# **REGISTERED COMPANY NUMBER: 08153433 (England and Wales) REGISTERED CHARITY NUMBER: 1151415** # **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST MARCH 2021** # **FOR OURSIDE YOUTH ASSOCIATION** ## **REGISTERED CHARITY LIMITED BY GUARANTEE** 1 **OURSIDE YOUTH ASSOCIATION** ## **REFERENCE AND ADMINISTRATIVE DETAILS FOR THE YEAR ENDED 31ST MARCH 2021** **TRUSTEES** K C Hartwell C E Elwell P Bennett J Westlake R Hobbs **REGISTERED OFFICE** Ourside Youth Association Broadway Road Evesham Worcestershire WR11 1BH **REGISTERED COMPANY NUMBER** 08153433 **REGISTERED CHARITY NUMBER** 1151415 **INDEPENDENT EXAMINER** Anthony Smith AFA Anthony Smith Accountancy Services 2 Tylea Close The Reddings Cheltenham Gloucestershire GL51 6RB ## **BANKERS** Co-Operative 1 Baloon Street Manchester M60 4EP 2 ## **OURSIDE YOUTH ASSOCIATION** ## **TRUSTEES’ REPORT FOR THE YEAR ENDED 31ST MARCH 2021** The trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31st March 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015). ## **CONSTITUTION** The charity is a company limited by guarantee which is governed by its Memorandum and Articles of Association adopted on 12 July 2012. In accordance with Section 60(1) (a) of the Companies Act 2006, the company is exempt from the requirements of that Act to include 'Limited' as part of its name. The charity was registered with the Charity Commissioners on 27 March 2013. The charity registration number is 1151415 and the company registration number is 08153433. ## **DIRECTORS AND TRUSTEES** The directors of the company are its trustees for the purposes of charity law and throughout this report are collectively referred to as the trustees. The trustees who served during the year and further changes to the date of this report were as follows: K C Hartwell C E Elwell P Bennett J Westlake R Hobbs ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** ## **Governing Instrument** The members of the company are those individuals appointed as trustees. In the event of the company being wound up, the liability in respect of the guarantee is limited to £10 per member of the company. ## **Appointment of Trustees** The first subscribers of the company on incorporation are appointed as charity members, trustees and directors. There shall be at least three trustees appointed. The charity is governed by its trustees who are responsible for formulating the strategies and policies of the charity including the exercising of financial controls. ## **Trustees Training and Induction** All new trustees are given an induction session where they are made aware of their legal obligations as trustees of a corporate charity. All trustees give their time voluntarily and receive no remuneration or benefits from the charity. ## **Public Benefit** The trustees have referred to the guidance contained in the Charity Commissions’ general guidance on public benefit when reviewing the aims and objectives of the charity. ## **OURSIDE YOUTH ASSOCIATION** 3 ## **TRUSTEES’ REPORT (Continued) FOR THE YEAR ENDED 31ST MARCH 2021** ## **STRUCTURE, GOVERNANCE AND MANAGEMENT (continued)** ## **Risk Management** The trustees have reviewed the principal areas of the charity’s operations and considered the major risks faced. In the opinion of the trustees, the charity has established resources and review systems which, under normal conditions, should allow these risks to be mitigated to an acceptable level in its day-to-day operations. ## **OBJECTIVES, ACTIVITIES AND FINANCIAL REVIEW** We are a charity dedicated to helping support young people in the community. We provide free support and engaging activities in a youth led environment. We understand how important it is for teenagers and young adults to have a place to go where they can find support and talk to someone that empathises with them. Our youth centre, the only one in the area, provides a safe and welcoming space for anyone between the ages 11-19, and for people with disabilities aged up to 25. Here, we offer accessible support alongside targeted youth work. Through our outreach work we visit local schools and provide pop up youth clubs and services, including substance awareness sessions and sexual health clinics. Across all our social channels, we provide a safe and inclusive space for young people to get involved and stay connected to a reliable support system ## **REVIEW OF ACTIVITIES AND FINANCIAL RESULTS** ## **2020/2021** 2020/21 has been a challenging year for the charity sector as a whole with the global COVID-19 Pandemic. A national lockdown in March 2020 until