
133,880
(482)
133,398
137,568
115,069
22,499
137,568		 2023
£
5,395
100
10,739
84,670
95,509
(5,512)
89,997
95,392
83,107
12,285
95,392

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2024.

The members have not required the charitable company to obtain an audit of its financial statements for the year ended 31 March 2024 in accordance with Section 476 of the Companies Act 2006.

The directors acknowledge their responsibilities for:

These financial statements have been prepared in accordance with the provisions applicable to small companies subject to the small companies regime and in accordance with FRS102 SORP.

The financial statements were approved by the Board of Directors on 18[th] November 2024 and were signed on its behalf by:

C E Elwell Trustee

9

OURSIDE YOUTH ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2024

1. Principal accounting policies

The following accounting policies have been applied consistently in dealing with items which are considered material in relation to the company’s financial statements.

1.1. Statutory information

The charity is a company limited by guarantee. The members of the company are the trustees named in the Directors’ Report. In the event of the company being wound up, the liability in respect of the guarantee is limited to £10.00 per member of the charity.

The charitable company's registered number and registered office address can be found on page 1.

1.2. Basis of preparation

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

The accounts are prepared in sterling, which is the functional currency of the charitable company. Monetary amounts in these financial statements are rounded to the nearest £.

1.3. Incoming resources

All incoming resources are recognised once the charity has entitlement to the resources, it is certain that the resources will be received and the monetary value of incoming resources can be measured with sufficient reliability.

Legacies, grants and donations are recognised in the accounts upon receipt. Where the receipt is designated or restricted for a special project or the charity has to fulfil conditions before becoming fully entitled to it, the income is deferred until the project expenditure is incurred.

1.4. Resources expended and irrecoverable VAT

All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category.

Irrecoverable VAT is charged against the category of resources expended for which it was incurred.

1.5. Allocation of overhead and support costs

Overhead and support costs have been allocated to resources expended on charitable activities. The trustees consider that the amount of these costs that could be allocated to other categories of resources expended to be insignificant.

1.6. Taxation

The company is a registered charity thus is exempt from corporation tax on its charitable activities.

1.7. Leasing

Rentals paid under operating lease agreements are charged to the Statement of Financial Activities evenly over the period of the lease.

10

OURSIDE YOUTH ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2024

1. Principal accounting policies (continued)

1.8. Tangible fixed assets and depreciation

Tangible fixed assets are stated at cost, less depreciation. Depreciation is provided on all tangible fixed assets, on a straight-line basis, at rates calculated to write off the cost of each asset over its expected useful life as follows:

Fixtures and fittings Plant and equipment Computer equipment

20-50% straight line 10% straight line 50% straight line

1.9. Cash at bank and in hand

Cash at bank and in hand includes cash and short term highly liquid investments with a short maturity of one year or less from the date opening of the deposit or similar account.

1.10. Financial instruments

The charity has elected to apply the provisions of Section 11' Basic Financial Instruments' and Section 12 'Other Financial Instruments Issues' of FRS 102 to all of its financial instruments.

Financial instruments are recognised when the charity becomes party to contractual provisions of the instrument.

Financial assets are offset, with the net amounts presented in the accounts where there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

Basic Financial Assets

Basic financial assets, which include trade and other receivables and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest.

Basic Financial Liabilities

Basic Financial liabilities, including trade and other payables, are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of future receipts, discounted at a market rate of interest. Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.

Trade payables are obligations to pay for goods or services that have been acquired in the ordinary course of the operations from suppliers. Accounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade payables are recognised initially at transaction cost.

Derecognition of financial assets

Financial assets are derecognised only when the contractual rights to the cashflows from the asset expire or are settled.

Derecognition of financial liabilities

Financial liabilities are derecognised when the charity's contractual obligations expire or are discharged or cancelled.

11

OURSIDE YOUTH ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2024

1. Principal accounting policies (continued)

1.11. Fund accounting

Funds held by the charity are either:

2. Net income/(expenditure)

Net income/(expenditure) is stated after charging: 2024 2023
£ £
Depreciation 2,585 3,253

3. Comparatives for the Statement of Financial Activities

INCOME AND ENDOWMENTS FROM
Donations and legacies
Charitable activities
Other trading activities
Investments
Total income
EXPENDITURE ON
Raising funds
Charitable activities
Total expenditure
NET INCOME/(EXPENDITURE)
Transfers between funds
Net movement in funds
RECONCILIATION OF FUNDS
Total funds brought forward
TOTAL FUNDS CARRIED FORWARD		 Unrestricted
Funds
£
1,261
1,107
1,099
-
3,467
255
388
643
2,824
-
2,824
9,461
12,285		 Restricted
Funds
£
3,200
91,935
-
-
95,135
11,956
79,763
91,719
3,416
-
3,416
79,691
83,107		 2023
Total
£
4,461
93,042
1,099
-
98,602
12,211
80,151
92,362
6,240
-
6,240
89,152
95,392