July, November to December and then again from January to March meant we were forced to cease all face-to-face provision at several points. We were able to quickly re-design our service provision, switching to online youth work support which was designed with the young people's committee. We were then able to increase the number of activities we could when safe to do so. This involved a mix of activity pack drop offs to an alternative summer programme offering takeaway food, a take what you need stand and small support bubbles. To achieve this we were successful in several COVID-19 specific funding grants including; - **Tesco** - £1,000 to buy computer equipment and pay for food for summer take away programme - **Charities Aid Foundation** – £4,261.00 to support safe re-opening of the centre including basic essentials stand, activity packs for young people and food vouchers for families - **Worcestershire Community Foundation** - £2,500 to redesign our service provision to online activities and provide activity packs to young people’s homes - **Worcestershire County Council** – £2,000 to combat holiday hunger during summer holidays - **Cash for Kids** - £3,150 to distribute £35 per child in food vouchers to families in need 4 - **Young Solutions** - £5,992 to provide online and face to face youth provision tackling youth loneliness Overall, it gave us the unique opportunity to explore digital youth work. This was a steep learning curve for us, however the staff responded positively and found it was a vehicle for breaking down the barriers that face-to-face youth work usually presents. This is something that we will continue to do and include in how we support young people moving forward. This was also a key opportunity to assess our strategy to define our mid to long term objectives. This was completed through a digital consultation with service users, staff, sector peers, funders and parents / carers. A key focus for 2021/22 will be to roll out the new messaging across all of our brand assets and create a new website. The main income stream still remains grant funding which totalled £78,083.00 for the year compared to donations of £1,510.94. We were also able to generate £1,219.21 of income through centre hire, tuck shop profits and electricity generated. Overall, it was a positive year as we have proven our ability to react fast to the changes in society, fully embracing the opportunity to learn and try new things. We understand that the future of the charity sector is still uncertain but our ability to come out of this still standing and be a reliable support for both young people but also for grant funders will put us in a good position for continued sustainability. ## **2021/2022** 2021/2022 is a key time to navigate the roadmap out of the Coronavirus pandemic. The previous year has shone a light on the importance of supporting young people, tackling youth loneliness, promoting social mobility alongside many other key areas. We have been successful in funding to support two Kickstarter roles through the Government Kickstarter Scheme. This was a perfect strategic alignment to our goals and they two roles have been created to experience with Marketing, Fundraising and Youth work. These roles will also be pivotal in helping to roll out our new strategy and brand visual language through a new website, branding and social media channels. A key area of the website is a Get Support page which will provide young people with a source of truth for current challenges we identify that young people are facing. We have been successful in gaining a further 3 years support from John Martins Charity to fund a dedicated Mental health Youth Worker. This is a post that will be really important in supporting the young people out of lockdown and into the future. This is alongside continued funding to re-launch the youth cafe project through 5,000 from the iWill fund and continued funding from De Montfort School in Evesham to run substance awareness courses. One challenge to navigate is to find another long-term funding partner. We have identified some ideal grant funders with funds open and will be looking to submit funding applications to support continuation of services for 2022 and beyond. 5 **Company Registration No. 8153433 (England and Wales)** **OURSIDE YOUTH ASSOCIATION ANNUAL REPORT AND UNAUDITED ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021** **OURSIDE YOUTH ASSOCIATION ANNUAL REPORT AND UNAUDITED ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021** |**CONTENTS**|**PAGE**| |---|---| |Company information|3| |Directors' report|4| |Accountants' report|5| |Income statement|6| |Statement of financial position|7| |Detailed income statement|8| - 2 - **OURSIDE YOUTH ASSOCIATION COMPANY INFORMATION FOR THE YEAR ENDED 31 MARCH 2021** **Directors** P. Bennett C. Elwell K.C. Hartwell R Hobbs J Westlake **Secretary** K.C. Hartwell **Company Number** 8153433 (England and Wales) **Registered Office** Broadway Road Evesham Worcestershire WR11 1BH United Kingdom **Accountants** Anthony Smith Accountancy Services 2 Tylea Close The Reddings Cheltenham Gloucestershire GL51 6RB - 3 - ## **OURSIDE YOUTH ASSOCIATION DIRECTORS' REPORT FOR THE YEAR ENDED 31 MARCH 2021** The directors present their report and accounts for the year ended 31 March 2021. ## **Directors** The following directors held office during the whole of the period: P. Bennett C. Elwell K.C. Hartwell The following directors were appointed during the period: R Hobbs was appointed on 9 December 2020. J Westlake was appointed on 9 December 2020. ## **Statement of directors' responsibilities** The directors are responsible for preparing the report and accounts in accordance with applicable law and regulations. Company law requires the directors to prepare accounts for each financial year. Under that law, the directors have elected to prepare the accounts in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). Under company law the directors must not approve the accounts unless they are satisfied that they give a true and fair view of the state of affairs of the company and of the profit or loss of the company for that period. In preparing these accounts, the directors are required to: - select suitable accounting policies and then apply them consistently; - make judgements and estimates that are reasonable and prudent; - prepare the accounts on the going concern basis unless it is inappropriate to presume that the company will continue in business. The directors are responsible for keeping adequate accounting records that are sufficient to show and explain the company's transactions and disclose with reasonable accuracy at any time the financial position of the company and enable them to ensure that the accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. ## **Small company provisions** This report has been prepared in accordance with the special provisions relating to small companies within Part 15 of the Companies Act 2006. Signed on behalf of the board of directors ............................................................................ C. Elwell Director Approved by the board on: 30 December 2021 - 4 - **OURSIDE YOUTH ASSOCIATION ACCOUNTANTS' REPORT** ## **Accountants' report to the board of directors of Ourside Youth Association on the preparation of the unaudited statutory accounts for the year ended 31 March 2021** In order to assist you to fulfil your duties under the Companies Act 2006, we have prepared for your approval the accounts of Ourside Youth Association for the year ended 31 March 2021 as set out on pages 6 - 7 from the company's accounting records and from information and explanations you have given us. This report is made solely to the Board of Directors of Ourside Youth Association, as a body, in accordance with the terms of our engagement. Our work has been undertaken solely to prepare for your approval the accounts of Ourside Youth Association and state those matters that we have agreed to state to them, as a body, in this report. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than Ourside Youth Association and its Board of Directors as a body for our work or for this report. It is your duty to ensure that Ourside Youth Association has kept adequate accounting records and to prepare statutory accounts that give a true and fair view of the assets, liabilities, financial position and profit of Ourside Youth Association. You consider that Ourside Youth Association is exempt from the statutory audit requirement for the year. We have not been instructed to carry out an audit or a review of the accounts of Ourside Youth Association. For this reason, we have not verified the accuracy or completeness of the accounting records or information and explanations you have given to us and we do not, therefore, express any opinion on the statutory accounts. Anthony Smith Accountancy Services 2 Tylea Close The Reddings Cheltenham Gloucestershire GL51 6RB 30 December 2021 - 5 - **OURSIDE YOUTH ASSOCIATION INCOME STATEMENT FOR THE YEAR ENDED 31 MARCH 2021** |Turnover
Other income
Cost of raw materials and consumables
Staff cost
Depreciation and other amounts written off assets