12

OURSIDE YOUTH ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2024

4. Donations and legacies

Unrestricted Restricted Total Total
Funds Funds Funds Funds
2024 2024 2024 2023
£ £ £ £
Donations 1,572 1,792 3,364 4,461
_____ _____ _____ _____
_ 1,572 1,792 3,364 4,461
5. Incoming Resources from Charitable Activities
Unrestricted Restricted Total Total
Funds Funds Funds Funds
2024 2024 2024 2023
£ £ £ £
Contract and other income 11,300 122,512 133,812 93,042
______ ______ ______ _____
11,300 122,512 133,812 93,042
6. Resources expended
Unrestricted Restricted Total Total
Funds Funds Funds Funds
2024 2024 2024 2023
£ £ £ £
Wages and salaries - 59,033 59,033 63,363
Pensions - 978 978 1,083
Staff training - 234 234 93
Motor and travel 15 942 957 1,299
Rent, rates and water - 1,200 1,200 1,200
Utilities 979 872 1,851 1,787
Cleaning - 1,771 1,771 1,594
Telephone and internet 379 289 668 911
Printing, postage and stationery 121 317 438 220
Insurance - 1,643 1,643 1,493
Software - 80 80 88
Repairs and renewals 196 1,140 1,336 1,996
Depreciation 403 2,182 2,585 3,253
Sundry expenses - 1,409 1,409 877
Accountancy fees 128 186 314 292
Advertising and PR - 596 596 334
Legal fees - 4,317 4,317 268
______ _____ _____ _____
__2,221 77,189 79,410 80,151

13

OURSIDE YOUTH ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2024

7. Staff costs and trustees’ remuneration

During the year ended 31st March 2024, total staff costs were £59,033 (2023: £63,363) split between gross wages of £59,033 (2023: £63,363) and social security of £Nil (2023: £Nil).

The average number of staff employed to assist with the charitable activities during the year was 5 (2023: 5).

There are no payments to trustees for salaries or expenses during the period. There are no employees with emoluments above £60,000.

8. Taxation

The charitable company is a registered charity and hence no provision for taxation is included in the accounts as it benefits from exemption offered by Section 505 of Income and Corporation Taxes Act 1988.

9. Fixed assets

9.
Fixed assets
Fixtures and
Computer
Fittings
Equipment
£
£
At 1st April 2023
24,024
3,792
Additions
1,076
283
Disposals
-
-
_____
_____
At 31st March 2024
25,101
4,075
At 1st April 2023
22,642
3,163
Depreciation
1,046
770
Disposals
-
-
_ ____
_____
At 31st March 2024
23,688
3,933
Net Book Value
At 31st March 2024
1,413
142
At 31st March 2023
1,382
629
10.
Debtors
Trade debtors
Prepayments
11.
Creditors: Amounts falling due within one year
Accruals
Other creditors		 Plant and
Machinery
Total
£
£
17,452
45,268
-
1,359
-
-
_____
_____
17,452
46,628
14,068
39,873
769
2,585
-
-
_____
_____
14,837
42,458
2,615
4,170
3,384
5,395
2024
2023
£
£
-
10,183
1,554
586
_
_
1,554
10,739
2024
2023
£
£
-
300
482
5,212


482
5,512		 Total
£
45,268
1,359
-
_____
46,628

39,873
2,585
-
_____
42,458
4,170

5,395

14

OURSIDE YOUTH ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2024

12. Operating leases

Minimum lease payments under non-cancellable operating leases fall due as follows:

2024 2023
£ £
Within one year - -
Between one and five years - -
In more than five years - -
_____ _ ___
___ - ____ -

13. Financial instruments

Carrying value of financial assets
Measured at amortised cost
Carrying value of financial liabilities
Measured at amortised cost		 2024
2023
£
£
138,050
100,904
482
5,512

14. Movement in funds

Incoming Resources
At 1.4.23 Resources Expended At 31.3.24
£ £ £ £
Restricted funds 83,107 124,304 (92,342) 115,069
Unrestricted funds 12,285 14,029 (3,815) 22,499
__ ___ ______ _ ____ ______
95,392 138,333 (96,157) 137,568
15. Analysis of assets between funds
Fixed Current Current Total
Assets Assets Liabilities
Funds
2024 2024 2024
2024
£ £ £
£
Restricted funds 3,276 111,609 (318)
114,567
Unrestricted funds 894 22,271 (164)
23,001
__ ___ ______ _ ____
______
4,170 133,880 (482)
137,568

16. Related party disclosures

There were no related party balances or transactions to report.

15