Other charges
Profit/(loss)|**2021**
**£**
1,219
79,594
(10,215)
(45,552)
(2,474)
(14,534)
8,038|**2020**
**£**
3,545
50,450
(3,893)
(46,453)
(1,688)
(8,492)| |---|---|---| |||(6,531)| - 6 - ## **OURSIDE YOUTH ASSOCIATION STATEMENT OF FINANCIAL POSITION AS AT 31 MARCH 2021** |Fixed assets
Current assets
Prepayments and accrued income
Creditors: amounts falling due within one year
**Net current assets**
**Total assets less current liabilities**
Accruals and deferred income
**Net assets**
**Capital and reserves**|89,651
1,375
(401)|**2021**
**£**
7,939
90,625
98,564
-
98,564
98,564|84,651
1,315
(1,401)|**2020**
**£**
6,261
84,565| |---|---|---|---|---| |||||90,826
(300)| |||||90,526| |||||| |||||90,526| ## **NOTES TO THE ACCOUNTS** ## **1 Statutory information** Ourside Youth Association is a private company, limited by shares, registered in England and Wales, registration number 8153433. The registered office is Broadway Road, Evesham, Worcestershire, WR11 1BH, United Kingdom. ## **2 Average number of employees** During the year the average number of employees was 3 (2020: 4). For the year ending 31 March 2021 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006. The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts. These accounts have been prepared in accordance with the micro-entity provisions of the Companies Act 2006 and FRS 105, The Financial Reporting Standard applicable to the Micro-entities Regime. Approved by the board on 30 December 2021 C. Elwell Director Company Registration No. 8153433 - 7 - ## **OURSIDE YOUTH ASSOCIATION DETAILED INCOME STATEMENT FOR THE YEAR ENDED 31 MARCH 2021** |This schedule does not form part of the statutory accounts.
**Turnover**
Sales
**Other income**
Other operating income
**Cost of raw materials and consumables**
Purchases
**Staff costs**
Direct labour
Pensions
Staff training and welfare
Travel and subsistence
Motor expenses
**Depreciation and other amounts written off assets**
Depreciation
Profit on disposal of plant & machinery
**Interest Payable**
Bank loans and overdrafts
**Other**
Rent
Rates
Light and heat
Cleaning
Telephone and fax
Postage
Stationery and printing
Subscriptions
Insurance
Software
Repairs and maintenance
Donations
Sundry expenses
Accountancy fees
Advertising and PR
Other legal and professional
Other direct costs
**Profit/(loss) on ordinary activities before taxation**|**2021**
**£**
1,219
79,594
10,215
42,726
2,608
54
127
37
45,552
2,541
(67)
2,474
-
1,200
-
932
680
994
78
113
557
2,085
170
2,861
-
460
310
4,081
13
-
14,534
8,038|**2020**
**£**
3,545| |---|---|---| |||50,450| |||3,893| |||44,311
1,032
683
327
100| |||46,453| |||1,688
-| |||1,688| |||8| |||1,200
325
770
1,547
645
-
96
250
524
60
962
5
432
335
387
-
946| |||8,484| |||(6,531)| - 8 - **OURSIDE YOUTH ASSOCIATION ACCOUNTANTS' REPORT** ## **Accountants' report to the board of directors of Ourside Youth Association on the preparation of the unaudited statutory accounts for the year ended 31 March 2021** In order to assist you to fulfil your duties under the Companies Act 2006, we have prepared for your approval the accounts of Ourside Youth Association for the year ended 31 March 2021 as set out on pages 6 - 7 from the company's accounting records and from information and explanations you have given us. This report is made solely to the Board of Directors of Ourside Youth Association, as a body, in accordance with the terms of our engagement. Our work has been undertaken solely to prepare for your approval the accounts of Ourside Youth Association and state those matters that we have agreed to state to them, as a body, in this report. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than Ourside Youth Association and its Board of Directors as a body for our work or for this report. It is your duty to ensure that Ourside Youth Association has kept adequate accounting records and to prepare statutory accounts that give a true and fair view of the assets, liabilities, financial position and profit of Ourside Youth Association. You consider that Ourside Youth Association is exempt from the statutory audit requirement for the year. We have not been instructed to carry out an audit or a review of the accounts of Ourside Youth Association. For this reason, we have not verified the accuracy or completeness of the accounting records or information and explanations you have given to us and we do not, therefore, express any opinion on the statutory accounts. Anthony Smith Accountancy Services 2 Tylea Close The Reddings Cheltenham Gloucestershire GL51 6RB 30 December 2021 - 5 -